1 DOCUMENTED QUOTES State of Colorado Notice Number: UNC Project No: A-1182 Project Title: J Lot Crackfill, Sealcoat & Striping - Summer 2010 Estimated Construction Cost: $30,000 *ARRA Funding?: No Project Description Project on the Greeley Campus, Phase 2 of a multi-year project to crackfill, infared seamless patch, hot mix asphalt patch, sealcoat, and re-stripe a portion of the parking surface in J Lot on UNC's West Campus. Attachment 1. Prints of parking lot dated 6/25/10 1. The Principal Representative has determined that the entire project shall be substantially complete within 14 calendar days from the date of the Notice to Proceed, and the project shall be finally complete, including the delivery of any or all guarantees and warranties, the submittal of sales and use tax payment forms, the completion of the final punch list and the calling for final inspection, within 5 calendar days, if applicable, from the date of substantial completion. 2. The right is reserved to waive informalities or irregularities and to reject any and all Bids. 3. The State reserves the request additional information or seek clarification of information submitted. 4. Bidders may procure Bidding Documents from: UNC Construction Services Parsons Hall th St Greeley, CO Attn: Nate Reinhard Phn OR Mandatory Pre-Bid Walk on 07/07/10 at 9am in the UNC Parsons Hall Training Room, th Street, Greeley, CO Meeting will be followed by a jobsite walk. Parking permits may be purchased at Parking Lot Entries. 5. A Deposit of $0 will be required for each complete set of Contract Documents. This deposit shall be a guaranty that the documents will be returned in good condition. Such deposits will be returned to (1) Actual Bidders who return the documents before the termination of five working days after the opening of the Proposals, (2) Other interested parties who return the documents within five working days after checking them out. Additional copies of any documents, drawings, or specifications will be supplied at the actual cost of reproduction. Bidders desiring the Architect to mail bid documents will be required to pay the full cost of mailing. Such expenses will be non-refundable. 6. A Bid Bond is required for all projects in excess of fifty thousand dollars. The Bid Bond shall be on the State Building's Bid Bond Form SC-6.14 in an amount not less than 5% of the total quote. The Bid Bond may also be (1) a cashier's check or (2) a certified check made payable to the Treasurer of the State of Colorado in an amount not less than 5% of the total quote. The Bid Bond is submitted as a guarantee that the Bid will be maintained in full force and effect for a period of thirty (30) days after the opening of the Bids for the project.
2 7. The Bidder promises, in submitting his Proposal, that if issued a Notice of Award, he will, within the prescribed time, execute the required Agreement, furnish the required Performance Bond, Labor and Material Payment Bond, Insurance Policy and Certificates of Insurance, or forfeit his Proposal Guaranty as Liquidated Damages. 8. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law. 9. A purchase order may be used for construction not exceeding $100,000 if the Director of State Buildings Program or a delegate records written approval on the face of the purchase order. Such approval by the Director of State Buildings Program or a delegate shall require compliance with approved building codes and signify compliance with bonding requirements in C.R.S and In addition, the purchase order shall be bilateral requiring written acknowledgment of acceptance by the contractor prior to the beginning of work. The Purchase Order Terms and Conditions are available at: Formal contracts shall be required when expending funds in excess of $100, Insurance requirements: A. Standard Workers' Compensation and Employer Liability as required by state statute, including occupational disease, covering all employees on or off the work site, acting within the scope of their employment, and a waiver of subrogation in favor of UNC. B. Commercial General Liability Insurance written on ISO occurrence form CG /93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability (state anticipating HIPAA coverage) with minimum limits as follows: 1) $1,000,000 each occurrence; 2) $2,000,000 general aggregate; 3) $2,000,000 products and completed operations aggregate; 4) $50,000 any one fire; and 5) Per Project General Aggregate Limit. If any aggregate limit is reduced below $1,000,000 because of claims made or paid, Contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision. C. Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit. D. Professional liability insurance with minimum limits of liability of not less than $1,000,000. E. Other insurance as may be required by law, or in a specific solicitation. All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State. F. The State of Colorado- shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG /85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado. G. Insurance shall include provisions preventing cancellation or non-renewal without at least 30 days' prior notice to the State by certified mail. H. Contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers. I. Contractor shall provide certificates showing insurance coverage required by this contract to the State within 7 business days of the effective date of the contract, but in no event later than the commencement of the services or delivery of the goods under the contract. No later than 15 days prior to the expiration date of any such coverage, the contractor shall deliver the State certificates of insurance evidencing renewals thereof. At any time during the term of this contract, the State may request in writing, and the contractor shall thereupon within 10 days supply to the State, evidence satisfactory to the State of compliance with the provisions of this section. Certificate/s of adequate insurance coverage and endorsement/s of additional insured coverage. Copies of the insurance certificate can be faxed, as noted below, and should be followed by the hard copy of the certificate being mailed to UNC's Purchasing
3 Office. The Additional Insured portion should read as follows: UNC Purchasing Director Carter Hall 1002, Greeley CO FAX (970) /PHONE (970) J. Notwithstanding subsection A of this section, if the Contractor is a "public entity" within the meaning of the Colorado Governmental Immunity Act, CRS , et seq., as amended ("Act"), the contractor shall at all times during the term of this contract maintain only such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by the State, Contractor shall show proof of such insurance satisfactory to the State. DESCRIPTION ATTACHMENTS (1 WITH A TOTAL LENGTH OF 186 KB) DQ UNC J Lot Print 11x17.pdf 186 (Kbytes) Scope of Services PART 1 - GENERAL SCOPE: Provide all labor, materials and equipment, and perform all operations in connection with J Lot Crackfill, Seal Coat, and Re-Stripe as shown on the drawings and specified herein. The base bid work will include: 1. Crackfill approximately 9,200 lf of cracks as indicated on prints and at pre-bid walk. 2. Infrared Seamless Patching approximately 30 sy of parking lot as indicated on the prints. 3. Hot Asphalt Patch approximately 155 sy of parking lot as indicated on the prints. 4. Seal Coat approximately 20,900 sy of parking lot as indicated on the prints. 5. Restripe lot to match existing layout as shown on prints. 6. Provide Unit Pricing as indicated below to assist with potential changes in scope of work. a. Crackfill additional 100 lf b. Infrared Seamless Patch additional 10 sy c. Hot Asphalt Patch additional 10 sy d. Sealcoat additional 100 sy e. Restripe additional 100 lf BACKGROUND INFORMATION: The east portion of J Lot was improved in a similar project during the summer of This project is intended to complete all unfinished areas of the parking lot. SCHEDULE: 90% of the project area will be available immediately after issuance of a Purchase Order, reference prints for locations that will be occupied. The remaining occupied portions will be turned over for work by 8/2/10. The full scope of work shall be completed by 8/10/10. CONTRACTOR RESPONSIBILITIES: The contractor will be responsible for providing barricades, caution tape, signage etc. as required to separate the work area from routine traffic. Coordinate with UNC to provide alternate traffic routes around work area. Contractors shall bid the quantities in the scope listed above, however, they are responsible for all measurements and verification of quantities. If a discrepancy arises, the unit prices provided on the bid (as indicated above) shall be used to create a Change Order. Contractor shall carry costs for multiple mobilizations, if required, to coordinate completion with the schedule requirements. Protect existing structures and vegetation during the contractor operations. Facilities must be maintained and left in a clean and orderly condition.
4 The University has a strict policy regarding sexual harassment. Any complaint of sexual harassment by the University community will result in termination of the offending employees. Parking permits will be required for all vehicles on campus. Permits are available from Parking Services for $5.00 per day, $65.00 per month or $ per year. All contractors will be required to submit a current copy of their Federal W9. INSURANCE REQUIREMENTS: Contractors will be required to provide insurance as described in the Documented Quote. A University Purchase Order will not be issued nor payments made until the insurance certificate has been received and approved as meeting the standard requirements as detailed in the Documented Quote. PART 2 - PRODUCTS Submit manufacturers published material specifications for each system specified. Include composition of materials, handling and storage instructions, preparation of substrates, application procedures. Store and apply materials under environmental conditions required by manufacturer. 1. CRACKFILL - Crackfill to be rubberized hot-pour crack sealant. Acceptable products are as listed below: a. DEEREY- Super Stretch b. HENERY - HE093 - Duroflex Asphalt Crack and Joint Sealant c. Or Equal 2. INFRARED SEAMLESS PATCH - Truck Mounted Infrared mechanism. 3. HOT PATCH ASPHALT - Use ½" aggregate for full depth of adjacent asphalt paving, minimum of 3" thick. 4. SEAL COAT - Seal coat to be a Coal-Tar blended sealer with latex additive. 4lbs / gallon sand load with 4% latex additive. 5. RESTRIPE - Paint to be chlorinated rubber traffic paint. Confirm color with UNC. Acceptable products are as listed below: a. Diamond Vogel - TH Series b. Coronado - Super Kote 5000 c. Or Equal PART 3 - EXECUTION EXAMINATION AND PREPARATION Verify that substrate conditions are ready to receive work. Crackfill / Infrared / Hot Mix areas to be clearly identified and confirmed with UNC. Crackfill joints to be cleaned out with compressed air at a minimum of 100 psi. UNC will apply weed kill two weeks prior to contractor mobilization. Contractor is responsible for clearing all organic material (dead or alive) from cracks. Hot Patch areas to be chipped out to acceptable sub-grade, re-compacted, and placed back to form a level patch. Seal Coat areas to be power swept immediately prior to coating. In addition to the power sweep, contractor shall hand clean as needed to maintain a clean surface for adequate adhesion. APPLICATION Apply products in accordance with manufacturer's instructions. Compact Hot Patch Areas with steamroller, or vibratory compactor. Apply (2) coats of Seal Coating. Contractor to provide all Painting Templates for row numbers, "NO PARKING". Motorcycle Only Template is to be provided for contractors use. Return template to UNC clean and free from damage. Protect work from damage. Clean, repair or replace and repaint any damaged areas. At completion of work leave area clean. Remove and legally dispose of all related debris.
5 Documented Quotes Due Date & Time: 07/13/ :00 PM Address: Carter Hall th Ave, Room 1002 Greeley, CO Comments: Bids may be hand delivered to Carter Hall Rm 1002 or if under $50,000.00, faxed to , Attn: Mary Jantz Point of Contact Name: Nate Reinhard Agency: Phone: Fax: Comments: Mandatory Pre-Bid Walk Through 7/7/10 at 9:00 a.m. at UNC Parsons Hall, th St, Greeley, CO Meeting will be followed by a jobsite walk. Parking permits may be purchased at Parking Lot Entries.
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