FY2014 State Homeland Security Program - Call for Projects Application Form

Transcription

1 FY2014 State Homeland Security Program - Call for Projects Application Form Instructions: You will not be able to save your project in the middle of entering the information. Once you have submitted the form, it is saved and you will not be able to go back and make changes to the project. Please follow the detailed instructions (and see the example(s)) provided by the Texas Homeland Security State Administrative Agency (THSSAA) with the 2014 Call for Projects. One suggestion is to use the Word document. You can fill in the information you need to at your own pace and come back to the website at a later time and copy/paste the information you entered in your Word document into the online form. CONTACT INFORMATION Region: Heart of Texas Council of Governments Name: Harold Ferguson Harold.Ferguson@hot.cog.tx.us Phone: The project coordinator is the person that you would like us to contact in regard to this project. Project Coordinator Name: Harold Ferguson Project Coordinator Harold.Ferguson@hot.cog.tx.us Project Coordinator Phone Number: Please select the most relevant investment category: Intelligence & Information Sharing Interoperable Communications Sustaining Special Response Teams and First Responder Capabilities State, Regional & Local Planning Border Security Other Projects Approved by the THSSAA Priority of Project: P2 Project Title: P2_HOTCOG_ HOTCOG Regional M & A Check if this project is for law enforcement terrorism prevention. [checkbox] Check if this project supports a fusion center. [checkbox] Check if this project supports a NIMS Typed Resource (i.e. Team, Training, or Equipment). [checkbox] Call for Projects Form Page 1 of 6

2 Please check to indicate if the project would have been funded under one of these programs in previous years: Buffer Zone Protection Program (BZPP) Interoperable Emergency Communications Grant Program (IECGP) Citizen Corps Program (CCP) Metropolitan Medical Response System (MMRS) Choose the Goal, Objective, and Priority Action associated with this proposal. (The form includes an outline with the state goals, objectives and priority actions) & The goal of this project is to support the regional projects and documenting the maintenance and administrative costs associated with the regional funding. Objectives to document the expenses of the regional funding award not to exceed 5% of the total funds awarded. Describe the project and the activities that will be implemented; include information about building or sustaining NIMS Typed Resources (i.e. Team, Training, or Equipment) as applicable. Not to exceed 1250 characters, including spaces This project will document the maintenance and administrative costs related to the regional award, not to exceed 5%. This includes planners related activities such as SPARS entry, grant instructional training, project support, grant information distribution, and other related issues. The response to the next three (3) sections should be consistent with the region s (1) Threat and Hazard Identification and Risk Assessment (THIRA); (2) State Preparedness Report; and (3) Texas Homeland Security Strategic Implementation Plan. Describe the threats and hazards that create the need for the project. Not to exceed 1250 characters, including spaces. This project documents the M&A to support the regional threats and hazards planning and funding award. The HOTCOG region is susceptible to a number of threats and hazards, as is defined in the HOTCOG THIRA and Implementation Plan. These hazards range from the natural hazards, including flooding, windstorms, winter storms, and tornadoes, to manmade and technological hazards, such as organized crime, domestic terrorism, international terrorism, cyberterrorism, and hazardous materials incidents. Describe the capability gap(s) which will be addressed by the project: Not to exceed 1250 characters, including spaces 1. In the HOT region, many counties and subgrantees to not have the staff to support the program and the project. Staff planners perform many activities in support of grant funds, such as; SPARS entry, regional planning documentation, grant informational training, audit support, NIMS training, etc. Call for Projects Form Page 2 of 6

3 2. Indirect costs have been identified as management and admin expenses. How will the project reduce the capability gap(s): Not to exceed 1250 characters, including spaces Since sub grantees have no staff support many jurisdictions would not be able to provide documents, quarterly reports and perform the process to obtain needed funding to reduce threats and risks in their area. COG staff documents the time performing grant administrative tasks. Measuring project impact: List 2-5 specific performance outcomes/outputs that can be used to measure the success of the project (At least one outcome and one output are required per project) Outcome 1: Not to exceed 300 characters, including spaces Provide guidance and support to the region s counties and cities in managing and administrative of their award to provide 100% compliance with the region on the grant program. Outcome 2: Not to exceed 300 characters, including spaces All M&A activities are documented as required by the grant. Output 3: Not to exceed 300 characters, including spaces Provide SPARS entry, grant support, grant requirements, audit and compliance support to subgrantees by COG Staff Output 4: Not to exceed 300 characters, including spaces Host annual regional grant compliance training for all sub grantees. Please select applicable Core Capabilities and amount of funding for each. (The form will include a table of core capabilities to choose and a place for an amount for each capability) Planning Identify if this project focuses on building New Capabilities or sustaining Existing Capabilities. [Drop down list] New Capabilities, Existing Capabilities Describe existing capability levels and prior homeland security funded projects that address the identified goals/objectives and what will be in place to support the Investment prior to the use of FY 2013 funds. Not to exceed 1250 characters, including spaces M&A activities have been performed every year, however only recently have these expenses been separately coded. This insured that the 5% limited is not exceeded. It is foreseen that these expenses will be continuing in the future. Explain the long-term approach to sustaining the capabilities developed by this project. Not to exceed 1250 characters, including spaces Call for Projects Form Page 3 of 6

4 HOTCOG will continue to assist the local jurisdictions with management and administrative as long as funding allows. If this is a multi-jurisdictional project, please check all participating jurisdictions and enter the amount each will receive. Enter decimal numbers only, no characters (dollar signs, commas), do not put N/A, only numbers. (The form will auto populate a list of jurisdictions and spaces for amounts) HOTCOG - $28,860 Provide an explanation on the regional impact of this project. Not to exceed 1250 characters, including spaces All M&A activities are performed and documented in support of the grant projects as allowed by the grant program. Enter the amount of funding for each category. Enter decimal numbers only, no characters (dollar signs, commas), do not put N/A, only numbers. Planning - Organization Equipment Training Exercise M/A* *Maximum allowed is 5% of award total Total [Calculated] Provide a description and amount for any in-kind and/or local match for this project: Not to exceed 1250 characters, including spaces Amount: $ 0 Description: You must include a specific breakdown by funding category (Planning, Organization, Equipment, Training, Exercises, and M&A). Provide detailed information on exactly what the funding will be used to purchase. Include the details of your cost estimates by AEL code and jurisdiction (if applicable) within each category. Planning: (Include AEL Codes) Not to exceed 1500 characters, including spaces Organization: (Include AEL Codes) Not to exceed 1500 characters, including spaces Equipment: (Include AEL Codes - Provide Title, estimated quantity and total cost by each AEL Code) Not to exceed 1500 characters, including spaces Training: (Include AEL Codes) Not to exceed 1500 characters, including spaces Exercises: (Include AEL Codes) Not to exceed 1500 characters, including spaces M&A*: (Include AEL Codes) Not to exceed 1500 characters, including spaces *Maximum allowed is 5% of award total 100HF-03-IDCO HF-01-GASB HF-01-SUSB Call for Projects Form Page 4 of 6

5 100RE-01-MAIN RE-01-COPY RE-01-OFSP TR-01-INST LE-01-OFSP Does this Investment require new construction or renovation, retrofitting, or modification of existing structures? [Drop down list] Yes, No Time period for completion of project Choose a time period from the dropdown menu: 1-4 Months 5-8 Months 9-12 Months Months Months Project Management Step involved: Choose only one. [Drop down list] Initiate, Plan, Execute, Control, Close Out List 3-5 milestones of this project, and then list the intended completion date for each milestone. Milestones should occur throughout the project. Milestone 1: M&A documentation and support of grant admin activities Intended Start Date: 05/01/2015 Intended Milestone Completion Date: 05/31/2016 Milestone 2: Not to exceed 300 characters, including spaces Intended Milestone Completion Date: Must be in MM/DD/YYYY format Milestone 3: Not to exceed 300 characters, including spaces Intended Milestone Completion Date: Must be in MM/DD/YYYY format Milestone 4: Not to exceed 300 characters, including spaces Intended Milestone Completion Date: Must be in MM/DD/YYYY format Milestone 5: Not to exceed 300 characters, including spaces Intended Milestone/Project Completion Date: Must be in MM/DD/YYYY format Disclaimer: I certify, by checking this box, that the information provided in this submission is accurate. By checking this box, I am indicating that I am authorized to submit this project by my governing body. I understand any jurisdiction must meet eligibility requirements to receive funding. I also understand this project proposal serves as a request for consideration for grant funding. There is no guarantee of award by submitting this request. I understand that if this project is funded I will complete Call for Projects Form Page 5 of 6

6 all necessary actions listed in the grant sub-recipient agreement and special terms and conditions. I also understand that any variation to an approved project must be submitted through the formal change request process. Additionally, the change must be authorized by the regional council and should a change request be denied, funds can be reallocated to another project or jurisdiction. Call for Projects Form Page 6 of 6