OpenReports: Users Guide

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1 OpenReports: Users Guide Author: Erik Swenson Company: Open Source Software Solutions Revision: Revision: 1.3 Last Modified: Date: 05/24/ Open Source Software Solutions

2 Table Of Contents 1. Introduction Installation Getting Started DataSources Reports Report Parameters Groups and Users Charts Chart Definitions Report Definitions Scheduled Reports Configuration Scheduling FAQ Change History Version Version Version Version Version Upgrading Version Version Version Open Source Software Solutions License Credits Open Source Software Solutions

3 1. Introduction OpenReports is a web based reporting application that allow users to generate dynamic reports in a browser and view them as PDF, HTML, XLS, or CSV files. The goal of OpenReports is to provide a web based reporting solution built upon open source technologies that will compete against complex and expensive reporting tools such as Crystal Reports and Cognos. OpenReports uses JasperReports, an excellent full featured open source reporting engine, and was developed using leading open source components including WebWork, Velocity, and Hibernate. Features include The ability to create groups of reports, and grant users access to reports by group. The ability to generate reports as PDF, XLS, HTML, and CSV files. The ability to generate bar, pie and xy charts for inclusion in reports. The ability to schedule and PDF, XLS, and CSV reports. The ability to define reusable report parameters. Available parameter types include Date, Text, and Query Parameters. The ability to create multiple DataSources for use in generating reports. Support for JNDI DataSources and internal connection pooling via Commons-DBCP is included. The ability to upload and hot deploy new reports. Web based administration of users, groups, reports, parameters, and datasources. Cross platform database support via Hibernate based persistence layer. Available in a preconfigured bundle with Apache Tomcat. Note: This document contains instructions to install and run OpenReports. If you are using OpenReports for the first time, it is recommended that you download the OpenReportsTomcat bundle. OpenReportsTomcat is preconfigured and contains a sample database that should give new users a better understanding of how OpenReports works. 3 Open Source Software Solutions

4 2. Installation Note: If you have downloaded the preconfigured OpenReportsTomcat bundle, and would like to get started immediately,unzip OpenReportsTomcat to root directory of your hard drive, change to the 'openreports-tomcat/bin' directory, start Tomcat via 'catalina run', open ' in your browser, and login using a username of 'admin', and a password of 'admin' In order to get OpenReports up and running, you must first perform the following steps: 1. Create OpenReports tables in your database. 2. Create OpenReports Admin User. 3. Configure Hibernate to point to your database. 4. Configure upload directory. OpenReports stores information about reports, users, groups, etc. in database tables. These tables must be created before first using OpenReports. The SQL scripts for some common databases are in the docs/database directory. Once you have created the OpenReports tables in your database, you must insert a record into the REPORT_USER table in order to create an Admin user that you can use to log into and administer the application. The following example creates a user with the name 'admin', a password of 'password' and Administrative rights: INSERT INTO REPORT_USER (NAME, PASSWORD, ADMIN, EXTERNAL_ID, _ADDRESS, PDF_EXPORT_TYPE) VALUES ('admin','password',1,'','',0) Note: The value of the ADMIN field in the INSERT statement may be 1 or 'true' depending on how your database handles boolean fields. The last step in the configuration process is to configure Hibernate so that OpenReports can connect your database. In order to configure Hibernate you must set the SQL Dialect, and connection properties in the hibernate.properties file that is located in the WEB-INF/classes directory. Here are some common examples: HSQL hibernate.dialect=net.sf.hibernate.dialect.hsqldialect MySql hibernate.dialect=net.sf.hibernate.dialect.mysqldialect SQL Server 4 Open Source Software Solutions

5 hibernate.dialect=net.sf.hibernate.dialect.sybasedialect PostgreSQL hibernate.dialect=net.sf.hibernate.dialect.postgresqldialect The next step is to set the connection properties. If you are going to use a JNDI connection, the only property you need to set is "hibernate.connection.datasource". For example: hibernate.connection.datasource=java:comp/env/jdbc/ordb If you are not using JNDI, you must supply all the properties needed to create a connection such as the URL and Driver. Examples of these properties are included in the hibernate.properties file. The final configuration step is to set the webwork.multipart.savedir property in the WEB-INF/classes/webwork.properties file. This is the directory where you will upload your compiled JasperReport files to. This property must be set to the full path of the openreports/reports directory, for example: webwork.multipart.savedir= c:/jakarta-tomcat /webapps/openreports/reports 5 Open Source Software Solutions

6 3. Getting Started In order to use OpenReports, you must add DataSources, Reports, Users, Groups, Etc. to the application through the Adminstration pages. The Adminstration pages are available though the Admin link on the top right section of the page. 3.1.DataSources 3.2.Reports 3.3.Report Parameters 3.4.Groups and Users 6 Open Source Software Solutions

7 3.1. DataSources DataSources are used by reports to gather data. You can define multiple datasources, either as JNDI datasources, or internal connection pools. You must create at least one datasource before you can run a report. 7 Open Source Software Solutions

8 3.2. Reports In order to deploy a report in OpenReports, you must first upload the report using the upload link. After uploading your report files, you define each report by giving it a name and description, and specifying the datasource and JasperReport file used to generate the report. Optionally, you can add any Report Parameters you have defined to the report. Query Reports A new feature of OpenReports is the ability to create reports from queries without the need to create a JasperReport. Query reports are displayed as a HTML table and support exporting to XLS, CSV, and XML. A query report is added to OpenReports in the same manner as other reports. The only difference is that you must enter a valid query in the query field instead of choosing a report file. Note: OpenReports uses JasperReports as the reporting engine, and can only run compiled JasperReports files. The version of JasperReports used to compile your reports must be in sync with OpenReports. If you are having problems running reports, verify that your reports were compiled with the same JasperReports jar file that is in the openreports/web-inf/lib directory. 8 Open Source Software Solutions

9 3.3. Report Parameters In order to pass parameters to your reports, you must first define your report parameters and then add the parameters to the report through the report admin page. In order for JasperReports to recognize the parameters, the name of the Report Parameter must match the name of the parameter defined in your JasperReport file. Parameter steps, sort order, and compound parameters. A powerful feature of OpenReports is the ability to divide reports parameters into multiple steps and sort the parameters within each step. Compound parameters are parameters that are built from the values of previously choosen parameters. For example, compound parameters can be used to present the user with a list of Countries and then a list of cities based on the selected Country. Multi-Select parameters A Multi-Select parameter will display a list of possible values and allow the user to select more then one value. The selected values will be passed to the report as a String. For example: 'Austria','Canada','France' This value can be used in the report query, for example: select orderid, employeeid, freight, shipcountry from orders where shipcountry in ($P!{CountryList}) order by shipcountry The following examples illustrate the use of the four parameter types in OpenReports. Query - creates a combobox containing the values returned from the query. Type: Query Class: java.lang.string Data: select distinct shipcountry from orders order by shipcountry Datasource: your datasource... Note: If your query contains two columns, OpenReports will display the value of the second column as the parameter on the web page, but send the value of the first column to the report. For example, the query 'select statecode, statename from states' will show the list of state names as available parameters, but send the state code of the choosen state to the report. 9 Open Source Software Solutions

10 List - creates a combobox containing the values from the pipe delimited data String. Type: List Class: java.lang.integer Data: Text - creates a textfield for String parameters Type: Text Class: java.lang.string Date - creates a datepicker component Type: Date Class: java.util.date 10 Open Source Software Solutions

11 3.4. Report Groups and Users The last two things that need to be created are Report Groups and Users. Report groups are groups of reports that you can assign to your users. Users can be given multiple reports groups. If you check the Administrator box, the user will be given access to the Admin screens. 11 Open Source Software Solutions

12 4. Charts Note: Chart are new to this version of OpenReports. The charting interface and capibilites are subject to change. OpenReports uses JFreeCharts, the leading open source charting package, to provide the ability to include dynamically generated charts in your reports without the need to write any code. To include a chart in a report, you must follow three steps 1. Define the chart. 2. Add the chart and chart query parameters to your report. 3. Include a ChartImage parameter in your JasperReport definition. 4.1.Chart Definitions 4.2.Report Definitions 12 Open Source Software Solutions

13 4.1. Chart Definitions OpenReports charts are defined via the Chart link on the Administration page. You can create any number of charts, and the charts you define can be used in multiple reports. To create a chart you must enter a name, title, and a number of other properties. The most important properties are chart type, query, and datasource. These properties are used to generate the chart dynamically at runtime via a query. Each chart type requires a specific query format to generate a valid dataset for the chart. The chart queries can include parameters to be selected by the user at runtime. OpenReports currently supports three types of charts, Bar, Pie, and XY charts. The following examples illustrate the query format required for each chart. Bar Chart The query format for Bar Chart reports is SELECT value, series, category FROM... WHERE... GROUP BY... ORDER BY... For example: The following query produces are bar chart of the number of orders by city and country: select count(*), shipcity, shipcountry from orders where shipcountry like 'A%' or shipcountry like 'B%' group by shipcity order by shipcountry, shipcity This query produces a bar chart of the number orders by city for a given country. To use a parameter with a chart query, the matching report parameter must be added to the report via the Report admin page. select count(*), shipcity from orders where shipcountry = $P{Country} group by shipcity Pie Chart The query format for Pie Chart reports is SELECT value, key FROM... WHERE... GROUP BY... ORDER BY... For example: 13 Open Source Software Solutions

14 This query produces a pie chart displaying the allocation of address for each city in the address table select count(*), city from address group by city XY Chart The query format for XY Chart reports is SELECT series, value1, value2 FROM... WHERE... GROUP BY... ORDER BY... For example: This query produces a XY chart comparing the position vs quantity for two different products. select name, position, quantity from position, product where productid in (1,2) and productid = product.id order by productid Time Chart The query format for Time Chart reports is SELECT series, time, value FROM... WHERE... GROUP BY... ORDER BY... For example: This query produces a time chart that plots the amount of orders over time. select 'Orders', count(*), orderdate from orders group by orderdate 14 Open Source Software Solutions

15 4.2. Chart Reports Report Definition Once you have defined your chart, you must modify your report definition in OpenReports to include your chart. This is done by selecting the desired report from the chart dropdown box on the Edit Report page. Also, if your chart query included any parameters, you must selected the matching report parameters on the Edit Report page in order for the user to be prompted to enter the parameter. JasperReport Definition Charts generated by OpenReports are passed to your reports as a parameter named 'ChartImage'. In order for the chart to appear in your report, you must modify the JasperReport definition to include the following parameter: <parameter name="chartimage" class="java.awt.image"/> Here is an example of an image tag that can be used in a JasperReports definition to display the ChartImage: <image scaleimage="retainshape" halign="center"> <reportelement x="0" y="40" width="545" height="752"/> <imageexpression class="java.awt.image">$p{chartimage}</imageexpression> </image> Note: The OpenReports Tomcat distrubiton includes a number of example charts, and an example chart report to help you get started. Also, visit the JFreeChart website at for more information about the chart types used in OpenReports. 15 Open Source Software Solutions

16 5. Scheduled Reports OpenReports uses Quartz, an open source enterprise-class Job Scheduler, to provide the ability to schedule PDF reports to be sent via . Note: The scheduling feature is new to this version of OpenReports. The scheduling interface and capibilites are subject to change. 5.1.Configuration 5.2.Scheduling 16 Open Source Software Solutions

17 5.1. Configuration The scheduling feature of OpenReports can be enable or disabled by uncommenting or commenting out the following lines in the components.xml file. <component> <scope>application</scope> <class>org.efs.openreports.providers.impl.schedulerproviderimpl</class> <enabler>org.efs.openreports.providers.schedulerprovideraware</enabler> </component> The mail.smtp.host and basedirectory properties in the openreports.properties file must also be set to a valid mail host, and the full path of the OpenReports web application directory in order to generate and scheduled reports. OpenReports is currently configured to use a Quartz RAMJobStore which stores all jobs in memory. All scheduled jobs will be lost if OpenReports is reloaded or shutdown. Quartz can be configured, in the quartz.properties file, to persist jobs to a database via a JDBCJobStore. For more information on configuring Quartz, visit the Quartz project site at 17 Open Source Software Solutions

18 5.2. Scheduling To scheduling a report, click on the schedule report link after you have choosen the report and entered any parameters. The Schedule Report page allows you to select schedule type, start date, and start time. Enter the addresses of the report recipients in the recipients field. The 'scheduler' link at the top of the page allows you to review your scheduled reports and remove any scheduled reports that are no longer needed. 18 Open Source Software Solutions

19 6. FAQ Common Problems 1) Error loading object from file (or reports not being generated): JasperReports requires that you compile your reports using the same version of the JasperReports jar file as the application you are using to run the reports (in this case OpenReports) is using. To fix this problem, recompile your JasperReport files using the same version of the jar file that is in the openreports/web-inf/lib directory. Another possible solution is to replace the JasperReports jar file in openreports/web-inf/lib with the jar file you are using to compile your reports. In most cases they should be compatible, but backwards compatiblity is not guaranteed. 2) java.lang.noclassdeffounderror on Linux: The JasperReports library will generate java.lang.noclassdeffounderror exceptions when running on a Linux machine without an X-Server running. The easiest solution is to run in headless mode, which is available in JDK For example, if you are using Tomcat, add the following to your catalina.sh file: CATALINA_OPTS="-Djava.awt.headless=true" For more information, search the JasperReports forums on SourceForge for 'headless' or 'NoClassDefFoundError'. Database Schema Help OpenReports uses Hibernate to provide cross platform database support and the OpenReports distribution includes the DDL for a number of databases. OpenReports also includes two utility classes that can be used to create or update the OpenReports schema. These two classes can be run by ANT using build.xml file included with OpenReports. 1) ant schemaexporter - this target will create the entire OpenReports schema in the database indicated in the hibernate.properties file. 2) ant schemaupdater - this target can be run to update the OpenReports schema in the database indicated in the hibernate.properties file to the latest version. If you are having problems with the DDL included in the OpenReports distribution, it may be easier to export or update the schema directly using the ANT targets. Also, make sure that the hibernate.dialect in the hibernate.properties file is set to the proper dialect for your database. More information on Hibernate can be found at: 19 Open Source Software Solutions

20 20 Open Source Software Solutions

21 7. Change History 7.1.Version Version Version Version Version Open Source Software Solutions

22 7.1. Version 0.71 NEW FEATURES 1. Report Parameter Enhancements - Made standard parameters (user id, name, and external id) available to parameter queries. 2. JasperReports - Upgraded to JasperReports Misc - Changed Report.REPORT_QUERY, ReportChart.CHART_QUERY, and ReportParameter.DATA to text types in order to support queries longer then 255 characters. - Replaced 'select date' with calendar icon on report schedule page. CHANGE LOG 1. Bug Fixes - Changed ReportUser.ADMIN and ReportUser.PDF_EXPORT_TYPE fields NOT NULL - Moved Velocity pages up a level to fix compatibility problems with some app servers (Tomcat 5...) - Added jta.jar. 2. Updated installation documentation 22 Open Source Software Solutions

23 7.2. Version 0.7 NEW FEATURES 1. Report Parameter Enhancements - Multi-select parameters (Based on code contributed by David Glick) - Parameter Steps and Sort Order - Compound Parameters 2. Charting - Time Series Chart (Latie) 3. Scheduled Reports - Added support for scheduling XLS and CSV reports 4. Report Administration - Added simple query based reports 5. JasperReports - Upgraded to JasperReports 0.52 CHANGE LOG 1. Bug Fixes - Fixed UserPersistenceProvider (Latie) - Fixed DeleteChart bug (Steve Peterson) - Objects serializable now implement Serializable 23 Open Source Software Solutions

24 7.3. Version 0.6 NEW FEATURES 1. New User Interface - Single CSS file for easy customization - Administration Navigation Panel - All tables are now sortable 2. Charting - Create bar, pie, and xy charts - Chart data created via SQL statements that can include parameters - No coding required to create dynamic database driven charts - Uses JFreeCharts 3. Scheduled Reports - Schedule PDF reports to run on a one time, daily, or weekly basis - scheduled reports to multiple users - Uses Quartz Scheduler 4. User Admin Page - Users can now changed their own username, password, and address 5. Export types for report - Valid export types are now set at the report level 6. Delete confirmation pages - added delete confirmation pages for all OpenReports objects CHANGE LOG 1. Security - Fixed admin security problem - Report groups and reports are now validated 2. All Velocity page footers are now parsed. 3. PDF Export - Added content-disposition header to PDF export - Allow users to choose between default and single request PDF export types 24 Open Source Software Solutions

25 7.4. Version NEW FEATURES 1. Added MaxWait to Edit DataSource Page. 2. Added Description to Report Parameters. 3. Added Required to Report Parameters - Required Parameters must be filled in before running reports. 4. Added ReportParameterValue object - For parameters with Id and description. See Report Parameter Help Page Added ExternalId and fields to ReportUser object. 6. Automatically passing the following parameters to all reports. - OPENREPORTS_USER_ID - OPENREPORTS_USER_EXTERNALID - OPENREPORTS_USER_NAME - OPENREPORTS_IMAGE_DIR 7. Added report logging that stores report, start and end time, and status of each report run. 8. Added support for empty datasource reports CHANGE LOG 1. Fixed issues that allowed users direct access to some pages without being logged in. 2. Fixed problem with application not throwing exception when testing datasources that contain invalid settings by upgrading connection pooling to use commons-dbcp-1.1 and commons-pool Removed NOT NULL contraints from fields (DRIVER, USERNAME, PASSWORD...) in REPORT_DATASOURCE table to support both Commons-DBCP and JNDI datasources. 4. Fix groupid bug in ReportListAction 5. Fixed problems with images in HTML exports 25 Open Source Software Solutions

26 7.5. Version 0.5 NEW FEATURES 1. Cross platform database persistence via Hibernate 2. Added JNDI lookups of datasources 3. Added Long, BigDecimal and Timestamp parameter types 4. Added ValidationQuery to datasources 5. Added Help on Param page CHANGE LOG 1. Upgraded to JasperReports Fixed URLs in actions.xml and various pages 3. Fixed Login.vm so username/password do not show in URL 26 Open Source Software Solutions

27 8. Upgrading This section contains a list of the database changes that must be made in order to upgrade to the latest version of OpenReports from previous versions. Note: For more information about table definitions, refer to the Hibernate mapping files and to the DDL scripts in the docs/database directory. Also, the schemaupdater ANT task can be used to upgraded an existing OpenReports Schema to the latest version. 8.1.Version Version Version Open Source Software Solutions

28 8.1. Upgrading to OpenReports 0.7 1) Add the following fields to the OpenReports tables: Table Name Java Type REPORT REPORT_QUERY String REPOR_PARAMETER MULTI_SELECT boolean REPORT_PARAMETER_MAP REQUIRED boolean REPORT_PARAMETER_MAP SORT_ORDER int REPORT_PARAMETER_MAP STEP int 28 Open Source Software Solutions

29 8.2. Upgrading to OpenReports 0.6 1) Add the following fields to the OpenReports tables: Table Name Java Type REPORT PDF_EXPORT boolean REPORT CSV_EXPORT boolean REPORT XLS_EXPORT boolean REPORT HTML_EXPORT boolean REPORT CHART_ID Integer REPORT_USER PDF_EXPORT_TYPE Integer 2) Create new REPORT_CHART table. 29 Open Source Software Solutions

30 8.3. Upgrading to OpenReports ) Add the following fields to the OpenReports tables: Table Name Java Type REPORT_PARAMETER DESCRIPTION String REPORT_PARAMETER REQUIRED boolean REPORT_USER EXTERNAL_ID String REPORT_USER _ADDRESS String 2) Remove NOT NULL contraint from the following fields in the REPORT_DATASOURCE table in order to support both Commons-DBCP and JNDI datasources: DRIVER, USERNAME, PASSWORD, MAXIDLE, MAXACTIVE 3) Create new REPORT_LOG table. 30 Open Source Software Solutions

31 9. Open Source Software Solutions OpenReports is sponsored by Open Source Software Solutions. We specialize in Java development using open-source software. If you are interested in support or customization of OpenReports please visit us at: or 31 Open Source Software Solutions

32 10. License OpenReports is distributed under the GPL License For alternative licensing, contact 32 Open Source Software Solutions

33 11. Credits OpenReports uses the following open-source projects: JasperReports - Java report-generating library WebWork - MVC web application framework Hibernate - a powerful, ultra-high performance object/relational persistence and query service for Java Quartz - a Java open source enterprise-class Job Scheduler, JFreeCharts - a Java charting library OpenReports also uses a variety of other open-source software including software developed by the Apache Software Foundation ( 33 Open Source Software Solutions

34 34 Open Source Software Solutions

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