Lac du Flambeau Higher Education Handbook. A Student s Guide to Higher Education Funding

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1 Lac du Flambeau Higher Education Handbook A Student s Guide to Higher Education Funding Lac du Flambeau Tribal Education Department April 2011

2 TABLE OF CONTENTS Table of Contents... 1 Introduction... 1 Eligibility Requirements... 2 Application Requirements... 2 Student Responsibilities... 3 Funding Process... 4 Funding Eligibility... 5 Funding Payback... 6 Length of Eligibility... 6 Family Education Rights and Privacy Act (FERPA)... 7 Academic Progress Requirements... 7 Probation and Suspension... 8 About the Education Department... 9 INTRODUCTION The Lac du Flambeau Tribal Education Department staff is excited that you have chosen to further your education! This handbook is intended to inform you of the process to obtain funding through the Education Department. Throughout your educational journey, you will likely have questions. Please do not hesitate to contact the Education Department with them. We are here to assist you in making the transition to higher education as smooth as possible and support you in any way we can. Good Luck and Best Wishes! Education Department Contact Information 562 Peace Pipe Road PO Box 67 Lac du Flambeau, WI Phone Fax LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 1

3 ELIGIBILITY REQUIREMENTS To be eligible for Lac du Flambeau Higher Education Funding, a student must meet the following criteria: 1. Be enrolled or eligible for enrollment in the Lac du Flambeau Band of Lake Superior Chippewa Indians. 2. Have a high school diploma, GED, or HSED. 3. Be accepted into a degree or diploma seeking program at an accredited institution of higher education. 4. Have a completed application on file, as defined in the Funding Process section of this handbook. APPLICATION REQUIREMENTS To complete your application with the Lac du Flambeau Tribal Education Department, you will need to complete the following steps: 1. Complete the Free Application for Federal Student Aid (FAFSA) every year after January 1. Register for a PIN at if it is your first time applying for FAFSA. Remember this PIN; you will be using it every year when you apply for financial aid. Apply for financial aid by completing the FAFSA online at If you are taking less than 6 credits, this is not a requirement for funding. 2. The following items need to be submitted to the Education Department the first time you apply for funding: High school transcripts, copy of GED, or HSED diploma AND Letter of acceptance to the school or program you will be attending 3. Complete the Lac du Flambeau Education Application each academic year. (The academic year runs from August 1-July 31). Applications returned by the priority deadlines will be funded first Fall Term-July 1 Spring Term-November 1 Summer Term-April 1 LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 2

4 4. Complete the Student Acknowledgement and Agreement each academic year. 5. Complete the Student Release of Information Form each academic year. 6. Submit a copy of your Student Aid Report (SAR) from your FAFSA each academic year. 7. Submit your Financial Aid Award Letter each academic year. 8. Complete the Student Education Plan each semester/term. Meet with your academic advisor/counselor each term regarding your progress and course of study. They will need to sign off on the form. The form provided by the Lac du Flambeau Education Department must be submitted. We will not accept class schedules or other forms as substitutes. 9. Submit a copy of your official class schedule prior to the start of each term. All forms can be found on the Education Department s website at then click on Tribal Departments then Education. You may also obtain a copy by stopping in the Education Department at 562 Peace Pipe Road, Lac du Flambeau, WI. STUDENT RESPONSIBILITIES 1. It is the responsibility of the student to fill out the FAFSA and print the SAR each year and provide that document to the Education Department. 2. It is the responsibility of the student to submit a copy of the Financial Aid Award letter each academic year from your institution. 3. It is the responsibility of the student to complete the Lac du Flambeau Education Application, Student Acknowledgement and Agreement, and the Student Release of Information Form each year and the Student Education Plan each term. 4. It is the student s responsibility to ensure that all documentation is sent to the Education Department by the appropriate deadlines. 5. Students are required to complete the amount of credits that was funded by the Education Department. Failure to do may result in students being placed on probation or suspension with the Education Department and may affect future funding opportunities. 6. Students are responsible for submitting a copy of their grades for the previous semester to be considered for future funding. LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 3

5 7. Students are responsible for submitting a copy of their official class schedule with their name embedded. A schedule with a handwritten name will not be accepted. 8. Students are responsible, upon graduation or completion of the program, to submit a copy of their final transcripts, certificates, license, diploma, or degree. 9. The student is responsible for updating the Education Department with all changes in name, address, phone, , mailing address, number of credits, etc. FUNDING PROCESS 1. To be considered for funding by the Lac du Flambeau Tribal Education Department, students are required to have the following information completed prior to funding being dispersed. Lac du Flambeau Education Application Student Acknowledgement and Agreement Student Release of Information Form Financial Aid Award Letter (1-5 credit students do not need this) SAR for current academic year (1-5 credit students do not need this) Student Education Plan (each semester) Official Class Schedule (each semester) Copy of grades for the previous term (continuing students only) Copy of admission letter (new applicants only or students who are transferring) Copy of High School transcripts, diploma, GED, or HSED (new applicants only) Financial Review Form-This form is sent from the Lac du Flambeau Tribal Education Department to the Financial Aid office at the institution directly. Students with 1-5 credits will not have this form in their file. 2. A file is considered complete when all of the above documents have been returned. 3. Once a file is complete, it takes approximately 10 working days for payment to be sent to the school. LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 4

6 4. A letter will be sent to you at the address you provided notifying you of the award amount that was issued to your school. Please keep in mind that this funding is intended to be supplemental and not intended to fully fund your education. 5. The funded amount will be sent directly to your school for disbursement according their policies. The funding received is NOT additional money. It replaces part of your current financial aid package to lessen your obligation after completion of your degree. 6. Priority is given to students who have completed their files by the application priority deadline for the funding term. They will be funded in the order completed. Fall Term-July 1 Spring Term-November 1 Summer Term-April 1 FUNDING ELIGIBILITY 1. Funding through the Lac du Flambeau Tribal Education Department is available on three levels: Full-time student status is 12 or more credits per semester/term at the vocational/undergraduate level and traditionally 9 or more credits at the graduate level. Education Department staff will review other credit loads to determine the funding level. Part-time student status is 6-11 credits per semester/term at the vocational undergraduate level and 6-8 credits per semester/term at the graduate level. Students with 1-5 credits are eligible for tuition and books expenses and must submit invoices and receipts for both for funding. 2. Funding levels are based on credit levels and will be distributed in accordance with available funds and federal guidelines. 12+ Credits 9-11 Credits 6-8 Credits 1-5 Credits Graduate $1,750 $ $875 Tuition and books $2,000 Up to $ Students are eligible to pursue progressive degrees: Associates (AA/AS), Bachelors (BA/BS), Masters (MA/MS/M.ED/MBA), Doctorate (PhD/JD). LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 5

7 4. Multiple degrees of the same level will be funded at the discretion of the Education Department. 5. Apprenticeships and accredited certificates must qualify for college credit to be funded under the Education Application. If they are not eligible, please contact the Education Department for other funding options which may be available. 6. Students taking video and/or online courses must complete the courses in the timeframe of the semester funded. FUNDING PAYBACK The funds that are dispersed are intended to pay for classes that the students will complete successfully. In the event that a student does not successfully complete a course or withdraws from a course, the student may be asked to pay back the money that was received. It is the students responsibility to inform the Education Department of withdrawals within two calendar weeks of the withdrawal occurring. Week Number Percentage to Payback 1 100% 2 80% 3 60% 4 40% 5 20% 6 and after 0% Future funding will not be granted in the event that a student is on a payback status or agreement with the Department. It is the student s responsibility to contact the Education Department as soon as they have chosen to withdraw from a course(s). The terms of the payback schedule will be discussed with the Education Department. LENGTH OF ELIGIBILITY Students may receive funding for degrees based on the following information: Degree Vocational/Technical Undergraduate Graduate Term Eligibility 6 Terms 10 Terms 8 Terms LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 6

8 Students who obtain their Associates degree and then proceed to obtain their Bachelors degree will have a total term eligibility of 10 terms. The Education Department reserves the right to make decisions on further funding for those students on a case by case basis. Students funded for less than 6 credits are not restricted to term eligibility requirements. It is open to students who have not used up their term eligibility. Students are not required to complete the terms consecutively. Students who have not completed their degrees within the timeframes allowed will be considered by the Education Department on a case by case basis. Students must apply for approval to have an extended eligibility with the Education Department and provide rationale to support their request for further term funding. FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA) As part of the application process, the Lac du Flambeau Tribal Education Department asks that you complete a Student Release of Information Form. This form allows the Department to obtain information from your educational institution. FERPA (Family Education Rights and Privacy Act) is a federal act also known as the Buckley Amendment that was passed in 1964 to protect student s records at institutions of higher education. According to FERPA, college students are considered responsible adults and need to give consent to have educational records released to a third party. Parents are not automatically granted access to your records. By signing the Student Release of Information Form, you are allowing our office to access the necessary financial information in order to effectively authorize payment. If you have questions regarding FERPA and it s protections, please refer to your schools Student Affairs officials, Dean of Students Office, or Office of Student Life. ACADEMIC PROGRESS REQUIREMENTS Students must submit a grade report at the end of each academic term that was funded. The report must have the students name embedded on the report document, handwritten names are not acceptable. Students must successfully complete the credits they were funded for in order to remain in good standing with the Education Department. Successfully completed classes are classes in which the student received a passing grade. Classes that were completed with a failing grade, with an incomplete, LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 7

9 with a withdrawal status after the drop date, or with a withdrawal that the Education Department was not made aware of will be considered unsuccessful completions. GPA s for students will be used to determine academic progress. Degree GPA Requirement (4.0 scale) Vocational/Technical 2.0 Undergraduate 2.0 Graduate 3.0 Students with term GPA s lower than the requirement will be placed on probation or suspension. Students who are in certificate and licensure programs as well as credited apprenticeship programs must be in good standing with their program, be making academic progress, and submit reports to the Education Department on a monthly basis. PROBATION AND SUSPENSION Probation Students will be placed on Probation with the Lac du Flambeau Tribal Education Department under the following circumstances: Semester GPA drops below the required GPA (see above). Students receive a failing grade or an incomplete in a course. Withdrawing from a course without informing the Education Department. Failing to adhere to their payback schedule. Students who are placed on Probation will be notified via and will be subject to follow all probationary requirements including, but not limited to: Checking in monthly with the Education Department. Meeting with each faculty member within the first 4 weeks of the semester. Providing the Education Department a copy of all course syllabi for the semester. Other actions as requested by the Education Department. Suspension Students may be suspended, for one academic semester, and considered ineligible for funding, due to the following reasons: LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 8

10 Failure to complete probationary requirements successfully. Failure to bring GPA up to a satisfactory level for a second consecutive semester. Failing a class for a second consecutive semester. Failure to inform the Education Department of a course withdrawal for a second consecutive semester. ABOUT THE EDUCATION DEPARTMENT The Education Department offers services for tribal members and tribal employees in the areas of job skills, continuing education, and funding assistance for higher education and job skills training. Committed to continuous education and developing life-long learners, the staff at the Education Department invites you to stop by and see what we have to offer: Higher education assistance Short term training opportunities Youth and adult apprenticeship opportunities GED/HSED options Tutoring and computer lab time Other services as requested Lac du Flambeau Tribal Education Department 562 Peace Pipe Road PO Box 67 Lac du Flambeau, WI Phone (715) Fax (715) LAC DU FLAMBEAU HIGHER EDUCATION HANDBOOK PAGE 9

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