Grant Application Packet: Nursing School Grant: Improvement

Transcription

1 State of Illinois Pat Quinn, Governor Board of Higher Education Lindsay Anderson, Chair Dr. James L. Applegate, Executive Director Grant Application Packet: Nursing School Grant: Improvement Fiscal Year 2015 Application Release: Application Deadline: September 15, 2014 October 31, 2014

2 Nursing School Grant Program An appropriation of $425,000 in General Revenue Funds was made to the Illinois Board of Higher Education (IBHE) for the fiscal year 2015 Nursing School Grants Program. The IBHE will distribute these funds for Expansion and Improvement grants pursuant to the administrative rules (Appendix A). It is anticipated that IBHE will award one renewal Expansion Grant and four Improvement Grants in amounts no greater than $42,500 each in fiscal year ELIGIBILITY Participation in the Improvement Grant program is open to Illinois institutions of higher learning offering registered nursing programs at the associate and baccalaureate level. Applicants will not be considered unless they meet the following requirements and provide supporting documentation prior to the October 31 st deadline: Requirements by Program Credential Associate Degree in Nursing (ADN) Must meet all of the following requirements: 1) Approved by the Illinois Department of Financial and Professional Regulation (IDFPR); 2) Accredited by the Accreditation Commission for Education in Nursing (ACEN) (previously the National League for Nursing Accrediting Commission); 3) An articulation agreement in place with at least one institution of higher learning that offers a baccalaureate degree in nursing; and 4) One of the following: NCLEX-RN pass rate for first-time takers is less than the national average for the prior calendar year (83%); or Program attrition rate must be greater than 15 percent. Baccalaureate (BSN) Baccalaureate (RN- BSN Completion) 1) Approved by the Illinois Department of Financial and Professional Regulation (IDFPR); 2) Accredited by either the Accreditation Commission for Education in Nursing (ACEN) (previously the National League for Nursing Accrediting Commission) or the Commission on Collegiate Nursing Education (CCNE); and 3) One of the following: NCLEX-RN pass rate for first-time takers is less than the national average for the prior calendar year (83%); or Program attrition rate must be greater than 15 percent. 1) Accredited by either the Accreditation Commission for Education in Nursing (ACEN) (formerly the National League for Nursing Accrediting Commission) or the Commission on Collegiate Nursing Education (CCNE); and 2) Program attrition rate must be greater than 15 percent. 2

3 USE OF FUNDS Nursing School Grant Program Improvement Grant funds shall be used to support eligible nursing schools with the purpose of increasing student retention and improving institutional NCLEX-RN pass rates. Funds may be used to: Develop or expand academic support services to improve student retention and increase graduation rates and NCLEX-RN pass rates; Improve existing classroom space; Purchase equipment and other instructional materials necessary to improve instructional quality; and Pay for the required grant program audit. Improvement Grant funds may not be used to hire faculty. INSTRUCTIONS QUESTIONS Step 1: Download the application from the IBHE website ( Select Grants from the left hand column, select Nursing School Grants from the middle column, and select Improvement Application from the middle column. Save the application file to your computer using a new file name. Step 2: Open the new application file and enter the information requested. Prepare the Grant Proposal section in a file separate from the application file. Save the files and print the files on white paper. Step 3: Obtain the required signatures of institutional leaders on the Signature Page. We must have original signatures on the Signature Page, no copies. Step 4: Make copies of the supporting documents that are required for your program. See the appropriate Eligibility Verification section of the application (ADN, BSN, or RN-BSN). Step 5: Compile the documents and mail one set of all required documents to: Illinois Board of Higher Education Attn: FY15 Nursing School Improvement Grant 431 East Adams, 2 nd Floor Springfield, IL Envelope must be postmarked no later than Thursday, October 31, Karen Helland, Coordinator at Trish Fenton, Grants Support Staff at grants@ibhe.org 3

4 Nursing School Grant Program Applicant Information Institution Use the Application file from the IBHE website. Contact Information Name Job Title Department Street Address City, State, & Zip Code Phone Number Fax Number Address Eligibility Verification Only answer the questions that are applicable to the nursing program in your proposal. If your proposal is for an ADN program, answer questions ) Is the program approved by the Illinois Department of Financial and Professional Regulation? Yes No 2) Is the program accredited by the Accreditation Commission for Education in Nursing (ACEN) (previously the National League for Nursing Accrediting Commission)? Provide a copy of the current accreditation letter. 3) Does the institution have an articulation agreement with at least one institution of higher learning that offers baccalaureate degrees for registered nurses? Provide a copy of a current articulation agreement. 4) Does the program meet ONE of the following criteria? (i) Is the NCLEX-RN pass rate for first-time applicants less than the national pass rate in 2013 (83 percent)? Yes Yes Yes No No No 4

5 Nursing School Grant Program Total Number of Candidates Number Pass Pass Rate (%) (ii) Is the program attrition rate greater than 15 percent during the most recent academic year? Solely for the purposes of this grant, attrition rate is defined as the number of nursing students who do not complete a program expressed as a percentage of the total number of nursing students who entered the program in the same academic year as a cohort. For example, 100 students started the ADN program in the fall and 15 students dropped or failed the ADN program during the academic year, expressed as 15 divided by 100 = 15%. Provide the calculation. If your proposal is for an RN-BSN completion program, answer questions 5 and 6. 5) Is the program accredited by the Accreditation Commission for Education in Nursing (ACEN) (previously the National League for Nursing Accrediting Commission) or the Commission on Collegiate Nursing Education (CCNE)? Provide a copy of the current accreditation letter. 6) Is the program attrition rate greater than 15 percent during the most recent academic year? Solely for the purposes of this grant, attrition rate is defined as the number of nursing students who do not complete a program expressed as a percentage of the total number of nursing students who entered the program in the same academic year as a cohort. For example, 20 students started the RN-BSN completion program in the fall and 3 students dropped or failed the RN-BSN completion program during the academic year, expressed as 3 divided by 20 = 15%. Provide the calculation Yes Yes No No 5

6 Nursing School Grant Program If your proposal is for a BSN and/or ABSN program, answer questions ) Is the program approved by the Illinois Department of Financial and Professional Regulation? Yes No 8) Is the program accredited by the Accreditation Commission for Education in Nursing (ACEN) (previously the National League for Nursing Accrediting Commission) or the Commission on Collegiate Nursing Education (CCNE)? Provide a copy of the current accreditation letter. 9) Does the program meet ONE of the following criteria? (i) Is the NCLEX-RN pass rate for first-time applicants less than the national pass rate in 2013 (83 percent)? Yes Yes No No Total Number of Candidates Number Pass Pass Rate (%) (ii) Is the program attrition rate greater than 15 percent during the most recent academic year? Solely for the purposes of this grant, attrition rate is defined as the number of nursing students who do not complete a program expressed as a percentage of the total number of nursing students who entered the program in the same academic year as a cohort. For example, 50 students started the BSN program in the fall and 7 students dropped or failed the BSN program during the academic year, expressed as 7 divided by 50 = 14%. Provide the calculation. Grant Proposal Traditionally, the grant period will start in early February 2015 and end in late May However, in fiscal year 2015 you have options. If the project will need more than 16 months to implement and to evaluate, you may select a longer grant period of 19 months, 23 months, or 24 months. Place an X next to the proposed length of the grant period: February 2015 through May months 6

7 Nursing School Grant Program February 2015 through August months February 2015 through December months February 2015 to February months In your proposal, describe the proposed use of grant funds including: (1) evidence of current research and best practices to support your proposed strategies; (2) an evaluation plan to identify the expected outcomes and how you will measure success; and (3) explain projected institutional support and sustainability of grant-funded activities. Prepare your proposal in a separate file and include with the application. Performance Measures Answer the following questions for the nursing program(s) included in your grant proposal. 1) What is the first year retention rate(s) for the nursing program(s) included in your proposal? Solely for the purposes of this grant, retention rate is defined as the number of nursing students who complete a program expressed as a percentage of the total number of nursing students who entered the program as a cohort. For example, 100 students started the program in the fall and 80 students completed the first academic year, expressed as 80 divided by 100 = 80%. Academic Year ADN % RN-BSN % BSN % Provide the calculation. ABSN % 2) What is the job placement rate within the first 6 months of graduation from the nursing program(s) included in your proposal? Use only job placements that require an associate or baccalaureate degree in nursing. ADN Academic Year % For example, a 100 percent job placement rate is when 20 of the 20 graduates in an academic year are employed in nursing within the first 6 months after graduation. RN-BSN BSN ABSN % % % 3) How many associate and baccalaureate degrees in nursing did your institution confer during the 7

8 Nursing School Grant Program past three academic years? Academic Year Academic Year Academic Year ADN ADN ADN RN-BSN RN-BSN RN-BSN BSN BSN BSN ABSN ABSN ABSN Proposed Budget Use the following categories to describe your proposed budget. Categories are adapted from the Statewide Accounting Management System (SAMS) Manual. Personal Services: Benefits: Contractual Services: Commodities: Use only for expenditures as compensation made for an employee's personal services rendered on behalf of the grant project. Improvement Grants may not be used to hire faculty but may be used to hire non-faculty support staff. Describe Use the Application file from the IBHE website. Additions to the total compensation package that may include group insurance, social security, retirement, and other items. Improvement Grants may not be used to hire faculty but may be used to hire non-faculty support staff. Describe Expenditures for professional or technical services and transportation charges exclusive of Travel and Audit. Also expenditures incident to the grant project operation for postage, publications, subscriptions, and services exclusive of commodities. Describe Expenditures in connection with current operation for the purchase of articles of a consumable nature which show a material change or appreciable depreciation with first usage and equipment having a unit value not in any instance exceeding $100. Describe $ $ $ $ 8

9 Nursing School Grant Program Travel: Expenditures directly incident to official travel by employees of the grant project or direct payment to private agencies providing transportation or related services. Describe $ Printing: Equipment: Telecommunications: Program Audit: Expenditures for printing, printing paper, stationery, pamphlets, and envelopes. Describe Visible tangible property of a non-consumable nature with a unit value exceeding $100. [Regardless of value, all equipment must be clearly marked with the institution s inventory decal and the institution must maintain adequate control over all property, regardless of cost.] Describe Expenditures for lease, rental or purchase of telecommunications equipment, supplies, maintenance, and service, which include telephone, radio and other voice, data, or video interconnection systems. Describe The independent examination verifying grant expenditures and compliance with the terms of the grant agreement and applicable statutes and rules. Expenditures for audit services should be reported on this line instead of contractual services. A program audit is due within 120 days of termination or end of the Nursing School grant period. You may use grant funds to pay for the program audit. Describe $ $ $ $ TOTAL It is anticipated that the IBHE will award four Improvement Grants in fiscal year The amount of each grant will be no greater than $42,500. Your budget total may be less than but not greater than $42,500. $ 9

10 Nursing School Grant Program Signature Page Instructions: Obtain the required signatures and mail the original Signature Page to IBHE. Name of the Institution: Use the Signature Page file from the IBHE website. Person to Contact and Job Title: Department: Mailing Address: Address: Phone Number: Fax Number: Chief Nursing Administrator: As the chief nursing administrator of the nursing program at the aforementioned institution, I am submitting this Nursing School Improvement Grant application. Name: Title: Signature: Date: President / Chief Executive Officer: I am authorized by the aforementioned institution to approve the submission of the application for the Nursing School Improvement Grant. Name: Title: Signature: Date:

11 Nursing School Grant Program Appendix A: Administrative Rules

12 BHE 23 ILLINOIS ADMINISTRATIVE CODE 1100 SUBTITLE A Section Purpose Definitions Eligible Nursing Program Application Process Expansion Grants Improvement Grants Award Process Audit Requirements TITLE 23: EDUCATION AND CULTURAL RESOURCES SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION PART 1100 NURSING SCHOOL GRANT PROGRAM AUTHORITY: Implementing and authorized by Section 9.31 of the Board of Higher Education Act [110 ILCS 205/9.31]. SOURCE: Emergency rules adopted at 30 Ill. Reg , effective October 16, 2006, for a maximum of 150 days; adopted at 31 Ill. Reg. 3145, effective February 7, 2007; amended at 35 Ill. Reg , effective October 14, Section Purpose The purpose of the Nursing School Grant Program is to address the nursing shortage in Illinois by increasing the number of nurses graduating from Illinois institutions of higher learning [110 ILCS 205/9.31]. The Program is comprised of two grant categories: Expansion Grants and Improvement Grants. Grants for both categories shall be awarded on the basis of performance criteria [110 ILCS 205/9.31] and a competitive application process. Section Definitions "Board" means the Board of Higher Education. CCNE means the Commission on Collegiate Nursing Education. "Eligible Nursing Program" means a nursing program at an Illinois institution of higher learning that prepares registered nurses in accordance with Section and offers at least one of the following nursing degree programs: "ADN" means an Associate Degree in Nursing. Upon completion of the program, a graduate must be eligible to take the examination (NCLEX-RN) for licensure as a registered nurse. "BSN" means a Bachelor of Science in Nursing. This program admits prelicensure students and awards a Bachelor of Science degree in nursing. Upon

13 BHE 23 ILLINOIS ADMINISTRATIVE CODE 1100 SUBTITLE A completion of the program, a graduate must be eligible to take the examination (NCLEX-RN) for licensure as a registered nurse. "RN-BSN" means a baccalaureate completion program that admits registered nurses and awards a Bachelor of Science degree in nursing. DFPR means the Illinois Department of Financial and Professional Regulation or its successor. "Expansion Grant" means a competitive grant, renewable for up to three years, under this Part that supports high-performing eligible nursing schools for the purpose of expanding nursing program capacity and either increasing the number of students preparing for initial licensure as registered nurses (ADN or BSN) or increasing the number of registered nurses completing baccalaureate completion programs (RN-BSN). "Improvement Grant" means an annual competitive grant under this Part that supports eligible nursing schools with the purpose of increasing student retention and improving institutional NCLEX-RN pass rates. "Institution of Higher Learning" means a public or nonpublic institution of higher education located within Illinois that offers associate, baccalaureate or post-baccalaureate degrees and that is authorized to operate in the State of Illinois. "NCLEX-RN" means the National Council Licensure Examination-Registered Nurse. Passing the NCLEX-RN is required of candidates for licensure as a Registered Nurse (RN) in Illinois. NLNAC means the National League for Nursing Accrediting Commission. (Source: Amended at 35 Ill. Reg , effective October 14, 2011) Section Eligible Nursing Program Illinois institutions of higher learning offering registered nursing degree programs must meet the following criteria to be eligible to receive a grant under this Part: a) ADN programs must: 1) Be approved by DFPR; 2) Be accredited by NLNAC; and 3) Have an articulation agreement with at least one institution of higher learning that offers baccalaureate degrees for registered nurses. b) BSN programs must: 1) Be approved by DFPR; and

14 BHE 23 ILLINOIS ADMINISTRATIVE CODE 1100 SUBTITLE A 2) Be accredited by CCNE or NLNAC. c) RN-BSN programs must be accredited by the CCNE or the NLNAC. (Source: Amended at 35 Ill. Reg , effective October 14, 2011) Section Application Process a) Eligible nursing programs will be notified by the Board when funding opportunities and application materials for grant opportunities under this Part are available. b) Application materials may be obtained from the Illinois Board of Higher Education, 431 East Adams Street, Second Floor, Springfield, Illinois or the Board's website at c) Completed application materials signed by the institution's chief executive officer must be received by the Board by the announced deadline for the submission of applications, which shall not be less than 45 days from the announcement and release of application materials. Application materials will be due no later than October 31 of each year. d) Grantees maintaining eligibility criteria in accordance with Section (b) or Section (b) may annually reapply for funding. Section Expansion Grants a) In a given fiscal year, the amount of the Program appropriation or allocation to support Expansion Grants shall be based on the following order of priority: 1) Funding for renewal grants; 2) Funding for grants in year one of a three-year grant cycle; or 3) A combination of renewal and first-year grants the Board deems appropriate to maximize the grant awards. b) Eligibility Criteria 1) ADN and BSN programs must meet both of the following criteria: A) NCLEX-RN pass rate for first-time test takers must be equal to or greater than the national average for the previous calendar year as reported by DFPR. B) Program attrition rate must be equal to or less than 15 percent. 2) RN-BSN programs must have a program attrition rate equal to or less than 15 percent.

15 BHE 23 ILLINOIS ADMINISTRATIVE CODE 1100 SUBTITLE A c) Grant applications for Expansion Grants under this Part shall include, but need not be limited to, the following: d) Awards 1) Comprehensive description of the proposed use of funds in accordance with subsection (e), including evidence of current research and best practices to support proposed strategies. 2) Budget by line item, including personal services, contractual services, commodities, equipment, telecommunications, travel, and audit. 3) Performance measures, including, but not limited to, the following: A) Eligibility criteria in accordance with subsection (b); B) First-year retention rate; C) Job placement within 6 months of degree completion; and D) Number of degrees conferred (three-year trend). 4) Statement of institutional support and sustainability of grant-funded activities. 5) Evaluation plan. 6) Program audit and an interim evaluation report from the previous year, if the applicant received an Expansion Grant under this Part. 1) The grant awards for eligible nursing programs shall be determined using a competitive process to review applications that shall include, but need not be limited to, the following criteria: A) Evidence of effective program goals and performance measures; B) Proposed use of funds and budget justification demonstrating an effective use of program resources; C) An effective evaluation plan including reliable measures of performance and program outcomes; D) Evidence of institutional support and sustainability of grant-funded activities; and E) Number of completed applications received in accordance with subsection (c). 2) The number and amount of grant awards is subject to the Program appropriation or allocation.

16 BHE 23 ILLINOIS ADMINISTRATIVE CODE 1100 SUBTITLE A e) Use of Grant Funds. Expansion Grant funds shall be used to expand capacity and increase the number of students preparing for careers as registered nurses. Acceptable expenditures may include, but are not limited to, the following: 1) Hiring additional qualified nursing faculty; 2) Developing or expanding instructional programs (e.g., online, weekend, evening); 3) Developing or expanding academic support programs; 4) Securing additional clinical instruction sites; 5) Increasing classroom space; 6) Purchasing equipment and other program-related instructional materials; and 7) Evaluation, dissemination of program results, and program audit. f) Grantees may annually reapply for funding. g) Grantees must submit a final evaluation report. (Source: Amended at 35 Ill. Reg , effective October 14, 2011) Section Improvement Grants a) In a given fiscal year, the amount of the Program appropriation or allocation directed to Improvement Grants is the remainder after the Expansion Grant determination. b) Eligibility Criteria 1) ADN and BSN programs must meet at least one of the following criteria: A) NCLEX-RN pass rate for first-time test takers must be less than the national average for the previous calendar year as reported by DFPR. B) Program attrition rate must be greater than 15 percent. 2) RN-BSN programs must have a program attrition rate greater than 15 percent. c) Grant applications for Improvement Grants under this Part shall include, but need not be limited to, the following: 1) Comprehensive description of the proposed use of funds in accordance with subsection (e), including evidence of current research and best practices to support proposed strategies.

17 BHE 23 ILLINOIS ADMINISTRATIVE CODE 1100 SUBTITLE A d) Awards 2) Budget by line item, including personal services, contractual services, commodities, equipment, telecommunications, travel, and audit. 3) Performance measures, including, but not limited to, the following: A) Eligibility criteria in accordance with subsection (b); B) First-year retention rate; C) Job placement within 6 months after degree completion; and D) Number of degrees conferred (three-year trend). 4) Statement of institutional support and sustainability of grant-funded activities. 5) Evaluation plan. 6) Program audit from the previous year, if the applicant received an Improvement Grant. 1) The grant awards for eligible nursing programs shall be determined using a competitive process to review applications that shall include, but need not be limited to, the following criteria: A) Evidence of effective program goals and performance measures; B) Proposed use of funds and budget justification demonstrating an effective use of program resources; C) An effective evaluation plan including reliable measures of performance and program outcomes; D) Evidence of institutional support and sustainability of grant-funded activities; and E) Number of completed applications received in accordance with subsection (c). 2) The number and amount of grant awards is subject to the Program appropriation. e) Use of Grant Funds. Improvement Grant funds may be used to support strategies aimed at increasing student retention and improving graduation rates and institutional NCLEX-RN pass rates. 1) Acceptable expenditures may include, but are not limited to, the following:

18 BHE 23 ILLINOIS ADMINISTRATIVE CODE 1100 SUBTITLE A A) Developing or expanding academic support services to improve student retention and increase graduation rates and NCLEX-RN pass rates; B) Improving existing classroom space; C) Purchasing equipment and other instructional materials necessary to improve instructional quality; and D) Program audit. 2) Improvement Grants shall not be used to hire faculty. f) Grantees may apply annually for funding. g) Grantees must submit an evaluation report. (Source: Amended at 35 Ill. Reg , effective October 14, 2011) Section Award Process a) Board staff shall review application materials and make recommendations to the Board for approval. b) Once grants are awarded by the Board, the Board shall notify each applicant in writing concerning its application. c) The Board shall establish a grant agreement with those institutions awarded a grant under this Part that specifies the terms and conditions of the grant. Section Audit Requirements a) All grantees are required to provide an annual program audit to the Board. b) After the initial program year (fiscal year 2007), applications must include a program audit of grant funds received in the previous year. c) Program audits must be performed by an external auditor who is registered as a public accountant by DFPR. d) Program audits must include a statement of revenues and expenditures to verify the use of grant funds. Grant funds not expended as identified by the audit shall be refunded to the State. e) In the event that a grant recipient does not reapply for a grant under this Part in a subsequent year, a program audit must be submitted to verify the use of grant funds. f) The cost of a program audit is an allowable use of grant funds.