SARA Scanning and Reading Appliance

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1 SARA Scanning and Reading Appliance User s Guide Freedom Scientific October 2009 Part # Rev B

2 PUBLISHED BY Freedom Scientific st Court North St. Petersburg, Florida USA Information in this document is subject to change without notice. No part of this publication may be reproduced or transmitted in any form or any means, electronic or mechanical, for any purpose, without the express written permission of Freedom Scientific. Copyright 2008 Freedom Scientific, All Rights Reserved. Federal Communications Commission Notice This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio or television technician for help. SARA s Top Panel

3 1. Scan/Record Key 2. Play/Pause Key 3. Left Double Arrow 4. Left Arrow 5. Top Arrow 6. Select Key SARA s Front Panel 7. Down Arrow 8. Right Arrow 9. Right Double Arrow 10. Menu Button 11. Help Key

4 1. Power button 2. Volume Rocker 3. Function Key 1 4. Function Key 2 5. Function Key 3 6. Function Key 4 7. Voice Rate Rocker 8. Headset Jack

5 Table of Contents Introduction 1 Welcome to SARA! 1 Features 2 What s in the Box? 3 What SARA Cannot Read 4 How to Set Up SARA 4 Scanning and Reading with SARA 5 Powering SARA On and Off 5 Scanning and Reading with SARA 6 Adjusting Voice Volume 7 Adjusting Reading Speeds 7 Getting Help 8 Using the Movement Keys 8 To Skim through a Document while Reading 9 Cycling through Documents you are Reading 10 Using the Function Keys 10 Using the Menus 12

6 Using the Settings Wizard 13 Working with Files 14 Opening a New Blank Document 14 Opening a Saved Document 15 Opening a Document from a CD or USB Drive 16 Listening to an Audio File 17 Navigating an Audio File 18 Reading Public Domain Books 19 Closing a Document 19 Saving a Document 20 Saving a Document with a Different Name 21 Saving a Document on a CD or USB Drive 21 Deleting a Document 22 Using the Menus for Other Settings 23 Go To Menu 23 Voice Settings 24 Reading Voice and Menu Voice 24 Enabled Languages 25 Scanning Settings 26 Scanning Order 26 Scanning Mode 26 Scanning Contrast 27

7 Visual Settings 28 Text Font 28 Text Size 29 Text Color 29 Spotlight Color 29 Spacing 29 Advanced Settings 30 Key Assignments 30 Key Announcements 32 Save to CD Format 33 Save to USB Format 34 Autoplay Audio CD 34 Grade 2 Braille 35 Restore Factory Settings 35 Updating SARA 36 Attachments for SARA 37 Using a Headset or Speakers with SARA 37 Using a Monitor with SARA 37 Using a Braille Display with SARA 38 Optional Keyboard Covers 39

8 Warranty Information 40 Technical Support 43 Web Site 44 Keyboard Layout Diagram for Creating Tactile Images 45

9 Welcome to SARA! Introduction Freedom Scientific s Scanning and Reading Appliance (SARA) is a stand-alone device designed to help the blind and those with low vision read printed materials. You can use SARA to read almost anything, including mail, important documents, hardcover and paperback books, and more. SARA uses the latest in optical character recognition technology to scan pages and then reads the contents of that page to you with clear, crisp, human-sounding synthesized speech. SARA contains a host of features that let you customize your reading experience. A built-in CD drive lets you read your favorite books on CD. SARA even allows you to read DAISY (Digital Accessible Information System) format digital talking books. This user s guide is intended to show you how easy it is to scan and read using SARA. It contains information on SARA and the keypad, as well as a few getting started keys. Not only can you easily set up SARA and attach a headset, but you can also connect it to a computer monitor. For advanced users, there are menus you can use to set a variety of choices like reading and menu voices, language, visual settings, and managing a nearly unlimited number of files. 1

10 Features 2 The colorful SARA is so simple to use that it works right out of the box. Major features of SARA include: Reads books, magazines, newspapers, bills, and more. Reads DAISY audio books. Reads audio book CDs. Reads columns and sidebars as well as text. Large buttons perform all the basic functions any user needs. A colorful keypad with tactile symbols and shapes conveys each button s use. Press the Help key followed by any of the other keys, to find out what their function is. Easy-to-use menus can also be used to control scanning and reading. Front-mounted stereo speakers make SARA easy to hear. RealSpeak Solo voices can be changed to suit your preferences, including reading speed and volume. Spell words to get a better understanding of what is being spoken. SARA remembers hundreds of thousands of pages.

11 Built-in CD-RW player allows you to read books saved on a compact disc. You can also save books to a blank CD. Access reading material stored on a USB device, such as a USB thumb drive or external hard drive. Connect to a computer monitor for colorful, large print to complement the speech. What s in the Box? SARA Scanning and Reading Appliance Power cord (110 or 220 V) Power adapter Large print user s guide Basic training audio recording Headset Test page for scanning 3

12 What SARA Cannot Read SARA cannot read handwritten or hand-printed material. If there is a signature on a typewritten letter, SARA reads the letter but not the signature. If the signature is written over other printed words, for example the closing "Sincerely yours," the letters touched by the signature are not read correctly. SARA may have trouble reading some printed forms because borders are often used to surround the text. SARA sometimes ignores text that is too close to vertical or horizontal lines or words surrounded by a box. For example, you will have difficulty using SARA to read box scores on the sports or stock market pages of a newspaper. Even if SARA reads most of the text correctly, it may be hard to determine the meaning. How to Set Up SARA To set up SARA, first plug the square end of the AC power cord into the power adapter (the black rectangular box). Next, connect the small, circular end of the power adapter cable to the back of SARA. The correct socket is on the far right side when facing the back of the unit. Finally, plug the AC power cord into a wall outlet. The unit is now ready to use. If you want to use the headset that comes with SARA, plug it into the headset jack on the lower right of the front panel. 4

13 Powering SARA On and Off Scanning and Reading with SARA The POWER button is the small, circular green button located on the far left of the lower vertical surface on the front of SARA. Press this button once to turn the power on. While SARA is warming up, there is an intermittent tone to indicate it is active. When the unit is ready, it says, "Welcome to SARA. The reading voice is currently set to Samantha. Press the red Scan key to scan. Press the green Read key to begin reading. Press the yellow help key, followed by any other key, to learn what it does." This is SARA's default start up message. If you have changed the reading voice, you will hear a different name spoken. Refer to "Key Announcements" on page 29 for information on customizing this start up message. Warning: Do not disconnect the power cord or unplug SARA while the unit is powering off. Press the POWER button to turn off your SARA unit. SARA will prompt you to press the POWER button again to power down or any other key to cancel. If you do not press a button within 30 seconds, SARA will automatically cancel the shut down. 5

14 Note: Any unsaved documents will be discarded when you shut down. To save your documents, stop SARA from shutting down and save your documents. See Saving a Document on page 19 for more information. Scanning and Reading with SARA 1. Lift the cover of the scanner. 2. Place your reading material print side down on the scanner s glass plate. Square the page against the raised left and front edges around the glass. 3. Close the scanner cover. Warning: If you have a thick document such as a book, the back part of the top of the scanner cover will raise up to level off as it rests on the book. Do not press down on the scanner. Placing pressure on the lid can shatter or dislodge the glass in the scanner, voiding the product warranty. 4. Press the SCAN key, which is the red oval key with a raised circle in the upper left of the keypad. SARA says, "Scanning" as it begins scanning and plays an intermittent tone while scanning and recognizing text. When SARA is finished analyzing the page, reading begins automatically. Tip: If you want to cancel the scan, press the SCAN key again. 6

15 5. To stop reading, press the READ key, which is the green key with a raised play and pause symbol below the SCAN key. Press the Read key again to resume reading. Adjusting Voice Volume To the right of the Power button on the front panel is an orange rocker key with a raised loud speaker on it that controls the volume of SARA s speech. This is called the VOLUME ROCKER. Press on the left side of the bar to lower the volume and on the right side to raise the volume. SARA says softer or louder so that you can adjust the volume to your preferred level. Adjusting Reading Speeds SARA has another orange rocker key on the front edge, just to the left of the headset jack on the right. It has a raised rabbit symbol on it to represent speed. This is the VOICE RATE ROCKER. If you press the left side of the bar you hear SARA say slower each time you press it. Pressing on the right side of the bar increases the voice rate and you hear SARA say faster. Press the VOICE RATE ROCKER key until you find a comfortable reading speed. 7

16 Getting Help Press the HELP key followed by one of the other keys for an explanation of that key s function. Using the Movement Keys To move around on a page you are reading, use the four blue arrow keys in the center of the keypad. The UP and DOWN ARROWS move one line up or down. The LEFT and RIGHT ARROWS move you one word in the direction of the arrow. 8

17 Press the blue SELECTOR key, located in the center of the arrow keys, to read the current word. Press the SELECTOR key a second time to spell the current word. Press the SELECTOR key a third time to spell the current word using the phonetic alphabet (where A is Alpha, B is Bravo, and so on). The factory setting for the blue DOUBLE ARROW keys moves forward or backward by pages. You can change the movement unit of the DOUBLE ARROWS by selecting Double Arrow Movement from the Key Assignments submenu in the Advanced submenu. You can select page, sentence, paragraph, or none. Use the up and down arrow keys to select an option, and then press the SELECTOR key. Tip: For more information on using SARA s menus, see Using the Menus on page 12. To Skim through a Document while Reading You can skim read through a document by using the arrows while SARA is already reading. The LEFT and RIGHT ARROWS move by sentence and the DOUBLE ARROWS move by paragraph. SARA continues to read at the next unit you have selected. 9

18 Cycling through Documents you are Reading 10 You can have more than one document open simultaneously. It is possible to cycle through these documents using FUNCTION Key 1. This key is located beside the VOLUME ROCKER on the front of the SARA. Press the key once to move from one open file to another. Using the Function Keys Four small, circular function keys are located in the center of the front panel, between the VOLUME ROCKER and VOICE RATE ROCKER. FUNCTION Key 1 is the farthest of the four keys on the left. FUNCTION Key 2 is the next key to the right, and so on. You can assign a variety of different commands to these keys from the Key Assignments submenu in the Advanced submenu. For more information, see Function Keys 1 through 4 on page 31. By default, each function key performs the following command: Function Key 1 Cycles through all documents that you currently have opened. If you find you have too many documents open, you can close them by using the Close Document command on the File submenu. Function Key 2 Erases the current page. When you press this key, SARA asks you to press it again if you wish to delete the page. If not, simply press any other key to cancel this command.

19 Function Key 3 Cycles through the various reading languages you have selected. Function Key 4 Allows you to choose whether SARA divides columns or ignores columns when scanning. Note: Some commands are not available when an audio file is playing. 11

20 12 Using the Menus SARA has a menu that allows you to work with files, set voice and scanning options, choose visual settings, and select languages you want to use. Use the MENU key to access the menu. The MENU key is the rectangular brown key on the upper right of the keyboard. Press the MENU key once to open the menu. Pressing the MENU key while in any of the menus closes the item and returns you to the document. Once the menu is open: Use the UP and DOWN ARROWS to select menu items. SARA reads each menu item as you move to it. Use the SELECTOR key to open submenus and to accept menu choices, similar to pressing the ENTER key on a computer. Press the LEFT ARROW to close a submenu if it is open or close a list and return to the menu. When you are in a list, the DOUBLE ARROWS move up or down a list by 10 items. Press the MENU key to close the menus and return to the document. Tip: Press the HELP key followed by any other key to have its function explained.

21 Using the Settings Wizard The Settings Wizard offers a convenient way to configure SARA without having to go through several menus to locate the options you want. To launch the wizard, press the MENU key to open the menu, use the UP or DOWN ARROW keys to navigate to Settings Wizard, then press the SELECTOR key. The wizard consists of a series of pages which allow you to change various settings including the font type and point size; foreground and background color for displayed text; foreground and background color for the spotlight; the reading voice name and rate; the menu voice name and rate; how SARA announces keys at startup; and the format used when saving files to a CD or a USB drive. Use the UP and DOWN ARROW keys to change a setting and the RIGHT and LEFT ARROW keys to go to the next or previous page. If you are on the last page, pressing RIGHT ARROW will close the wizard and apply your new settings. Press the MENU key from any page in the wizard to cancel and return to the currently open document without changing settings. 13

22 Working with Files You can use the File submenu to open documents, close documents, play audio files (such as DAISY books), read public domain books, save documents, and delete documents. To access the File submenu, press the MENU key, and then press the SELECTOR key to choose File. To choose a command, use the UP and DOWN ARROW keys to select it, and then press the SELECTOR key. Opening a New Blank Document To open a new document, select New Document from the File submenu. You can then scan a new page. SARA adds the page to the document. You can continue scanning pages to add to this document and then save them as a single file (see Saving a Document on page 19). 14

23 Tip: Do not use one document to store all of your scanned pages. Not only will it become increasingly difficult to locate important information in a timely manner, but SARA will take longer to save or open the file. The ability to save and manage multiple files is a key function of SARA to help improve organization. Once you have scanned a document, such as a newspaper article, or a piece of mail, save it with a unique file name related to the information it contains. When you are ready to scan something different, remember to open a new document and repeat the process. You will find it much easier to locate information stored in smaller, well-named files. Opening a Saved Document To open a document that you have saved, select Open Document from the File submenu. SARA displays a list of all files in memory. Use the UP and DOWN ARROWS to move by item and the DOUBLE ARROWS to move through the list by ten items. SARA speaks the names of the files available as you move through them. After you hear the name of the desired document, press the SELECTOR key to open it. Note: If you have read the document previously, you are moved to the text location where you left off. 15

24 Opening a Document from a CD or USB Drive If you have reading material on a CD or USB drive, such as a thumb drive or external hard drive, you can open the file and read it with SARA. Insert the disc in the slot on the front of the SARA or connect a USB drive to one of the USB ports on the back of the SARA, open the File submenu, and select Open from Media. The following file formats are supported: OBX, ARK, RTF, TXT, DOC, PDF, HTML, and XML. If more than one device is available, for instance, a CD is inserted and a USB drive is connected at the same time, you are first placed in a list of all available drives. Use the UP and DOWN ARROW keys to select the drive you want to open files from, and press the SELECTOR key to list the files on that drive. Note: Files you want to read with SARA on a CD or USB drive cannot be stored in folders. You can also open TIFF, JPEG, and PCX image files. When you open image files, SARA scans and recognizes the text and then inserts it into a new document. You must save this document if you want to keep it (see Saving a Document on page 20). To remove the disc, press the Eject button to the left of the CD drive. 16

25 Listening to an Audio File To begin playing an audio file, including DAISY books, insert the audio CD into the slot on the front of the SARA. By default, SARA automatically places you in a list of all the audio tracks or DAISY books on the CD so you can choose the one you want to listen to. If the CD only contains one title, SARA automatically opens and begins playing it. If you have turned off the Autoplay Audio CD feature, or you want to open a different book, open the File submenu and select Play Audio from CD. Select the title of the CD by pressing the Selector key. SARA opens the selected title and places you in a list of the available CD tracks. SARA only lists audio tracks that are supported. The following file formats are supported: MP3, WAV, audio MPG, unprotected WMA, and CDA Note: Titles can be the actual book title or a unique, invented title. Some titles also indicate how many CDs are part of the book. For example, a long book may be recorded onto several CDs. Some CDs also contain more than one book. If you listened to this book before, you are immediately placed at the spot where you last stopped listening when you open the book. Press the green READ/PLAY key with the raised play and pause symbols on it to begin listening to the audio file. Press this key again to pause. Tip: Press the HELP button followed by one of the other buttons for an explanation of that button s function while accessing an audio file. 17

26 Note: SARA will only play audio files from a CD. It will not open audio files stored on a USB drive. Navigating an Audio File While playing an audio file, you can use the LEFT DOUBLE ARROWS to rewind or the RIGHT DOUBLE ARROWS to fast forward the audio file by five seconds. After you rewind or fast forward, SARA immediately begins playing the audio from the new position. To increase or decrease the playback speed of the audio file, use the VOICE RATE ROCKER. When the file is stopped, you can use the UP and DOWN ARROWS to select the track you want to listen to. Press the READ/PLAY key to play that track. When you are finished listening to an audio file, select Close Document from the File submenu. You can only have one audio file open at a time, but you can freely switch to other documents that are open. Note: While most audio files simply list the track numbers, DAISY books display topics, or chapters, in a tree view. You can navigate by using the UP and DOWN ARROWS. You can also use the RIGHT and LEFT ARROWS to expand and close the topics. 18

27 Reading Public Domain Books SARA includes many classic literary works for your reading enjoyment. To read one of these books, open the File submenu and select Public Domain Books. If you have assigned the Public Domain Book function to a Function key, press that function key. Depending on the enabled languages and available books, another submenu listing the languages you can choose from may be available. If more than one dialect of a language is enabled, and a collection of books for that language is available, the book collection will be the same. For example, the book collection for British English and U.S. English is the same because both are English dialects. Note: If there are collections available for other languages that you have enabled, these also appear on the submenu. Use the UP and DOWN ARROWS, or the DOUBLE ARROW keys, to select the book you want to read and press the SELECTOR key. When SARA opens the book, it reads it using the dialect you selected previously from the submenu. You can navigate these books the same way as documents that you scan. Closing a Document To close a document, open the File submenu and select Close Document. If the document has not been saved prior to closing, SARA will ask if you would like to save the document. 19

28 Upon closing a document, you are returned to another open document if any are open. If no other documents are open, a new untitled document is created. Saving a Document To save the current document, select Save Document from the File submenu. If the file has not been saved previously, you are prompted to press the SCAN/RECORD key to record a file name. To record a name for the document, speak in the general direction of the microphone located on the right front of the SARA next to the speaker. This process is similar to recording a greeting on an answering machine. Begin speaking when you hear the tone. Your file name can be 5 seconds long. The recording ends automatically and is played back. SARA then prompts you to press the SELECTOR key to accept the file name or to press the SCAN/RECORD key again to redo the recording. You can re-record the file name until you are satisfied. The file is not saved until you press the SELECTOR key to accept your recorded file name. By default, documents opened from a USB device are saved to the USB device unless you save the document using Save As from the File submenu. 20

29 Saving a Document with a Different Name You can save a document under a different name. To save the currently open document with a different name, select Save As from the File submenu. Press the SCAN/RECORD key, and speak a new name for the document. When you are finished, press the SELECTOR key. A version of the document with the original name is retained in memory. Saving a Document on a CD or USB Drive You can save the currently open document on a CD or on an external USB drive, such as a thumb drive or external hard drive. Insert a blank, writable CD-R or CD-RW disc into the slot on the front of SARA or connect a USB drive to one of the USB ports on the back of the SARA. Then, select Save to Media from the File submenu. If more than one device is available, for instance, a CD is inserted and a USB drive is connected at the same time, you are first placed in a list of all available drives. Use the UP and DOWN ARROW keys to select the drive you want to save the file to, and press the SELECTOR key. Press the SCAN/RECORD key, and speak a name for the document. When you are finished, press the SELECTOR key. SARA will copy the file to the blank CD or USB drive, which ever you selected. 21

30 By default, SARA saves the document as an OpenBook 8.0 (.OBX) file, if you save the file to a CD, or as a Rich Text (RTF) document, if you save to a USB drive. You can also choose to save the file as an OpenBook (.ARK), plain text (.TXT), or rich text (.RTF) document using the Save to CD Format submenu, or as an OpenBook 8.0 (.OBX) or plain text (.TXT) document using the Save to USB Format submenu (see page 33) in the Advanced submenu. The file name is saved as a sound (.wav) file. Tip: You can save additional documents on the CD in later sessions. Deleting a Document To delete a document saved in memory, select Delete a Document from the File submenu. Use the UP and DOWN ARROWS to move to the file you want to delete. Press the SELECTOR key to delete the file. SARA will ask you if you want to delete the file. You can use the LEFT ARROW to go back to the menu without deleting the file, or press the SELECTOR key to delete the file. 22

31 Using the Menus for Other Settings To access the submenus described in this section, press the MENU key. Then, use the UP and DOWN ARROWS to make a selection and press the SELECTOR key. Go To Menu The Go To submenu allows you to quickly move from place to place in the current document or audio CD. The available commands include: Top of Document Moves you to the beginning of the current document or audio track list. Bottom of Document Moves you to the end of the current document or audio track list. Next Page Moves you to the next page of the current document. Previous Page Moves you to the previous page of the current document. Next Paragraph Moves you to the beginning of the next paragraph. Previous Paragraph Moves you to the beginning of the previous paragraph. Next Sentence Moves you to the beginning of the next sentence. 23

32 24 Previous Sentence Moves you to the beginning of the previous sentence. Voice Settings The Voice Settings submenu allows you to change your reading and menu voice settings. You can change the speech rate and the voice. The speaking language determines the voices that are available. You can also select the reading language by choosing the Reading Voice command. Reading Voice and Menu Voice Open the Voice Settings submenu and select Reading Voice to change the voice SARA uses while reading, or select Menu Voice to change the voice SARA uses when navigating menus. The following voice options are available: Voice Rate - The voice rate can be set between 100 and 500 words per minute. You can change this setting using either the VOICE RATE ROCKER bar on the front right of the unit or the menu. The rate adjusts in units of 20 words per minute. When you go to the menu, SARA announces the current rate for either the reading or menu voice. Voice Selection - When you select the Voice Selection command, a list of the voices available for the current language displays. Use the UP and DOWN ARROW to move through the list of voices. Press the SELECTOR key to choose the voice you want to use.

33 Voice Language - Changing the voice language automatically changes the scanning language and the list of available voices. While in the document, you can return to the menu to change languages. Enabled Languages Select Enabled Languages from the Voice Settings submenu to open a list of the languages installed on SARA. If a language is activated, you hear the word checked. Use the SELECTOR key to check or uncheck the language. You can enable as many of these languages as you like. Once a language is enabled, you can choose it for the reading voice. Tip: You can press FUNCTION Key 3 to cycle through your enabled languages. 25

34 Scanning Settings The Scanning Settings submenu allows you to change the scanning order, scanning mode, and scanning contrast. Scanning Order Select Scanning Order from the Scanning Settings submenu to choose whether SARA should divide columns or ignore them. The default setting is Divide Columns. For example, if you are scanning a newspaper, you would want to have Divide Columns selected so SARA recognizes the columns instead of reading straight across the page. If you want to read across columns of text, select Ignore Columns. Tip: You can also press FUNCTION Key 4 to toggle between Divide Columns and Ignore Columns. Scanning Mode Select Scanning Mode from the Scanning Settings submenu to choose one of the following modes: Scan and Read Selected by default, SARA stops reading when you press the SCAN key and begins scanning. When the scan is complete, SARA begins reading the new page. 26

35 Scan in Background - Allows you to continue reading the current document while SARA scans a page. Scan and Replace SARA replaces the current page with the newly scanned page. You can use this mode to rescan or replace a page in a multi-page document. BuckScan SARA scans and recognizes United States paper currency. Denominations supported include $1, $2, $5, $10, $20, $50, and $100. To scan a bill, place it horizontally along the edge of the glass plate s left front corner and press the SCAN key. Scanning Contrast Use Scanning Contrast to control the dark-to-light contrast ratio in the scanned document. The following choices are available: Automatic Contrast - SARA will individually evaluate each page to determine the best contrast setting for maximum accuracy. This is the easiest setting but it adds to the scanning time. This is the default setting. Normal Contrast - This setting will work for most books and memos, or anything else that has reasonably good black print on white paper. 27

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