1 STRATEGIC IT ACCOUNTABILITY BOARD AGENDA Wednesday, December 19, :00 3:00 p.m. STARK LIBRARY I. IT Strategic Priorities & ITS Capital Budget (FY 12 13) Update & Approval II. Voice over IP Deployment Update III. UT System Security Funding Update IV. UT System IT Roadmap Update a.) Third Regional Data Center b.) Network Enhancements V. Mainframe Computer Disaster Recovery Plan Approval 1 Strategic IT Accountability Board Meeting Agenda and Handouts, December 19, 2012
2 IT Strategic Priorities & ITS Capital Budget (FY 12-13) Update & Approval IT Strategic Priorities FY Upgrade Core Campus Network and Develop Network Speed Plan Create Educational Technology Roadmap Create Big Data Policies Enhance Research Computing Environment Begin to Develop Learning Analytics Create Administrative Systems Replacement Roadmaps Design and Build the New Administrative System Technical Environment Define Universal Institutional Data Access Drive Savings via Cooperative Software Purchasing Upgrade Web Infrastructure Complete Mobile Strategy ITS Capital Budget in Support of Governance Priorities (FY 12-13) Project Estimated Budget Core Campus Network Infrastructure Upgrades $1,800,000 $2,000,000 Upgrade Web Infrastructure $500,000 - $750,000 Design and Build the New Administrative Systems Technical Environment Implement Additional Disaster Recovery for Critical Services $300,000 - $500,000 $500,000 - $600,000 Total $3,100,000 - $3,580,000 In addition to the large capital budget items above, ITS will dedicate $750,000 in operating funds in FY to accelerate the Voice over Internet Protocol (VoIP) implementation on campus. 2 Strategic IT Accountability Board Meeting Agenda and Handouts, December 19, 2012
3 Voice over IP Deployment Update Overview The university is moving its legacy phone system to Voice over Internet Protocol (VoIP). Installation of the core system is nearing completion and deployment is expected to begin in the spring. Strategic IT Accountability Board (SITAB) Action VoIP Approach was endorsed on March 6, 2012 Status 1) Acquisition: carrier class VoIP system from Genband -- $2M. 2) Installation: core system will be running by December. Buildings deployments will begin in the Spring. 3) Accelerated Deployment: Operational IT Committee approved accelerating building deployments from four to two years by using a contractor. ITS expects to fund $750K for the contractor in FY ) Unit Involvement: engaging unit heads to designate the appropriate individual to make decisions on their behalf. General communications to campus will begin this soon. 5) Buildings Security System: ITS will form task force this spring to recommend funding options. 3 Strategic IT Accountability Board Meeting Agenda and Handouts, December 19, 2012
4 UT System Security Funding Update As a result of an external security audit last year and targeted Information Security Office funding requests, UT System has agreed to provide approximately $3 million in one-time funding to help address several high-risk security areas. In the table below, the impacts of this funding are presented: UTBackup for Faculty Pre-Funding None specified Post-Funding 50 gigabytes of space per device Virtual Computing $300 per virtual machine unit per year $100 per virtual machine unit per year University Data Center $1.70 per kilowatt hour (around $700 per year for an average system) Reduction in rate of 40-50%. Rate reductions will be in effect for a minimum of three fiscal years and will make key services more affordable to campus units, which will reduce related security risks on campus. The goal is to move 1,000 new physical or virtual servers into the University Data Center within the next two fiscal years. 4 Strategic IT Accountability Board Meeting Agenda and Handouts, December 19, 2012
5 UT System IT Roadmap: Third Regional Data Center Phase I High Performance & Research Computing Tier 1 or 2 5,000 square feet of core support 10 Mega Watts of Power Administrative Computing Tier 3 3 Mega Watts of Power Austin Arlington Arlington Austin Houston Houston Phase II build as needed High Performance & Research Computing Tier 1 or 2 10 Mega Watts of Power Administrative Computing Tier 3 5 Mega Watts of Power Phase I Construction $60 - $80M Network & Connection $10.0M Operating Expense $14.5M / year Phase II Construction $50 - $60M Network $5.0M Operating Expense $13.0M / year Network Enhancements UT Austin Campus Network - $18.3 Million New Primary Network Operating Center - $5.8 Million (UT System Share 35%) 5 Strategic IT Accountability Board Meeting Agenda and Handouts, December 19, 2012
6 Mainframe Computer Disaster Recovery Plan Approval Overview The University of Texas at Austin currently has a Disaster Recovery process for the mainframe computer through an outside vendor. The recovery time for the mainframe to be restored is hours. The following proposal outlines a Business Services Committee (BSC) recommendation to reduce this restoration time to hours, and seeks Operational IT Committee and Strategic IT Accountability Board approvals to fund this new approach. Current and Proposed Solution Analysis Current Mainframe Disaster Recovery Plan Recovery Time Cost Risks Benefits hours $125,000/year University Data Center-B availability to generate data tapes ( base contract includes an annual test; weekly usage cost during disaster will be additional) Tape loss or delay during transport to vendor Business operations stop at BSC decision point to begin mainframe Disaster Recovery process Disaster Recovery procedure has been tested three years successfully Known costs Proposed: Current Mainframe Disaster Recovery Plan, plus hosted, mirrored storage hours $335,000/year (includes $125,000/year base contract, $150,000/year for networking, and $60,000/year hosting services) Long distance private network increases technical issues, and business complexity The selected back-up data center may also have operational challenges Reduces time to restore business operations dependent on the mainframe computer Eliminates the need to create and transport data tapes Recommendation The Operational IT Committee, the Business Services Committee, along with Information Technology Services (ITS) recommends the approval of the new approach which will reduce the time for the current Mainframe Disaster Recovery process. The increased cost for this recommendation is $210,000 which will come from the ITS budget. 6 Strategic IT Accountability Board Meeting Agenda and Handouts, December 19, 2012
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