AGENDA TECHNOLOGY SYSTEMS SUPPORT TEAM (TSST) MEETING

Transcription

1 AGENDA TECHNOLOGY SYSTEMS SUPPORT TEAM (TSST) MEETING MCAR BOARD ROOM (6 TH FLOOR) TUESDAY, MARCH 15, :00 AM Committee s Purpose: To work to identify and address the integration of functions which will positively impact university-wide computing systems at Norfolk State University. 1. Call to Order 2. Call for Additions to Agenda 3. Review of Minutes from last meeting 4. Colleague Update a. Colleague Financials (CF) i. New General Ledger structure has been determined which will necessitate all new account/object codes. New GL account number is now 19 digits (not including dashes that separate the numbers) ii. Pseudo year end close was completed March 13 th in live to close out old fiscal years ( ) iii. New GL structure to be completed March 21 st in live to replace dummy structure and account numbers which were required, but not used for processing previously iv. Business Process testing continues v. End user training for Colleague Financials will be conducted in the late May, early June timeframe b. Residence Life online housing application to be live by April 1 st. New vendor is Visualzen 5. Other Initiatives a. UI 4.2 continues to be tested in conjunction with Colleague Financials. It is more fluid and much faster than previous versions. It is anticipated that we will go live on UI 4.2 within the next few months. Datatel has announced that UI 4.2 should be running at all client sites by 6/30/2011 b. New Colleague hardware We have acquired an IBM P750 (Watson ) server for Colleague. We are planning to move Colleague from its current server to the new server before the end of the semester. 1

2 c. Password Awareness information coming out soon encouraging folks to setup their profile so that they can change their own password via mypass.nsu.edu. We are moving closer and closer to SINGLE SIGN ON (SSO) d. NSU Faculty/Staff Directory update has been released. Expect to see messages that this is working by the end of the semester. e. MS Office standardization an effort to get everyone on the same version is in the works. More information will follow on this. f. State (APA) Audit is underway 6. Additions to Agenda (if any) 7. Next meeting scheduled for April 12 th 8. Adjournment 2

3 TECHNOLOGY SYSTEMS SUPPORT TEAM (TSST) MEETING March 15, 2011 McDemmond Center Board Room (6 th Floor) 10:00 AM MINUTES ATTENDEES: Alison Davis-Tariq Iris Wang Michael Carpenter Allen Miller French Mackes Denee Harris Anthony Cannion Regina Bynum Dawnita R. Smith Dennis Crawford Dennis Montgomery ABSENT: Kevin Holmes Marvette Mathis Sandra Riggs Zaheer Tariq Deloris Britton Ephraim J. Bennett Robin Price GUESTS: I. Call to Order Committee Chair, Ms. Alison Davis-Tariq, called the meeting to order at 10:05 a.m. II. Call for Additions to Agenda Iris Wang was added to the agenda to provide an update of Blackboard activities. III. Review of Minutes from last meeting One change was recommended. IV. Colleague Update A. Colleague Financials (CF) 1. A new General Ledger structure has been determined which will necessitate all new account and object codes. The new GL account number is now 19 digits long. The number will have definition (department number, object code, etc.), however, there will be a learning curve for CF users. A webpage will be developed with a conversion chart/tool for the GL account numbers and their components. GL account numbers are searchable in Colleague/Spartan Self Service. 2. A pseudo year end close out was completed on March 13, 2011 in COLLIVE to end old fiscal years from 1999 through A dummy GL structure was placed in Colleague during the initial implementation in 1999 for processing Accounts 3

4 Receivables (AR). Completing this close out clears the way for placing the new GL structure in COLLIVE. 3. March 21, 2011 is the targeted date to enter the new GL structure into COLLIVE to replace the dummy structure and account numbers which were required during the initial AR set-up in Although the new structure will be in place, financial data will not be entered until the beginning of the new fiscal year. 4. Business Process testing continues. Cashiering functions will be tested today. The Grants and Accounting and Budget staffs will test related functions this week. Also, during this week, Payroll staff will continue the mapping activity for the CIPPS interface. 5. End user training for Colleague Financials will be conducted in the late May, early June timeframe. B. Residence Life 1. The online housing application is expected to be live by April 1, The new vendor is VisualZen. Only applicants will be able to apply online. Mapping of data from the applications will eventually follow so that the information gathered will interface with Colleague. Additional discussion ensued concerning the Admission s online application. V. Other Initiatives A. User Interface 4.2 continues to be tested in conjunction with Colleague Financials. This version is more fluid and much faster than its predecessor. It is anticipated that NSU will go live on UI 4.2 within the next few months. Datatel has announced that UI 4.2 should be running at all client sites by June 30, B. NSU has acquired an IBM P750 (Watson) server for Colleague. OIT staff is planning to move Colleague from its current server to the new server before the end of the semester. The new server will allow for Colleague user accounts to match Active Directory (AD) accounts. Users IDs will change for affected personnel. This group of users is being identified. A migration plan will be presented at the next meeting. C. The Password Awareness initiative continues. Information is coming out soon encouraging users to setup their profile so that they can change their own password via mypass.nsu.edu. NSU is moving closer and closer to SINGLE SIGN ON (SSO) capability. D. The NSU Faculty/Staff Directory update has been released. Expect to see messages that this is working by the end of the semester. 4

5 E. Efforts to standardize MS Office will begin soon. About four hundred users are on MS2003 and about the same number use MS2010. The goal is to shift all users to MS2010. More information will follow on this. F. The State (APA) Audit is underway. Information may be requested from across offices to provide to the auditors. Please respond promptly. VI. Additions to Agenda A. The current version of Blackboard used at NSU will be upgraded from version 8.x to 9.1. The date of the upgrade will be the weekend of May14-15, This effort will take about twenty-seven hours. VII. Next Meeting A. The next TSST meeting will be held on April 12, 2011 at 11:00 a.m. VIII. Adjournment This meeting adjourned at 11:06 a.m. Respectfully submitted by Allen D. Miller 5