1 CITY OF CLEVELAND Mayor Frank G. Jackson Employee Benefits Summary Guide 2015
2 City of Cleveland Memorandum Frank G. Jackson, Mayor To: All Eligible City of Cleveland Employees From: Department of Human Resources Date: February 20, 2015 Subject: 2015 Annual Benefits Open Enrollment March 6, 2015 March 23, 2015 Welcome to 2015 Open Enrollment for Benefits! Online Open Enrollment begins March 6, 2015 and ends on March 23, During this time, you may add or cancel coverage for yourself, and/or your dependents, or change from one plan to another. This is your annual opportunity to review current benefit elections and make changes based on you and your family s needs for the upcoming plan year. Open Enrollment is the ONE TIME of the year when you can make changes to your benefits without a qualifying special enrollment event. Enrollment changes will be effective April 1, Please make sure you review this Summary Guide and decide on changes, if any. To make changes to your benefit choices, login to your Employee Self-Service (ESS) ADP portal account at https://portal.adp.com. All enrollment changes must be completed in the online portal by March 23, Please be sure to confirm changes and click CONFIRM ELECTIONS; then follow through to receive a confirmation number. What s New for 2015? This year ratified union and nonunion employees will see additional cost-sharing in the form of slightly higher office visit copays, prescription drug copays, plan deductibles, and coinsurance. However, due to Healthcare Reform, all office visit copays, deductibles, and coinsurance expenses will cap in an annual Out-of-Pocket Maximum. Once you reach your Out-of-Pocket Maximum, covered expenses will be paid at 100 percent for the rest of the plan year. In-network, non-network, and prescription caps are separate. Also for 2015 there will be a small increase in payroll-deducted premium costs for nonunion and ratified union employees. Employees who were eligible for and chose to participate in the Wellness Incentive Program in 2014 (and 2015 newly ratified employees who participate by their deadlines) will continue to receive the 4 percent Wellness Rate discount throughout the April 2015 to March 2016 plan year. However, employees who did not participate will be subject to lose the 4 percent Wellness Rate discount. Enrollment Reminders If you do not make any changes, your current coverage will automatically continue, but at 2015 rates. Even if you are not making any changes, you are urged to verify the information on file for you and your dependent(s) and that your life insurance beneficiaries are accurate and up to date.
3 Who is Eligible City of Cleveland employees who are eligible may enroll in benefits described in this guide. The following family members are eligible as your dependents for medical, prescription drug, dental and vision coverage: Spouse; domestic partner; children, or other qualified dependents, under the age of 26. A covered dependent who reaches 26 years of age, may remain as your dependent on the medical plan until the age of 28, under the conditions defined in your plan. Additional forms are required, and a surcharge is assessed to the employee. A dependent child who reaches age 23 is no longer eligible for dental or vision benefits, but may retain medical and prescription coverage until the age of 26 under federal law. The dependent may continue lost coverage through COBRA. Please look for an election notice from ADP COBRA Services. NOTE: It will be mailed to your dependent. More information is available on the Employee Self-Service (ESS) portal in the Document Library. It is your responsibility to notify Human Resources/Benefits when your spouse or other dependents are no longer eligible for benefits. When to Enroll The Online Open Enrollment period runs March 6, 2015 through March 23, The benefits you elect during Open Enrollment will be effective April 1, 2015 through March 31, When you are first eligible. New hires, re-hires, recalled employees: You must enroll within 30 days of becoming eligible. Benefits begin the first of the month following employment, or recall. During the year, under certain circumstances (i.e., Change in Status).
4 Change in Status Changes to benefit elections can only be made during Open Enrollment. Throughout the plan year, if you have a qualifying event, you may make changes to your benefit elections. Qualifying events include: marriage, divorce, legal separation, birth or adoption of a child, death of spouse, domestic partner, or other covered dependent, commencement or termination of adoption proceedings, change in spouse s benefits or employment status, a covered dependent becoming eligible for Medicare, Medicaid, an adult dependent child becoming eligible for his or her own employer s benefits, or your own loss of other coverage. If you wish to make a benefits change due to one of these qualifying events during the balance of the plan year, you must notify Human Resources/Employee Benefits, and complete a Life Event change online via the Employee Self Service (ESS) and submit supporting documents, within 30 days of your change in status date. Please refer to the Document Library in the ESS for the required documentation to be submitted to Benefits. How to Enroll (First Time Users) The first step is to register through the City of Cleveland Employee Self-Service (ESS) portal at https://portal.adp.com. The First-Time Users Registration Code is CLEVE-1234 Please note an address is required as part of the registration process (refer to the instructions below). Once you have registered through ESS, login and review your current benefit elections, verify your personal information and make any changes if necessary. Once the Open Enrollment event closes, you will not be able to change your benefit elections until the next Open Enrollment period unless you have a Change In Status as described above.
5 Instructions for Online Enrollment If you are a First Time User of the City of Cleveland s Employee Self-Service (ESS) portal, aka City of Cleveland s Benefit Enrollment tool: 1. Go to https://portal.adp.com and click First Time Users Register Here 2. Click on Begin Registration tab. Registration code is CLEVE Verify identity and click Next 4. Get User ID and select and confirm password. NOTE: Your User ID is populated by the system. Document your User ID now 5. Select your security questions and click Next 6. Enter your contact information and click Next 7. Review and confirm the information you entered and click Submit Note: Your registration is now complete If you have logged into the ESS tool before at https://portal.adp.com and have forgotten your User ID or Password, click on the Forgot your User ID or Forgot your Password radio button and follow the directions provided by ADP To enroll in Benefits: 1. Go to https://portal.adp.com, click User Login, and enter your User ID and Password 2. On the upper left hand side, beneath the Welcome greeting, select Benefits, then Health and Welfare 3. If your Enrollment event does not appear, click Myself, then Benefits, then Enrollment 4. An Enrollment event announcement will appear on your Home Page. (Click Document Library for the How-To-Use Tutorial and view instructions on how to use this system if needed) 5. Click on Enroll and you will be brought to your Summary Page 6. Click on Dependents to add dependents 7. Click on the green Add button to add your dependents information 8. Add your dependents information and click Done for each 9. Once each dependent has been added, click Submit 10. Complete enrollment by clicking each blue hyperlink under Benefit Elections (Medical, Dental, Vision, Life, etc.). Click a check mark next to the name of each dependent you want to cover 11. Select each plan you want, ensuring that you click a check mark next to each dependent on each plan that you want to cover, and click Done 12. When you have finished electing your plans, you will be brought back to the Summary Page 13. View your elections on the Summary Page. If all is correct, including each dependent s name appears next to each plan, you must click Confirm Elections at the bottom of the page 14. You will be brought to the Certification Statement, read this and click I Agree to continue 15. Click to receive an confirmation of your enrollment or not, and click Submit 16. Wait for a Confirmation Number to appear near the top of your Summary page 17. Read the page to confirm your elected benefits and all covered family member names are shown. This page will also show the employee costs that will be deducted from your paychecks. 18. Verify your Beneficiaries. To add or change beneficiaries, click the applicable Life insurance link 19. Click the link to Manage Beneficiaries and enter your beneficiary s (ies ) information 20. Click to Add Designations; assign Primary and Contingent beneficiaries, and click Done Send dependent documentation to the Division of Benefits (if applicable), and you have now completed your enrollment.
6 Wellness Works! Program The mission of the City of Cleveland s Wellness Works Program is to support and motivate employees and their families to embrace healthier lifestyles, positively impact the City s health costs, and develop and enhance a culture of organizational wellness to support and foster improved health. The Wellness Works! Program will have two phases - Phase I: Wellness Works Benefit Reduced Premium Program (info below); and, Phase II: Wellness Works Reward Program (more to come at a later date). Wellness Works Benefit Reduced Premium Program: As part of the Wellness Works! Incentive Program, ratified union or nonunion employees qualify to receive a 4 percent savings in their medical, dental, vision, and prescription drug premiums. If you are a ratified union or nonunion employee enrolled in one of the City-sponsored healthcare plans, you received the Wellness discount last plan year or upon ratification. In order to keep the discount, you must complete these two criteria every calendar year on a voluntary basis. 1. Take a biometric screening with your participation dates (no health results) reported to HR; and; 2. Take a private online Health Risk Assessment at your medical plan provider s website BIOMETRIC SCREENING: The Biometric Screening consists of the following measurements performed by a health care provider: Height Body mass index (BMI) Blood pressure High-Density lipoprotein (HDL) Weight Waist circumference Total Cholesterol Glucose There are two ways to complete the Biometric Screening: Register and attend an onsite Biometric Screening event hosted by Wellness Works! or Visit your personal doctor and submit the Biometric Screening Reporting Form with dates of completion only (no health readings or results) to the HR wellness coordinator (forms are available from your Wellness Ambassador or the Department of Human Resources). ONLINE HEALTH RISK ASSESSMENT: Medical Mutual, Anthem, and HealthSpan each have their own online Health Risk Assessment: Medical Mutual: Visit and register for My Health Plan, or login if you have already registered Anthem: Visit and register as a Member, or login if you have already registered HealthSpan: Visit https://cleveland,mywellmetrics.com and register as a Member, or login if you have already registered Your Biometric Screening and Health Risk Assessment results remain completely private with your health plan provider. The City of Cleveland receives notice only that you have completed these activities. This is not a required program. Your participation in the Wellness Works! Incentive Program is voluntary. However, employees who choose not to participate will not keep the discounted premium incentive rates. Participation between January and December 2015 will lock in 2016 plan year wellness discounts.
7 Non-Network Benefits are not Available City of Cleveland April 1, 2015 NON-UNION & RATIFIED EMPLOYEES Services Physician Office Visit Copay - Primary Care - Specialist SuperMed Plus (PPO) Anthem Blue Access (PPO) HealthSpan (HMO) Out of Level 1 Level 2 Out of In Network In Network Network Network Non-Network Network $20 per visit $30 per visit 70% after deductible $20 per visit 100% UCR* $20 per visit Deductible - Individual $500 $500 $0 $0 $0 - Family $1,000 $1,000 $0 $0 $0 Inpatient Hospitalization Outpatient Services 90% after deductible 90% after deductible Preventive Care 100% Emergency use of an ER Non-emergency use of an ER Urgent Care 70% after deductible 70% after deductible 70% after deductible 90% 70% 90% 90% 70% 90% 100% 70% 100% $100 co-pay; then 100% $100 co-pay; then 100% $100 per visit (Waived if Admitted to $100 then $100 then 90% Hospital)² $100 then 90% $20 per visit 70% 70% after deductible $100 then 70% $20 per visit 100% UCR* $20 per visit Co-Insurance Same as OOP Max - Individual $1,250 $2,500 $1,250 $5,000 $1,250 - Family $2,500 $5,000 $2,500 $10,000 $2,500 Out of Pocket Max Includes Deductible, Copays & Includes Copays & Includes Copays & Co-Insurance Co-Insurance Co-Insurance - Individual $1,750 $3,000 $1,250 $5,000 $1,250 - Family $3,500 $6,000 $2,500 $10,000 $2,500 Prescription Drugs Retail (30-days) - Generic $10 co-pay¹ $10 co-pay¹ $10 co-pay 1 - Preferred $25 co-pay¹ $25 co-pay¹ $25 co-pay 1 - Non-Preferred $40 co-pay¹ $40 co-pay¹ $40 co-pay 1 Mail Order (90- days) - Generic $20 co-pay¹ $20 co-pay¹ $20 co-pay 1 - Preferred $50 co-pay¹ $50 co-pay¹ $50 co-pay 1 - Non-Preferred $80 co-pay¹ $80 co-pay 1 $80 co-pay 1 Prescription Out-of-Pocket Max Single $2,000 $2,000 Family $4,000 $4,000 ¹Please Note: When a generic is available, but the pharmacy dispenses the brandname medication for any reason, you will pay the difference between the brandname medication and the generic plus the generic copayment. *Anthem Non-network charges will be paid at usual, customary, and reasonable (UCR) rates. Balance billing may apply and will be the member s responsibility. ²Please Note: Emergency Visits payable at In-Network level, regardless of provider s network status. MONTHLY CONTRIBUTION RATES** SINGLE FAMILY SINGLE FAMILY SINGLE FAMILY Wellness Rates $50.00 $ $65.79 $ $66.98 $ Non-Wellness Rates $65.38 $ $86.03 $ $87.59 $
8 CVS Caremark Your Pharmacy Benefit Manager CVS Caremark is the City of Cleveland s Pharmacy Benefit Manager (PBM). This is the prescription drug benefit that goes along with your Medical Mutual or Anthem coverage. Your prescription drug program allows you to obtain medications via your local retail pharmacy or CVS Caremark Mail Service Pharmacy for your maintenance drugs. If you take certain medications on an ongoing basis, you can save money and time by having those medications filled through the CVS Caremark Mail Service Pharmacy. Since your prescription drug benefits are completely separate from your medical benefits, you will have both a medical ID card and a Prescription Drug Card. When having a prescription filled, you will need to present your CVS Caremark Prescription Drug Card to your pharmacist. If you are a new hire, your CVS Caremark Prescription Drug Card and additional information regarding your CVS Caremark Drug Program will be mailed to your home after enrollment. Note: If you are a HealthSpan HMO plan member, you will not receive a CVS Caremark prescription drug card. Your HealthSpan membership card will serve as your prescription drug card and will be accepted at HealthSpan-approved pharmacies. MONTHLY CONTRIBUTION RATES** SINGLE FAMILY Wellness Rate = $11.64 $24.71 Non-Wellness = $15.22 $32.95 Not-Ratified = $0 $0 ** Based upon bargaining unit agreements, employee contributions may differ
9 Non-Network Benefits are not Available City of Cleveland April 1, 2015 NOT RATIFIED EMPLOYEES ** Bargaining Unit employees who have not ratified a new contract are eligible for these 2013 medical plans and rates SuperMed Plus (PPO) Anthem Blue Access (PPO) HealthSpan (HMO) Services In Network Out of Network Level 1 Level 2 Out of Non- In Network Network Network Network Physician Office 70% after 100% $10 per visit $15 per visit Visit Copay deductible UCR* $15 per visit Deductible - Individual $400 $400 $0 $0 $0 - Family $800 $800 $0 $0 $0 Inpatient 90% after 70% after Hospitalization deductible deductible 90% 70% 90% Outpatient Services 90% after 70% after deductible deductible 90% 70% 90% Preventive Care 100% 70% after deductible 100% 70% 100% Emergency use of $80 co-pay; then 100% $80 co-pay; then 100% an ER $50 per visit (Waived if Admitted to Non-emergency use $80 then $80 then $80 then 70% $80 then 90% Hospital)² of an ER 90% 70% Urgent Care $10 per visit 70% after 100% $15 per visit deductible UCR* $15 per visit Co-Insurance - Individual $1,000 $2,500 $1,000 $5,000 $1,000 - Family $2,000 $5,000 $2,000 $10,000 $2,000 Out of Pocket Max Includes Deductible, Copays & Co-Insurance Includes Copays & Co-Insurance - Individual $1,400 $2,900 $1,000 $5,000 $5,000 - Family $2,800 $5,800 $2,000 $10,000 $10,000 Prescription Drugs Includes Copays & Co-Insurance Retail (30-days) - Generic $5 co-pay¹ $5 co-pay¹ $5 co-pay - Preferred $20 co-pay¹ $20 co-pay¹ $20 co-pay - Non-Preferred $35 co-pay¹ $35 co-pay¹ $35 co-pay Mail Order (90-days) - Generic $10 co-pay¹ $10 co-pay¹ $10 co-pay - Preferred $40 co-pay¹ $40 co-pay¹ $40 co-pay - Non-Preferred $70 co-pay¹ $70 co-pay $70 co-pay Prescription Out-of-Pocket Max Single $2,000 $2,000 Family $4,000 $4, Rates ¹Please Note: When a generic is available, but the pharmacy dispenses the brand-name medication for any reason, you will pay the difference between the brand-name medication and the generic plus the generic copayment. *Anthem Non-network charges will be paid at usual, customary, and reasonable (UCR) rates. Balance billing may apply and will be the member s responsibility. MONTHLY CONTRIBUTION RATES** ²Please Note: Emergency Visits payable at In-Network level, regardless of provider s network status. SINGLE FAMILY SINGLE FAMILY SINGLE FAMILY $52.50 $ $62.50 $ $67.50 $
10 Medical Mutual A trusted insurer for 80 years, Medical Mutual is the oldest and largest health insurance company headquartered in the state of Ohio. We have a long history of partnering with City of Cleveland employees to meet your health coverage needs. As a Medical Mutual member, you have access to many value added features including our award- winning website, MedMutual.com. Enhanced Member Website, My Health Plan. Our redesigned website includes enhanced site navigation, improved content, and a fresh appearance. The My Health Plan site also allows you to keep organized with access to your explanation of benefits (EOBs), order replacement identification cards, and locate network providers. Our Medical Mutual mobile app allows members to perform tasks from their phone, including an advanced provider search using GPS location, accessing your member ID card as well as information about your claims and out-of-pocket spending. Save money with our Medical Mutual Member Discounts that gives you valuable savings on health products and services such as DrugStore.com, Safe Beginnings baby safety products, YOGAaccessories.com and more. Our SuperMed Plus PPO provides a broad network of hospitals which include the Cleveland Clinic System, University Hospital Ajuha Medical Center, MetroHealth, Summa Health System, Akron General Medical Center, Mercy Regional Medical Center, and many more. The First Health PPO network is a national network available to you when traveling or receiving any services outside of Ohio. HealthSpan HealthSpan is committed to making health care easier and more affordable to help members and patients get and stay well. Once you enroll in HealthSpan, you and your family members will select a Primary Care Physician from our expanded network that includes HealthSpan Physicians, MetroHealth, and Mercy Lorain Physicians. New Retail Pharmacy Network: Members will have the option to get their prescriptions filled at either a HealthSpan clinic, HealthSpan mail order, or from our new retail network that includes most major retail pharmacies in NE Ohio including Costco, CVS, Discount Drug Mart, Giant Eagle, Kmart, Marcs, Rite Aid, Target, Walgreens and Walmart. Maintenance Medications: Many are available at our HealthSpan pharmacies and mail order for $4/6/8 for 30/60/90 day supplies. My Chart: (Replacing My Health Manager): When you receive care at a HealthSpan medical office you are connected to vital health information anytime, anywhere with My Chart. My Chart allows you to your doctor s office with routine questions, schedule appointments online, view most lab test, immunizations, and health reminders and manage or refill prescriptions. My Chart is also available through excellent mobile applications.
11 Anthem Blue Cross and Blue Shield Big-company advantages with a local-company approach Anthem Blue Cross and Blue Shield s extensive provider networks offer members access to conveniently located primary care physicians, specialists, and hospitals throughout Ohio, including both University Hospitals and the Cleveland Clinic systems. You are also covered no matter where you go. Either traveling in the U.S. or out of the country, your coverage travels with you through the BlueCard program. Anthem Care Comparison Anthem Care Comparison compares prices at certain area hospitals for common procedures. It quickly shows that one procedure can carry different price tags at different hospitals. Anthem Care Comparison allows employees to make informed decisions. Mobile App Using this technology can make it more convenient to manage your health care. Search for Anthem Blue Cross and Blue Shield at the app store on your mobile device. Find doctors, urgent care centers, and hospitals, and get driving directions from wherever you are. Find a Doctor We believe that finding a doctor online is one of the top reasons many of you visit our website. Use our Find a Doctor website tool to get information about doctors in your area. Anthem Exclusively for Anthem members, SpecialOffers provides discounts on family and homes services; vision, hearing, treatments, fitness and health, and more. LiveHealth Online Visit a doctor online anytime. From work, at home or on the go! Private, secure and convenient online visits. Available 24 hours a day, 7 days a week, 365 days a year. Anywhere you have a computer or mobile device with Internet access. Provides access to innetwork, board-certified doctors. Allows doctors to eprescribe utilizing local pharmacies (where applicable). To learn more about it and register, please visit
12 Dental PPO The City of Cleveland will be maintaining the same dental benefit plans as we had in the plan year. Your Total Cigna DPPO plan allows you to seek treatment from the dentist of your choice. Your Cigna Dental Care DHMO plan requires the utilization of Cigna Dental providers. TOTAL CIGNA DPPO Services IN NETWORK OUT of NETWORK Deductible - Individual - Family Preventive & Diagnostic Care - Oral Exams - Full Mouth X-Rays - Routine Cleanings - Fluoride Treatment - Bitewing & Panoramic X-rays Basic Restorative Care - Fillings - Oral Surgery - Root Canals - Periodontal - Surgical Extractions Major Restorative Care - Crowns - Dentures - Bridges Orthodontia Children & Adults Plan Year Maximum $50 $ % (no deductible) 80% after deductible 60% after deductible 60% after deductible $1,200 Lifetime Max $1,000 MONTHLY CONTRIBUTION RATES** SINGLE FAMILY Wellness Rate = $3.20 $8.13 Non-Wellness = $4.19 $10.83 Not-Ratified = $0 $0 ** Based upon bargaining unit agreements, employee contributions may differ For services provided by a Total Cigna DPPO network dentist, Cigna Dental will reimburse the dentist according to a Contracted Fee Schedule. For services provided by an out-of-network dentist, Cigna Dental will reimburse according to Reasonable and Customary Allowances but the dentist may balance bill up to their usual fees.
13 Dental DHMO Dental benefits are paid based on a Patient Charge Schedule which lists the benefits of the Dental Plan including covered procedures and patient charges. This plan has no deductibles, no plan maximums, and no claim forms required. The Patient Charge Schedule applies only when covered dental services are performed by your assigned Network Dentist. The Dental DHMO requires that you have a Dental Office assigned to you. This may take 15 to 30 days. Call Cigna for your Dental Office assignment at or Find a Doctor, Dental HMO at Please refer to the Document Library for a complete listing of covered services under the Patient Charge Schedule. This plan does offer orthodontia coverage for children and adults. However, procedures NOT listed in the Patient Charge Schedule are NOT covered and are the patient s responsibility at the dentist s usual fees. There are no non-network benefits available under this plan. MONTHLY CONTRIBUTION RATES** SINGLE FAMILY Wellness Rate = $2.44 $6.19 Non-Wellness = $3.19 $8.26 Not-Ratified = $0 $0 ** Based upon bargaining unit agreements, employee contributions may differ
14 Vision The City of Cleveland will be maintaining the same EyeMed vision benefit plan as we had in the plan year. You may use your vision benefits at any provider who participates in the EyeMed Advantage Network. EYEMED VISION Services MEMBER COST OUT of NETWORK Eye Exam - With dilation as necessary $0 co-pay $30 reimbursement Contact Lens Fit & Follow-Up - Standard - Premium Frames - Any available frame at location Standard Plastic Lenses - Single Vision - Bifocal - Trifocal - Lenticular - Standard Progressive Lens - Premium Progressive Lens Lens Options - UV Treatment - Tint - Scratch Coating - Standard Polycarbonate - Anti-reflective coating - Polarized Other Add-Ons $0 co-pay $0 co-pay; 10% off retail price; then apply $40 allowance $0 co-pay ($120 allowance, 20% off balance over $120) $0 co-pay $0 co-pay $0 co-pay $0 co-pay $60 co-pay $60 co-pay, 70% of charge less $110 allowance $12 co-pay $0 co-pay $12 co-pay $35 co-pay $35 co-pay $40 co-pay, 30% off retail price 30% off retail price $40 reimbursement $40 reimbursement $60 reimbursement $30 reimbursement $40 reimbursement $50 reimbursement $50 reimbursement $40 reimbursement $40 reimbursement N/A $6 reimbursement N/A N/A N/A N/A N/A Contact Lenses - Conventional - Disposable - Medically Necessary Wellness Rate = Non-Wellness = Not-Ratified = $0 co-pay; $75 allowance; 15% off bal. over $75 $0 co-pay; $75 allowance; plus bal. over $75 $0 co-pay (paid in full) ** Based upon bargaining unit agreements, employee contributions may differ $60 $60 $200 MONTHLY CONTRIBUTION RATES** SINGLE OR FAMILY $0.64 $0.83 $0 Note: If you are an AFSCME Local 100 member, please contact your Union Hall at (216) for information about your vision benefits. There is no employee contribution for AFSCME Eye Care
15 Basic Life Insurance The City of Cleveland provides all benefit eligible employees with Basic Term Life coverage in the amount of $15,000 at no cost. Optional Term Life Insurance Coverage Options Optional Life and Dependent Life can be elected at any time but requires a Statement of Health approved by MetLife, for any amount after the initial election period for new employees. The Statement of Health form can be found in the Document Library of the online ESS. Contact HR/Benefits for assistance if you do not have access to a computer or the Internet. For You Multiples of $10,000 to a Maximum Benefit of $300,000 For your Spouse $10,000 For your Dependent Children Child (14 days but less than 6 months) $1,000 Child (6 months but less than 23 years old (25 for full time student) $5,000 Optional Life Insurance (Non-Smoker) Employee Rates per $1,000 of coverage Age < Optional Life * Spouse Dependent Children $0.091 $0.106 $0.122 $0.145 $0.206 $0.328 $0.573 $0.711 $1.223 $1.965 $2.06 Per Month $1.22 Per Month Optional Life Insurance (Smoker) Employee Rates per $1,000 of coverage Age < Optional Life * Spouse Dependent Children $0.099 $0.122 $0.145 $0.168 $0.244 $0.390 $0.680 $0.848 $1.460 $2.348 $2.06 Per Month $1.22 Per Month *NOTE The rates for the optional life coverage for the employee include matching AD&D coverage (this is only offered on the optional life, not the basic or dependent life coverage).
16 Employee Assistance Program We are pleased to inform you that the City of Cleveland continues to offer employees and their immediate family the benefit of the Employee Assistance Program. By offering this program, we are making an investment in your wellbeing. We strive to be supportive of your, emotional, physical and social needs at home and at work, which, ultimately, bring about a healthier and more balanced life for you and your family. Available to you and your dependents are the services of qualified professionals who can assist in dealing with a wide variety of issues and concerns. Here are just some of the many issues that is equipped to help you with: * Stress * Family Relationship * Fitness * Diet/Nutrition * Drug/Alcohol abuse * Geriatric concerns * Marital issues * Finances/Budgeting * Legal issues * Healthy Lifestyle Choices * Adolescent concerns * Depression/Anxiety * Retirement concerns * Smoking Cessation * Grief/Loss * School-aged Services s services adhere to and follow strict guidelines to ensure your privacy and confidentiality. The only aggregated, statistical information shared includes data such as the number of cases and hours of service provided; no individual names or identifying information is ever released. The City of Cleveland pays the full cost of the program for employees and dependent family members! Whether it s counseling, advice, referrals or general resources you re looking for, can help. Employee Assistance services are accessible to you and your dependents 24-hours a day. Request services by phone, or through the members-only website. In addition, you can conduct a number of self-directed searches to find the information you re looking for immediately. Call EASE at: (EASE) or (EASE) Visit User ID: City of Cleveland Password: EASE (upper case only) Please share this letter with your dependents. Assure them that the program is strictly confidential. We encourage you to call anytime you need them.
17 2015 Health Insurance Notice and Updates for City of Cleveland employees Women s Health and Cancer Rights Act (WHCRA) The Women s Health and Cancer Rights Act (WHCRA) provides protections for individuals who elect breast reconstruction after a mastectomy. Under WHCRA, group health plans offering mastectomy coverage must also provide coverage for certain services relating to the mastectomy, in a manner determined in consultation with the attending physician and the patient. Required coverage includes all stages of reconstruction of the other breast to produce a symmetrical appearance, prostheses and treatment of physical compilations of the mastectomy, including lymph edema. Medicaid and the Child Health Insurance Program (CHIP) If you or your dependent(s) are not currently enrolled in Medicaid or CHIP and you think your dependents might be eligible, you can contact the Ohio Medicaid or CHIP office or dial KIDS-NOW or to find out how to apply. If you qualify, you can ask the State if it has a program that might help you pay the premiums for an employer-sponsored plan. Once it is determined that you or your dependent(s) are eligible for premium assistance under Medicaid or CHIP, your employer s health plan is required to permit your dependent(s) to enroll in the plan as long as you and your dependents are eligible, but not already enrolled in the employer s plan. You have 60 days to request coverage after it is determined you are eligible for premium assistance. Uniform Summary of Benefits Coverage (SBC): IRS and the Department of Labor and Health and Human Services have issued proposed regulation that identifies the standards for a uniform explanation of coverage requirement. Benefit summaries may include the following provisions: Uniform definitions of insurance and medical terms, premium and cost sharing provisions, description of plan coverage, plan contact information, etc. The SBCs for the health care plans offered by the City of Cleveland have been mailed to your home address under separate cover. Repeal of the Defense of Marriage Act (DOMA) On June 26, 2013 the Supreme Court reached a landmark decision that ruled the Defense of Marriage Act (DOMA) is unconstitutional. As a result, married same-sex couples now have marriage equality status for federal taxes and federally-regulated benefits. This ruling changed the availability of healthcare benefits same-sex married couples are eligible for through their employer, including: Health plan enrollment without imputed taxes, pre-tax health plan premiums, COBRA rights for spouses, and reimbursement from your Flexible Spending Account (FSA) for your spouse s eligible expenses. Any same-sex marriage legally entered into in one of the 50 states, the District of Columbia, a U.S. territory, or a foreign jurisdiction is covered by the ruling. Note that this decision pertains only to samesex couples who are legally married; it does not apply to domestic partners. The ruling has no impact on the treatment of taxes or benefits for domestic partner relationships. It also does not change the treatment of State of Ohio income taxes as of the date of this update. Any employee who has become legally married may enroll his or her spouse your to your healthcare, dental, and vision benefits during this Open Enrollment. If you become legally married in the future and wish to add your new spouse to your healthcare, dental, and vision benefits, you have 30 days from the date of marriage to provide the a copy of your marriage certificate to Human Resources and perform a Report a Life Event enrollment via the ADP Employee Self-Service portal.
18 Health Care Reform Update / Patient Protection and Affordable Care Act (PPACA) Employment of 30 Hours per Week Becomes Benefits-Eligible on April 1, 2015: The City of Cleveland offers healthcare benefits to all of its full-time employees. In compliance with the Patient Protection and Affordable Care Act (also known as the PPACA or the ACA), this will include employees who are hired to work 30 per week or more and to part-time, variable hour, and seasonal employees who average 30 hours of service per week over a prescribed number of months. In 2014, the City of Cleveland began applying the standards of the PPACA to measure the service hours of each parttime, variable hour, and seasonal employee to identify who will be newly-eligible for healthcare benefits beginning with the new plan year, April 1, Newly-eligible employees will be notified and provided a healthcare plan enrollment period prior to their effective date. Employees who do not wish to enroll must provide a waiver to the Department of Human Resources, Benefits Division. Employees who enroll will continue coverage in accordance with the plan they choose for 12 months unless normal loss of eligibility occurs, such as through termination of employment or layoff. New or rehired part-time, variable hour, and seasonal employees from 2014 forward will have service hours measured from date of hire or rehire. Benefits eligibility must be re-determined each year by measurement of service hours. State Based Exchanges: Under the PPACA a federally-operated Exchange, or Marketplace, was established for individuals to purchase health insurance. Please note that The City of Cleveland provides employee healthcare benefits that meet the minimum value and affordability standards of the PPACA. Therefore, if you are eligible for healthcare benefits through the City of Cleveland, you will not qualify for federal subsidies or tax credits through Marketplace enrollment. Reporting Employer Provided Health Coverage in IRS Form 1095-C: The Affordable Care Act requires employers to report the cost of coverage under an employer-sponsored group health plan on an employee s Form W-2, Wage and Tax Statement, in Box 12, using Code DD. In general, the amount reported should include both the portion paid by the employer and the portion paid by the employee. This reporting is now required, not only to show employees the value of their health care benefits so they can be more informed consumers, but as of the 2014 tax year, for the purpose of reporting your health care enrollment compliance. Beginning tax year 2015, the Affordable Care Act also required employers to report to the IRS which employees are enrolled in City of Cleveland-sponsored health care plans, and to verify that the plan meets minimum value and affordability requirements. In early 2016, we anticipate that employees will receive a new form from the City, Form 1095-C, with information on their benefits eligibility, coverage, and enrolled dependents. Employees will need this information to complete their tax returns in Our Commitment Regarding Your Personal Health Information The City of Cleveland is committed to maintaining and protecting the confidentiality of our employees personal health information. Each health plan entity is required by federal and state law to protect the privacy of your individually identifiable health information and other plan information, known as Protected Health Information (PHI). You will be receiving Privacy Notices from each responsible entity after your initial enrollment and periodically as may be necessary.
19 Trustmark Voluntary Benefits Trustmark Voluntary Benefits will be available during Open Enrollment. You may choose to cover yourself with one or more of the following individual policies: Critical Illness Insurance Disability Income Insurance Accident Insurance For more information, contact a Trustmark benefits counselor at (877) or see a Trustmark representative during one of the Open Enrollment Benefits Meetings. Please remember that Trustmark Voluntary Benefits are individual insurance policies. Because they are not one of City s group policies, you will need to enroll directly with Trustmark. The City has arranged to collect premiums by payroll deduction and send to Trustmark for you. However, you will not be able to enroll with Trustmark through the City s online benefits portal. It s your story. Protect it with Trustmark insurance.
20 Frequently Asked Questions What is Online Open Enrollment? Online Open Enrollment is a safe, easy-to-use, computerized system that allows employees to go online and elect new benefits coverage or make changes to their existing coverage. When is open enrollment? Open enrollment begins Friday, March 6, 2015 and ends Monday, March 23, Divisional meetings are scheduled from February 27, 2015 through March 13, How do I register? You would register through the City of Cleveland Employee Self-Service (ESS) portal at https://portal.adp.com. The First Time Users Registration Code is CLEVE-1234 What if I don t have a computer? If you do not have a computer, you may come to Room 2 at City Hall Monday through Friday between 9 a.m. and 4 p.m. to enroll in benefits. There are also computers located at all public libraries in the area, including the Public Administration Library at City Hall, Room 100. The Personnel Lead in your department can also assist you with Open Enrollment. What if I am already registered but cannot retrieve my forgotten PIN or User ID? If you cannot retrieve your credentials or get a security lock-out message, contact the Department of Human Resources Benefits Helpline at (216) , Monday through Friday, 9 a.m. to 4 p.m. If I like the plans I have right now, do I need to do anything during Open Enrollment? If you do not wish to make any changes, you are encouraged to register and login to your Employee Self- Service (ESS) portal account and review your information. Please verify the information in your ESS account for your covered dependents is correct, including dates of birth and Social Security numbers. In 2016, the City will be required to provide health care enrollment verification to you for tax filing, and this information will need to be correct. It is also a good time to review your life insurance beneficiaries to make sure the information is up-to-date. Is the online system secure? Yes, the Online Open Enrollment system is secure. The City is committed to ensuring your personal information remains confidential. We have taken steps to safeguard the integrity of our communications and computing infrastructure, including but not limited to: User ID and password authentication, monitoring, auditing, and encryption. Other than authorized HR-Benefits personnel, no one can access your information unless they know both your User ID and your Password. Protect your personal online information by not revealing your User ID and Password to anyone. Prevent others from viewing your information on your computer screen by logging out and completely shutting down your browser if you have to walk away from the computer in the middle of a session and when have finished. If I use the online system, how will I know that you received my changes? You will receive a confirmation number after completing your online enrollment entries. Read the Summary page beneath the Confirmation Number to be sure your Benefit Election choices and dependents names are shown next to each plan in which you intended to enroll them. If so, you have successfully completed your enrollment. If the word waived appears next to the benefits you elected, or if family members names are not shown, your enrollment is not complete. Go back to your Home Page, click to view the Tutorial, or read the Instructions in this Guide, and take any steps you might have missed. If problems persist, contact the HR-Benefits Helpline for assistance.
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