SAP MDG, central governance, financial data. Nov. 2015

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1 SAP MDG, central governance, financial data Nov. 2015

2 Agenda Financial Master Data in the Business Situation and Challenges The Solution: SAP Master Data Governance for Financials Process Content Architecture Technology The Solution Benefits Summary 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 2

3 These Challenges are Driving the Need for Greater Financial Information Governance Maintain consistency across data sources Streamline and automate processes Tracking and tracing of changes Strong data maintenance and approval guidance Validation checks built into data entry processes Data distribution control to manage varied content over multiple systems Centrally governed maintenance processes Role-based workflows with flexible routing Business Rules to control content and assignment options Change documentation on content Workflow tracking on approval history Validity tracing of timecontrolled distribution 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 3

4 Financial Organizations Master Data Challenges Current Challenges Lack of data standards/policies Manual data management processes Increasingly complex regulations Lack of change transparency/audit trails Inability to manage time-dependent data provisioning Impacting Your Operational Efficiency Regulatory Compliance Planning & Analysis Data quality effects overall labor productivity by as much as 20%. Measuring the Business Value of Data Quality, Gartner, Inc SAP SE or an SAP affiliate company. All rights reserved. Public 4

5 How Can Information Governance Help? 6 worst 90% average 54.2% best Now that master data is consistent throughout, creating a new cost center takes less than 30 minutes instead of several days. 96% best 81% worst 2.8 average 18.6% average Jian Ming Se, Global IT Associate Director Colgate-Palmolive on the benefits of SAP MDG 1.2 best Hours per week employees spend searching for information Aberdeen Group 11.8% worst Decrease in business process cycle time SAP Value Engineering 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 5

6 Agenda Financial Master Data in the Business Situation and Challenges The Solution: SAP Master Data Governance for Financials Process Content Architecture Technology The Solution Benefits Summary 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 6

7 Master Data Governance for Financials at a Glance Master Data Governance for Financials (MDG-F) is an application to centrally govern the maintenance of financial master data. MDG-F provides central steering and control mechanisms independently of local or centralized execution. In MDG-F, master data records can be created, completed or changed in a staging area, following a distributed step-by-step way, before making the record available to connected business applications. Centrally Govern MDG-F Create/ maintain Distribute Business Applications 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 7

8 MDG for Financials Addresses Main Action Areas Consistent financial master data across the entire organization Collaborative maintenance Traceability of changes for compliance requirements Controlling Accounting Consolidations Internal Audit Excellence in financial processes, i.e. accurate reconciliation, timely group closing High quality of master data and a single version of the truth 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 8

9 MDG-F: The Solution Building Block Overview Content Architecture Technology Process Business Rules Search Maintain Validate Approve Replicate Edition Management Data Models Extensibility Staging area Deployment Replication UI and configurability Integration 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 9

10 MDG-F Process Framework Financial Accounting Financial Controlling Financial Consolidation Search Business Rules Create Block Change Mark for Deletion Replicate Maintain Validate Approve Replicate Edition Management Requestor Accountant Corporate Accountant Approver Data Steward Data Specialist 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 10

11 The Change Request The Change Request is an MDG-specific object that: acts as the container for new and changed data Master data content Comments Approval history defines and controls the process flow and processors according to defined Change Request type optionally holds multiple changes Request Approve Enrich Finally Approve Replicate 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 11

12 Editions Editions are used to control the validity of a change. In the edition, planned change requests for the creation of new data or for changes to existing data are collected and released collectively at a certain date. Time-dependent objects (Profit/Cost Center) automatically inherit the valid-from date from the edition s valid-from date. Edition Changes collected for release at a dedicated valid-from date: release release release Ad-hoc changes to be executed immediately, using any open edition. release release releaserelease release Ad hoc Ad hoc Ad hoc Ad hoc Ad hoc 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 13

13 Work with Changeable Keys When requesting a new financial master data item, often the requesting user does not yet know the number to be used in Business Suite Applications. To provide flexibility to the requestor whilst adhering to corporate numbering standards, the single-object maintenance in SAP MDG-F offers the feature to use a generated key first, and changing it to the desired final number in a later step of the creation process. Request Enrich New Profit Center: 111 Production Line TY17 New Profit Center: Production Line TY17 MDG-F Create Process 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 14

14 Process Features Copy multiple company codes: create multiple company codespecific G/L accounts by simple copying One-step creation of primary cost element: automatically create the primary cost element connected to a new account in the same maintenance step 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 15

15 Hierarchy Assignment in Single-Object Processing Master Data and Hierarchy Assignment in the same Main Financial Objects UI Cost Center Profit Center Cost Element Cost Center Group Profit Center Group Cost Element Group And also: G/L Account Financial Reporting Structure Item In addition to ERP: Overview of all assignments in all hierarchies Display and maintain not only standard group, but also alternative hierarchies on master data screen Multiple Alternative Hierarchies Standard Hierarchy Group 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 16

16 Integrated Change Request For all multiple objects processing applications: Hierarchy Processing File Upload Mass Change 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 17

17 Hierarchy Interlocking Loose interlocking provides additional flexibility H1 A1 Strict Interlocking (Default) Upwards and Downwards H1 A1 Loose Interlocking (New Option) Same parent B1 B1 C1 C2 D1 D2 C1 C2 D1 D2 A2 B2 B3 C3 C4 D3 D4 D5 E1 A2 B2 B3 C3 C4 D3 D4 D5 E1 Node currently maintained in a pending change request Interlocked: You must use the pending change request Not Interlocked: You can use a separate change request 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 18

18 Usability Features in Single-Object Maintenance UI Side panel / Business Context Viewer: Context information can be displayed in the side panel to provide further related information about the current data record, e.g. the change history Highlight Changes: Fields that were changed in the previous step are highlighted in color 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 19

19 Usability Features in Hierarchy Processing Easy Actions supported for multiple objects: Drag & Drop Move Up, Down Rank Higher, Rank Lower Copy & Paste or Paste at Lower Level Cut & Paste or Paste at Lower Level Easy to use: Select multiple subnodes of one node and carry out any of the actions above SAP SE or an SAP affiliate company. All rights reserved. Public 20

20 Usability Features in Hierarchy Processing Direct Access/Insight to Hierarchy Change by clicking icons: Pending Change Request Change Document 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 21

21 Supporting SAP Central Finance Master data replication MDG SAP ERP MDG Key Mapping In an SAP Central Finance usage scenario, MDG can serve as the central master data governance application SAP ERP SAP ERP SAP ERP Real-time replication Mappings Business Mapping SAP Simple Finance Central Finance While local transactional postings are centrally reposted into the Central Finance application, the MDG-based mapping information on differing local numberings is retrieved and used in the posting process transactional postings SAP HANA 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 22

22 Standard Objects in Data Model 0G Financial Consolidation Chart of Account GL Account (Company Code) Consolidation Reporting Structure Financial Reporting Structure Controlling Company Consolidation Chart of Account Breakdown Category Cause for Submission Breakdown Category Set Transaction Type Profit Center Group Hierarchy Cost Center Group Hierarchy Profit Center Group Profit Center Consolidation Element Consolidation Unit Consolidation Characteristic Consolidation Group Consolidation Group Hierarchy Cost Center Group Cost Element Group Hierarchy Cost Element Group Cost Center Cost Element The figure shows only type 1 entities grouped into the three major MDG-F areas. Entities Profit Center, Profit Center Group and Profit Center Hierarchy are used by the Financial area, too. * * * Leading Referencin g Hierarchy Data Objects can be modified/ extended flexibly to specific needs, according to the backend systems 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 23

23 Deployment MDG is delivered as a business function within SAP ECC Deployment as standalone hub or on top of existing ERP instance Optional embedding of HANA search Replication into various applications including S/4HANA MDG S/4HANA Business Suite on HANA HANA SAP ERP AnyDB Example SAP ERP AnyDB Non-SAP AnyDB MDG is pre-integrated with SAP ECC, and provides publish/subscribe and master/slave implementation modes with automatic distribution to SAP and 3rd party applications. Aaron Zornes, The MDM Institute 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 24

24 Replication MDG-F replicates the data according to the needs of the connected business systems. This is independent of the deployment option, if MDG is used on top of one of the operational ERP systems, or as a standalone MDG data hub. SAP MDG-F SAP S4HANA Corporate CoA Operational CoA Consolid. Units SAP SEM-BCS SAP ERP Corporate CoA Operational CoA Corporate CoA Consolid. Units Non-SAP Corporate CoA Consolid. Units Non-SAP Corporate CoA Operational CoA Example Landscape Corporate Group Systems Local Systems MDG is pre-integrated with SAP ECC, and provides publish/subscribe and master/slave implementation modes with automatic distribution to SAP and 3rd party applications. Aaron Zornes, The MDM Institute 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 25

25 Integration Integration technology (elective) Web Service MDG-F ALE / IDoc RFC File Sample Available Models Replication Outbound Description Model Impl. SOA_ACC 1010 Replication model for Account (SOA) SOA_CCTRH 1110 Replication model for Cost Center Group Hierarchy (SOA) SOA_CELE 1180 Replication model for Cost Element (SOA) SOA_CELEH 1190 Replication model for Cost Element Group Hierarchy (SOA) SOA_COA 1000_V1 Replication model for Chart of Account (SOA) SOA_COMP 1140 Replication model for Company (SOA) SOA_COST 1100 Replication model for Cost Centre (SOA) SOA_FRS 1020 Replication model for Financial Reporting Structure (SOA) SOA_PCTH 1130 Replication model for Profit Center Group Hierarchy (SOA) SOA_PCTR 1120 Replication model for Profit Center (SOA) Replication Outbound Description Model Impl. IDOC_ACC 1012 Replication model for Account (IDoc) IDOC_COST 1102 Replication model for Cost Center (IDoc) IDOC_CCTRH 1112 Replication model for Cost Center Group Hierarchy (IDoc) IDOC_CELE 1182 Replication model for Cost Element (IDoc) IDOC_CELEH 1192 Replication model for Cost Element Group Hierarchy (IDoc) IDOC_PCTR 1122 Replication model for Profit Center (IDoc) IDOC_PCTH 1132 Replication model for Profit Center Group Hierarchy (IDoc) 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 26

26 User Interface Technology Browser-based UI (Web Dynpro ABAP) to allow decentral task execution Use of Floorplan Manager for easy screen configuration and personalization Pre-delivered workcenters provide a structured entry point for individual roles 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 27

27 Fiori Apps for Cost Center and Profit Center You can also use Fiori apps to request a new cost center or a new profit center. These apps can be flexibly used on a variety of devices including tablets and smartphones SAP SE or an SAP affiliate company. All rights reserved. Public 28

28 Approve Cost Center and Profit Center With Fiori App Approve new object: Only entered fields are displayed Approve change: Only changed fields (with old values) are displayed 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 29

29 Agenda Financial Master Data in the Business Situation and Challenges The Solution: SAP Master Data Governance for Financials Process Content Architecture Technology The Solution Benefits Summary 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 30

30 Benefits of SAP Master Data Governance for Financials What can be improved? How can SAP Master Data Governance help? What benefits can be achieved? Process efficiency Intercompany reconciliations Period closing Corporate controlling Financial consolidation Greater governance across local and corporate systems Automation of data maintenance through integrated validations, derivations and role-based transactional guidance Reduction of manual correction work due to First Time Right data entry More automation in reconciliation of charts of accounts across multiple ledgers Faster financial close Increased coordination across operating units Increased trust in reporting data Reduced cost of finance as a percentage of revenues Divisional period cut-off Division Controller Intercompany reconciliation & local close Corporate Controller Corporate consolidations & flash reports Internal Audit/ Compliance Internal audit & validate numbers Exec. Mgmt. and External Stakeholders Regulatory reporting SAP Master Data Governance 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 31

31 Benefits of SAP Master Data Governance for Financials What can be improved? Compliance Management Transparency Traceability Risk exposure How can SAP Master Data Governance help? Greater governance across local and corporate systems Separation of duties between change and approval authority for financial master data Standardized workflow and automated routing Complete history and audit trail of changes to financial master data What benefits can be achieved? Increased visibility into change impact on financial statements Reduced audit workloads and costs Greater collaboration in support of internal policies and government/industry regulations Fewer non-compliance penalties 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 32

32 Benefits of SAP Master Data Governance for Financials What can be improved? Quality and Consistency Master data Business rules Governance processes How can SAP Master Data Governance help? Greater governance across local and corporate systems Single Source of Truth allowing for creating and storing the right data at the right place, even in distributed and changing landscapes Standardized data models, validation rules and workflows Easier Cross-System Data Synchronization through configurable and selective distribution logic What benefits can be achieved? Reduced effort to find information Increased trust in data by business users Greater consistency of financial statements and less need for restatements Improved modeling, planning and analysis 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 33

33 2014 SAP AG or an SAP affiliate company. All rights reserved.

34 Success Examples SAP SE AG or an SAP affiliate company. All rights reserved. Public 35

35 Agenda Financial Master Data in the Business Situation and Challenges The Solution: SAP Master Data Governance for Financials Process Content Architecture Technology The Solution Benefits Summary 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 36

36 Summary: Why SAP Master Data Governance? 1. Up-front, central creation of master data enables high data quality and leads to significant business improvements 2. Out-of-the-box, process-centric applications provide centralized governance for master data domains such as financial data, supplier data, material data etc. 3. Embedded solution with native integration into Business Suite using existing business logic and infrastructure leads to low TCO 4. SAP Master Data Governance provides flexibility, from configurable workflows and extensible data models up to custom-built applications 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 37

37 SAP Rapid Deployment Solutions Predictability Fast value in days/weeks Fixed cost and fixed best practice scope SAP Rapid Deployment Solutions Integration Integrated start and growth options Immediate and future IT and business processes landscape integrity Choice Modular packages to meet specific business needs and allow individual adoption paths Flexible licensing and deployment options 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 38

38 Master Data Governance for Financials What s New With MDG-F 8.0 Hierarchy Assignment in Single-Object Processing Cost Center, Profit Center, Cost Element, G/L Account, Financial Reporting Structure Integrated Process for Multiple Objects Processing On-the-fly submission of change requests: hierarchy processing, file upload, mass change Parallel Hierarchy Processing by Loose Locking Better Usability and Efficiency in Hierarchy Processing Search in hierarchy, easy navigation List of unassigned Cost Centers, Hierarchy Attribute handling Drag and drop, move, copy/cut-paste for multiple objects, Control the number of nodes displayed Pending change request and change document, Enrichment of Financial Content G/L Account attributes enrichment Audit info for G/L Account, Cost Center, Profit Center, Cost Element Group Account synch between MDG/F and ECC Fiori User Interface for Approve Cost Center, Profit Center Demo Scenarios 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 39

39 Further Reading and Links MDM and Information Governance on sap.com SAP Master Data Governance on sap.com SAP Developer Network and related communities SAP SE or an SAP affiliate company. All rights reserved. Public 40

40 2015 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE s or its affiliated companies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions SAP SE or an SAP affiliate company. All rights reserved. Public 41

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