PROJECT WORKPLACE DEVELOPMENT

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1 CISCO PROJECT WORKPLACE DEVELOPMENT New York Room Basic Meeting Room Integration Price $15, Annual Service Contract $2, Zdi is the valued Cisco partner that integrates this room s technology for true scalability, flexibility, and ease-of-use. As an expert in AV integration, Zdi brings expertise and know-how to make these Cisco components not just functional, but exceptional, through design and programming solutions that work for you. BASIC ROOM COMPONENTS: n (1) Audio and Video connection to the display n Room Automation with Touch panel DESCRIPTION OF FUNCTIONALITY: This room is meant for small meeting rooms with dimensions not to exceed 15' (Width) x 15' (Depth). This room will have the Cisco touch panel as the room interface, and this interface will control all aspects of the system including the displays and the room volume. Lighting and other external devices are not able to be controlled with a base system. Content input from a laptop will be provided through a wired (if the room allows) or a wireless connection (limited frame rate to 20fps). Room audio will be provided through the speakers integrated into the Cisco Profile system, and the room audio will be captured from the ceiling mount microphones. SYSTEM LIMITATIONS: This system has the following limitations: 1) There is no acoustic room treatment included in the base price. 2) There is no video specific lighting included in the base price. n /2

2 ASSUMPTIONS: This price and design assumes that the following conditions are met in the room prior to installation: 1) Power and data will be provided at outlet height under the display in the room, one (1) Duplex 20A power outlet (can be shared with mounted display outlet). and (1) data connection. 2) The construction of the wall in which the display will be mounted must be either drywall on frame construction or drywall on cinder block construction. 3) For wired content solution, cable pathway must be present from the screen location to the floor box or wall box for content inputs. 4) Codec and network configuration will be provided by others. ROOM PACKAGES: 1) Room Package with Dual 55" Display $15, OPTIONS: (All prices are additional to the base quote) 1) Add power and data behind the display $1, This option is an estimate that will cover most environments. (Environments that don t exceed 100' to the nearest data closet, and available electrical junction /panel, and have a continuous accessible cable pathway from the display to the data closet. 2) Acoustic Room Treatment $5, Suggested Cisco Equipment: See your Cisco representative to purchase these components. CTS-P55DC60-K9 TelePresence Profile Dual 55" Display $73, LIC-P55DC60-MS Multi-Site License $6, LIC- P55DC40-DD Profile 55 C40 Dual Display Option $2, LIC-P55DC40-PR Profile 55 C40 Premium Resolution $3, Cisco Total: $ 85, n /2

3 PROJECT WORKPLACE DEVELOPMENT (PWD) NEW YORK SCOPE OF WORK System Overview The Project Workplace solution is an integrated room system that uses owner-furnished (OFE) or integrator furnished Cisco equipment in conjunction with Zdi provided room equipment, installation, configuration, and commissioning. The purpose of this room is to provide a simple and consistent experience for the room users to present content from a laptop through the provided room system, and also conduct a video conferencing call with the ability to share content. This base system will include the following components: 1) A Cisco Profile Dual 55 2) A simple control systems controller for room control. 3) A video switcher scaler for laptop presentation 4) A HDMI transmitter and receiver that will be connected with a twisted pair category cable. 5) A laptop connection with audio at the presentation furniture. (This connection will provide both a VGA and HDMI connection and will automatically switch to connector type that is receiving a signal from the computer.) 6) An OFE Cisco table top microphone for use in video conference calls only. 7) An OFE Cisco touch panel. It will serve as the user interface for the room system. description of Functionality To use this room, a user would come into the room and locate the Cisco touch panel on the presentation furniture (table or desk) and touch the provided touch panel. This will wake the system up and will turn on the display. The user will then be presented with the following options: 1) Call someone 2) Run presentations 3) Camera control and settings If option 1 Call someone is selected: The touch panel will provide a window with the options to find or provide a number or address to call the desired destination or person. This selection and confirmation will then start a video conferencing call through the system. If a presentation is required within a video call, the user must connect their laptop to the provided laptop connection in the presentation furniture, and make sure that the computer has been set to provide video through that connection on the computer. The system will automatically switch between the analog and digital source as determined by the connections of the device, and will scale the video signal to 1920 x 1080p maintaining the provided aspect ratio (shape) to the presentation system. n /4

4 When the user indicates that desire to present the connected presentation device (laptop), the signal will be windowed onto the local screen and also be presented to the far end system(s). At the end of the call use the control panel to end the video call. The system will stay on while the codec is still in the on and wake state. If option 2 Run Presentation is selected: The touch panel will provide a window that shows the available inputs and connections on the OFE provided video-conferencing codec. Zdi will connect the laptop connection to the input labeled PC. To present inside or outside of a video call, the user will simply need to select this source and touch the green present button. If the user is not in a video call this will present the attached computer to the full screen size provided in the room, and the user can stop the presentation by pressing the stop presentation button. This procedure will also work if the user is in a video conferencing call. The presentation will simple be added to the screen in a window and the codec will resize the far end video to fit both images on the screen. The user can then change the layout through options provided on the touch panel. If option 3 Camera control and settings is selected: This will provide the user options to control the camera and change other codec settings as defined by the operation of the Cisco user interface. Room volume will be controlled by the volume buttons on the side of the Cisco touch panel. To manually shut the system off, the user will simply touch the standby button in the upper left corner of the touch panel. This will put the entire system into a standby mode. The system will automatically shut down when the codec goes into a standby or sleep state triggered by inactivity setting configured in the codec. The system will automatically wake and turn one when the codec is brought out of the standby state by either the user touching the touch panel described above, or if the codec receives a call and is set to auto-answer in the codec configuration. Room Requirements In order for this system to be installed the room must have the following infrastructure in place prior to installation: 1) An outlet mounted at typical outlet height directly behind the display location. 2) A data connection provided at the same TV location that will have access to the required network to place and receive video conferencing calls. 3) A cable pathway that is available and continuous from the display location to a floor box location under the presentation furniture. 4) Cable pathway from the top display to outlet height for the bottom display. 5) Power available at the floor box location under the presentation furniture. n /4

5 6) The ability to mount small equipment to the underside of the presentation furniture. 7) A pathway (hole with grommet) from the underside of the presentation furniture to the presentation furniture surface. System Limitations The Project Workspace solution is intended for simple meeting rooms and simple video conferencing rooms. It is not meant to be a full featured dynamic presentation space. Below is a list of known system limitations but it is not meant to be an exhaustive list of all systems limitations: 1) The system is using the video-conferencing codec as the video switcher, it cannot support HDCP content. 2) The system is using a fixed input and therefore cannot support a BYOD (Bring Your Own Device) presentation. Environmental Limitations Though the system is designed to work in a wide variety of spaces and environments the following environmental conditions may affect the performance of the system: Network bandwidth The quality of any video-conferencing call will be dependent on the available bandwidth connecting all devices in the call. If the bandwidth is not sufficient (recommended to be at least 768k synchronous between each connection) the overall quality of the call will suffer. Loud Environment If there is significant outside noise coming into the room (road noise, HVAC noise, other environmental noise) this will affect the intelligibility of the room to the far end site. Rooms with excessive hard surfaces will also fall into this category. The ideal room would have an acoustic tile ceiling with carpeted floor, and some audio treatments on a drywall wall. Rooms with significant glass, wood, and/or stone features can introduce audio issues into the system. Insufficient / Excessive Lighting Room that have too little light can cause issues with the video quality to the far end. This may cause participants in the room to appear grainy or otherwise distorted to viewers on the far end. Rooms with untreated or undertreated windows can allow sunlight into the room to compete with the room lighting. This can also introduce issues with the video quality to the far end. This may cause participants in the room to appear grainy or otherwise distorted to viewers on the far end. Furniture Design The design of the furniture in the room will determine the ability to hide cable, and provide a clean an unobtrusive integration into the space. This system is designed for a fixed furniture plan, and not for moveable furniture. Moveable furniture will affect the reliability and consistency of the user experience. n /4

6 deliverables Zdi is providing the following tangibles to the customer for the scope of work described above: 1) Complete and functioning system in adherence to the description given above. 2) System documentation including all system drawings and product manuals. 3) System commissioning report to insure system performance and quality. 4) System training 5) 1-year warranty as described in the warranty document provided. n /4

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