Eastern York School District School Board Meeting May 15, 2014, 6:00 P.M. District Administration Offices Wrightsville, PA 17368

Transcription

1 Eastern York School District School Board Meeting May 15, 2014, 6:00 P.M. District Administration Offices Wrightsville, PA The meeting was called to order by R. Flaharty, Jr., President. The following members were present and they were: R. Abel, L. Currier, R. Flaharty, Jr., M. Keller, L. Kellner, J. Malone, W. Miller, D. Shelley, R. Zepp. Others in attendance were: Dr. Darla Pianowski, Superintendent; Dr. Rita Becker, Assistant Superintendent; T. Weaver, Secretary; S. Heist, Director of Transportation and Child Accounting; T. Hoover, Director of Plant/Facilities; L. DiPiano, Information Technology Director; Dr. Timothy Mitzel, Eastern York High School Principal; Brianna Oppong-Antwi, Samantha Himes, Sean Frey, Patterson Deppen, Student Representatives; and one reporter from the York Daily Record. There were 55 patrons present. ADOPTION OF MINUTES FROM THE PREVIOUS MEETING On a motion by R. Zepp, seconded by R. Abel, the Board approved the minutes from the April 10, 2014 Regular Board Meeting, as previously distributed. The motion passed: 9 Yes, 0 No. TREASURER S REPORT Ronald Abel On a motion by D. Shelley seconded by R. Zepp, the Board approved the Treasurer s Report dated April 30, 2014, as presented. The motion passed: 9 Yes, 0 No. STUDENT REPRESENTATIVE S REPORT Brianna Oppong-Antwi Sean Frey Provided an update of events at the secondary level including Eighth Grade Farewell Dance and Award Night at the middle school, and Prom, Mock Crash, and Graduation at the high school. Highlighted the following events at the elementary level: Canadochly May Fair, Wrightsville Spring Concert, Kreutz Creek Check-in and Check-out Behavior Mentoring Program. Sean also thanked the Board for the opportunity to serve as a Student Representative to the School Board. On behalf of the Board and Administration, Dr. Pianowski thanked the student representatives for serving on the Board this year. She presented the following with a plaque for their service to the District: Sean Frey, Patterson Deppen, Samantha Himes, Brianna Oppong-Antwi. EDUCATIONAL PRESENTATION None. INFORMATION PRESENTATION None.

2 2 HEARING OF PATRONS Agenda Items Only Krystal Zimmerman EYARC Board Member Roxanne Poff EYARC Director Jim Reese Julie Burkey Rebecca Saylor Anne Zerbe Bill Allen Julia DeVoe Doug Kreeger Matthew Heckert Jessica Runkle Amy LaPorte Tracey Smoker Michael Miller Gerald Waltemyer Introduced Roxanne Poff, Director, Eastern York Area Recreation Commission. Shared her background and experience and also the background and experience of other EYARC staff members. She discussed the certifications of the childcare program, and shared that it is a nonprofit organization. Parents shared they are very pleased with the EYARC childcare program and staff and do not want the District to replace the current childcare provider. They shared their concerns that, if the Board approves another childcare organization, the level of childcare will not be up to the standard of EYARC and will lack coverage during school delays and early dismissals. The Board recessed to an Executive Session for Legal and Personnel Issues at 6:52 p.m. and reconvened at 7:50 p.m. SECRETARY S REPORT A. DISCUSSION ITEMS 1. Before and After-School Childcare Mrs. Weaver stated that the Board discussed two proposals at the last Board meeting. Neither proposal was approved at that time. Members asked that this item be included on the agenda this evening for discussion. M. Keller shared that the Eastern York School District (EYSD) Board of Directors discussed the before and after-school childcare program provided by the Eastern York Area Recreation Commission (EYARC) several months ago because they had received information from an EYARC Board member that lead them to believe that there was a strong possibility that the EYARC would not be in a financially- sound position to continue to provide this service to the community. M. Keller stated that the reason the Board began discussions regarding this issue was because the EYSD Board of Directors did not want to see our district families in a position that they did not have before and after-school childcare for their children. Discussion ensued among the members regarding the financial stability of EYARC to continue to provide the before and after-school childcare in the District s facilities.

3 3 SECRETARY S REPORT Cont d. A. DISCUSSION ITEMS Cont d. 1. Before and After-School Childcare Cont d. A motion was made by R. Zepp, seconded by W. Miller, to add the following motion to the agenda: The Board approve the proposal from the Eastern York Area Recreation Commission to provide before and after-school childcare at the three elementary schools for the 2014/15 school year provided that monthly financial status reports are provided to the Eastern York School District representatives on the Eastern York Area Recreation Commission Board and forwarded to all EYSD Board members. The motion to add the item passed: 9 Yes, 0 No. A motion was made by R. Zepp, seconded by L. Currier, to approve the proposal from the Eastern York Area Recreation Commission to provide before and after-school childcare at the three elementary schools for the 2014/15 school year provided that monthly financial status reports are provided to the Eastern York School District representatives on the Eastern York Area Recreation Commission Board and forwarded to all EYSD Board members. Public comment was permitted on this item. Anne Zerbe spoke for the members of the community present stating that they had shared their comments earlier in the evening; therefore, the Board is aware of their concerns. She thanked the Board for their time and consideration on this matter. The motion passed by Roll Call Vote A: 8 Yes R. Abel, L. Currier, R. Flaharty, Jr., M. Keller, J. Malone, W. Miller, D. Shelley, R. Zepp. 1 No L. Kellner. 0 Abstain. 0 Absent. 2. Stadium and Sports Fields Fencing Bid M. Keller stated that this item was discussed at the Buildings and Grounds/Transportation Committee meeting. A summary of the bids received was provided to members. The Committee also discussed the bids for paving to be completed at the middle school parking lot. Due to the variance in the bids on the paving, the Committee recommended that an engineer review the parking lot needs and compare that to the bid specifications. Both bids are valid for 60 days; therefore, the Committee is recommending waiting on the fencing bid to determine if funding is available for one or both of the projects discussed. Members agreed to discuss this item at the June meeting. R. Flaharty, Jr. suggested that members should look at the middle school parking lot prior to the next meeting if they get a chance.

4 4 SECRETARY S REPORT Cont d. A. DISCUSSION ITEMS Cont d. 3. Lease to Farm Land at Eastern York High School Mrs. Weaver shared that the lease to farm approximately 3.6 acres of land at the Eastern York High School expired on April 30, She shared that the Board could solicit proposals to lease the land for a fee. Mrs. Weaver discussed this item with the solicitor, and no formal bid needs to be completed due to the amount of revenue determined to be received is below the bidding threshold limits. Another option would be to allow the land to be used by the high school agriculture students. Discussion ensued among the members. A motion was made by M. Keller, seconded by D. Shelley, to add the following item to the agenda: The Board to solicit proposals to lease approximately 3.6 acres of land for farming for one year and to authorize the business manager to accept and sign the proposal from the highest successful responder. The motion to add the item passed: 9 Yes, 0 No. A motion was made by D. Shelley, seconded by L. Kellner, to solicit proposals to lease approximately 3.6 acres of land for farming for one year and to authorize the business manager to accept and sign the proposal from the highest successful responder. Public comment was permitted on this item. No comments were made. The motion passed: 9 Yes, 0 No. 4. Paperless Board Meeting Mrs. Weaver shared that members had asked that this item be discussed at a meeting. Dr. Pianowski introduced Mr. Larry DiPiano, Director of Technology. Mr. DiPiano shared that there are several user-friendly Board software packages that the Board could use to have access to the Board files in an organized and efficient manner. Discussion ensued among the members, specifically about the cost of the software service, the type of computer needed, access for the public, and training. Several members stated that they would like to receive paper Board packets. The Board shared that they would like a more formal plan and demonstration at a future Board meeting. 5. Appointment of Board Treasurer for Upcoming Fiscal Year A motion was made by L. Kellner, seconded by R. Zepp, to add the following motion to the agenda: The Board to nominate Ronald Abel as Treasurer for the fiscal year.

5 5 SECRETARY S REPORT Cont d. A. DISCUSSION ITEMS Cont d. 5. Appointment of Board Treasurer for Upcoming Fiscal Year Cont d. The motion to add the item passed: 9 Yes, 0 No. A motion was made by R. Zepp, seconded by L. Kellner, to nominate Ronald Abel as Treasurer for the fiscal year. Public comment was permitted on this item. No comments were made. The motion passed: 9 Yes, 0 No. B. APPROVAL ITEMS On a motion by R. Zepp, seconded by D. Shelley, the Board approved Items 1 through 5 on the agenda: General Fund Transfers Approved the General Fund Transfers as listed on the Budget and Transfer Report dated May 15, General Fund Expenditures Approved payment of the General Fund expenditures for April 4, 2014 to May 8, 2014 in the amount of $795, Capital Construction Fund High School Expenditure Approved payment of the Capital Construction Fund - High School expenditure as follows: April 12, 2014 $8, Future Capital Construction Fund Expenditure Approved payment of the Future Capital Construction Fund expenditure as follows: May 9, 2014 $15,000.00

6 6 SECRETARY S REPORT Cont d. B. APPROVAL ITEMS Cont d. 5. Real Estate Refunds for Approved the following Real Estate refunds for the year that have been processed for the month. The motion passed: 9 Yes, 0 No. Real Estate Refunds $2, Proposed Final Budget for the Fiscal Year with Total Expenditures of $42,160,312. R. Zepp made a motion, seconded by W. Miller, to approve the Proposed Final Budget for the fiscal year. The motion passed by Roll Call Vote B: 8 Yes R. Abel, L. Currier, R. Flaharty, Jr., M. Keller, L. Kellner, J. Malone, W. Miller, R. Zepp. 1 No D. Shelley. 0 Abstain. 0 Absent. On a motion by R. Zepp, seconded by J. Malone, the Board approved Items 7 through 13 on the agenda: 7. Plan Con K, Project Refinancing for the Issuance of General Obligation Note, Series of 2014 Approved the Plan Con K, Project Refinancing for the Issuance of General Obligation Note, Series of 2014, to partially advance refund General Obligation Bonds, Series A of 2006, to be submitted to the Pennsylvania Department of Education. 8. District Dentist for Reappointed Dr. Gordon Bell as the District Dentist at a rate of $13/hour for the school year. Assisting Dr. Bell will be a dental assistant at a rate of $8/hour. 9. Instructional Media Services Agreement for Approved the Instructional Media Services Agreement for the school year with the Lincoln Intermediate Unit #12 in the amount of $1.90 per student.

7 7 SECRETARY S REPORT Cont d. B. APPROVAL ITEMS Cont d. 10. Insurance Coverage with PSBA for Approved the insurance coverage with PSBA for the fiscal year in the total amount of $92,757. Coverage includes the School Leaders Liability, the Commercial Liability, and Auto policies. 11. School Sports and Student Accident Insurance Coverage for Approved the School Sports and Student Accident Insurance Coverage for the school year with Christian-Baker Company, in the amount of $15,740, which includes catastrophic coverage. 12. Proposal from Pletcher Fire Protection, LLC Approved the three-year proposal, for fiscal years , , , from Pletcher Fire Protection, LLC, for the annual inspection, testing and certification of fire monitoring systems and area of rescue assistance systems, at a cost of $4,045 per year. 13. Disposal of Computers Approved to dispose of 41 outdated computers. The motion passed: 9 Yes, 0 No. SUPERINTENDENT S REPORT A. DISCUSSION ITEM 1. School Resource Officer Dr. Pianowski shared that the District recently received a letter from the Lower Windsor Township Board of Supervisors asking the District to discuss the possibility of having a school resource officer. Dr. Pianowski introduced Chief Caldwell, Lower Windsor Township Police Department, and Mr. Sean Heist, Director of Transportation and Child Accounting. Chief Caldwell shared that the police department responded to 31 incidents, to date this school year, at the District. He stated that the Township would like to discuss the idea of having a school resource officer within the District. The Township is looking to work cooperatively with the District in this endeavor, as it would benefit both the District and the Township. Mr. Heist provided Board members with a summary of what a school resource officer program provides, including the benefits and duties. Discussion ensued among the members regarding the cost of the program, authority of the school resource officer, and the interaction this position would have with students. The Board

8 8 SUPERINTENDENT S REPORT Cont d. A. DISCUSSION ITEM Cont d. 1. School Resource Officer Cont d. stated they are willing to support the Administration in proceeding with having an open dialogue with the Township regarding establishing a school resource officer. B. APPROVAL ITEMS On a motion by R. Zepp, seconded by J. Malone, the Board approved the following items: 1. PERSONNEL A. Retirement 1. Stephen Webb Canadochly Elementary School, Full Time Head Custodian effective on or about June 6, B. Resignations 1. Tina Keeler District Administration, Full Time Secretary to the Assistant Superintendent effective on or about June 6, Jodi Sciortino Wrightsville Elementary School, Part Time Cafeteria Worker effective on or about April 25, C. Leaves 1. Diane M. Page District Administration, Full Time Secretary to the Supervisor of Special Education uncompensated leave of absence beginning on or about May 5, 2014 through on or about June 30, Kelly S. Frey High School, Full Time Cafeteria Worker uncompensated leave of absence beginning on or about April 21, 2014 through on or about August 20, 2014.

9 9 SUPERINTENDENT S REPORT Cont d. B. APPROVAL ITEMS Cont d. 1. PERSONNEL Cont d. D. Appointments Professional Staff Name: Emily Arnold Position: Full Time Temporary Professional Assignment: High School Ag-Science Replacing: Vacancy for Resignation (R. Jones) Salary: $ 46,938 (Bachelors/Step 2) Work Year: 188 days/year Work Day: 7 ½ hours/day Effect Date: On or about August 18, 2014 Acct Code: Name: Francis Nikolaus, IV Position: Full Time Temporary Professional Assignment: High School - Technology Education Replacing: Vacancy for Resignation (M. Kane) Salary: $ 46,938 (Bachelors/Step 2) Work Year: 188 days/year Work Day: 7 ½ hours/day Effect Date: On or about August 18, 2014 Acct Code: E. Employment Contract Athletic Director Approved the employment contract (as previously distributed) of Donald Knaub, II as Athletic Director for the term of two (2) years commencing on July 1, 2014 and expiring on June 30, Salary is $60,000 for the 2014/2015 school year. F. Appointment - Substitute Support Staff - for the 2013/2014 school year at a rate of $7.65 per hour: Wagner, Barbara G. Appointment Volunteer Coach Approved of the following volunteer through June 30, 2014, pending receipt of signed Coaches Code of Conduct, successful completion of the Sudden Cardiac Arrest Training Course (per House Bill No. 1610/Session 2011: Sport Football Volunteer Dennis Kemmick

10 10 SUPERINTENDENT S REPORT Cont d. B. APPROVAL ITEMS Cont d. 2. Miscellaneous A. Job Description for Athletic Director 3. Education Granted final approval of the job description for Athletic Director effective on or about July 1, A. Homebound Instruction - 7 th Grade Student Approved homebound instruction for a 7 th grade student from April 16, 2014 to on or about June 6, Medical verification is on file. B. Adoption of Resolution BE IT RESOLVED, that the Adjudication and Final Order of the Superintendent is affirmed by the Board of School Directors in regard to a student disciplinary hearing held Wednesday, April 30, 2014 at 3 pm and is hereby adopted. C. Adoption of Resolution BE IT RESOLVED, that the Adjudication and Final Order of the Superintendent is affirmed by the Board of School Directors in regard to a student disciplinary hearing held Friday, May 2, 2014 at 3 pm and is hereby adopted. D. Eastern York School District Elementary Schools Handbook Approved to accept the changes for the 2014/2015 Eastern York School District Elementary Schools Handbook, as previously distributed. E. Eastern York Middle School Handbook Approved to accept the changes for the 2014/2015 Eastern York Middle School Handbook, as previously distributed. F. Eastern York High School Handbook Approved to accept the changes for the 2014/2015 Eastern York High School Handbook, as previously distributed. The motion passed: 9 Yes, 0 No.

11 11 SUPERINTENDENT S REPORT Cont d. Dr. Pianowski introduced Mr. Donald Knaub, II. Mr. Knaub thanked the Board for approving him to the position of Athletic Director. He shared that he understands the responsibility of the athletic director s job and will do what is in the best interest of the District and students. SUPERINTENDENT S REPORT ADDENDUM R. Zepp made a motion, seconded by L. Kellner, to approve the following Personnel Items on the Superintendent s Agenda Addendum: A. APPROVAL ITEMS - ADDENDUM 1. PERSONNEL ADDENDUM A. Leave 1. Jessica Crowell Kreutz Creek Elementary School, Full Time School Counselor effective on or about August 18, 2014 through on or about February 26, B. Appointment Support Staff Name: Lindsay A. Good Position: Full Time Executive Secretary to the Superintendent Assignment: District Administration Replacing: Retirement (N. Campbell) Salary: $ per hour (salary effective through 6/30/2015) Work Year: 260 days/year Effect Date: On or about June 23, 2014 Acct Code: (pending completion of paperwork) C. Appointments Summer Positions Temporary Custodial/Maintenance Workers effective June 16, 2014 through August 14, 2014: The motion passed: 9 Yes, 0 No. Name Hours/Week Hourly Rate Melissa Gilbert 28 $ 7.40 Maryann Howe 28 $ 7.40 Grace Morrison 40 $ 7.40 Beverly Reidel 28 $ 7.65 Glenn Reisinger 24 $ 7.90 Kathryn Ritz 28 $ 7.65 Jennifer Wert 28 $ 7.65

12 12 INFORMATIONAL 1. Kyle Williamson, Full Time Art Teacher at Eastern High School, to the assignment of Full Time Art Teacher at Eastern Middle School, effective with the 2014/2015 school year. 2. Mary K. Corter, Full Time Teacher at Wrightsville Elementary School assigned to 1 st Grade, to the assignment of Full Time IST at Wrightsville Elementary School, effective with the 2014/2015 school year. 3. Michelle Lynch, Full Time IST at Wrightsville Elementary School, to the assignment of Full Time Teacher at Wrightsville Elementary School assigned to 1 st Grade, effective with the 2014/2015 school year. 4. Jessica Marcini, Full Time World Language Teacher at Eastern Middle School, to the assignment of Full Time World Language Teacher at Eastern High School, effective with the 2014/2015 school year. 5. Jackie Lutz, Full Time World Language Teacher at Eastern High School, to the assignment of Full Time World Language Teacher at Eastern Middle School, effective with the 2014/2015 school year. 6. Transfer of Joshua Roth, Full Time Reading Teacher assigned to Eastern York Middle School, to the assignment of Full Time Social Studies/English Teacher assigned to Eastern York High School, effective with the 2014/2015 school year. PRESIDENT S REPORT 1. Building and Grounds Committee Long-Range District Building Plans President Flaharty stated that a Building Committee for Construction needs to be appointed, and if any Board members want to volunteer, they should send him an in the next couple of days. He shared that the committee will consist of Board members and Administrators, as well as members of the community. 2. EYARC Agreement President Flaharty suggested that Eastern York School District should no longer be a member of EYARC. The school district must give 18 months notice to withdraw its membership. Board members discussed the advantages and disadvantages of being a member of EYARC. Members discussed asking EYARC to amend the agreement to shorten the out clause. L. Currier stated that she would discuss this option at the next EYARC Board meeting.

13 13 COMMITTEE REPORTS W. Miller Stated that the Committee discussed the need for a social Policy Review Committee media policy and has decided that a specific social media policy is not needed at this time. The meeting scheduled for May 21, 2014 has been canceled. M. Keller Stated that the minutes from the previous meeting were Buildings and distributed. The bids for the fence and middle school park- Grounds/Transportation ing lot were discussed earlier this evening. The gym floor Committee at Wrightsville should be completed by the end of the week. The path at the high school has been completed. D. Shelley Provided an update on the enrollment for the 2014/15 YCSofT school year. The enrollment has increased from 1610 in 2013/14 to 1698 for 2014/15, and there are currently 364 students on the waiting list. He stated that graduation will be held on June 10, FINAL BOARD COMMENTS R. Zepp Asked if R. Flaharty, Jr. would like to be the alternate representative for the York County School of Technology, and if so, he would ask to be removed from that position. Mr. Flaharty agreed to be the alternate representative for the York County School of Technology. ADJOURNMENT On a motion by R. Zepp, seconded by M. Keller, the Board meeting adjourned at 10:00 p.m. Teresa Weaver, Board Secretary Eastern York School District will not discriminate on the basis of sex, race, color, religion, national origin, or handicap or because a person is a disabled veteran of the Vietnam Era, in its admissions, educational programs, activities, or employment policies. Publication of this policy is in accordance with state and federal laws including the Americans with Disabilities Act, Title IX of the Education Amendments Act of 1972 and Section 504 of the Rehabilitation Act of Inquiries should be directed to the ADA Title IX Coordinator, Dr. Rita Becker, at Eastern York School District, P.O. Box 150, Wrightsville, PA (717)