INTERNATIONAL SCHOLAR ORIENTATION
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1 INTERNATIONAL SCHOLAR ORIENTATION WELCOME!
2 Ilana Laura Daniel Charmagne April Tara Kim Carolina International Office JPL Kim Jackson Carolina Silva International Scholar Services Ilana Smith: HSS Charmagne Herlien: BBE, EAS, GPS April Pisano: PMA, CCE, TMT, Admin Tara Hervey International Student Programs Laura Flower Kim Daniel Yoder
3 INTRODUCTIONS Name Country Field of Research Arrival advice
4 IMMIGRATION BASICS
5 PASSPORT Should be valid for 6+ months Name = MRZ Renew with your embassy
6 VISA Valid for ENTRY into the U.S. NOT a permit to: Stay in the U.S. Work in the U.S. Does not need to be valid during stay
7 STATUS: FORM I-94 Status = period of authorized stay in U.S. notated on Form I-94: Electronic, unless land/sea entry CBP.gov Retrieve I-94 D/S (Duration of Status): F & J Grace period: F=60, J=30 days Surrender paper I-94s when departing the U.S. Needed for: I-9, SSA, DMV J1 D/S Older I-94 Card
8 DOCUMENT GUIDELINES Keep documents in a safe place and note their validity: Passport Visa (if traveling) DS-2019/I-20/EAD/I-797 Keep copies for your records, including electronic I -94s Contact ISS/JPL if you lose your documents Carry originals during travel: Domestic travel (flying within the US) Travel near border (US/Canada and US/Mexico, i.e. San Diego) Travel within Arizona and Alabama
9 INTERNATIONAL TRAVEL Documents required for re-entry: Passport - valid 6+ months into the future DS-2019/I-20+EAD (+valid travel signature), I-797 Valid visa Automatic Visa Revalidation Travel with expired visa to Canada, Mexico, and islands May need a visa to enter those countries Other special rules apply see ISS/JPL website/advisor J Travel Signature Visas Not required for Canadians Third-country national visa applications possible Employment/verification letter from ISS/JPL Do NOT use other visas to enter: i.e. ESTA, B-1/B-2.
10 F-1 STUDENT (NON-DEGREE)
11 F-1 STUDENT Form I-20 Must be full-time Enrolled course of study F-1 extension requires JVSRP/JPLGF/JPLYIP extension. SEVIS reporting requirements
12 J-1 EXCHANGE VISITOR
13 J-1 EXCHANGE VISITOR PROGRAM Keyword = exchange. All other regulations follow. Administered by the U.S. Department of State to encourage international educational exchange Student and Exchange Visitor Information System (SEVIS) U.S. government database F and J status only
14 DEPARTMENT OF STATE CONTACT INFORMATION Mailing Address: U.S. Department of State Office of Designation Academic and Government Programs Division ECA/EC/AG SA-5, Floor C C Street, NW Washington, DC Street Address (couriers): U.S. Department of State Office of Designation Academic and Government Programs Division ECA/EC/AG SA-5, Floor C C Street, NW Washington, DC jvisas@state.gov Phone: FAX number: (202) Website: Contacts EV Welcome Brochure Wilberforce Act Guidance
15 DS-2019 BIOGRAPHICAL INFORMATION
16 DS-2019 BOXES 3, 4, 5 Program dates EV Category: Short Term Scholar: 6 months maximum Research Scholar/Professor: 5 years maximum Subject/Field Funding
17 MAINTAINING J-1 STATUS Medical insurance, including medical evacuation & repatriation Payment for occasional lectures/seminars possible with authorization Report home address change within 10 days Timely extension of stay/reappointment
18 NOTIFY US OF CHANGES New Site of Activity/research location Transfer to another institution Change of status (including dependents) Prolonged leave of absence/long-term overseas collaboration Early program completion or termination
19 J-2 DEPENDENTS Employment possible Form I-765 to USCIS Fee 3 months for EAD After EAD may apply for SSN 05 Eligible to be a student
20 TWO-YEAR HOME-RESIDENCY REQUIREMENT 212(E) Are you subject? Government Funding Skills List Medical Trainee Where to look? Visa Bearer is subject to 212(e). DS-2019
21 212(E) IMPACT, IF SUBJECT J-1 must return to country of last legal residence for 2 years. Does not have to be fulfilled immediately and may be in increments. Precludes: H-1B (specialty worker) or Permanent Residence (Green Card) until fulfilled/waived May return to the U.S. in another category: J, O, F, B, WB, etc. Extensions and transfers are fine. Waiver of 212(e) No Objection Statement: Most common and routinely approved Don t apply too early! Timing is important. Advisory Opinion
22 24-MONTH BAR RESTRICTION All J-1 Professors and Research Scholars are barred from repeat participation. May return to the U.S. in other J categories (i.e. Short -Term Scholar) or in any other visa category such as H-1B*, O, F, B, WB, etc. Transfers OK while program is active
23 F-1 STUDENT OPT, CPT
24 F-1 OPTIONAL PRACTICAL TRAINING (OPT) Employment Authorization Document (EAD) Keep end date current 03B
25 Travel Visa Issuance Signed I-20 (Home Institution) Valid EAD Offer letter Address Change Access.caltech Home institution (SEVIS) OPT REMINDERS STEM Extension (17-month) Inform ISS/JPL of application and progress of new EAD
26 H-1B SPECIALTY WORKER
27 H-1B LIMITATIONS Employer and employmentspecific Form I-797A Prevailing Wage (DOL) Multiple H-1B s possible Six year duration track time out of the U.S.
28 MAINTAINING H-1B STATUS Eligibility limitations; amendments Stipend/Salary No consulting No change in positions No change of employer USCIS processing time No grace period (unless authorized on I-94 card) Address change: Complete Form AR-11 within 10 days Possible FDNS site visits call ISS. JPL IO will be notified. H-4 Dependent: No work authorization
29 O-1, TN, E-3
30 E-3, TN, O-1 Eligibility : Dependents: Travel documents: TN = Canadians & Mexicans E-3 = Australians O-1 = Extraordinary Ability TD and O-3 cannot work E-3 spouses can work with an EAD TN & TD: multiple entry I-94 card E-3: valid visa O-1 & O-3: valid visa & approval notice Grace period: None, unless authorized on I-94 Address change: Complete Form AR-11 within 10 days
31 LEGAL PERMANENT RESIDENCE (LPR)
32 LPR/GREEN CARD PATHWAYS Employment based Family based Asylum DV Lottery Caltech/JPL policy: Postdoctoral Scholars are not eligible for sponsorship. Sponsorship authorized for Regular/Full-Time positions.
33 ADJUSTMENT TOPICS
34 WEBSITE RESOURCES
35 CA DRIVER S LICENSE Take written and driving test at DMV Study Rules of the Road! Visit dmv.ca.gov Provide SSN, if eligible Can use valid license from home country only recommended for short visit.
36 AUTO INSURANCE Must purchase insurance coverage if owning a car. Minimum requirement: Liability Full Coverage policy recommended Insurance companies may require CA Driver s License
37 SOCIAL SECURITY NUMBERS Wait 5 days from check-in Bring: DS-2019/I-20/EAD/I-797 Passport Form I-94 copy J-2s only eligible with an EAD card
38 TAX RESOURCES Annual resources: U.S. federal taxes: preparation software California state taxes: seminars ITINs required in order to claim dependents without social security numbers
39 MEDICAL INSURANCE J status: Specific requirements, see DS- 2019, p. 2 Caltech/JPL plans meet requirements Annual payment for medical evacuation & repatriation September begins new year Non-Caltech insurance possible
40 HEALTH MATTERS Chose a physician now, while healthy Emergency Rooms (ER) very costly, use in a life-threatening emergency Urgent Care Clinics less costly than ER, don t require an appointment
41 CAMPUS/LAB RESOURCES
42 POLICIES AND PROCEDURES Institute Policies JPL Policies Title IX Policy
43 EMPLOYEE RESOURCES Caltech: Staff Faculty Consultation Center sfcc.caltech.edu For Caltech staff, faculty, postdocs, and their families Confidential, no cost support for personal and work-related concerns including unlawful harassment JPL: Employee Assistance Program mylifematters.com (password jpl ) Emotional Health, Relationships, Wellness, Work/Life balance Services: Baby Welcome Program, Skill Builders, Webinars, etc.
44 OTHER SUPPORT SERVICES Caltech Postdoctoral Scholar Association (CPA): cpa.caltech.edu Career development Social activities Caltech International Spouse Club (CISC): Open to all spouses Social activities: Minis play group, Pilates, cooking Intercultural discussion group Caltech Women s Club Children s Toy Library - Furniture Pool Babysitting Co-op Caltech HR Work-Life Coordinator: Olga Batygin: worklife@caltech.edu Walking Groups, Meditation/stretching, healthy food menus
45 SAFETY RESOURCES: GENERAL TIPS Be aware of your surroundings At night, use welllighted and welltraveled routes Travel in groups Don t leave bags and purses unattended Look in your car before entering Register, chain, and lock your bicycle Contact the police, even if you re unsure you should
46 SAFETY RESOURCES - HELP Off Campus: Caltech Emergencies: On campus: x5000 or (626) Emergency phones Security escorts Emergency Notification System: Update access.caltech for alerts JPL Emergencies: See JPL Space
47 EARTHQUAKE SAFETY National Shake Out Every October FEMA Checklist 18pg booklet
48 PASADENA LAWS & POLICIES
49 CULTURAL ADJUSTMENT
50 AMERICAN VALUES Individualism Competitiveness Privacy Freedom Equality Informality Time Achievement Action Work Materialism American Ways, Gary Althen, 2002
51 1. Honeymoon 2. Hostility 3. Humor 4. Home CULTURAL ADJUSTMENT CULTURE SHOCK 4 Stage Model These stages can be cyclical; flowing in all directions.
52 ADJUSTMENT COPING TIPS Culture shock is normal & unavoidable Be patient & open-minded Avoid stereotypes, don t judge everyone on one bad experience Keep a journal Keep in touch with family and friends at home Learn the local culture: Join groups Contact resources, including us!...
53 THANK YOU FOR ATTENDING! Contact us with any questions. We are here to help! International Office JPL I n t e r n a t i o n a l S c h o l a r S e r v i c e s 266 S C h e s t e r A v e M, W, Th, F : 8 a m p m and 1-5 p m T u e s d a y : 1 5 p m BBE, EAS, GPS: Charmagne Herlien, cherlien@caltech.edu PMA, CCE, TMT, Admin: April Pisano, April.Pisano@caltech.edu HSS: Ilana Smith, ilana.smith@caltech.edu Kim Jackson: Kim.L.Jackson@jpl.nasa.gov Carolina Silva: Carolina.Silva@jpl.nasa.gov A p p o i n t m e n t s : M- Th 2 : : 0 0 p m P h o n e : J P L I n t e r n a t i o n a l O f f i c e O a k G r o v e D r i v e, M- F : 8 : 3 0 a m 5 p m P h o n e :
IO 101: Hiring & Inviting International Faculty & Scholars Presented by: International Student & Scholar Services
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