Disaster Recovery Plan July 2013

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1 Disaster Recovery This plan has been formulated to ensure that any impact on business continuity, following any emergency situations such as floods, acts of vandalism or terrorism, pandemic, explosion, hardware/software failure or any other disaster, is kept to a minimum. In the event of this Plan having to be initiated, the personnel named below will form the Disaster Recover Team and take control of the following: Team Leader Deputy Facilities Mrs C Cox Mr G Mills Information Technology Mr J Howard Mrs G Stafford Recovery of valuable items Mrs C Cox Mrs G Stafford Supplies Mrs G Stafford Year/Assistant Heads Security Mr G Mills Mrs G Stafford Public Relationships Mrs C Cox Mrs D Darke Data Recovery Mr J Howard Mrs G Stafford Communications Mrs C Cox Mrs D Darke School Closure Mrs L Owen Mrs G Stafford Key to Roles Mrs C Cox Head teacher Mrs D Darke Deputy Head teacher Mrs G Stafford Bursar Mr J Howard Senior ICT Technician Mr G Mills Site Manager Mrs L Owen Administrator

2 Equipment/Documents In the case of an emergency situation, the team will operate under the direction of the Headteacher, Mrs Cox and the operational centre will be St Peters Church, Ilfracombe phone number Depending on the emergency, the following are the most important, in priority order for salvaging: Equipment Servers Staff Laptops Computers Flammable cleaning equipment from cleaner s and Site Manager s storage Equipment for premises maintenance (under school storage) Paper Documents Registers Any Staff documents from filing cabinets in Bursar s office Any files on shelves in office and head s office Children s files Critical pupil and staff electronic records are stored and backed-up on Terminal Servers at Devon County Council. Vital server data is duplicated to cloud storage. Staff paper documents are kept in a fire-resistant filing cabinet in the Bursar s office. Pupil attainment information is stored on web-based software. Pupil paper documents are kept in fireresistant filing cabinets in the SEN room. Key recovery documentation is also stored off-site with Mrs G Stafford 5 Vellator Way, Braunton, EX33 2DD. The time frame for the recovery of critical functions will be one month.

3 Security In the event of the building having been rendered unsafe following a fire, Mr G Mills will arrange for 24 hour security. If necessary, arrangements will made by Mr G Mills for the building to be boarded up. Contacts for checking vital equipment are as follows: Equipment Company Telephone no. Burglar alarm M&E Alarms Electricity Western Power British Gas (Acc No: A ) Gas National Gas Emergency Service British Gas (Acc No: A ) Fire alarm M&E Alarms Fire fighting equipment AFS Fire & Security Ltd Heating system Optimum Heating Internet connection SWGfL Telephone Taurus Clearer Communications Water South West Water (24hrs) Cust No: Other useful telephone numbers: Property Damage & Business Zurich Municipal Interruption Policy SP Legal Advice Devon Legal Services Property Advice NPS South West Ltd In the event of a serious fire and media involvement, any enquiries should be directed to the nominated press officer, Mrs C Cox or the deputy press officer, Mrs D Darke. In the first instance a statement will be released outlining basic details only. If the telephone system is disabled the Emergency Teams mobile telephones will be used. If the premises are rendered unusable, arrangements will be made for mail and other deliveries to be cancelled until notified otherwise. Data Recovery In order to assist data recovery, if damage to a computer or back up material is suspected staff should not: turn off electrical power to any computer try to run any hard drive, back up disc or tape to try to retrieve data tamper with damaged computers, discs or tapes move damaged computers.

4 Salvage & Storage If damage to the building is such that the interior is exposed to the elements or unsafe, under the terms of the insurance policy, Mr G Mills will arrange hire of portable buildings. These would be sited on the playground and if necessary, the car park with cars having to be parked offsite. Mr G Mills will arrange for mobile toilet units to be hired. All incoming deliveries would be cancelled. Any salvaged materials or stock could be stored in a portable building. Damage Limitation After a flood, Mr G Mills will arrange for drains to be checked for blockages. Hazardous materials are stored off site. A copy of the Fire Risk Assessment is held off site with Mrs G Stafford. Duty of Care If the building has been evacuated for structural safety reasons, before reoccupation, member of the Governors Resources Committee will make an inspection to see if the structure is safe. If unsure, the Council Building Control Officer should be contacted via Devon County Council. Advice from the Environment Agency Following an incident, any spillages, contaminated materials or fire fighting water, should be disposed of in the correct manner. Contaminated water should not be disposed of in a drain without prior permission. If off-site disposal of solid liquid or waste is required, a registered carrier of waste should be used and the movement documented. For further advice the Environment Agency can be contacted on This plan will be reviewed every 12 months. It will be invoked as soon as possible after an emergency and as a training exercise once every 2 years. One copy of the plan will be stored off the premises with Mrs G Stafford.

5 Chair of Governing Body Signed: Name: Position: Date: Head Teacher Signed: Name: Position: Date:

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