Multi-Year Accountability Agreement Report-Back for: Windsor

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1 Multi-Year Accountability Agreement Report-Back for: Windsor As noted in the Multi-Year Accountability Agreement for Universities for to (MYAA), the government appreciates that implementing this and future agreements will be part of an evolutionary process which will incorporate maturing consensus on how to best measure and indicate access and quality. This will require a strong collaborative partnership between institutions and the Ministry of Training, Colleges and Universities. This Multi-Year Accountability Agreement Report-Back Template has been designed to assist with the ministry s continuing efforts to measure the participation of students from underrepresented groups, and as outlined in Appendix B (the Multi-Year Action Plan) of the MYAA, update the planned net new hires table, and the strategies and programs that will be used by your institution to participate in the Student Access Guarantee initiative. Pursuant to the MYAA, the release of the full amount of your Accessibility to Higher Quality Education Fund 1 will be conditional on your institution confirming that it is on track for meeting its commitments, or the approval of an improvement plan by the ministry. The ministry will also use the completed Multi-Year Accountability Report-Back Template to review the progress made on the commitments outlined in your Multi-Year Action Plan. Based on this review, you may be required to submit an improvement plan to the ministry, developed in consultation with faculty, staff and students. The information contained in this report-back template will also be used to inform the development of best practices and the creation of measures of system-wide results. These measures may be incorporated in revised requirements in future years to demonstrate systemwide improvements. A. ACCESS Increased Participation of Under-Represented Students Measurement To continue assisting with our efforts to develop a system measure that will track the participation of students from under-represented groups (Aboriginal, First Generation, Students with Disabilities) the ministry is again seeking information with respect to the number of students who are selfidentifying as under-represented pursuant to the methodologies currently in place to measure these students at your institution. Please refer to the measurement methodologies outlined in your approved Multi-Year Action Plan to track these students, and provide the total number of students who have self-identified as a member of each of these groups. The ministry recognizes that these measurement methodologies may require students to self-identify, which may result in underreporting. Individual students may belong to more than one group. In the cells counting respondents for each under-represented group, do not adjust for this potential double-counting. To the extent that you are able to do so, eliminate any double-counting in the column, Total Number Self-Identifying as Member of Under-represented Group. 1 Excluding your Per Student Funding portion of this fund. 1

2 Student Groups in Your Student Population Measurement Methodology Students with Aboriginal First Generation Disabilities (including description) # # # Registered with Student Disability Services Please see attached Table 1 Total Number Self- Identifying as Member of Underrepresented Group Total Number of Students Surveyed, if applicable NSSE NSSE Self identified through awards applications 61 If you would like to provide any other comments, please do so in the following space: Increased Participation of Under-Represented Students Programs/Strategies Pursuant to your approved Multi-Year Action Plan, please identify your achieved results for If your institution has not achieved your proposed results, please explain the variance and your planned remedial action in the column provided. Strategy / Program Aboriginal First Generation Indicator Proposed Result Achieved Result Participation Rates Participation Rates Target 5 additional students over 2006/07 (06-07 result: 4 over 05-06) Offer targeted recruitment and support programming as indicated by benchmarks to increase recruitment and retention by 10% (06-07 result: Data needed to develop benchmark acquired in Fall of 2007 adjustment to targets from 06/07 report back -- resultnumber of first gen student to stay the same) Assess programming to determine necessary enhancements Grew from 47 to 61 in Fall 07 for an increase of 18 Maintained consistent enrolment with approximately 300 identified through two administrations of NSSE Explain Variance between Proposed and Achieved Results (if applicable) and Any Remedial Action You Expect to Take Extensive work has continued with Walpole Island, which is the closest reserve population to the U of Windsor Individual identification of FG students continues to be a challenge as few self identify through the web survey. NSSE results would indicate we continue to have a high proportion of FG students and thus at-risk programming support is developed around areas that we know are of importance to this population 2

3 Students with Disabilities Participation Rates and number of Students with Disabilities Served Increase BUILD base year participants by 50%; monitor progress of new and previous participants, follow up with suggested enhancements for 08/09 participants. Determine and develop effective support programs for students with psychiatric disabilities with a view to increasing retention In Fall 07 there were 8 participants -- down from 12 in Fall 06. Currently have 20 registered for Fall 08 and also have a waiting list. Decrease in participants from 2006/7, although participants coming directly from secondary school remained the same (7). Other participants have been students with LD/ADHD who were univ/college tranfers or current students recently diagnosed. Recruitment efforts for target population (OSSD students) had been stepped up from 06/07 but did not yield anticipated results likely due to summer job commitments and the continued reluctance of these students to identify Of the 20 students who have attended BUILD over the past two years, 11 are progressing through degree programs, 3 have completed programs and graduated, and 6 are no longer in attendance Information sessions were delivered to some academic departments and support staff on working with students with at risk students If you would like to provide any other comments, please do so in the following space: Student Access Guarantee and Commitment Instructions for : Through your signed MYAA, you committed to participate in the student access guarantee. For , this meant meeting students tuition/book shortfall in allocating financial aid, as set out in the Student Access Guarantee Guidelines. Yes No The institution met students tuition/book shortfall in allocating financial aid, as set out in the Student Access Guarantee Guidelines X If you answered no, please explain. Please complete the following table, using the most recent available year-to-date information from your institution s OSAP student access guarantee report screen (This screen can be accessed by your Financial Aid Office). 3

4 TUITION / BOOK SHORTFALL AID: TOTAL $ # ACCOUNTS Expenditures for Tuition / Book SAG Amount $1,899, Other SAG Expenditure to Supplement OSAP $1,253, Total $3,152, Date screen was last updated: 28 / 09 / 2008 MYAA Action Plan Revision: Student Access Guarantee Pursuant to Section 2.1 of the Multi-Year Agreements, your institution will participate in the Student Access Guarantee (including the new Access Window which allows Ontario students to identify costs and sources of financial aid). The detailed requirements for participation in the student access guarantee are outlined in the Student Access Guarantee Guidelines. Please complete the following template to update the strategies and programs that your institution will use in to participate in the Student Access Guarantee initiative. Describe how your institution will meet students tuition/book shortfalls. As part of your description identify whether aid towards tuition/book shortfalls will be: a)provided to those students who apply for institutional financial aid; or b) Automatically issued to students based on their OSAP information The University of Windsor strives to ensure that each student has access to the resources necessary to meet his or her education costs (tuition, fees and book costs) as assessed by a common assessment standard. This assessment standard takes the OSAP identified tuition/book shortfall into consideration, as well as local economic conditions and the student s (and family s where appropriate) personal circumstances, within the strictures of our available budget. Supplemental assistance is directed to those students who are in the greatest need, and we will ensure the provision of the resources necessary to fulfill the Student Access Guarantee requirements for direct educational costs, above what is provided through government assistance programs. Students are expected to apply for OSAP assistance, and accept funding up to the funding limits allowed through the OSAP assessment process. Out-of-province students are expected to rely on programs of government assistance in their home provinces, but can request consideration for need-based support if they have unmet need. All students must request consideration and provide the details of their personal financial circumstances through an application process not all students identified as having a SAG shortfall request or require additional aid. Also, there are many other students who face financial hardship -- students who have other recognized OSAP unmet need, students who do not have the assumed resources in the standard OSAP assessment and have exhausted appeal possibilities, or who do not qualify for OSAP at all due to exceptional circumstances. Various programs support our efforts to assist students with financial difficulties, including bursaries, awards and scholarships with a financial need component in their Terms of Reference, and Work 4

5 Study. Sources of funding will include tuition set-aside funds (TSA), donor-sponsored awards, OWSP and TSA supported Work Study. If your answer to the above question was a, please identify what specific internet portal(s) or program(s) students at your institution apply through to be considered for tuition/book assistance provided as part of your participation in the student access guarantee. Identify any applicable deadlines. Identify whether your institution plans to provide loan assistance in values greater than $1,000 to meet tuition/book shortfalls of students in any of your second entry programs. If so: a) Identify the programs by name and by OSAP cost code; b) Describe how you determine how much loan aid to provide Describe other financial support programs and strategies that your institution will use to assist university students facing financial barriers to access, including identification of programs that provide caseby-case flexibility to respond to emergency situations that arise for students. Students searching for scholarships, awards and bursaries use the Awards Search function of the Student Information System (SIS) see uwindsor.ca/awards for full description of Student Awards Office services, including information about all internal awards, application process and deadlines. Prospective students can sign on as Guest to view opportunities (but cannot apply), while current students apply online. The search is refined based on the student s situation. For example, only students who indicate that financial need is a factor will be shown award opportunities open to this group. Almost all the awards requiring an application (including all need-based awards) use an online application process available 24/7 on the web. Some awards have a limited budget and specific award criteria. However, students are encouraged to apply for General Bursary assistance (funded by TSA, some donor-sponsored funds, and some OSOTF I & II & OTSS funds) to address need, including the SAG, by October 15 (students attending fall only), by November 15 (students attending fall and winter -- early deadline for release of funds at the beginning of the winter semester), or by February 15 (second round). Deadlines for awards supported by named endowments have various deadlines throughout the year. We will not be meeting SAG shortfalls with loan assistance in the 2008/2009 year. A program will be developed for the 2009/2010 cycle. Although students are strongly encouraged through the website, student handbooks and other publications, faculty/departmental promotions, one-on-one counseling and by direct , to apply as early as possible for consideration, all students who have missed the deadline for general need-based assistance are given consideration on an exception basis at any time later in the term with an explanation of their special circumstances, budget allowing. A financial planning tool to promote accessibility was introduced for prospective and incoming students this year, Dollars and Common Sense. This provides a simple step-by-step guide to financial planning for educational costs. Both a printed brochure and a web flashsite were developed. Briefly describe your review process for students who dispute the amount of institutional student financial assistance that is provided as part of the Student Access Guarantee. All students who apply for general bursary assistance and are denied, are provided with a reason they did not qualify. Students wishing to appeal this decision, or who question the level of assistance provided, may submit a formal request in writing for a further review and more detailed explanation, which is also provided in writing. Of course, oneon-one counseling sessions within the Student Awards & Financial Aid Office are also available. Appeals are considered on an ongoing basis throughout the year. 5

6 B. QUALITY Quality of the Learning Environment Pursuant to your approved Multi-Year Action Plan, please identify your achieved results for If your institution has not achieved your proposed results, please explain the variance and your planned remedial action in the column provided. Strategy / Program Indicator Proposed Result Achieved Result Explain Variance between Proposed and Achieved Results (if applicable) and Any Remedial Action You Expect to Take Quality Post Graduation Survey Pilot project evaluation Original intentions for this project have changed. In June 2008 a Graduate Success Survey was administered. The results are still being analysed. 1 st to 2 nd Year Retention Rate Increase by 0.5% over last year (target of 81.0%) 82.3% Achieved increase over last year higher than targeted Beyond 2 nd year Retention Rate Increase by 0.8% over last year (target of 85.8%) 87.6% Achieved increase higher than targeted First-year student overall satisfaction rating Improve 72% satisfaction rate as measured by NSSE 71% +/- 2.3% NSSE 2008 Actual results within margin of error Overall Student Satisfaction Improve 73% satisfaction rate as measured by NSSE % +/- 1.8% NSSE 2008 Actual results within margin of error Student satisfaction with university teaching (University of Windsor SET form) Increase by 1% as measured by SET forms The average instructor score for the Univerisity from the SET forms for the academic year 07/08 has increased 1% from the 06/07 academic year Student-faculty engagement Maintain and/or improve average student faculty interaction score of 26 as measured by NSSE /- 0.92% NSSE 2008 Graduate Enrolment Report Maintain and/or improve the balance across programs between Canadian and International graduate students When considering 90% of our Masters programs, the overall balance of Canadian/ International students has improved over last year. When considering 68% of our PhD programs, the overall balance of Canadian/ This is a successful result. 6

7 International students has improved over last year. Graduation Time to Completion Report Maintain or improve time to completion Mean times to completion have remained stable for both Masters and PhD programs Graduate External Scholarship Awards Maintain or improve Improved The average amount received per eligible student has increased slightly over last year CUSC Not participating in 07/ 08 N/A CGPSS Not participating in 07/ 08 N/A If you would like to provide any other comments, please do so in the following space: Net New Hires Pursuant to your approved Multi-Year Action Plan, please identify your actual net new hires for The ministry appreciates that accurate data on net new hires for may not be available until late fall. As such, please identify your planned net new hires for Actual New Hires in Planned New Hires in Full Time Tenured Faculty / Academic Student Services Staff* Admin Staff** Full Time Limited Term Part Time (FTE) Full Time Part Time (FTE) Full Time Hires Planned Actual Planned Retires / Departures Planned Actual Planned Net New Hires Planned Actual Planned Planned for 08/09 includes 3 positions for the Schulich School of Medicine. 7

8 * For student services staff definition, please refer to the student services functional area definition developed by the Council of Finance Officers - Universities of Ontario (COFO-UO) of the Council of Ontario Universities to report on expenses in their annual financial report. Student Services Staff do not include ancillary staff. **For admin staff definition, please refer to the administration & general functional area definition developed by the Council of Finance Officers - Universities of Ontario (COFO-UO) of the Council of Ontario Universities to report on expenses in their annual financial report. If applicable, please explain variance between the proposed and actual net new hires. There were more resignations than planned. Some of the additional vacancies were filled with limited term and sessional appointments. Others planned to be filled in 08/09. Student Success: Student Retention Rates Pursuant to your approved Multi-Year Action Plan, please report on the retention target achieved by your institution. If your institution has not achieved your proposed results, please explain the variance and your planned remedial action in the column provided. Proposed Retention Target 1 st to 2 nd Year 81.0% 82.3% After 2 nd Year 85.8% 87.6% Retention Rate Achieved Explain Variance between Proposed and Achieved Results (if applicable) and Any Remedial Action You Expect to Take If you would like to provide any other comments, please do so in the following space: C. ACCOUNTABILITY Please insert the current internet link to your posted Multi-Year Action Plan and Multi- Year Accountability Agreement Report-Back in the following space: This report-back document constitutes part of the public record, and as such, should also be made available on your institution s web site. Please ensure that this document is posted at the same location as your Multi-Year Action Plan and Report-Back Report Back Contact: Contact s telephone number and Rosemary Zanutto Executive Director, Institutional Analysis (519) , ext

9 Table 1 - Statistics Table I: Total Number of Students Identified By Principal Disability Category Number Percentage Acquired Brain Injury % ADD/ADHD % Chronic Medical/Systemic/Medical % Deaf, deaf, Deafened, Hard-of-Hearing % Learning Disability % Low Vision, Blind % Mobility/Functional % Psychiatric % Other % Total 424 9

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