Configuring Apple Mail for Mac OS X (Snow Leopard)

Transcription

1 Configuring Apple Mail for Mac OS X (Snow Leopard) This document assumes that you already have Apple Mail installed on your computer and you are ready to configure Apple Mail. Table of Contents Configuring Apple Mail for Mac OS X (Snow Leopard)... 1 Table of Contents... 1 Enabling Gmail for IMAP... 1 Configuring a New Account... 5 Configuring the LDAP Directory How to search using the LDAP Directory Adding an Additional Account Personality Contact Info Enabling Gmail for IMAP Before Apple Mail can be configured, IMAP must be enabled in Gmail. To enable IMAP, follow the instructions below. 1) Go to gmail.com 2) You may or may not see the following image. If you do, click Sign in near the top right of the page. If you do not, proceed to the next step. 1 of 26

2 Enterprise Technology Services 3) Enter your , Password and then click Sign in 2 of 26

3 4) Click the gear icon in the top right of the Gmail page. 5) Select Settings 6) Select the Forwarding and POP/IMAP tab. 7) The following window appears. 3 of 26

4 8) Select Enable IMAP 9) Click Save Changes 10) Select the Labels tab. 11) The following window appears. 4 of 26

5 12) Next to the All Mail label, uncheck show in IMAP. This will stop duplicate s from appearing when using the search function in Apple Mail. Configuring a New Account 1) Open Apple Mail. 2) The following window appears. 5 of 26

6 3) Enter Full Name: This is the name that will be displayed to people when you send messages to them. 4) Enter your full address for Address: 5) Enter Password: 6) Click Continue 7) The following window appears. 6 of 26

7 8) Select your Account Type: You can select IMAP, which is recommended (remote folders) or POP3 (keep mail on your computer). IMAP is a mirror image of your Webmail account online. POP downloads a copy of your messages from the server and saves it to your computer. 9) Enter Description: 10) Enter Incoming Mail Server: imap.gmail.com 11) Enter your full address for User Name: 12) Enter Password: 13) Click Continue 14) The following window appears. 15) Enter Description: 16) Enter Outgoing Mail Server: smtp.gmail.com 17) Check Use only this server 18) Check Use Authentication 19) Enter your full address for User Name: 20) Enter Password: 21) Click Continue 22) The following window appears. 7 of 26

8 23) Uncheck Take account online 24) Click Create 25) The following window appears 8 of 26

9 26) Select Mail > Preferences 27) The following window appears. 9 of 26

10 28) Select Accounts 29) Select the Account Information tab. 30) The following window appears. 10 of 26

11 31) Select your Outgoing Mail Server (SMTP): 32) A secondary menu appears 33) Select Edit Server List 34) Select the Advanced tab. 35) The following window appears. 11 of 26

12 36) Set Server port: to ) Verify that Use Secure Sockets Layer (SSL) is checked. 38) Select Authentication: to Password 39) Enter your full address for User Name: 40) Enter Password: 41) Click OK 42) You will return to the Preferences window. 43) Select the Advanced tab. 44) The following window appears. 12 of 26

13 45) Verify the Port: is set to 993 (if using IMAP configuration) or 995 (if using POP configuration) and Use SSL is checked. 46) Select Authentication: to Password 47) Close Preferences 48) A pop up window appears. 49) Click Save 50) Send a test message to yourself by clicking on the New Message icon. 51) In the To: field enter your address 52) In the Subject: field, enter the body of the message to test. 53) Click Send 13 of 26

14 Configuring the LDAP Directory 1) Go to Mail > Preferences 2) The following window appears. 3) Select the Composing tab. 4) The following window appears. 14 of 26

15 5) Check Automatically complete addresses 6) Click Configure LDAP 7) The following window appears. 15 of 26

16 8) Click + 9) A pop up window appears. 16 of 26

17 10) Enter Name: SDSU Phonebook Directory 11) Enter Server: phonebook.sdsu.edu 12) Enter Port: ) Enter Search Base: dc=phonebook,dc=sdsu,dc=edu 14) Click Save 15) Click Done 16) Close the Composing window. How to search using the LDAP Directory 1) Click New Message 2) The following window appears. 17 of 26

18 3) Begin typing an SDSU Affiliate s name in the To: field 4) The LDAP Directory list will appear. 18 of 26

19 5) Click on an affiliate s name to insert their address in the To: field. You can also apply steps 3 through 5 to the Cc: field. Adding an Additional Account Personality 1) Open Apple Mail. 2) Go to Mail > Preferences 3) Select Accounts 4) The following window appears. 19 of 26

20 5) Click + 6) The following window appears. 20 of 26

21 7) Enter Full Name: 8) Enter your full address for Address: 9) Enter Password: 10) Click Continue 11) The following window appears: This is an example of rohan.sdsu.edu 21 of 26

22 12) Select your Account Type: You can select IMAP (recommended) or POP3. IMAP is a mirror image of your Webmail account online. POP downloads a copy of your messages from the server and saves it to your computer. 13) Enter Description: 14) Enter secondary Incoming Mail Server: (e.g. rohan.sdsu.edu, yahoo.com, hotmail.com) 15) Enter User Name: 16) Enter Password: 17) Click Continue 18) The following window appears. 19) Enter Description: 20) Enter secondary Outgoing Mail Server: (e.g. rohan.sdsu.edu, yahoo.com, hotmail.com) 21) Check Use only this server 22) Check Use Authentication 23) Enter User Name: 24) Enter Password: 25) Click Continue 26) The following window appears. 22 of 26

23 27) Check Take account online. 28) Click Create 29) You will return to the Preferences window. 30) Select the Account Information tab. 31) The following window appears. 23 of 26

24 32) Select your secondary Outgoing Mail Server (SMTP): 33) A secondary menu appears. 34) Select Edit Server List 35) The following window appears. 24 of 26

25 36) Select the Advanced tab. 37) Set Server port: to ) Verify Use Secure Sockets Layer (SSL) is checked. 39) Select Authentication: to Password 40) Enter User Name: 41) Enter Password: 42) Click OK 43) You will return to the Preferences window. 44) Select the Advanced tab. 45) The following window appears. 25 of 26

26 46) Verify the port is set to 993 (if using IMAP configuration) or 995 (if using POP configuration). If not, set Port: to 993 for IMAP configurations or 995 for POP. 47) Verify Use SSL is checked. 48) Select Authentication: to Password 49) Close Preferences 50) Click Save 51) Send a test message to yourself using your secondary account. Contact Info If you are having problems please call the ETS Help Desk at (619) or us at etshelpdesk@mail.sdsu.edu A publication from Enterprise Technology Services, San Diego State University, San Diego, CA, USA 2011 Disclaimer Neither SDSU nor the State of California nor the California State University system nor any of their employees, makes any warranty or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference to any special commercial products, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, 26 of 26 or favoring by SDSU or the State of California or the California State University system. The views and opinions of the author(s) do not necessarily state or reflect those of SDSU or the State of California or the California State University system and shall not be used for advertising or product endorsement.