A comprehensive application for motor factors, distributors and retailers

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1 A comprehensive application for motor factors, distributors and retailers Driving Business Performance

2 Contents 3 Introduction 4 Autopart introduction 5 Product & price management 6 Sales order processing 7 Purchase order processing 8 Stock management 9 Ledger accounting 10 E-commerce connectivity 11 Business analysis and CRM

3 Introduction Autopart has been designed to meet the specific needs of parts distributors, motor factors and retailers. Created and developed for the Windows operating system, it provides a wealth of functionality yet remains intuitive and simple to use. Autopart s flexible screen layouts simplify the sales process and promote good customer service. Details such as electronic catalogue, stock availability, alternative products, special pricing and customer sales history are all instantly accessible from point-of-sale, thereby providing counter staff with the necessary information to conduct a smooth and efficient transaction. Autopart combines the best aspects of off-the-shelf software with the advantages of bespoke solutions. As well as being deployable out-of-the-box, we can quickly and easily customise the software to meet individual requirements. Through the configuration of parameters and system settings, we can add depth in the areas where users need specific features or personalisation. The result is bespoke software at off-the-shelf prices. Page 3 Autopart v20 Booklet

4 Autopart is helping us build on our existing customer base... When you ve got six phones ringing and the store is busy, Autopart really helps out. Darren Prince A to Z Motor Parts Autopart introduction Autopart is a versatile management application designed to address the needs of parts distributors, motor factors and retailers serving the automotive aftermarket. It provides a robust business environment that seamlessly integrates sales, stock, accounting and reporting processes. Autopart can help companies achieve tangible positive results such as improved efficiency, lower operating costs, enhanced customer service and increased profitability. Microsoft Windows operating system Intuitive & simple to use Microsoft SQL database platform Live data across the enterprise Mobile technology integration Buy-side & sell-side e-commerce Multiple barcode & invoice printer support Day-end & month-end procedures Block changes Block import Central maintenance Data export Graphical document output to PDF Personalised menus & displays Password protection Internal mail Autopart v20 Booklet Page 4

5 Product & price management Autopart offers a comprehensive, multi-dimensional price matrix that allows the creation of complex pricing rules. Rules can be based on combinations of high level criteria such as customer class and product group. Likewise, more detailed criteria such as mixed-rate quantity breaks, contract pricing and rebated costs can also be incorporated. Special promotions can be configured for any product, customer and date combination with discounts applied automatically at point-of-sale. Product grouping & classification Supplier & customer cross referencing Multiple custom fields Flexible pricing Trade, retail & customer-specific terms Sales promotions & campaigns Psychological pricing Contract pricing Line-by-line profit & margin calculations True & rebate costs Boxed quantities & bulk sales Quantity breaks Kits & components Mixed-rate quantity breaks Discount matrices Velocity pricing Autopart v20 Booklet Page 5

6 Autopart is very simple to use and the Autocat+ catalogue is far superior to anything we ve used before. Simon Haynes Midland Vehicle Components Sales order processing Autopart s highly configurable POS screens provide instant access to valuable business information. With details such as stock availability, special pricing and alternative products at their fingertips, staff can improve customer service and capitalise on cross-sell and up-sell opportunities. Behind the scenes, comprehensive price administration facilitates complex trading terms, quantity price breaks and sales promotions. EPOS & telesales functionality Electronic catalogue integration Barcode scanning & label printing Alpha / keyword / postcode search facility Supplier & customer cross referencing Branch stock visibility Transaction & bin-card enquiries Linked parts & alternative products Parts notes & PDFs On-screen images Kits & components Restriction of sales Collected, delivered & direct deliveries Bought-out (non-stocked) parts Integrated customer history & notes Quotations & pro-forma invoicing Suspended transactions & lay-aways Quick suspend & new order Sales backorder management Picking lists, collection & delivery notes Order number format checking Wholesale & retail tyre sales Integrated workshop management Bank, apply or separate invoices for surcharges Van routing & delivery planning Graphical printing E-commerce incoming orders Page 6 Autopart v20 Booklet

7 Purchase order processing In addition to the processing of manual stock orders, Autopart offers a host of powerful ordering routines. Automated suggested re-ordering, lead-time calculations and inter-branch transfers help improve ordering efficiency and ensure that products are stocked at optimum levels. Multi-sourcing, purchase promotions and best-buy analysis identify the most economical supplier for each product and maximise profit margins. Central, local & regional ordering Suggested ordering Scheduled daily ordering Best-buy product purchasing Secondary supplier sourcing Linear regression Inter-branch transfers Purchasing delays Purchasing promotions Kit purchasing & works order integration Minimum order values Boxed quantities & bulk buying Quantity breaks Lead time calculation Carriage charge management Inbound surcharges Goods received note invoicing Integrated supplier history & notes Bought-out (non-stocked) parts Respecify prime suppliers Buy-side e-commerce connectivity Autopart v20 Booklet Page 7

8 The software is so easy to use that, with a little refresher training, staff were up and running in next to no time. Dean Learoyd Trupart Stock management Autopart automatically tracks stock as it progresses through the sales cycle. From goods receiving to deallocation and despatch, electronic bin cards record each movement or transaction. Stock adjustments such as credits or returns are also accurately recorded and monitored. Comprehensive usage analysis offers the ability to recalculate minimum and maximum stock levels based on sales history and forecasted demand. Live stock reporting Perpetual inventory Annual stocktaking Goods receiving Shortage notes Multiple bin locations & premises Multiple stocking units Barcode & label printing Barcode scanning for receipt & despatch Serial number tracking Freight mark-up & landed cost Minimum / maximum recalculation Product reclassification Stock cleanse module Collection notes Multi-branch stock levelling Inter-branch transfers Bought-out (non-stocked) parts PDA-based stocktake, picking & receipt Returns to supplier Impress & vendor-managed stock Page 8 Autopart v20 Booklet

9 Ledger accounting Autopart offers powerful yet flexible accounting functionality that can be tailored to suit individual circumstances. As fully integrated components of the system, Autopart s ledgers automatically record all transactions conducted within the business without the need for additional manual data entry. Dedicated modules for credit control, VAT accounting, reporting and reconciliation further simplify the administration and maintenance of finances. Sales, purchase & nominal ledgers Multi-company Multi-currency VAT control & analysis Trial balance & balance sheet reports Profit & loss reports Debtors & creditors listing Credit control module Hard & soft stop-list Automatic stop Cheque printing Mail merge & customer notes Enquiry routines Payment import from CSV Flat-file export Rebates Consolidated invoicing Customer specific document specifications Customer & supplier rebates Invoice qualified credits Customer statements on demand Balance sheet & profit & loss Bank reconciliation Cash management Autopart v20 Booklet Page 9

10 It is the speed of transaction that is the main benefit we get from the MAM Autopart system. Ian Walsh Dorset Auto Spares Ltd E-commerce connectivity The Autonet suite of online applications and systems facilitate online trading throughout the supply chain. Solutions are available for both buy-side and sell-side connectivity and include web interfaces for both B2B and B2C e-commerce. Application-to-application solutions provide direct connectivity with the back-end systems of trading partners. Stock can be checked online, prices verified, orders raised and acknowledgments transmitted electronically. Browser-based solutions Online trade & retail sales Live stock & pricing Simple catalogue structure Integrated parts catalogue Comprehensive search facilities VRM vehicle identification Account enquiries Express order options Receive orders directly in point-of-sale Application-to-application solutions Buy-side links to suppliers Sell-side links workshops Compatible with industry standards 24/7 lookup & ordering Instant price & availability Flagged price differentials Automatic alternative suggestions Page 10 Autopart v20 Booklet

11 Business analysis and CRM EMI+ is a powerful business intelligence module that helps decision makers achieve an accurate assessment of their company s performance. Customised views, graphs and charts communicate data graphically, making it easier to identify trends and highlight opportunities for improvement. Autopart s CRM module captures data from sales and customer activity which is then analysed and used to improve customer service and promote additional sales. Essential management information (EMI+) Comprehensive analysis of sales data Modern interface with rich data visualization Tabular report builder Dynamic data filtering Aggregation, percentages & ranking User-defined functions & formulas Trend, variance & gap analysis Export data to various formats CRM functionality Comprehensive customer-notes User-defined data fields Automatic point-of-sale prompts Mail merge functionality Call scheduling & tracking Autopart v20 Booklet Page 11

12 Driving Business Performance MAM Software Ltd. Maple Park Maple Court Tankersley Barnsley S75 3DP Registered in England Registration No VAT No MAM Software Ltd. is a subsidiary of MAM Software Group, Inc. Office Fax Web +44 (0) (0)

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