Asset Management Systems Review. Providing a national overview of Asset Management Systems, to assist our members with making informed decisions.

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1 Asset Management Systems Review Providing a national overview of Asset Management Systems, to assist our members with making informed decisions.

2 functions lifecycle 2 3 planning asset store customer date service costs business valuation recording export core reporting data key tools standards performance decision-making contract historic needs construction optimised type comparison expand management costing import functionality NPV interfacing condition modelling future primary dimensions resource criticality basic requirements measures inventory predictive quantity risk advanced financial works analysis projection register accounting control material The review Choosing which Asset Management System (AMS) is best suited to an individual Local Government (LG) authority can be challenging due to their varied requirements. As a service to its members, ARRB identified a need for a comparative and independent technical review of AMSs commonly in use in the Australian marketplace. The aim of this review is to assist prospective LGs in assessing their AMS needs. Disclaimer All interviews were held between June and September The information presented was current at the time of the survey and document assembly. We acknowledge that systems may have changed since the interviews and encourage readers to contact the system vendor representatives direct if they would like to have further information.

3 lifecycle 4 5 planning functions asset store customer date service costs business valuation recording export core reporting data key tools standards performance decision-making contract historic needs construction optimised type management costing comparison functionality condition dimensions basic risk advanced projection requirements future resource modelling financial works register NPV measures inventory control accounting expand import interfacing primary criticality predictive quantity analysis material versus non-technical functionality The evaluation was undertaken across three separate categories, technical, non-technical and ease of use. The ability to store data on all asset types The ability to hold historical data, along with using condition and inventory data for dynamic segmentation The ability to integrate with a corporate system seamlessly. The ability to manage works orders The ability to manage contracts : The ability for the system to use historical data to generate a deterioration profile The ability for the system to undertake condition deterioration modelling The ability for the system to undertake optimisation on the modelling outcomes. The ability to provide customised training sessions The ability to provide training facilities online The ability to make available a substantial software knowledge base. Allows clients to make contact to raise issues and enquiries A dedicated helpdesk to assist with usability issues An additional service that provides access to above and beyond usability and technical issues. The provision of a well formed and structured user forum or medium to assist resolving issues The provision of a well-structured conference The provision of a medium where users and clients can provide their input into the development needs. Based on these criteria, each system has been reviewed and listed in alphabetical order and categorised against each technical and nontechnical function. The ability to facilitate field management (allows remote access).

4 6 7 Asset Vision by SynchIT Assetic The Asset Vision system currently has two products, the Asset Vision Maintenance (maintenance management system) and the Asset Vision Operations (operations planning and management system). It currently includes roads and road-related assets, with future plans to move into other asset classes such as buildings. The system is built to cater for all deployment platforms and is built with a rich and visual feel that enhances the user experience and facilitates easy adoption and learning. The Asset Vision team has development plans to enhance the product offering through development of a project management kiosk that will be geared towards fostering a paperless environment for businesses adopting these applications. $-$$$ assetvision.com.au Homepage The Assetic asset management system can manage all asset classes and has the ability to be customised to suit each organisation and their business operational rules. The database is modern and can be deployed either as a stand-alone or hosted application. The Strategic Asset Management module allows for long-term financial planning of infrastructure assets through accounting and prediction modelling tools. The user experience is facilitated through familiar tree-based structures, with easy filtering and reporting on detailed data. Assetic is extensively deployed across Australia and New Zealand, predominantly within the local government sector. $-$$$ assetic.com.au Dashboard Maintenance Management Reporting

5 8 9 Authority by Civica Confirm by Pitney Bowes The Authority asset management system developed by Civica is a comprehensive management tool for all asset classes and all functions related to these assets. It allows for establishment of a hierarchy and relationship of asset types and attributes to ensure logical data relationships. The system has the capability of integration with other mainstream corporate systems to deliver a whole-oforganisation solution. Mobility functionality is also provided within the application to facilitate field data capture and entry for the management of defects and works. The system is capable of managing all assets and reporting effectively on their current condition distribution. The Authority asset management system is available across Australia and New Zealand, both within the local government sector and other organisations such as water authorities and state government departments. $$-$$$ Asset Register Confirm enterprise asset management solutions is a modular software solution for the maintenance and management of public infrastructure assets and services including highways, lights, structures, street works, property maintenance, grounds, trees, cleansing and waste. Confirm is an experienced provider of asset management software functionality and has the ability to interface with a host of third party systems and to be deployed corporately. The software has been developed with flexibility in mind and hence can be scaled up or down to cater for the basic to higher-level functionality needs of the organisation and individual users. The system is deployed across the world, with the majority of local government clients in Australia and in the United Kingdom. $-$$$ pitneybowes.com.au civica.com.au Mapping technology SAM Funding Gap

6 10 11 Conquest dtims by Deighton dtims Conquest is a generic system that allows users to manage assets how they need to. As every asset is treated the same, it can be used for all asset classes including jetties, buildings, car leases and even to manage people and resources. The software is fully web-based and therefore provides seamless access to a functional asset register that can be deployed corporately. The database is unrestricted and facilitates the organisation of assets in a hierarchical order and to the needs of the end user. Given the open nature of the product, predefined reports are not extensive, however rich user-definable report-building functionality is provided to facilitate access to the data stored across the organisation. Clients are largely local governments in Australia. It is also used by several local governments in New Zealand, and some water authorities. $$-$$$ conquest-solutions.com.au Conquest asset mapping technology Conquest detailed asset explorer dtims is an integrated and open architecture framework software application designed to store and manage asset inventory, condition and work history data in order to perform analysis. Deighton developed this asset management solution to use for all assets including managing roads, bridges, culverts, guard rails, signs, sidewalks and underground utilities. The dtims software is deployed flexibly, providing users with the option of accessing the software in a local stand-alone platform or through a hosted service environment. The open development environment provided within dtims allows users to create models and algorithms that are used in the management of the assets within the database. This strength is enhanced by application of a powerful optimisation engine that can cross-optimise across different asset classes. dtims is used by agencies and organisations in 23 countries. $$-$$$ deighton.com Store & manage all assets Bridge location type PLAN MANAGE EMPOWER REPORT

7 12 13 InfoNet by Innovyze Infor The InfoNet software is a network management software tool solely dedicated to wet assets and therefore is completely focussed on the effective management of storm water and distribution assets. The system can complement other larger corporate systems and can often be integrated to work with these systems to deliver a comprehensive solution for both above and below-ground assets. The software is deployed with extensive spatial management functionality associated with all assets within the database. Furthermore, the software is comprehensively documented and therefore enables easy adoption and implementation by users. The software is sold in Australia and New Zealand. $-$$ innovyze.com The dual SQL/spatial nature of the software Infor is a flexible modular-based system that provides clients with the option to purchase the modules required and implement these as needed to suit business needs. It has a set of pre-configured asset classes set up to allow for management and maintenance of all asset classes. The software is completely web-enabled and very flexible for cater to user requirements. As such it is fully customisable, with tools built-in to assist users to locally name fields and adjust the screens to look the way they want. This functionality adjusts forms dynamically to facilitate data entry and work flow for the user. Furthermore, screen design facilities are available to allow users to add menu items, drop-down menu options, search controls, lists and so forth. The system is typically used by local government customers, with broad application across Australia and New Zealand and significant establishment worldwide. $-$$$ infor.com Homepage The cohort deterioration tool

8 14 15 Maximo by IBM Moloney Asset Management The Maximo asset management solutions by IBM can effectively manage all asset classes. It has predictive modelling capability to interrogate historical data and condition for any asset stored in the database. The system is flexible such that it is able to work together with other more specialised pavement management systems such as dtims and HDM-4. Data transfer is as required by the recipient system to facilitate these higher-level analysis requirements. Maximo is an enterprise-wide asset management solution that is available to clients either as a cloud-based solution or as a local installation. Given its modern development architecture, mobility solutions are provided to facilitate works and field management functions within an asset management framework. Furthermore, it has been flexibly designed to facilitate the changing needs of users through management of fields and views and the provision of a customised dashboard for top-level overviews and reporting. The system is currently well represented in Australia and New Zealand, and more extensively worldwide. $$-$$$ ibm.com Start Center Spatial Dispatching The Moloney Asset Management System is an Excelbased tool that is largely road focussed, with modules that can cover other asset classes. However, the primary focus of the software is to use available road condition data to undertake valuations, develop works programs and facilitate financial modelling outlining various scenario outcomes based on a worst-first approach. Using engineering judgement and historical data, users can investigate the outcomes of different budgets and performance consequences of these investment variations. The model works exclusively on degradation curve functionality and there are a number of predefined reports that outline the current condition of the individual road sections and the network overall. The software has both a financial and a roads module which can be used either independently or in combination. The software is widely used across Victoria including both the financial and roads modules. $ moloneys.com.au Homepage

9 16 17 RAMM by RAMM Software Limited Reflect by Asset Edge The suite of RAMM software provides a robust asset register, maintenance management and inspection tools for roads, buildings, parks and storm water. The system also allows for other asset classes to be added and managed through user-definable tables. Functionality to undertake valuation and works programming is also provided through specifically designed modules within the overall solution. The software is deployed through a hosted solution, with offline and online field mobility provided to facilitate works and inspection management functions of a road agency. The RAMM GIS solution is extremely easy to use and modern in its design to facilitate data interrogation and presentation for detailed engineering and executive-level reporting. RAMM is deployed extensively in Western Australia and New Zealand, with sites also located in South Australia and Victoria. $$-$$$ ramm.com Details Asset Heirachy GIS Edit Asset Shapes Over Map Reflect software is an inspection and maintenance management software application that can be used for planning, recording and analysis of maintenance activities for road assets. It can also easily add and manage other asset classes as required such as boat ramps, aerodromes etc. The software is developed with an easy-to-use approach for the establishment and management of maintenance activities for subscribed users. The application can be deployed on mobile devices to facilitate field use and is user customised to suit the application. It is currently used extensively across Australia and is widely used in the management of maintenance contracts. $-$$$ assetedge.com.au Defect Mapping

10 18 19 ROMAN II SMEC Pavement Management System ROMAN II is an asset management system product that incorporates a streamlined transfer of data between two software applications to cater for the full suite of needs of local government. A combination of the RAMM and dtims products was deployed as part of a statewide initiative to enhance the asset management experience of all LG agencies across Western Australia. It is a comprehensive product solution in that it caters for the needs of all users through both the individual software functionality as provided from the individual systems. It also incorporates a set of specifically developed tools, modelling functionality and support services to ensure the needs of LG clients across the state are met. ROMAN II is only available in Western Australia and currently has the large majority of local governments in that state subscribed to the product. $-$$ roman2.com.au Spatial Analysis tools identifies areas of concern The SMEC Pavement Management System manages road assets. It has functionality built on HDM technology to undertake extensive deterioration modelling and longterm financial forecasting under different investment and target condition scenarios. Given the pedigree of the HDM technology, the modelling framework is very robust and can be flexibly managed to ensure that the deterioration models can be calibrated using historical data or other local calibration factors from other SMEC sites. The SMEC system currently does not provide functionality within the maintenance management functions of a road agency, however extensive development is currently underway to provide this functionality and associated mobility solutions in the near future. The system has a number of sites across Australia (majority on the east coast) and internationally. $$-$$$ smecsoftware.com.au Section Data Pavement layers and surfacing recorded for a road section Condition Dashboard

11 20 21 overview overview Asset Register Maintenance Management Analysis Capability System Training User Support Customer Interaction Asset Vision Assetic Civica Infrastructure assets Historical data/ Dynamic segmentation Corporate connectivity Works order management Contract management Field management Deterioration curve Deterministic models Asset Vision Assetic Civica Onsite training Online availability Knowledge base Phone, web, on site Dedicated helpdesk Additional services User forums User conferences Development input Conquest dtims Infonet Infor Maximo Moloney RAMM Conquest dtims Infonet Infor Maximo Moloney RAMM ROMAN II ROMAN II SMEC SMEC Rating: Not available Available Fully available Rating: Not available Available Fully available

12 22 23 System ease of use Pricing Asset Vision System Component Basic User Advanced Manager Administrator $0 to $10K $10k to $50k $50k+ $ $$ $$$ Assetic Civica Asset Vision Assetic Civica Conquest dtims Infonet Infor Maximo Moloney RAMM ROMAN II SMEC dtims CT dtims WF dtims MD RAMM RAMM GIS Conquest dtims Infonet Infor Maximo Moloney RAMM ROMAN II SMEC *Depending on client size, selected modules or functionality required. Rating: Not available Customisation available Fully available Rating: Not available Available * Fully available

13 For more information contact: E: P: W: Acknowledgements ARRB would like to thank all the system vendor representatives for their time and participation with the review. Victoria Head Office 500 Burwood Highway, Vermont South VIC 3133, Australia. P: F: New South Wales 2-14 Mountain St, Ultimo NSW 2007, Australia. P: F: Queensland 123 Sandgate Road, Albion QLD 4010, Australia. P: F: South Australia Level 7, Suite 713, 147 Pirie St Adelaide SA 5000, Australia. P: Western Australia 191 Carr Place, Leederville WA 6007, Australia. P: F: About ARRB ARRB Group Ltd (ARRB) provides research, consulting and information services to the road and transport industry. ARRB applies research outcomes to develop equipment that collects road and traffic information and software that assists with decision making across road networks. ARRB is the leading provider of road research and best practice workshops in Australia. ARRB Group Ltd ABN

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