From the Editor s Desk

Transcription

1 From the Editor s Desk Set up your Event A. B. C. Customize event website: Our creative team will create your individual event website with a customize web pages understanding the requirement of the event and the organizers. Integrate Viva Track - Online registration with payment gateway into your own website: Viva Track registration module can smoothly integrated into your own website. Online registration with payment gateway can help more registration and less hassle during onsite registration at conference. Online paid registrations can be generated effortless on your existing website. Link up with social website: Using social website as tool to promote the conference / exhibition by using the registration link will help maximize the event attendee's size and also help reach mass at a lower cost of marketing expense. George Fernande z CEO FO R M AT FOU NTA IN BRZI BAN E DE LEGATE l l l Online with PG: Viva Track provides delegates quick, simple & secure registrations for the conference. With auto generate barcode registration letter and also helps the organizers for the proper details of the delegates. Offline: Providing the organizers the solution for them to have a complete track of the registration and the customize reports through the offline module will help them have a real time access to the data for the conference and exhibitions. Onsite: Viva Track will help you get maximum pre registration delegate to attend the conference allowing them to enter the workshop / main conference area smoothly without any hassle in a quick move by just showing the bar-coded letter at registration area and get badge in quick move. Also will give a detail report from the pre registered delegate list who attended the event. Secured payment handling Secure, Stable & Highly Scalable Infrastructure Fraud & Risk Management Solution Widest Range of payment options Transparency with advanced analytical Enhanced Transaction Collection Features Easy to use Dedicate Team for Expert Support

2 Footfall Generation Solution Social Media Our specialized marketing team will help you use maximum social media keeping in continuous touch the targeted audience with the updates of the event and create more mass awareness for the event. Marketing Using properly online s templates and proper newsletter describing the events highlights help increase foot fall for the event. Less Manual Work Sending bar-code invitation through s for assuring early registration Manage Your Event Guidance on Registration Form Design - Providing you with an outside eye of your registration form ensuring you capture relevant information and help comply with data protection Front of House Management Our on-site manager is dedicated to your event during build-up and for the duration of the event managing the delegates to the registration counter. Registration Staff The frequency of events we manage ensures a core of loyal and proficient registration staff. Courtesy to the visitor is of the highest priority when appointing registration staff. Registration Software Developed in house from many years of experience our system provides for a very rapid throughput of visitors during the busiest periods. Front of House Scanners - Unobtrusive, non-contact bar code scanner record visitor attendance & give visitor flow reports. Seminar Box Office Let our seminar staff make those last few sales and verify delegates who've mislaid their tickets. Seminar Attendance Verification - Bar code scanners can provide you with readymade lists of delegates attending particular seminars Attendance figures Our on-site manager will provide you with up to the minute attendance figures throughout the day. Exhibitor Data Capture services - User-friendly bar code scanners allow exhibitors to record visitors to their stand. Menu sheets allow exhibitors to qualify their visitors, for instance what follow up action should be taken. Exhibitors are able to obtain printouts of their leads throughout the day. Tight budgets - If your requirement is to simply provide smart looking badges for exhibitors or visitors; simply hire a badging terminal from us. Attendance analysis We will analysis the registration data demographically and geographically to provide detailed attendance and non-attendance reports. Data extractions: Export subsets of data, address labels and printed listings to your specific requirements. ABC Audit: We channelize directly with ABC on your behalf, dealing with any queries. Database Management: Allow us to manage your exhibition database from one year to the next. We can build up a visitor profile over many years. Merging and de-duping any new data Database cleaning: Ongoing cleaning ensuring your database stays current Financial reconciliation For your conference/seminar revenues.

3 Entry Management Entry management at venue halls or workshop: Helping are clients to use the scanning at various entries can help them keep a track of the delegates move and restrict them if not opted for the particular area. Badges for your attendees: Using Viva Track experience to design and print badges for the event. Fully customizable badge printing options Onsite Registration: Provide participants the ability the register onsite during the event for those unable to preregister. Issues with quick registration, fees collection, etc. Crowd management, quick registration, and support. Customized Onsite-Registration process to suit event requirements and handle last minute registrations ensuring no participant is denied access. Customized processes like photo capture and bio-metrics during onsite registration and attendance tracking Registration counter design and setup : Viva Tracks event managers have the experience in guiding organizers of event firms on the counter design based on the expected number of participants and other event requirements. Based on the requirements, Viva Track Event Managers shall ensure complete counter setup including computer terminals, printers, LAN, Wireless, Internet, Barcode scanners, etc. No waiting in the queues at registration counter. Client-Server and Web Server deployment for easy setup during an event. Touch screen kiosks for digital badge printing of the delegates Local Man-power support : Using Viva Track experience to acquire experience and low-cost resources for the registration process

4 Go beyond registration How does it work online? Web based data Easy Registration process (User Friendly Form) Flexible online payment gateways Auto generated receipt and sending of thanks letter/welcome letter Generating online barcode while registering (on receipt or confirmation letter) Elimination of waiting in queue for registration Personalized pricing based on registration types, early-bird dates, and discount codes Providing facilities like Hotel Booking / Hire a Car / Tourism Options/ Interpreter / Visa Letter Sending updates / reminder notification before event through SMS / s Eliminate time consuming manual work on site Customize entire site to match the look and feel of your event with custom colours, headers, footers and more Separate communication for Committee Members, Faculty and Industry Sell additional items like entertainment tickets and much more Registration Form Online Fill up Offline / Onsite payment (Cheque / Cash / DD) Download Online Payment Registration Form Entry Visa Letter Gala Dinner / Banquet Liquor Total Data Tourism Accommodation Option Food Hire A Car Hotel Booking CME / Workshop Interpreter Accompany Person / Spouse Attend Seminar

5 Capture... Communicate... Evaluate How does it work onsite / offline? Designing of registration counter with all e-facilities Network based terminals Delegates, visitor & others can register on any counter & get badges No Queue / Fast track Registration Delegate / visitor Management Providing onsite facility for payment through cards, e banking or cash Data Management Attendance Analysis Revenue Generation Hallwise Report Faculty wise / Topic Wise analysis for future selection Main Gate Entry / Exit Security Check / Barcode Scanning Attendence Get the idea about number of delegates Convention Entry / Exit Gifts / books distribution Time Gala Dinner Liquor F & B Entertainment CME CREDITS Date CME Credit Certificate Printing & Distribution Pickup / Drop option For Industry / Exhibitor Accompany Person / Spouse Food Area Report Security Kit Distribution Banquet Delegate Counting

6 Pre-Event... Onsite... Post-Event Services Some of our valuable clients: Designing of proper pages on website for registration / payment gateway, etc Online / onsite / offline registration solution Online market of the event to past delegates / members / visitors, etc. about upcoming events Complete counter setup including computer terminals, printer, LAN, Wireless, Internet, barcode scanning,networking & etc in the venue Photo capturing / certificate printing / kit distribution Providing local manpower support Data base management & footfall generate programme throughout the year. Customized reports 24 X 7 experienced team support through multiple medium telephone, Chats, , etc Invitation / welcome letter / cafeteria management Terminals (Wi-Fi / LAN) Main Server Main Entry / Exit Registration Counter Barcode Scanning Security Check Food Count Conference Rooms Exhibition Halls 26, 27, 28 October 'GLOBAL' Opp. Priyadarshini Tower, Nr. Judges Bunglow Cross Road, Bodakdev, Ahmedabad GUJARAT - INDIA. Phone: / / Mobile: rushi@vivaevents.in, Web :