GOALS OF THE FREEHOLD BOROUGH BOARD OF EDUCATION FOR

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1 FREEHOLD BOROUGH BOARD OF EDUCATION AGENDA FOR THE PUBLIC BOARD ACTION MEETING TO BE HELD TUESDAY, MAY 27, 2014 AT 7:00 PM IN PAC GYMNASIUM 280 PARK AVENUE, FREEHOLD, NJ GOALS OF THE FREEHOLD BOROUGH BOARD OF EDUCATION FOR Goal #1 Goal #2 Goal #3 The Board will complete the Long Range Facility Plan to address both short term and long term facility needs and develop an action plan to implement the recommendations from the Long Range Facility Plan. The Board will review the Strategic Plan previously adopted with the Superintendent of Schools and provide an update to the public on the status of the implementation of the plan. The Board will assist and support the Superintendent of Schools so he is successful in his transition as the educational leader of the Freehold Borough Public Schools. A. STATEMENTS 1. Meeting Notice 2. Pledge of Allegiance 3. Roll Call B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS C. APPROVAL OF MINUTES 1. Recommend the Board approve the release to the public of the minutes of the Board Action Meeting held on May 12, D. PUBLIC COMMENTS ON AGENDA ITEMS ONLY E. SUPERINTENDENT S REPORT Dr. Rocco Tomazic 1. Calendar/Announcements The Superintendent recommends the following motions to the Freehold Borough Board of Education for approval: Freehold Borough BOE Agenda May 27, 2014 Page 1

2 F. INSTRUCTION 1. Title I Literacy and Math Summer Program Approve the Title I Literacy and Math Summer Program to be held at Freehold Learning Center to run twenty (20) days from Monday, July 7, 2014 until Thursday, August 7, 2014, four days per week, four hours per day (8:00am-12:00pm) with the following budget: Expenditure Description Cost Salaries Teachers 20 x $30/hr x 92 hrs $55,200 Salaries Paraprofessionals 4 x $15/hr x 92 hrs $ 5,520 Salaries Clerical $15/hr x 146 hrs $ 2,190 Salaries Coordinator $5,500 stipend $ 5,500 Benefits FICA 7.65% of $68,410 (total salaries) $ 5,234 Purchased Services Authors 4 x $1,000 $ 4,000 Purchased Services Crossing Estimated cost payable to Freehold Guard Borough Police $ 1,000 Instructional Supplies General classroom supplies + student workbooks $ 7,000 Non-instructional Supplies Refreshments for 2 parent involvement activities $ 1,200 TOTAL COST $86, Title I Literacy and Math Summer Program Staff Authorize to advertise for staff for the Title I Literacy and Math Summer Program for 2014, as listed. The program will run 4 hours per day, Monday through Thursday from 7/7/14 8/7/14. Position # Staff Hourly Rate # Hours Cost Account Teacher 20 $30 92 $55, Paraprofessional 4 $15 92 $5, Office Assistant 1 $ $2, Coordinator (stipend) 1 n/a n/a $5, Freehold Borough BOE Agenda May 27, 2014 Page 2

3 G. PUPILS 1. RESOLVED, the Board accepts the Superintendent s report of all cases of Harassment, Intimidation and Bullying reported since the last board meeting on May 12, Case School HIB? Description Action FIS 28-13/14 FIS Yes Offender made fun of victim for acne condition. Offender 1 day detention; victim counseled. FIS 29-13/14 FIS Yes Offender made fun of victim s hair. Offender 2 days detention; victim counseled. FLC 17-13/14 FLC 21 st Century No Offender called victim a weirdo for chasing another student. No HIB-related issue. Offender and victim counseled. FLC 18-13/14 FLC No Offender allegedly slapped victim, then recanted story during investigation. FLC 19-13/14 FLC No Offender called victim a disparaging name after she defriended the victim on instagram. Conflict between students. FLC 20-13/14 FLC No Offenders allegedly called victim names in lunch, offenders deny. Investigation inconclusive. PAE 43-13/14 PAE Yes Offenders called victim disparaging names based on dark skin color. Offender initially denied, then made partial acknowledgement of allegations. PAE 44-13/14 PAE No Victim reported to private physician a threat from an offender to do physical harm some months back. Offender denies, victim could not be specific on date and location. PAE 45-13/14 PAE No Victim told parent that offender has been calling him names all year. Investigation was inconclusive. Offender admitted to name calling but claimed it was in response to name calling by victim. Offender and victim counseled. Offender and victim brought through peer mediation process. Offenders and victim received counseling and brought through peer mediation process. One offender received lunch detention, the other no consequences; victim was counseled. Offender and victim counseled. Offender and victim counseled. Freehold Borough BOE Agenda May 27, 2014 Page 3

4 2. RESOLVED, the Board approves the Superintendent s report of all cases of Harassment, Intimidation and Bullying reported on May 12, Case Scho HIB? Description Action ol FIS 27-13/14 FIS Yes Two offenders make fun of victim on an ongoing basis. One offender for HIB-related attributes, the other offender as a result of an ongoing conflict. FLC 16-13/14 FLC No Offenders and victim traded insults, but investigation showed that victim initiated. Deemed a conflict 3. Field Trip List Approve field trips in accordance with attached field trip list. Offender #1 ISS, meeting with family. Offender #2 Principal meeting. Victim counseled. Both offenders removed from assembly and received office detention. Victim counseled. 4. Transportation Approve MOESC contract (Route 2803) in the amount of $1, for SID # to attend out of district program at Children s Center of Monmouth County for the remainder of the 2013/2014 school year appropriated from GAAP Account Transportation Contract Approve MOESC contract (Route E3164) in the amount of $4,074 to transport SID # , from a resource home placement in Neptune, NJ. to FIS for the remainder of the school year appropriated from GAAP Account Extended School Year Private School Placements Approve special education student private school placements for the 2014/2015 school year appropriated from GAAP Account SID School Location Tuition CPC Behavioral Healthcare Morganville, NJ $ 8, CPC Behavioral Healthcare Morganville, NJ $ 8, Children s Center Neptune, NJ $10, Hawkswood School Eatontown, NJ $10, Hawkswood School Eatontown, NJ $10, CPC Behavioral Healthcare Morganville, NJ $ 8, Hawkswood School Eatontown, NJ $10, Hawkswood School Eatontown, NJ $10, Freehold Borough BOE Agenda May 27, 2014 Page 4

5 7. Extended School Year Public School Placements Approve special education student public school placements for the 2014/2015 school year appropriated from GAAP Account SID School Location Tuition Applegate School Freehold, NJ $3, Shore Center Tinton Falls, NJ $9, Howell Middle School Howell, NJ $2, Neptune Middle School Neptune, NJ $8, Shore Center Tinton Falls, NJ $6, H. ADMINISTRATION I. BUSINESS 1. Approval of Travel Related Expenses Recommend the Board approve travel and related expense reimbursement in accordance with N.J.A.C. 6A:23A7.4 as per attached Travel Authorization Logs. 2. Payment of Bills May 27, 2014 Recommend the Board approve the claims for goods received and services rendered and certified to be correct by the Business Administrator/Board Secretary as of May 27, 2014 as follows: Fund 11 General Current Expense $132, Fund 12 Capital Outlay 1, Fund 20 Grants and Entitlements 2, Fund 60 Food Services 40, Total $176, Board Secretary Report for April 2014 Pursuant to N.J.A.C. 6A: (d), I do certify that as of April 30, 2014 no budgetary line item account has been over-expended in violation of N.J.S.A.18A:22-8 and 18A: May 27, 2014 James H Strimple, Jr. Date Board Secretary Freehold Borough BOE Agenda May 27, 2014 Page 5

6 4. Treasurer of School Funds Report for April 2014 The April 2014 Treasurer of School Funds Reports are in agreement with the April 2014 Reports of the Board Secretary for the school year. May 27, 2014 James H. Strimple, Jr. Date Board Secretary It is recommended that the Board of Education, pursuant to N.J.A.C. 6A:20.10(e), certify that as of April 30, 2014 after review of the Board Secretary s monthly financial reports (appropriations section) and Treasurer s Report and upon consultation with appropriate district officials, to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C.6A: (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 5. Transfers The Superintendent, at the request of the Board Secretary, recommends that the Board approve line item transfers for the school year through April 30, Manual Check Register April 2014 Approve the Manual Check Register for April 2014 in the amount of $ Payroll Agency Check Register April 2014 Approve the Payroll Agency Check Register for April 2014 in the amount of $1,305, Unemployment Trust Check Register April 2014 Approve the Unemployment Trust Check Register for April 2014 in the amount of $17, Approve Painting Contractor All Phase Approve a contract with All Phase, General Contractor of 420 Commerce Lane, Suite 10, West Berlin, New Jersey to provide painting services in accordance with their proposal in the amount of $11, at the Park Avenue Elementary Complex and in the amount of $6, at the Freehold Learning Center. This contract is awarded based on the N.J. State Cooperative Pricing Agreement with the Middlesex County Educational Services Commission #65MCESCCPS; Bid #12/ Freehold Borough BOE Agenda May 27, 2014 Page 6

7 10. Approval of Third Party Administration Services for Tax Shelters (403b/457) Approve the 403b Non Erisa and 457b Governmental Program Services Agreement with PlanConnect, 100 Madison Street, Syracuse, New York to provide Third Party Administration Services for the 403b and 457 tax shelters beginning July 1, Grant Application NCLB Approve the submission of the NCLB grant applications for school year for Title I, Title IIA and Title III. 12. Acceptance of Grant Award Allocation NCLB Acceptance of the NCLB grant award allocations for the school year per the allocation summary as follows: NCLB Grant Title Amount Title IA $1,014,157 Title IIA $ 61,730 Title III $ 56,780 Total $1,132, Modify May 12, 2014 Agenda Item J.6 Family Literacy Night Author Modify May 12, 2014 Agenda Item J.6 Family Literacy Night Author to change GAAP Accounts as follows: GAAP Account # May 12 Amount Increase (Decrease) Total Amount $2,500 ($2,500) $ $ 0 $1,608 $1, $ 0 $ 892 $ 892 TOTAL $2,500 $ 0 $2,500 Freehold Borough BOE Agenda May 27, 2014 Page 7

8 14. Maintenance and Repair Contract Renewals: Approve the renewal of the following maintenance and repair contract renewals for the period July 1, 2014 through June 30, 2015 as follows: Service Boiler and Burner Services Electrical Repairs HVAC Equipment Repairs Plumbing Repairs Building Automation Services Protection System Svs. Clock & PA System Repairs Vendor Northwind Mechanical 1305 Roller Road Ocean, NJ Maul Electric, Inc. 10 Griggs Drive, PO Box 386 Dayton, NJ Northwind Mechanical 1305 Roller Road Ocean, NJ Binsky & Snyder Service LLC 281 Centennial Ave. Piscataway, NJ Heatwave, LLC 13 Aprhrodite Drive Barnagat, NJ Fire Security Technologies 1709 Hwy 34 Section #7 Farmingdale, NJ J&R Sound & Communications 14 Clembil Court Hopelawn, NJ Hourly RateTechnician or Mechanic/ Foreman/ Journeyman/ Plumber Hourly Rate Programmer/ Electrician/ Welder/ Journeyman Hourly Rate Helper/ Laborer Hourly Rate Materials Markup Total Contract Value $90.19 $ % $20,365 $ $97.62 $ % $17,561 $84.89 $ % $27,822 $99.48 $ $ % $12,486 $97.87 $ % $9,397 $ $ % $7,928 $ $ % $9,378 These contracts are awarded through the District s bidding consultant Energy for America, Inc. and are subject to the receipt of all documentation required in the Notice of Intent to Award letter. Freehold Borough BOE Agenda May 27, 2014 Page 8

9 15. Use of Facilities YMCA 2014/2015 School Year Approve the facilities use application of Community YMCA After School Care Program for the school year. The program will operate between the hours of 3:00 PM and 6:00 PM and will begin on September 4, 2014 through the end of the school year. 16. Bilingual Social Assessments 2013/2014 School Year Approve Paula s Bilingual Educational, Services, LLC, to conduct bilingual social assessments on an as needed basis for the remainder of the school year appropriated from GAAP Account Paula s Bilingual, $ $1, Cliffwood Beach, NJ 17. Bilingual Speech and Language Assessments 2013/2014 School Year Approve Bilingual Speech, LLC to conduct bilingual speech and language evaluations on an as needed basis for the remainder of the school year appropriated from GAAP Account Bilingual Speech, LLC, $ $2, Shrewsbury, NJ 18. Bilingual Educational Evaluations 2013/2014 School Year Approve Peacock Consulting, LLC to conduct bilingual educational evaluations on an as needed basis for the remainder of the school year appropriated from GAAP Account Peacock Consulting, LLC $ $2, Freehold, NJ 19. Occupational Therapy Services for Special Education ESY Program 2014/2015 School Year Approve a contract with Allcare Therapy Services to provide 10 hours per week of occupational therapy services from 6/30/14 8/19/14 to special education students as per their IEPs at the rate of $84/hr., not to exceed $5,880.00, payable from GAAP Account Behavioral Therapy Services 2014/2015 School Year Approve a contract with Xanadu Behavior Therapy to provide up to 120 hours of behavior therapy to special education students as per their IEPs for the school year, beginning 7/1/14 at the rate of $125/hr, not to exceed $15,000.00, payable from GAAP Account Freehold Borough BOE Agenda May 27, 2014 Page 9

10 21. Neurological Evaluations 2014/2015 School Year Approve a contract with Meridian Pediatric Associates to provide neurological evaluations for students on an as needed basis for the school year appropriated from GAAP Account Meridian Pediatric $ $2, Associates, Neptune, NJ 22. Audiological Evaluations 2014/2015 School Year Approve a contract with NJ Hearing Health Center to provide audiological evaluations for students on an as needed basis for the school year appropriated from GAAP Account N.J. Hearing Health $ $2, Center, Brick, NJ 23. Psychiatric Evaluations 2014/2015 School Year Approve a contract with Freehold Child Diagnostic Center to conduct psychiatric evaluations for students on an as needed basis for the school year appropriated from GAAP Account Freehold Child Diagnostic Center, Freehold, NJ $ $4, Psychiatric Evaluations 2014/2015 School Year Approve a contract with Premium Psychiatric Services to conduct psychiatric evaluations for students on an as needed basis for the school year appropriated from GAAP Account Premium Psychiatric $ $4, Services, Freehold, NJ 25. Translation Services 2014/2015 School Year Approve a contract with Integrated Translation Services to provide translation services on an as needed basis at Child Study Team Meetings for the school year appropriated form GAAP Account Integrated Translation $50.00/hour $6, Services, Union, NJ Freehold Borough BOE Agenda May 27, 2014 Page 10

11 26. Bilingual Social Assessments 2014/2015 School Year Approve a contract with Paula s Bilingual Educational, Services, LLC, to conduct bilingual social assessments on an as needed basis for the school year appropriated from GAAP Account Paula s Bilingual, $ $7, Cliffwood Beach, NJ 27. Bilingual Speech and Language Assessments 2014/2015 School Year Approve a contract with Bilingual Speech, LLC to conduct bilingual speech and language evaluations on an as needed basis for the school year appropriated from GAAP Account Bilingual Speech, LLC, $ $7, Shrewsbury, NJ 28. Bilingual Educational Evaluation 2014/2015 School Year Approve a contract with Peacock Consulting, LLC to conduct bilingual educational evaluations on an as needed basis for the school year appropriated from GAAP Account Peacock Consulting, LLC $ $9, Freehold, NJ 29. Bilingual Psychological Evaluations 2014/2015 School Year Approve a contract with Despina Fassilis to conduct bilingual psychological evaluations on an as needed basis for the school year appropriated from GAAP Account Despina Fassilis, $ $4, Manalapan, NJ 30. Psychological Evaluations 2014/2015 School Year Approve a contract with Helaine Conti to conduct psychological evaluations on an as needed basis for the school year appropriated from GAAP Account Helaine Conti, $300 $3, Morganville, NJ Freehold Borough BOE Agenda May 27, 2014 Page 11

12 31. Occupational Therapy Services 2014/2015 School Year Approve a contract with Allcare Therapy Services, LLC to provide occupational therapy services for the school year to students as per their IEP appropriated from GAAP Account Allcare Therapy Services, $84/hr/ 35 hrs/ 40 wks $123,312 LLC, Howell, NJ 32. Auditory Processing 2014/2015 School Year Approve a contract with West Long Branch Hearing Center to provide auditory processing evaluations for the school year to students on an as needed basis appropriated from GAAP Account West Long Branch Hearing Center, West Long Branch, NJ $450 $2, Parent Transportation Contract 2014/2015 School Year WHEREAS, the Freehold Borough Board of Education has been unable to obtain reasonable transportation services for special needs Student # who attends the Freehold Learning Center, Freehold, New Jersey, and WHEREAS, the student will be transported to and from school by Carlos Escobar and/or Yolanda Escobar (parents of SID # ), NOW, THEREFORE BE IT RESOLVED, that the Freehold Borough Board of Education approve the reimbursement for said services to Carlos Escobar and/or Yolanda Escobar at the rate of $50 per day for the extended school year (30) days, not to exceed $1,500 and $50 per day for the regular school year (180) days, not to exceed $9,000 as per the agreement signed by all parties payable from GAAP Account Freehold Borough BOE Agenda May 27, 2014 Page 12

13 J. PERSONNEL 1. Modify April 28, 2014 Agenda Item J.5 Salaries for Tenured Secretaries Modify April 28, 2014 Agenda item J.5 Salaries for Tenured Secretaries should read: LAST NAME FIRST NAME LOC POSITION STEP ADJ. SALARY PISERCHIA SILVESTRA FIS SECRETARY 15 $44, Approval of Student Teachers/Interns/Field Experience Students for School Year Approve the following student teachers/interns/field experience students for school year. Student Teacher Position College Mentor Teacher School Grade Dates Alicia Rollano S.T. College of NJ Juanita Jones PAE 2 10/20/14 12/12/14 Maureen Nealon S.T. College of NJ Lauren Bilicki PAE 2 9/2/14 12/12/14 Jessica Gonzalez S.T. College of NJ Ann Fasano FIS 7 1/26/15 5/8/15 Jamie Brach S.T. Georgian Ct. Diane Dispenza FLC 5 9/2/14 12/12/14 Stephanie Larios S.T. Georgian Ct. Nicolina Harker FLC 3 9/2/14 12/12/14 Shafqat Shaikh Nurse Practicum Rowan Susan Scalgione PAE/FIS K-8 8/26/14 11/28/14 3. Special Education ESY Teachers Approve the following teachers for the Special Education ESY program from 6/30/14-8/19/14. Name Position Rate Total GAAP Account Patricia Spracklen Teacher 4 hrs/day 4 days/wk 30 $3, Michele Prouty Teacher 4 hrs/day 4 days/wk 30 $3, Linda McCarthy Teacher 4 hrs/day 4 days/wk 30 $3, Nancy Miles Teacher 4 hrs/day 4 days/wk 30 $3, Mark Hudzik Teacher 4 hrs/day 4 days/wk 30 $3, Rachel Leibner Teacher Not to exceed 8 hours per week Not to exceed $1, Brittany Pantano Teacher 8 $1, Joanna Corso PT 4 hrs/wk for 6 $30/hr $ Special Education ESY Substitute Teachers Approve the following substitute teachers for the Special Education ESY program from 6/30/14-8/19/14 at the rate of $30/hr. Kathy Bocian Brooke Hannenberg Lauren Filipek Rhonda Palatiello Amanda Savino Donna Friedman Freehold Borough BOE Agenda May 27, 2014 Page 13

14 5. Special Education ESY Teacher Assistants Approve the following teacher assistants for the Special Education ESY program from 6/30/14-8/19/14. Name Position Rate Total GAAP Account Andrea Teacher 4 hrs/day 4 $1, Sverapa Assistant days/wk 30 days Mary Wolff Margo Strandberg Larissa Cervantes Kara Holler Nancy Rivera Jane Esdaile Karen Yaremko Nancy Maresca Teacher Assistant Teacher Assistant Teacher Assistant Teacher Assistant Teacher Assistant Teacher Assistant Teacher Assistant Teacher Assistant 4 hrs/day 4 days/wk 30 days 4 hrs/day 4 days/wk 30 days 4 hrs/day 4 days/wk 30 days 4 hrs/day 4 days/wk 30 days 4 hrs/day 4 days/wk 30 days 4 hrs/day 4 days/wk 30 days 4 hrs/day 4 days/wk 30 days 4 hrs/day 4 days/wk 30 days $1, $1, $1, $1, $1, $1, $1, $1, Special Education ESY Substitute Teacher Assistants Approve the following substitute teacher assistants for the Special Education ESY program from 6/30/14-8/19/14 at the rate of $15/hr. Rose Fittanto Donna Friedman 7. Special Education ESY Nurses Approve the following nurses for the Special Education ESY Program from 6/30/14-8/19/14 at the rate of $30/hr payable from GAAP Account Name Position Rate Total Kelly Bernazzoli Nurse 4 hrs/day 16 $30/hr $ Susan Scalgione Nurse 4 hrs/day 14 $30/hr $ Freehold Borough BOE Agenda May 27, 2014 Page 14

15 8. Special Education ESY Substitute Nurses Approve the following substitute nurses for the Special Education ESY Program on an as needed basis from 6/30/14-8/19/14 at the rate of $30/hr payable from GAAP Account Deborah Campanile, RN Virginia Vota, RN Vicki Warnock, RN Shafqat Shaikh, RN 9. Technology Education Curriculum Committee 2014/2015 School Year Approve the following teacher, Joanna Papadopoulos, to serve on the Technology Education curriculum committee, beginning July 1, 2014, at the negotiated rate of $35/hour not to exceed a total of 15 hours, appropriated from GAAP Account # K. POLICIES AND REGULATIONS L. NEW BUSINESS/ADDENDA M. DISCUSSION ITEMS N. COMMUNICATIONS FROM SCHOOL AND COMMUNITY GROUPS O. PUBLIC COMMENTS P. REPORTS FROM BOARD MEMBERS Q. EXECUTIVE SESSION WHEREAS, the Sen. Byron M. Baer Open Public meetings Act, N.J.S.A. 10:4-6 et seq., (the Act ) provides that the Freehold Borough Board of Education may hold an Executive Session from which the public is excluded to discuss matters that are confidential or are one of the nine (9) subject matters listed Section 12(b) of the Act; and WHEREAS, it is recommended by the Business Administrator that the Freehold Borough Board of Education go into Executive Session on May 27, at to discuss matters that are permissible for discussion in Executive Session; and WHEREAS, the length of the Executive Session is estimated to be minutes after which the public meeting of the Board shall reconvene and proceed with business; and WHEREAS, that the Board hereby declares that its discussion of the following subject(s) will be made public at a time when the public s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure. Freehold Borough BOE Agenda May 27, 2014 Page 15

16 NOW, THEREFORE, BE IT RESOLVED by the Freehold Borough Board of Education that the Board shall go into Executive Session to discuss the following items: Matters rendered confidential by state or federal law X Personnel Appointment of a public official Matters covered by the attorney-client privilege Pending or anticipated litigation Pending or anticipated contract negotiations to Discuss Administrators Contract Protection of the safety or property of the public Matters which would constitute an unwarranted invasion of privacy Matters in which the release of information would impair a right to receive funds from the United States government Matters concerning collective negotiations and/or the negotiations of terms and conditions of employment of employees of the Board of Education Possible imposition of a civil penalty or suspension ITEMS DISCUSSED IN EXECUTIVE SESSION WILL NOT RESULT IN BOARD ACTION WHEN THE BOARD RECONVENES TO PUBLIC SESSION. R. ADJOURNMENT Freehold Borough BOE Agenda May 27, 2014 Page 16

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