COBAR SHIRE COUNCIL FILE:P5-90

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "COBAR SHIRE COUNCIL FILE:P5-90"

Transcription

1 COBAR SHIRE COUNCIL WORKPLACE SURVEILLANCE POLICY FILE:P5-90

2 Table of Contents POLICY STATEMENT... 3 INTRODUCTION 3 POLICY RESPONSIBILITIES 4 DEFINITIONS.. 5 REASONS AND REQUIREMENTS FOR SURVEILLANCE... 6 NOTICE OF SURVEILLANCE. 7 NOTIFICATION OF EMPLOYEES.. 8 THE INTRODUCTION OF ADDITIONAL WORKPLACE SURVEILLANCE IN THE FUTURE USE AND DISCLOSURE OF SURVEILLANCE INFORMATION...8 RECORDKEEPING, CONFIDENTIALITY AND PRIVACY....9 VARIATION OF POLICY 9 REVIEW OF POLICY...9 Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 2

3 1. POLICY STATEMENT Cobar Shire Council (the Council) is committed to meeting its statutory obligations under the Workplace Surveillance Act 2005 (the Act). This policy, in conjunction with Council s and Internet Usage Policy, represents formal notification to employees about activities that fall within the statutory definitions of surveillance. This policy will detail instances of activity by the Council that are covered by the surveillance provisions: camera surveillance; computer surveillance; communication surveillance, security surveillance and tracking surveillance. Council will also comply with the legal requirements of the Act where surveillance is prohibited. These are contained in Part 3 of the Act (sections 15 to 18) and cover: a. a prohibition on surveillance in any change room, toilet facility, shower or other bathing facility at the workplace; b. a prohibition on surveillance when the employee is not at work except in cases of computer surveillance where the employee is using equipment and/or resources supplied by the Council. If staff connect to the Council via a private computer, such surveillance shall be restricted to Council equipment only; c. a prohibition on blocking the delivery of s unless notice (prevented delivery notice) has been given to the employee; or where the incoming communication is perceived to be spam or a threat to the security of the Council s systems; or contains potentially menacing, harassing or offensive material; and d. a prohibition on preventing delivery of an or access to a website merely because it has been sent by or on behalf of an industrial organisation of employees or contains information about industrial matters. 2. INTRODUCTION Council recognises its obligations to ensure, where reasonably practicable, a safe and healthy workplace for its employees and others. The use of certain surveillance devices has the potential to deter vandalism or a possible assailant and reduce the safety risks associated with employees and others. The use of certain surveillance devices also allows for the monitoring of inputs and outputs of data to manage the risks associated with non-compliance of Council s Code of Conduct. The use of certain surveillance devices also assists management to optimise performance, improve efficiency and improve customer service. Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 3

4 The provision and use of tracking devices allows Council to identify the geographical location of a worker, if they are in need of emergency assistance. 3. POLICY RESPONSIBILITIES Responsibilities of Council Council is committed to ensure that the surveillance activities which it undertakes are in accordance with the Act. To assist in doing this, Council will: Adopt a policy for workplace surveillance Appoint a committee of staff to monitor and implement the Workplace Surveillance Policy Responsibilities of the Workplace Surveillance Committee The Workplace Surveillance Committee is comprised of the following persons: Director Engineering Services or delegate Director Corporate and Community Services or delegate Director Planning and Environmental Services or delegate Human Resources Officer Records Officer Special Projects Officer Chair of Council s Consultative Committee The Workplace Surveillance Committee has the following responsibilities: To oversee the initial policy implementation, training and notification To annually (or when changes to the Act or Regulation occur) meet and review the policy to ensure currency and implementation To ensure that appropriate signage is placed in accordance with the requirements of the Act Responsibilities of specific officers of Council HR Officer The HR Officer is jointly responsible with the employee s supervisory/management team for ensuring that all new Council employees are made aware of the policy and are provided any notification required by this policy. The HR Officer is responsible for developing and implementing a training strategy for the application of this policy. Managers/Directors Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 4

5 The Manager operationally responsible for the vehicle or equipment will be responsible for overseeing the implementation of any camera surveillance and/or tracking surveillance devices in Council. The Director Corporate and Community Services is responsible for overseeing the implementation of any computer, communication or security surveillance measures in Council. These above managers/directors will ensure that: Workplace surveillance is carried out in accordance with this policy Appropriate notification is given for all workplace surveillance Appropriate confidential records are kept General Manager, Directors and Managers All members of the management team are responsible for: complying with this policy notifying the General Manager of suspected breaches of the policy Responsible Officer The Human Resources Officer is responsible for the Workplace Surveillance Policy. These responsibilities include: Providing a point of contact for anyone wanting information or advice about the meaning and application of the policy Receiving complaints/grievances or reports of possible breaches of this policy Investigating these complaints/grievances Enforcing policy compliance and reporting any findings to the Workplace Surveillance Committee Any breaches of the policy will be reported in the first instance to the Workplace Surveillance Committee and then to the General Manager. 4. DEFINITIONS The following definitions apply to this policy: CCTV Closed circuit television an optical surveillance device Surveillance of an employee (Section 3 of the Act) means surveillance of any employee by any of the following means: Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 5

6 a. camera surveillance which is surveillance by means of a camera that monitors or records visual images of activities on Council premises or in any other place including public places b. computer surveillance which is surveillance by means of software or other equipment that monitors or records the information input or output or other use of a computer (including, but not limited to, the sending and receipt of s, the accessing of internet websites and mobile phones) c. tracking surveillance which is surveillance by means of an electronic device the primary purpose of which is to monitor or record geographical location or movement (such as Global Positioning System tracking device). The Act The Workplace Surveillance Act REASONS AND REQUIREMENTS FOR SURVEILLANCE 5(i) Reasons for camera surveillance Council may require designated areas to be under camera surveillance for operational, security and/or protection/safety reasons. 5(ii) Requirements for camera surveillance Cameras will be placed so that they are visible to people in a workplace. Council s CCTV cameras which operate in public places, as defined under the Local Government Act (1993), are inclusive in this policy. Surveillance will not be carried out in change rooms, toilets, showers or other bathing locations. Where Council intends to introduce surveillance cameras, employees working in the designated area or areas shall be advised in writing or by fourteen (14) days prior to its commencement, by their supervisors in accordance with the Act. Where camera surveillance is proposed for safety reasons, such as remote work sites or hazardous work activities, Council shall consult with the relevant employees before commencing camera surveillance. Council will put in place visible signs informing people who enter or leave a workplace that camera surveillance is being carried out. The signs will state words to the effect of:- Closed Circuit Television Cameras are in 24 hour operation in this building, complex or property or public space. 5(iii) Reasons for computer surveillance Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 6

7 Computer resources are provided for business purposes related to an employee s position. However, reasonable personal use is permitted in accordance with Council s and Internet Usage Policy for Council Staff. Computer surveillance is used for the general security of Council property or assets for the protection of Council related information and to ensure that Council s computer resources are not misused. Minimum conditions apply to employees when using Council s computer resources and these are detailed in the and Internet Usage Policy for Council staff which includes, but is not limited to, internet and usage. 5(iv) Reasons for tracking surveillance Tracking devices come in many forms and can be fixed (i.e. to a vehicle) or handheld. The devices can be used by Council to provide operational and/or safety information related to the exercise of a function of Council. 5(v) Requirements for tracking surveillance Council will install visible signs in all vehicles fitted with tracking devices to inform all vehicle users that surveillance tracking is being carried out. 6. NOTICE OF SURVEILLANCE Section 10 (4) of the Act requires organisations to meet the following five elements relating to the provision of prior notice in writing to employees. They are as follows: 6(i) The kind of surveillance to be carried out Camera, computer and tracking surveillance will be carried out by Council. 6(ii) How the surveillance will be carried out Council will use overt cameras, filters, internet monitoring software and devices, and tracking devices and any other similar surveillance methods permitted by the Act that Council deems appropriate from time to time. 6(iii) When surveillance under this policy will commence Surveillance under the Act and reflected in the policy is effective 14 days after the day this policy is distributed to affected employees. 6(iv) If the surveillance is continuous or intermittent The surveillance will be a combination of both continuous and intermittent, dependent upon the means of surveillance being used. 6(v) If the surveillance is to be for a specified limited period or ongoing The various means of surveillance covered by this policy will be ongoing. Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 7

8 7. NOTIFICATION OF EMPLOYEES Notification to employees of this policy will be in writing or by which constitutes notice in writing for the purpose of complying with the Act. Existing employees of Council shall be notified of the installation and intent of surveillance measures through the dissemination of this policy. Workers yet to commence with Council shall be given notification of this Surveillance Policy as part of their offer of employment. By accepting employment with Council the employee will be consenting to the conduct of surveillance in accordance with this policy, immediately upon the commencement of employment with Council. There is an exception to official notification in circumstances where employees have agreed to the carrying out of surveillance for purposes other than the surveillance of employees. This situation would cover, for example, security cameras that are placed in public places, such as the library, lobbies, corridors, courtyards, car parks or lifts, for the safety of residents/ratepayers. 8. THE INTRODUCTION OF ADDITIONAL WORKPLACE SURVEILLANCE IN THE FUTURE The introduction of additional cameras is the responsibility of the Director Planning and Environmental Services and must be implemented in accordance with Section 5(i) and 5(ii) and Section 7 of this policy. The introduction of new or upgraded software or computers is the responsibility of the Director Corporate and Community Services. Any new or upgraded software or computers will not require staff notification unless the new or upgraded software or computers is for a purpose other than that specified in Section 5(iii) of this policy. The introduction of new or additional tracking devices is the responsibility of the Manager operationally responsible for the vehicle or equipment in which the tracking devices are located. That Manager must implement the devices in accordance with Section 5(iv), 5(v) and Section 7 of this policy. 9. USE AND DISCLOSURE OF SURVEILLANCE INFORMATION Surveillance information means information obtained, recorded, monitored or observed as a consequence of surveillance in a workplace. Surveillance information will only be used/disclosed for legitimate employment/business purpose or in connection with suspected corruption, illegal activity, maladministration, misuse of Council resources and imminent threat of serious violence to persons or substantial damage to property, in accordance with Section 18 of the Act. Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 8

9 Whilst information obtained from surveillance devices will not be used for this sole purpose, it may be used by Council as part of investigations for disciplinary purposes and as evidence during any disciplinary interviews in compliance with the disciplinary procedures within the relevant industrial award. Other than identified responsible Managers as outlined in this policy, surveillance records will not generally be made available to Managers, Directors or Mayor unless a valid request (as outlined above) for access and use of surveillance records is submitted. Such a request must be submitted to the General Manager for approval. The application will be discussed with the Workplace Surveillance Committee. 10. RECORDKEEPING, CONFIDENTIALITY AND PRIVACY All managers responsible for records resulting from cameras, computers and tracking surveillance equipment covered by this policy must store the confidential information in accordance with direction from the Records Officer. 11. VARIATION OF POLICY Council reserves the right to review, vary or rescind the provisions of this policy. 12. REVIEW OF POLICY This policy will be reviewed in two years time or as required by a change in legislation or other reasons. Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 9

10 Amendment List No. Date Adopted Responsible Date Commenced Manex Cobar Shire Council Workplace Surveillance Policy Adopted by Manex April 2014 File:P5-90 Page 10

Community Lifestyle Support Inc.

Community Lifestyle Support Inc. HUMAN SERVICES QUALITY FRAMEWORK STANDARDS DOCUMENT REFERENCE: Q:/6 WORKPLACE SURVEILLANCE POLICY DATE REVIEWED: August 2014 NEXT REVIEW DATE: August 2015 AUTHORISATION: Management Committee STANDARD REFERENCE:

More information

Information to staff on the Workplace Surveillance Act 2005

Information to staff on the Workplace Surveillance Act 2005 Information to staff on the Workplace Surveillance Act 2005 What is the Act about? The Act regulates, but does not outlaw, the use of surveillance by employers in the workplace. What types of surveillance

More information

2010THE LEGISLATIVE ASSEMBLY FOR THEAUSTRALIAN CAPITAL TERRITORY. WORKPLACE PRIVACY BILL 2010EXPLANATORY STATEMENT Circulated by Amanda Bresnan MLA

2010THE LEGISLATIVE ASSEMBLY FOR THEAUSTRALIAN CAPITAL TERRITORY. WORKPLACE PRIVACY BILL 2010EXPLANATORY STATEMENT Circulated by Amanda Bresnan MLA 2010THE LEGISLATIVE ASSEMBLY FOR THEAUSTRALIAN CAPITAL TERRITORY WORKPLACE PRIVACY BILL 2010EXPLANATORY STATEMENT Circulated by Amanda Bresnan MLA OVERVIEW The objects of this Bill are to ensure that employers

More information

Security Systems Surveillance Policy

Security Systems Surveillance Policy Security Systems Surveillance Policy Version: 1.0 Last Amendment: Approved by: Executive Policy owner/sponsor: Director, Operations and CFO Policy Contact Officer: Manager, Facilities & Security Policy

More information

SAS TRUSTEE CORPORATION ( STC )

SAS TRUSTEE CORPORATION ( STC ) SAS TRUSTEE CORPORATION ( STC ) POLICY ON USE OF EMPLOYER COMMUNICATION DEVICES AND WORKPLACE SURVEILLANCE under the Workplace Surveillance Act 2005 File: B915 May 2011 Version 3 INDEX Policy Statement...

More information

CCTV Cameras Policy. Policy Guidelines

CCTV Cameras Policy. Policy Guidelines CCTV Cameras Policy Policy Guidelines To assist in providing the safe physical environment a CCTV surveillance system has been installed at Sydney Central on the ground floor. The area covered includes

More information

Other Review Dates: 15 July 2010, 20 October 2011

Other Review Dates: 15 July 2010, 20 October 2011 POLICY:- Policy Title: Mobile Telephone Policy File reference: F10/618-04 Date Policy was adopted by Council initially: 18 December 2008 Resolution Number: 404/08 Other Review Dates: 15 July 2010, 20 October

More information

SURVEILLANCE AND PRIVACY

SURVEILLANCE AND PRIVACY info sheet 03.12 SURVEILLANCE AND PRIVACY Info Sheet 03.12 March 2012 This Information Sheet applies to Victorian state and local government organisations that are bound by the Information Privacy Act

More information

University of Birmingham. Closed Circuit Television (CCTV) Code of Practice

University of Birmingham. Closed Circuit Television (CCTV) Code of Practice University of Birmingham Closed Circuit Television (CCTV) Code of Practice University of Birmingham uses closed circuit television (CCTV) images to provide a safe and secure environment for students, staff

More information

COMPUTER USAGE - EMAIL

COMPUTER USAGE - EMAIL BASIC BELIEF This policy relates to the use of staff email at Mater Dei and is designed to provide guidelines for individual staff regarding their use. It encourages users to make responsible choices when

More information

Conditions of Use. Communications and IT Facilities

Conditions of Use. Communications and IT Facilities Conditions of Use of Communications and IT Facilities For the purposes of these conditions of use, the IT Facilities are [any of the University s IT facilities, including email, the internet and other

More information

University of Pennsylvania Handbook for Faculty and Academic Administrators 2015 Version

University of Pennsylvania Handbook for Faculty and Academic Administrators 2015 Version University of Pennsylvania Handbook for Faculty and Academic Administrators 2015 Version V.D. Closed Circuit Television Monitoring and Recording of Public Areas for Safety and Security Purposes (Source:

More information

Western Australia Legislation for Video Surveillance Devices

Western Australia Legislation for Video Surveillance Devices Western Australia Legislation for Video Surveillance Devices This document is an analysis of the Western Australia Surveillance Devices Act 1998; its purpose is to highlight some widely held misconceptions

More information

Contra Costa Community College District Business Procedure 10.57 SECURITY CAMERA OPERATING PROCEDURE

Contra Costa Community College District Business Procedure 10.57 SECURITY CAMERA OPERATING PROCEDURE Contra Costa Community College District Business Procedure 10.57 SECURITY CAMERA OPERATING PROCEDURE The District and its colleges are committed to enhancing the quality of life of the community by integrating

More information

Health and Safety Policy

Health and Safety Policy Health and Safety Policy October 2014 1 October 2014 Contents: Introduction 1. STATEMENT OF INTENT AND POLICY OBJECTIVES 2. RESPONSIBILITIES AND ACCOUNTABILITIES FOR HEALTH AND SAFETY 2.1 The Director

More information

UNIVERSITY OF MANITOBA POLICY CLOSED CIRCUIT TV (CCTV) MONITORING. Part I Reason for Policy

UNIVERSITY OF MANITOBA POLICY CLOSED CIRCUIT TV (CCTV) MONITORING. Part I Reason for Policy UNIVERSITY OF MANITOBA POLICY Policy: Effective Date: October 1, 2012 Revised Date: November 20, 2012 Review Date: October 1, 2022 Approving Body: Authority: Responsible Executive Officer: Delegate: Contact:

More information

Glasgow Kelvin College. Disciplinary Policy and Procedure

Glasgow Kelvin College. Disciplinary Policy and Procedure Appendix 1 Glasgow Kelvin College Disciplinary Policy and Procedure Document Control Information Status: Responsibility for Document and its implementation Responsibility for document review: Current version

More information

INFORMATION REQUIRED FOR EMPLOYEE HANDBOOK

INFORMATION REQUIRED FOR EMPLOYEE HANDBOOK INFORMATION REQUIRED FOR EMPLOYEE HANDBOOK Registered Company Name Company Trading Name Address Email Address Contact number We have enclosed a standard employee handbook. You should read through the details

More information

Health and safety policy

Health and safety policy 1. General statement of intent The Company recognises and accepts its responsibilities as an employer to ensure, so far as is reasonably practicable, the health, safety and welfare of its employees and

More information

University of Limerick Data Protection Compliance Regulations June 2015

University of Limerick Data Protection Compliance Regulations June 2015 University of Limerick Data Protection Compliance Regulations June 2015 1. Purpose of Data Protection Compliance Regulations 1.1 The purpose of these Compliance Regulations is to assist University of Limerick

More information

HEALTH & SAFETY POLICY

HEALTH & SAFETY POLICY HEALTH & SAFETY POLICY 1. STATEMENT OF INTENT & POLICY OBJECTIVES The Council, as the governing body of the School, recognises and accepts the responsibilities placed on it as 'Employer' by the Health

More information

Sample Workplace Alcohol and Drugs Policy

Sample Workplace Alcohol and Drugs Policy Sample Workplace Alcohol and Drugs Policy 1. Introduction This company is committed to providing a safe, healthy and productive working environment for all employees, contractors, customers and visitors

More information

POLICY TEMPLATE. Date initially approved: November 5, 2013 Date of last revision: same

POLICY TEMPLATE. Date initially approved: November 5, 2013 Date of last revision: same POLICY TEMPLATE Video Surveillance Category: Approval: Responsibility: Date: Operations PVP VP Finance and Administration Date initially approved: November 5, 2013 Date of last revision: same Definitions:

More information

Statement of Business Ethics

Statement of Business Ethics Statement of Business Ethics Standards for Contractors, Their Employees and Business Associates City of Ryde 7 June 2005 Business Associates 7 June 2005 Page i TABLE OF CONTENTS 1. INTRODUCTION...1 2.

More information

CHIEF EXECUTIVE OFFICER

CHIEF EXECUTIVE OFFICER SOCIAL MEDIA POLICY TITLE: ADOPTED BY: RESPONSIBILITY: SOCIAL MEDIA POLICY COUNCIL CHIEF EXECUTIVE OFFICER NEXT REVIEW DATE: 29/07/2015 Version Decision Number Adoption Date History 1 DRAFT 2 3 4 2 P a

More information

HEALTH AND SAFETY POLICY AND PROCEDURES

HEALTH AND SAFETY POLICY AND PROCEDURES HEALTH AND SAFETY POLICY AND PROCEDURES 1 Introduction 1. The Health and Safety at Work etc. Act 1974 places a legal duty on the University to prepare and revise as often as may be appropriate, a written

More information

CCTV CODE OF PRACTICE

CCTV CODE OF PRACTICE CCTV CODE OF PRACTICE Policy area: Operation of CCTV on University Premises Definitions CCTV means Closed Circuit Television. Control Room(s) means those Control Rooms manned by Security staff at the City,

More information

Data Protection Policy

Data Protection Policy Data Protection Policy Owner : Head of Information Management Document ID : ICT-PL-0099 Version : 2.0 Date : May 2015 We will on request produce this Policy, or particular parts of it, in other languages

More information

Contractors and Suppliers Code of Conduct. June 2013

Contractors and Suppliers Code of Conduct. June 2013 Contractors and Suppliers Code of Conduct June 2013 Owner: Facilities, Maintenance and Property Manager Page 1 of 8 Table of Contents 1. Purpose of this Document... 3 1.1. Non Compliance with Code... 3

More information

NOT PROTECTIVELY MARKED

NOT PROTECTIVELY MARKED PEOPLE AND ORGANISATIONAL DEVELOPMENT HUMAN RESOURCES DISCIPLINARY POLICY AND PROCEDURE Author/Role Fiona Munro, Human Resources Date of Risk Assessment (if applicable) N/A Date of Equality Impact Assessment

More information

Closed Circuit Television (CCTV) code of practice. Based on the publication A Code of Practice for CCTV www.ico.gov.uk

Closed Circuit Television (CCTV) code of practice. Based on the publication A Code of Practice for CCTV www.ico.gov.uk Closed Circuit Television (CCTV) code of practice Based on the publication A Code of Practice for CCTV www.ico.gov.uk Owner: Ian Heywood Last reviewed: July 2011 Contents 1.0 Introduction... 4 2.0 CCTV

More information

Position Description

Position Description Position Description Position Title Senior Accountant Position No 7004 Directorate Department Appointment Type Corporate Services Finance Permanent Full Time Classification Band 7 Occupant Location Kyneton

More information

Alcohol, Tobacco and Other Drugs Minimum Standard. April 2015

Alcohol, Tobacco and Other Drugs Minimum Standard. April 2015 Alcohol, Tobacco and Other Drugs Minimum Standard April 2015 Contents 1 Executive Summary... 2 2 More Information... 2 3 Using this Standard... 2 4 Standard Provisions... 2 4.1 Legislative Requirements...

More information

Dublin City University

Dublin City University Dublin City University Data Protection Policy Data Protection Policy Contents Purpose... 1 Scope... 1 Data Protection Principles... 1 Disclosure of Personal Data... 2 Summary of Responsibilities... 3 Rights

More information

Recommendations. That the Cabinet approve the withdrawal of the existing policy and its replacement with the revised document.

Recommendations. That the Cabinet approve the withdrawal of the existing policy and its replacement with the revised document. Report to: Cabinet Date: 14 th October 2004. Report: of Head of Corporate Personnel Services Report Title: USE of INTERNET POLICY Summary of Report. The use of the Internet is growing rapidly. Over the

More information

INFORMATION SECURITY POLICY

INFORMATION SECURITY POLICY Information Security Policy INFORMATION SECURITY POLICY Introduction Norwood UK recognises that information and information systems are valuable assets which play a major role in supporting the companies

More information

Caedmon College Whitby

Caedmon College Whitby Caedmon College Whitby Data Protection and Information Security Policy College Governance Status This policy was re-issued in June 2014 and was adopted by the Governing Body on 26 June 2014. It will be

More information

SWIMMING AUSTRALIA LIMITED GAMBLING, BETTING AND MATCH FIXING POLICY. Swimming Australia Limited - Gambling, Betting and Match Fixing Policy Page 1

SWIMMING AUSTRALIA LIMITED GAMBLING, BETTING AND MATCH FIXING POLICY. Swimming Australia Limited - Gambling, Betting and Match Fixing Policy Page 1 SWIMMING AUSTRALIA LIMITED GAMBLING, BETTING AND MATCH FIXING POLICY Swimming Australia Limited - Gambling, Betting and Match Fixing Policy Page 1 CONTENTS PAGE BACKGROUND 3 REVIEW HISTORY 4 GAMBLING,

More information

Rules for the use of the IT facilities. Effective August 2015 Present

Rules for the use of the IT facilities. Effective August 2015 Present Rules for the use of the IT facilities Effective August 2015 Present INFORMATION MANAGEMENT GUIDE RULES FOR THE USE OF THE UNIVERSITY S IT FACILITIES ( The Rules ) 1. Introduction 2. Interpretation 3.

More information

Medford Public Schools Medford, Massachusetts. Software Policy Approved by School Committee

Medford Public Schools Medford, Massachusetts. Software Policy Approved by School Committee Software Policy Approved by School Committee General Statement of Policy The Medford Public Schools licenses the use of computer software from a variety of third parties. Such software is normally copyrighted

More information

University of St Andrews Out of Hours Protocol Appendices: A- CCTV Code of Practice B- Service Level Statement

University of St Andrews Out of Hours Protocol Appendices: A- CCTV Code of Practice B- Service Level Statement University of St Andrews Out of Hours Protocol Appendices: A- CCTV Code of Practice B- Service Level Statement 1. Context The University security service provides night and weekend cover throughout the

More information

4750 Personnel POLICY REGARDING EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS

4750 Personnel POLICY REGARDING EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS 4750 Personnel POLICY REGARDING EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS Computers, computer networks, Internet access, and E-mail are effective and important technological resources in today's

More information

Document Name Disciplinary Policy Accountable Body RADIUS Trust Reference HR.P2 Date Ratified 13 th August 2015 Version 1.5 Last Update August 2015

Document Name Disciplinary Policy Accountable Body RADIUS Trust Reference HR.P2 Date Ratified 13 th August 2015 Version 1.5 Last Update August 2015 Category Human Resources Document Name Disciplinary Policy Accountable Body RADIUS Trust Reference HR.P2 Date Ratified 13 th August 2015 Version 1.5 Last Update August 2015 Related Documents Name Support

More information

Lawlink NSW: Guide to the Workplace Video Surveillance Act

Lawlink NSW: Guide to the Workplace Video Surveillance Act Guide to the Workplace Video Surveillance Act A Guide to the Workplace Video Surveillance Act 1998 (NSW) Privacy NSW February 2002 CONTENTS The Workplace Video Surveillance Act 1998 Coverage of the Act

More information

Workers Compensation Return-to-Work-Program

Workers Compensation Return-to-Work-Program 1. Purpose Workers Compensation Return-to-Work-Program 1.1 Under workplace/occupational health and safety and workers compensation legislation, Education Centre of Australia Pty Ltd ( ECA ) is required

More information

Camera Use. Policy Statement and Purpose. Table of Contents

Camera Use. Policy Statement and Purpose. Table of Contents Camera Use Policy Type: Administrative Responsible Office: VCU Police Department Initial Policy Approved: 12/04/2015 Current Revision Approved: New Policy Statement and Purpose VCU is committed to enhancing

More information

PostNL Group Policy. on Fraud Prevention. PostNL Group Policy. on Fraud Prevention Page 1 of 15

PostNL Group Policy. on Fraud Prevention. PostNL Group Policy. on Fraud Prevention Page 1 of 15 on Fraud Prevention on Fraud Prevention Page 1 of 15 Contents 1 Objective of this group policy 3 2 Scope 4 3 Definitions 5 4 Policy provisions and responsibilities 7 4.1 Fraud Prevention controls 7 4.2

More information

Data Security and Extranet

Data Security and Extranet Data Security and Extranet Derek Crabtree Schools ICT Support Manager derek.crabtree@merton.gov.uk Target Operating Model 2011 Merton Audit Organisation name: London Borough of Merton Periodic plan date:

More information

POLICY ON USE OF INTERNET AND EMAIL

POLICY ON USE OF INTERNET AND EMAIL POLICY ON USE OF INTERNET AND EMAIL OVERVIEW Public sector employees are accountable for their use and management of all public resources including the use of services such as the Internet and electronic

More information

CODE OF ETHICS AND BUSINESS CONDUCT

CODE OF ETHICS AND BUSINESS CONDUCT CODE OF ETHICS AND BUSINESS CONDUCT This Code of Ethics and Business Conduct ( Code ) has been approved by the Amalgamated Holdings Limited ( AHL ) Board of Directors for use within the AHL controlled

More information

Corporate Policy and Procedure

Corporate Policy and Procedure Page Page 1 of 9 TAB: SECTION: SUBJECT: ROADS AND TRAFFIC TRAFFIC OPERATIONS CLOSED CIRCUIT TELEVISION (CCTV) TRAFFIC MONITORING SYSTEMS POLICY STATEMENT POLICY PURPOSE The City of Mississauga may install

More information

Document 12. Open Awards Malpractice and Maladministration Policy and Procedures

Document 12. Open Awards Malpractice and Maladministration Policy and Procedures Open Awards Malpractice and Maladministration Policy and Procedures Page 1 of 14 Open Awards Malpractice and Maladministration Policy and Procedures Policy Statement Open Awards is committed to ensuring

More information

Surveillance Equipment

Surveillance Equipment University of North Dakota Loss Control Committee Standard Practice 240 Surveillance Equipment Effective 12/2005 Revised 10/07 I. Purpose The purpose of this standard practice is to regulate the use of

More information

TOLLAND PUBLIC SCHOOLS Tolland, Connecticut

TOLLAND PUBLIC SCHOOLS Tolland, Connecticut TOLLAND PUBLIC SCHOOLS Tolland, Connecticut ADMINISTRATIVE REGULATION REGARDING: Employee Use of the District s Computer Systems Number: 4110 Administrative Approved: 2/28/01 Revised: 4/26/06 Revised:

More information

1.1 These Terms and Conditions set out the agreement between MRS Web Solutions Ltd, 1 Blue Prior Business Park, Redfields Ln, Church Crookham,

1.1 These Terms and Conditions set out the agreement between MRS Web Solutions Ltd, 1 Blue Prior Business Park, Redfields Ln, Church Crookham, Terms and Conditions of Sale and Services Please read these Terms and Conditions for the Supply of Services ( Terms and Conditions ) carefully, as they form part of the Agreement for the supply of our

More information

University of London CCTV Policy UNIVERSITY OF LONDON CCTV POLICY. Academic Buildings, Libraries and Residences. Page 1 of 10

University of London CCTV Policy UNIVERSITY OF LONDON CCTV POLICY. Academic Buildings, Libraries and Residences. Page 1 of 10 UNIVERSITY OF LONDON CCTV POLICY Academic Buildings, Libraries and Residences Page 1 of 10 Contents The CCTV system... 3 Responsible officers... 3 Data Protection Act 1998... 3 The system... 3 Purpose

More information

2.2 If employees or Board Members wish to use mobile telephones or data devices provided by the Group for personal use they may opt to either:

2.2 If employees or Board Members wish to use mobile telephones or data devices provided by the Group for personal use they may opt to either: POLICY Use of Electronic Communication Systems Date: July 2011 1. Policy Statement 1.1 This policy aims to inform staff of The Housing Plus Group s views on use of its telephone systems, mobile phones,

More information

Corporate Health and Safety Policy

Corporate Health and Safety Policy Corporate Health and Safety Policy November 2013 Ref: HSP/V01/13 EALING COUNCIL Table of Contents PART 1: POLICY STATEMENT... 3 PART 2: ORGANISATION... 4 2.1 THE COUNCIL:... 4 2.2 ALLOCATION OF RESPONSIBILITY...

More information

SOUTHERN SLOPES COUNTY COUNCIL COMPUTER & INFORMATION TECHNOLOGY USE POLICY

SOUTHERN SLOPES COUNTY COUNCIL COMPUTER & INFORMATION TECHNOLOGY USE POLICY SOUTHERN SLOPES COUNTY COUNCIL COMPUTER & INFORMATION TECHNOLOGY USE POLICY OBJECTIVE To provide users with guidelines for the use of information technology resources provided by Council. SCOPE This policy

More information

Policy on Public and School Bus Closed Circuit Television Systems (CCTV)

Policy on Public and School Bus Closed Circuit Television Systems (CCTV) DEPARTMENT OF TRANSPORT Policy on Public and School Bus Closed Circuit Television Systems (CCTV) Responsibility of: Public Transport Division TRIM File: DDPI2010/3680 Effective Date: July 2010 Version

More information

Corporate Health and Safety Policy

Corporate Health and Safety Policy Corporate Health and Safety Policy Publication code: ED-1111-003 Contents Foreword 2 Health and Safety at Work Statement 3 1. Organisation and Responsibilities 5 1.1 The Board 5 1.2 Chief Executive 5 1.3

More information

Permanent full-time Quality Services, Quality Improvement Level 17, 53 Albert Street BRISBANE CITY AO7. 89945 96439pa

Permanent full-time Quality Services, Quality Improvement Level 17, 53 Albert Street BRISBANE CITY AO7. 89945 96439pa Position description Reference number Position name Status Team Location Classification level Salary level HQCC09/11 Principal Quality Officer Permanent full-time Quality Services, Quality Improvement

More information

Schedule 13 - NHS Counter Fraud and Security

Schedule 13 - NHS Counter Fraud and Security 1. In this Schedule 13: Schedule 13 - NHS Counter Fraud and Security 1.1 CFSMS means the Special Health Authority established by the Counter Fraud and Security Management Service (Establishment and Constitution

More information

Student use of the Internet Systems is governed by this Policy, OCS regulations, policies and guidelines, and applicable law.

Student use of the Internet Systems is governed by this Policy, OCS regulations, policies and guidelines, and applicable law. OCS Internet Acceptable Use and Safety Policy for Students The Opportunity Charter School ( OCS or the School ) provides access to OCS s Internet Systems for its students for educational purposes, in conformance

More information

University of Sunderland Business Assurance Information Security Policy

University of Sunderland Business Assurance Information Security Policy University of Sunderland Business Assurance Information Security Policy Document Classification: Public Policy Reference Central Register Policy Reference Faculty / Service IG 003 Policy Owner Assistant

More information

Halton Borough Council. Privacy Notice

Halton Borough Council. Privacy Notice Halton Borough Council Privacy Notice Halton Borough Council is registered as a data controller under the Data Protection Act as we collect and process personal information about you. The information we

More information

DISCIPLINARY POLICY AND PROCEDURE

DISCIPLINARY POLICY AND PROCEDURE DISCIPLINARY POLICY AND PROCEDURE Content Policy statement 1. Principles 2. Standards 3. Disciplinary procedure 4. Investigation

More information

www.superstaff.co.nz PO Box 11766 Ellerslie 1542 Auckland 0800 787379 TERMS OF BUSINESS

www.superstaff.co.nz PO Box 11766 Ellerslie 1542 Auckland 0800 787379 TERMS OF BUSINESS The Engagement of Temporary Employees TERMS OF BUSINESS 1. You ( the Client ) are deemed to have accepted the Terms of Business by engaging a Temporary Employee ( Temporary ) introduced to the Client by

More information

INFORMATION SECURITY POLICY. Contents. Introduction 2. Policy Statement 3. Information Security at RCA 5. Annexes

INFORMATION SECURITY POLICY. Contents. Introduction 2. Policy Statement 3. Information Security at RCA 5. Annexes INFORMATION SECURITY POLICY Ratified by RCA Senate, February 2007 Contents Introduction 2 Policy Statement 3 Information Security at RCA 5 Annexes A. Applicable legislation and interpretation 8 B. Most

More information

Ulster University Standard Cover Sheet

Ulster University Standard Cover Sheet Ulster University Standard Cover Sheet Document Title IT Monitoring Policy 1.5 Custodian Approving Committee Deputy Director of Finance and Information Services (Information Services) Information Services

More information

Evergreen Solar, Inc. Code of Business Conduct and Ethics

Evergreen Solar, Inc. Code of Business Conduct and Ethics Evergreen Solar, Inc. Code of Business Conduct and Ethics A MESSAGE FROM THE BOARD At Evergreen Solar, Inc. (the Company or Evergreen Solar ), we believe that conducting business ethically is critical

More information

Tameside Metropolitan Borough Council ICT Security Policy for Schools. Adopted by:

Tameside Metropolitan Borough Council ICT Security Policy for Schools. Adopted by: Tameside Metropolitan Borough Council ICT Security Policy for Schools Adopted by: 1. Introduction 1.1. The purpose of the Policy is to protect the institution s information assets from all threats, whether

More information

CROMWELL PUBLIC SCHOOLS. Rights, Responsibilities and Duties Acceptable Computer Network Use Adopted: 9/13/05 Revised:

CROMWELL PUBLIC SCHOOLS. Rights, Responsibilities and Duties Acceptable Computer Network Use Adopted: 9/13/05 Revised: CROMWELL PUBLIC SCHOOLS 4118.5 BOARD OF EDUCATION POLICY Personnel Certified and Non-Certified Rights, Responsibilities and Duties Acceptable Computer Network Use Adopted: 9/13/05 Revised: POLICY REGARDING

More information

2.0 Emended due to the change to academy status Review Date. ICT Network Security Policy Berwick Academy

2.0 Emended due to the change to academy status Review Date. ICT Network Security Policy Berwick Academy Version History Author Approved Committee Version Status date Eddie Jefferson 09/15/2009 Full Governing 1.0 Final Version Body Eddie Jefferson 18/08/2012 Full Governing Body 2.0 Emended due to the change

More information

UNIVERSITY COLLEGE LONDON CCTV POLICY. Endorsed by the Security Working Group - 17 October 2012

UNIVERSITY COLLEGE LONDON CCTV POLICY. Endorsed by the Security Working Group - 17 October 2012 UNIVERSITY COLLEGE LONDON CCTV POLICY Endorsed by the Security Working Group - 17 October 2012 Endorsed by the Infrastructure IT Services Strategy Group - 18 October 2012 Reviewed and endorsed (with one

More information

APPROVED BY: DATE: NUMBER: PAGE: 1 of 9

APPROVED BY: DATE: NUMBER: PAGE: 1 of 9 1 of 9 PURPOSE: To define standards for appropriate and secure use of MCG Health electronic systems, specifically e-mail systems, Internet access, phones (static or mobile; including voice mail) wireless

More information

PROGRAM R 2361/Page 1 of 12 ACCEPTABLE USE OF COMPUTERS NETWORKS/COMPUTERS AND RESOURCES

PROGRAM R 2361/Page 1 of 12 ACCEPTABLE USE OF COMPUTERS NETWORKS/COMPUTERS AND RESOURCES R 2361/Page 1 of 12 R 2361 ACCEPTABLE USE OF COMPUTER NETWORKS/COMPUTERS AND RESOURCES The school district provides computer equipment, computer services, and Internet access to its pupils and staff for

More information

REVIEWED BY Q&S COMMITTEE ON THE 4 TH JUNE 2015. Social Media Policy

REVIEWED BY Q&S COMMITTEE ON THE 4 TH JUNE 2015. Social Media Policy Social Media Policy SOCIAL MEDIA POLICY This Policy applies to all academy staff regardless of their employment status. It is to be read in conjunction with the E Safety and Data Security Policy. This

More information

Video surveillance policy (PUBLIC)

Video surveillance policy (PUBLIC) 29 July 2015 EMA/133708/2015 Administration Division POLICY/0046 POLICY/0046 Effective Date: 01/01/2015 Review Date: 01/01/2018 Supersedes: Version 1 1. Introduction and purpose For the safety and security

More information

SOCIAL MEDIA POLICY. Introduction

SOCIAL MEDIA POLICY. Introduction Introduction Throughout this Policy, the words Translink Company and/or the Group refer to all corporate entities under the ownership of the Northern Ireland Transport Holding Company (NITHC). This includes

More information

SUPPLEMENTARY INTERNAL RULES IMPLEMENTING REGULATION (EC) N 45/2001 IN RELATION TO THE DATA PROTECTION OFFICER

SUPPLEMENTARY INTERNAL RULES IMPLEMENTING REGULATION (EC) N 45/2001 IN RELATION TO THE DATA PROTECTION OFFICER SUPPLEMENTARY INTERNAL RULES IMPLEMENTING REGULATION (EC) N 45/2001 IN RELATION TO THE DATA PROTECTION OFFICER 10 September 2009 page 1 / 8 SUPPLEMENTARY INTERNAL RULES IMPLEMENTING REGULATION (EC) N 45/2001

More information

INFORMATION TECHNOLOGY SECURITY STANDARDS

INFORMATION TECHNOLOGY SECURITY STANDARDS INFORMATION TECHNOLOGY SECURITY STANDARDS Version 2.0 December 2013 Table of Contents 1 OVERVIEW 3 2 SCOPE 4 3 STRUCTURE 5 4 ASSET MANAGEMENT 6 5 HUMAN RESOURCES SECURITY 7 6 PHYSICAL AND ENVIRONMENTAL

More information

Asbestos Policy ASBESTOS POLICY. Version 2 / Jun 2015 Page 1 of 11 Asbestos Policy

Asbestos Policy ASBESTOS POLICY. Version 2 / Jun 2015 Page 1 of 11 Asbestos Policy ASBESTOS POLICY Version 2 / Jun 2015 Page 1 of 11 Asbestos Policy This is a controlled document. It should not be altered in any way without the express permission of the author or their representative.

More information

Directory of Personal Information Banks

Directory of Personal Information Banks Directory of Personal Banks 1. Business Continuity Various departments within the AESO. Name, home and cellular telephone numbers, email addresses, areas of responsibility, organizational charts, workspace

More information

How to Monitor Employee Web Browsing and Email Legally

How to Monitor Employee Web Browsing and Email Legally WHITEPAPER: HOW TO MONITOR EMPLOYEE WEB BROWSING AND EMAIL LEGALLY How to Monitor Employee Web Browsing and Email Legally ABSTRACT The Internet and email are indispensable resources in today s business

More information

OAKPARK SECURITY SYSTEMS LIMITED. Health & Safety Policy. Requests or suggestions for amendment to this procedure

OAKPARK SECURITY SYSTEMS LIMITED. Health & Safety Policy. Requests or suggestions for amendment to this procedure OAKPARK SECURITY SYSTEMS LIMITED Requests or suggestions for amendment to this procedure should be submitted to the owner of the process PROCESS OWNER: MANAGEMENT TEAM Current version: PREVIOUS VERSION

More information

POLICY REGARDING EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS AND ELECTRONIC COMMUNICATIONS

POLICY REGARDING EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS AND ELECTRONIC COMMUNICATIONS POLICY REGARDING EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS AND ELECTRONIC COMMUNICATIONS Computers, computer networks, electronic devices, Internet access, and e-mail are effective and important

More information

Title of the Policy: Surveillance Policy

Title of the Policy: Surveillance Policy Title of the Policy: Surveillance Policy Functional Area: University Police Applies To: All Faculty and Staff Policy Reference(s): Number: Version 1.0 Date First Issued: March 15, 2016 Date Last Reviewed:

More information

Information Security Policy September 2009 Newman University IT Services. Information Security Policy

Information Security Policy September 2009 Newman University IT Services. Information Security Policy Contents 1. Statement 1.1 Introduction 1.2 Objectives 1.3 Scope and Policy Structure 1.4 Risk Assessment and Management 1.5 Responsibilities for Information Security 2. Compliance 3. HR Security 3.1 Terms

More information

The Manitowoc Company, Inc.

The Manitowoc Company, Inc. The Manitowoc Company, Inc. DATA PROTECTION POLICY 11FitzPatrick & Associates 4/5/04 1 Proprietary Material Version 4.0 CONTENTS PART 1 - Policy Statement PART 2 - Processing Personal Data PART 3 - Organisational

More information

Newcastle University Information Security Procedures Version 3

Newcastle University Information Security Procedures Version 3 Newcastle University Information Security Procedures Version 3 A Information Security Procedures 2 B Business Continuity 3 C Compliance 4 D Outsourcing and Third Party Access 5 E Personnel 6 F Operations

More information

LEETON SHIRE COUNCIL POLICY CORPORATE CREDIT CARDS

LEETON SHIRE COUNCIL POLICY CORPORATE CREDIT CARDS LEETON SHIRE COUNCIL POLICY CORPORATE CREDIT CARDS POLICY SCOPE This policy applies to all Council employees and Councillors issued with a Corporate Credit Card. POLICY OBJECTIVE To ensure that all purchases

More information

Health and Safety Policy Part 1 Policy and organisation

Health and Safety Policy Part 1 Policy and organisation Health and Safety Policy Part 1 Policy and organisation ICO H&S Policy Policy and organisation, June 2014 Page 1 of 6 1. Scope 1.1 The Health and Safety policy applies to all employees of the Information

More information

INFORMATION SECURITY MANAGEMENT SYSTEM. Version 1c

INFORMATION SECURITY MANAGEMENT SYSTEM. Version 1c INFORMATION SECURITY MANAGEMENT SYSTEM Version 1c Revised April 2011 CONTENTS Introduction... 5 1 Security Policy... 7 1.1 Information Security Policy... 7 1.2 Scope 2 Security Organisation... 8 2.1 Information

More information

Policy for the Management of Asbestos in Council Premises (Corporate and Housing)

Policy for the Management of Asbestos in Council Premises (Corporate and Housing) Policy for the Management of Asbestos in Council Premises (Corporate and Housing) Page 1 of 14 1. Policy Statement 1.1 This policy is designed to provide a clear acknowledgement of the responsibilities

More information

HORIZON OIL LIMITED (ABN: 51 009 799 455)

HORIZON OIL LIMITED (ABN: 51 009 799 455) HORIZON OIL LIMITED (ABN: 51 009 799 455) CORPORATE CODE OF CONDUCT Corporate code of conduct Page 1 of 7 1 Introduction This is the corporate code of conduct ( Code ) for Horizon Oil Limited ( Horizon

More information

LONDON DOWNTOWN CLOSED CIRCUIT TELEVISION (CCTV) PROGRAM CODE OF PRACTICE CITY OF LONDON, ONTARIO

LONDON DOWNTOWN CLOSED CIRCUIT TELEVISION (CCTV) PROGRAM CODE OF PRACTICE CITY OF LONDON, ONTARIO LONDON DOWNTOWN CLOSED CIRCUIT TELEVISION (CCTV) PROGRAM CODE OF PRACTICE CITY OF LONDON, ONTARIO Contents Page Number 1. Introduction Page 2 2. Defining the Responsible Persons Page 2 3. Purpose and Principles

More information

Mobile Telephone Policy

Mobile Telephone Policy Mobile Telephone Policy 1. Introduction The purpose of this policy is to: (i) (ii) facilitate the effective management of Council mobile telephone utilisation specify guidelines for the appropriate use

More information

1. Computer and Technology Use, Cell Phones. 1.1. Information Technology Policy

1. Computer and Technology Use, Cell Phones. 1.1. Information Technology Policy 1. Computer and Technology Use, Cell Phones 1.1. Information Technology Policy Employees are provided with Internet access and electronic communications services (which may include, but are not limited

More information

Computer Network & Internet Acceptable Usage Policy. Version 2.0

Computer Network & Internet Acceptable Usage Policy. Version 2.0 Computer Network & Internet Acceptable Usage Policy Version 2.0 April 2009 Document Version Control Version Date Description 1.0 Sept 2003 Original Version (adopted prior to establishment of BoM) 2.0 March

More information