Allscripts PAS is a part of our product family that covers all aspects of patient management and care ALLSCRIPTS PATIENT ADMINISTRATION SYSTEM (PAS)

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1 allscripts.com ALLSCRIPTS PATIENT ADMINISTRATION SYSTEM (PAS) Allscripts PAS is a part of our product family that covers all aspects of patient management and care

2 PATIENT ADMINISTRATION SYSTEM (PAS) Allscripts is a leading healthcare technology provider working in partnership with NHS Trusts to deliver solutions that enable organisations to achieve world-class outcomes. ELECTRONIC PATIENT RECORD PATIENT ADMINISTRATION CLINICAL CARE DEPARTMENTAL Master Patient Index Referral Management and RTT Outpatient Scheduling and Management Waiting List Management Inpatient and Bed Management Clinical Coding Casenote Tracking (CNT) Reporting Order communications Results reporting Links to PACS images Clinical support tools Electronic forms designer Configurable clinical record Clinical data collection and audit Clinical correspondence Accident and Emergency Theatre Management Community CONNECTIVITY N3 connectivity HL7 integration Clinical coding integration Choose and book compliant A flexible family of products The Patient Administration System (PAS) fits within a family of products, developed specifically for the UK health sector, which covers all aspects of patient management and care. Close integration of clinical functionality and real-time administrative workflow delivers tangible benefits for healthcare organisations large or small. Real-time information The system supports touch screens, patient kiosks, and message alerting. All of the workflow processes have been designed and tailored for the NHS in close partnership with NHS Trusts.

3 Allscripts PAS core modules 1 MASTER PATIENT INDEX 2 REFERRAL MANAGEMENT AND RTT 3 OUTPATIENT SCHEDULING AND MANAGEMENT 4 WAITING LIST MANAGEMENT 5 INPATIENT AND BED MANAGEMENT 6 CLINICAL CODING 7 CASENOTE TRACKING (CNT) 8 REPORTING

4 1 MASTER PATIENT INDEX The MASTER PATIENT INDEX provides both administrative staff and clinicians with a single demographic view as well as links that display a summary of the patient s entire record. Master Patient Index key features: Single MPI across all Modules Multiple Patient Identifiers, for example NHS and Departmental Numbers Flexible Search Options Potential Duplicate Patient s Report Merge and Unmerge functionality Summary of Patient Activity 1 MPI benefits: i) Reduction in double entry of patient demographic details Flexible search criteria reduces duplicate registrations i Automatic search on Alias, Previous Names, Soundex and Wild Card reduces duplicate registrations iv) Flexible security allows mandatory fields to be set and provides improved data quality v) Validation on specific fields provides improved data quality

5 2 REFERRAL MANAGEMENT AND RTT The REFERRAL MANAGEMENT AND RTT module supports electronic and paper referrals. The system allows Trusts to be able to monitor the referral information and waiting time targets. Referral management and RTT key features: Supports Referral to Treat Pathways as specified by HSCIC Choose and Book compliant Interprovider transfers Outgoing transfers Various types of referral for NHS patients, non-nhs patients, RTT and non RTT Meets statutory requirements 2 Referral Management and RTT benefits: i) Monitoring of local target and breach times reduces the amount of patient breaches Electronic clinicians worklist, including referral acceptance, rejection and booking notes Manages multiple invitation processes including partial bookings Summary details of RTT waiting times both elapsed and adjusted are displayed throughout the patient journey i iv) View of active referrals on entry of a new referral reduces the amount of duplicate referrals The ability to record interprovider transfer information and monitor it against the previous provider details ensures that breaches are reduced Staff time is saved due to the automatic electronic tracking of a referral once a query has been raised Clear display of all activities linked to a referral/pathway Locally configurable patient letters, documents and information guides v) Locally defined patient type breach targets allow Trusts to monitor and reduce breaches against specific types of patient

6 3 OUTPATIENT SCHEDULING AND MANAGEMENT Allscripts PAS includes a flexible appointment scheduler that allows for scheduling of outpatient appointments, theatre lists, ward attender, community staff diaries and other outpatient settings, including non face-to-face activity. Our PAS provides the use of self check-in kiosks and outpatient management. Outpatient Scheduling and Management key features: Single schedule process for all activity 3 Outpatient Scheduling benefits: i) Staff time is saved by patients using Self Check-in Kiosks i Patient Tracking provides all staff in clinic with an improved view of the clinic status Single schedule view benefits patients by allowing staff to combine appointments and reduce the amount of visits Single View of all scheduled activity Automatic creation of letters and information sheets iv) Patients Information Boards improve the patient experience by keeping patients informed of the clinic running time Identification of RTT waiting times and breach date Warnings if RTT or mandatory breaches occur Real-time patient tracking and time recording through outpatient management v) Real-time recording of procedure coding assists Trusts in providing invoices to CCG s within the allocated timescale vi) Electronic recording of next actions enhances the patient experience by enabling the next action to be completed in a timely manner Real-time procedure coding relevant to clinic Fully integrated with Self Check-in Kiosk Recording of outcome and next activity required in real-time Creation of Ad Hoc Clinics in real-time Real-time management of clinic changes Clinic Manager with Patient tracking Clinic Manager Record Patient information Improved efficiency Long-range over view

7 4 WAITING LIST MANAGEMENT The effective management of waiting lists is essential for any healthcare organisation as it can contribute to patients receiving earlier treatment than might otherwise be the case. WAITING LIST MANAGEMENT also ensures that the hospital is making the most effective use of its resources. Waiting list Management key features: Link to RTT Pathway and appointments with outcome codes added to the Waiting List Monitoring Waiting List by RTT target Coded identification of intended procedures Inpatient Waiting List Calculation by procedure, staff and speciality of estimated admission and theatre duration Recording of patient preference, for example can attend at short notice Flexible worklist for monitoring patients including RAG status for Waiting Times 4 Waiting List Management benefits: i) Monitoring by RTT waiting time reduces the amount of RTT breaches Flexible search criteria reduces time in selection of patients, for example short notice attendees i Full integration with our Inpatient and Theatre modules saves staff time and allows them to schedule inpatient and theatre sessions on a single resource calendar iv) Calculation of admission duration provides improved bed management for the number of available beds

8 5 INPATIENT AND BED MANAGEMENT INPATIENT AND BED MANAGEMENT provides the user with a set of views and functions to assist in the management of admitted patients. It is a fully integrated module and is designed to improve patient workflow across single or multiple hospital environments. The application is designed to provide real-time patient information to clinicians, ward staff and bed managers. Inpatient and Bed Management key features: Quick and easy methods of searching for real-time bed utilisation information across entire Trusts Users can drill down to see the patient s details associated with that bed, including all Critical Information (MRSA etc) Real-time information is visible across entire Trusts by Hospital, Ward and Directorate Outliers are clearly and visibly identified At any given moment users can see who is to be Admitted (Pre-admissions) and who is to be Discharged (EDD) Discharge Planning, including Reason for Delay 5 Inpatient and Bed Management benefits: i) Provision of real-time bed utilisation optimises communication between all staff and enables a more accurate allocation of beds Facility for beds to be reserved including multiple patient locations Nursing and Clinicians Handover Notes i Reduced bed occupancy levels through increased efficiency Electronic discharge summaries help save staff time iv) Improved communication and visibility of discharge activity across the whole healthcare team v) Handover Notes provide patient benefit and save staff time by providing electronic lists of items to be completed Interactive Whiteboard Capacity Dashboard

9 6 CLINICAL CODING Allscripts PAS provides CLINICAL CODING at the point of entry for outpatients and community appointments. The inpatient and Daycase encounters are coded using an integration interface 6 Clinical Coding benefits: i) Provision of a validation process to improve the accuracy of coding Enables timely and accurate coding meeting local targets to Medicode Coding Software. Clinical coding key features: Outpatient and Community appointments Real-time coding by clinicians Code List relevant to clinics Code description defined by Trust and mapped to ICD10 and OPSC4 coding i Accurate and timely invoicing is achieved through appropriate coding iv) Summary of the patient s diagnosis and procedures in a single view saves staff time Ability to create local coding Search option automatic by partial entry of data Inpatient and Daycase coding Fully integrated with a Third Party Coding System, for example Medicode or Simple Code, allowing the use of all Third Party Functionality Relevant data items passed to the Third Party Coding System without having to search for the patient Coding and assigned HRG passed to Oasis and held against the patient s finished consultant episode Reporting of uncoded records Real-time information Bi-directional

10 7 CASENOTE TRACKING (CNT) CASENOTE TRACKING (CNT) module provides comprehensive support for the management and tracking of Clinical Casenotes ensuring that records are in the right place at the right time. 7 Casenote Tracking benefits: i) Staff time is saved by printing the current location onto pulling lists for Clinics and Planned Admissions Casenote Tracking (CNT) key features: Multiple Casenote Types and volumes Each type and volume is tracked separately Retains a history record of all Casenote Tracking Fully integrated with all PAS Modules Report functionality and on screen view of casenotes overdue at a location Casenote reservation and request functionality Block transfer of casenotes Casenote Destruction is recorded Casenote Tracking via the use of bar codes i iv) The clear display of Current Casenote Location when searching for a patient saves staff time Workflow is provided to assist staff when requesting or reserving casenotes Block transfer of casenotes and the ability to select records by the use of bar codes saves staff time

11 8 REPORTING Allscripts PAS provides management reports directly from the PAS Database without impacting on the system performance of end users. The Oracle Discovery reporting tool allows Trusts to define virtually real-time ad hoc reports from a reporting database. Reporting key features: Management Reports can be run at any time 8 Reporting benefits: i) Staff time is saved as reports can be requested when required i Ad hoc reports allow Trusts to improve data quality Individually definable report filters and sort defaults save staff time Filters and sort options allow reports to be tailored specifically for the user s role Statutory reports for CDS extract Ability to report on all data items Ad hoc reporting allows Trusts to report on local KPIs Scheduled reports

12 FIND OUT MORE For a full explanation of how Allscripts PAS can help your organisation, contact Allscripts today. Battersea Studios, 80 Silverthorne Road, London SW8 3HE +44 (0)

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