Booth Design Package 2015

Transcription

1 Art Toronto Oct 2015 arttoronto.ca Booth Design Package 2015 Opening preview October 22, 2015 Metro Toronto Convention Centre

2 Page 1 of 11 How to submit your Booth Design... Page 2 Sample Booth Design Form... Page 3 Onsite Design Changes and Ordering... Page 4 Walls and Doors Specifications... Page 5 Lighting Specifications... Page 6 Power Outlets and Electrical Work... Page 7 Booth Customizations Options... Page 8 Rules and Regulations on booth displays and signage... Page 10 Contact Information... Page 11

3 Page 2 of 11 How to submit your Booth Design Please note that there is a new process of creating and submitting your individual booth design. Please read the following instructions carefully and reference the sample booth plan included (see page 3). Each exhibitor will receive a Booth Design Form. This form includes the following; Gallery Name and Booth Number Layout of your booth indicating Common and structural walls Overhead truss plan for your booth Number of lights included in your booth package Number of linear feet of walls included in your booth package Space for ordering power and furniture, extra lights and walls Legend for booth design Booth design declaration Please use the design legend when creating your design on the Booth Design Form. Please make sure to mark all lighting, electrical, walls and doors within the design and in the tally boxes to the left of the design grid. When you have completed your design please sign the declaration and send the design to info@arttoronto.ca or fax to A computer generated design will be sent back to you for approval. This design may vary slightly from the original layout. Any changes made are based on fire and safety code requirements and/or management recommendations. Upon receipt of your final design, please sign and or fax a copy back to us indicating your approval. If you have gone beyond your booth package inclusions, or ordered power, booth customizations or a furniture package an invoice will be sent to you. Payment is due by October 1, NOTE: Any final designs which have not been approved by September 15, 2015 will be automatically approved by show management and you may be billed accordingly. NOTE: No design changes can be accommodated after October 1, 2015.

4 Art Toronto Art Toronto Oct 2015 Oct 2015 Metro Toronto Metro Toronto Convention Centre Convention Centre Booth Booth # # Gallery: Gallery: Booth Booth Booth Design Design Form Form SAMPLE SAMPLE ONLY ONLY Page 3 of 11 Please use the design legend below when creating Please use your the design legend below when creating Booth booth # design. your booth design. 2 x2 2 x2 LIGHTING LIGHTING Gallery Number of lights included in Booth Package Number of lights included in Booth Package Please use the design legend below when creating your booth design. Total number of lights used Total number LIGHTING of lights used Number of lights included in Booth Package POWER POWER Total number of lights used: Number of power outlets ordered Number POWER of power outlets ordered $180 ea Number $180 ea of power outlets ordered ($180 ea): WALL WALL WALL Booths Booths will will be be built built using using combinations combinations of 2ft and Booths will 4ft of 2ft panels be and built are 4ft using 11ft panels combinations tall. are 11ft tall. of 2ft and 4ft panels Number are 11ft of tall. linear feet of walls included in Booth Number of linear feet of walls Number Package of linear (including feet of walls common included walls) in Booth Package included (including Booth common Package walls) (including common walls): Common Wall Common Wall Common Wall Common Wall P P Additional 2ft panels requires Additional 2ft panels requires as per this design as per this design ($120 ea): Additional 2ft panels $120 requires ea as per this design Additional $120 ea 4ft panels requires as per this design ($240 ea): Additional 4ft panels requires as per this design Additional Number 4ft panels of $240 door requires eapanels as ordered per this design as per $240 this ea design ($320 ea): Number FURNITURE of door panels ordered as per this design Number Number of door panels of $320 furniture ordered ea packages as per this design ordered ($220 ea): $320 ea FURNITURE FURNITURE Please see Booth Design Package for Number furniture of package furniture specifications. packages ordered $220 ea Number Table of furniture size subject packages to limited orderedavailablity, first $220 come ea basis. Please see Booth Design Package for furniture package specifications. Please see Table DESIGN Booth size Design subject LEGEND to Package limited for availablity, furniture first come basis. package specifications. Table size subject to limited availablity, first come basis. DESIGN LEGEND Arm light Spot light DESIGN LEGEND Arm light Flood lights Spot light Arm light Truss Flood lights Spot Basic light Trusspower outlet Flood P Common lights Basic power walls outlet TrussDoor Common walls P Basic 2 power ft. Door panels outlet Common 4 ft. 2 ft. walls panels Door Your 4 ft. booth panels area 2 ft. panels Your booth area 4 ft. panels Onsite additions subject to availability Onsite additions Your subject booth to area availability Onsite additions subject to availability DECLARATION DECLARATION I DECLARATION understand I understand Art Toronto Art Toronto may, may, for for design; style and other purposes request request and and require require that I that use I use more more or or fewer fewer lights. lights. understand Art Toronto may, for design; style and other purposes request and require that I use I more understand or I understand fewer that lights. that Art Toronto Art Toronto may may for for structural, stability or or safety safety reasons, reasons, alter alter or add or walls add walls to the booth plan at the time of construction. to the booth plan at the time of construction. I understand that Art Toronto may for structural, stability or safety reasons, alter or add walls to the I booth have plan I have read at read and the understood time and understood of construction. the Rules and Regulations for booth displays and signage found in the the Rules and Regulations for booth displays and signage found in Booth Design Package. the Booth Design Package. I have read and understood the Rules and Regulations for booth displays and signage found in the Booth Design I understand Package. that I will be billed for lights and walls that exceed my booth package inclusions. I understand that I will be billed for lights and walls that exceed my booth package inclusions. I understand that I will be billed for lights and walls that exceed my booth package inclusions. Name [please print] Name (please print) Name [please print] Signature Date Date Signature Signature Date

5 Page 4 of 11 Onsite Design Changes and Ordering (NEW) If you wish to make changes and additions to your booth design onsite please see a member of the show management team. A ticket will be opened with the onsite contractors and they will visit booths in ticket order to complete the work requested. You must pay for the work onsite once it has been completed to your satisfaction, only VISA and Mastercard will be accepted. Please see below for the list of prices for this work: Cost for additional lights installed (including labour)... $ tax Cost for additional lights installed (labour only)... $75.00 per light +tax Cost for moving already installed lights or changing type of light already installed... see show management Cost for adding additional walls... $75.00 per linear foot of wall +tax Cost for removing and changing wall configurations... $75.00 / hour +tax Cost for adding an electrical outlet (1500 watts)... $ tax Cost for renting furniture onsite; Chairs... $ tax Table... $ tax Furniture Package... $ tax *Limited quantities of extra furniture will be available onsite. NOTE: In the unlikely event that your booth was not built to the exact specifications of your Final Booth Design you will not be charged to have this corrected. NOTE: In the event that you add a light onsite that is included in your booth package you will not be charged for that light, but you will be charged the labour for the installation.

6 Page 5 of 11 Walls and Doors Specifications In setting up your display, please take into consideration the following: Booths are created in 200 square foot increments that on average are 10 feet deep by 20 feet wide. These are standard dimensions, however some booths may vary. Wall segments are provided in two sizes: 4ft and 2ft wide, 11ft high and 3 thick. All booth walls in your design must be multiples of 2ft or 4ft. To ensure stability, side, support or return walls are required. These should be connected to common walls at a minimum of 12ft increments. Free standing walls cannot be provided. All wall cross connections must be at 2ft increments only. Walls that are not at a right angle are not permitted in your booth design. (NEW) Additional linear feet of walls are available at $ tax a linear foot, with a 2ft minimum. 4ft wide door panels are available for $320.00/each +tax All aisles must remain clear. No fixtures, walls, art, etc. may extend into the aisles. Safety regulations prohibit more than 12 continuous feet of wall facing an aisle. Aisle openings must be at least 6ft wide and occur at 10-12ft intervals. At the end of the show, all exhibitors must remove any labels, screws, hangers, nails, and vinyl signage attached to the walls. Please note that a removal fee will be charged for any of the above materials left attached to the walls.

7 Page 6 of 11 Lighting Specifications (NEW) Art Toronto will be using a new truss lighting system for Please read the following carefully before creating your booth design. Flood Lights and Spot Lights Two types of lights will be available for galleries to use with the new truss system; flood lights and spot lights For maximum efficiency these lights should be placed at least 5 feet away from the walls It is recommended that you use one spot light or flood light for every 6-8 linear feet of wall When drawing a spot or flood light on the truss please use the correct symbol and please indicate with an arrow which direction the light should be aimed towards (see sample plan on page 3) All fixtures use 90 watt halogen bulbs Armature Lights Armature lights will be used under the following two circumstances; On walls facing into an aisle On interior walls which cannot be lit by the truss system You may not use an armature light where a flood light and spot light can be used It is recommended that you use one armature light for every 4-6 feet of wall There will be a limited number of armature lights available onsite All fixtures use 90 watt halogen bulbs Additional lights beyond what is included in your booth package are $ tax /each. This price increases onsite and is subject to availability. NOTE: It is the exhibitor s responsibility to make sure the correct lighting symbol is used on the booth design plan including the direction of where the light should be faced from the truss system.

8 Page 7 of 11 Power Outlets and Electrical Work Basic power outlets may be ordered as needed at a cost of $ per outlet +tax. This should be indicated on your Booth Design Form. All other special electrical connections will be billed on a time and material basis. Labour charges are applied in 30 minute increments. The fees for special electrical work are as follows: CDN $ tax per hour standard - weekdays until 4:00 pm CDN $ tax per hour overtime - weekdays after 4:00 pm and weekends (prices are subject to change) Each exhibitor is responsible for meeting City of Toronto regulations for the Building Department Code and the Fire Department Code. Power will not be supplied to any display or equipment which is found to be hazardous or a danger to life. Show Management assumes no liability for loss by fire or accident.

9 Page 8 of 11 Booth Customization Options For the first time exhibitors will be able to create a more customized booth experience through wall colour, flooring, ceilings and furniture. Painting Walls Exhibitors may order walls of their booth to be painted by Art Toronto s onsite painting contractors. The cost per 2ft wall panel is below. Light Grey...$38.00/ 2ft wall panel+tax Dark Grey, Navy Blue, Maroon and Black.... $53.00 / 2ft wall panel +tax The following colours have been approved by show management: Light Grey... CIL Veil 00NN 53/000 Dark Grey... Benjamin Moore OR-426 Cosmos Navy Blue... CIL DL32 Mediterranean Blue Maroon... Benjamin Moore OR-163 Very Berry Black...CIL DL 51 Dark Secret To place an order for your walls to be painted please indicate on your Final Booth Design which walls of your booth are to be painted and in which colour. You will be invoiced for the booth painting. Orders for booth painting must be placed no later than September 15, Any orders or change to your order after this date are not guaranteed. NOTE: No exhibitor may paint their booth themselves. Art Toronto s painting contractors must be used. NOTE: Should you wish to request a colour not listed above please send a sample paint chip to Art Toronto for approval. Show Management and contractors will have the final decision on all paint colours used at the show.

10 Page 9 of 11 Flooring Exhibitors may install their own flooring in their booths including the following; Carpet Carpet Tile Raised laminate and hardwood flooring Painting, nailing or drilling of the building floor is not permitted. Floor covering may not be adhered directly to the building floor. It is required that building paper, plastic sheeting, or some other suitable protection be laid on the building floor, prior to laying the floor covering. If two-sided tape is used, it must be completely removed by the exhibitor during move-out. Exhibitors must not use masking tape, clear packaging tape or duct tape to adhere the covering to the show floor. The recommended tape is Scapa Tape, which is a high-adhesion double-sided cloth tape, commonly used at trade shows; it leaves almost no residue upon removal. Scapa Tape is available from: Pillar Tapes Ltd. (487 Norfinch Drive, North York, ON M3N 1Y7, Tel ) or National Hardware Sales Ltd. (500 Alden Road, Unit 5, Markham, ON L3R 5H5, Tel ). Floor covering must stay within the contracted booth size and not extend beyond the booth area. Upon removal of each booth, the MTCC and Show Management will inspect each space for any damages incurred by the exhibitor and to check that all materials and waste, including tape residue left on the floor, are properly removed. Any charges to make good the exhibit space will be passed on to the exhibitor. AVOID TRIP HAZARDS: Exhibitors with raised floors are limited to a maximum height of 6. In addition, all concealed wiring must be quickly accessible for emergency service If you plan on installing raised floors in your booth, they must be non-hazardous and wheelchair accessible. Wheelchair ramps must be at least 3 wide, with a maximum slope of 1:12 (i.e. a 6 rise would require a 6 run). Landings must be provided at tops and bottoms of ramps and must be at least 36 wide by 60 and free of obstructions. Ramps must be curbed or guarded at their edges and surfaces must be firm and slip-resistant. There must also be a ramp at every 100 feet. Please note the full extent of any ramp must fall within your assigned booth space and cannot extend into the aisles. Exhibitors should ensure they build any raised floors with these requirements in mind. NOTE: Some booths may have electrical ports on the floor which must remain accessible to MTCC contractors. If you are interested in installing flooring please contact Emily-Jean Alexander to confirm if your booth will have a floor port in it. Ceilings and Scrims Please contact show management regarding ceilings and scrims. Furniture A furniture ensemble comprised of one writing table (24 W x 60 L x 30 H)* and two chairs is available for $ tax. Please indicate that you would like to order one on your Booth Design Form. *size is subject to change based on availability For alternate furniture options please contact us. NOTE: All exhibitors will receive a waste basket in their booth

11 Page 10 of 11 Rules and Regulations on booth displays and Signage (NEW) Please read the following rules and regulations on booth displays and signage carefully. You will be asked to sign that you have read and understood the following. Show Management and the Advisory Committee will review all booth displays for rules infractions prior to the Opening Night Preview. Galleries may not install any signage in their booths which displays the gallery name. This includes wall vinyls and Plexiglas signs. Booth signage with the gallery name is provided by show management. Exceptions to this rule include; Artwork labels which may have the gallery logo Galleries may only display wall vinyls for artist s names which are installed underneath or beside the artist s work. Galleries may not display artwork on print racks in their booth. Galleries may not have any uninstalled artwork laying on the floor or propped up against booth walls. Should this be a part of an artist s installation please seek show management approval. Galleries may not have draped tables in their booth Galleries are encouraged to seek other storage methods such as building closets in their booths, purchasing multifunctional furniture and renting storage through Museumpros. Galleries are encouraged not to overhang their booths either by sheer content of artwork installed or through salon style hanging. Galleries are not permitted to hang work on or over closet doors. Galleries must display artwork that is consistent with their application and which has not been previously exhibited at Art Toronto. Galleries may not re-hang or re-install their booths during show hours (11am to show close). Please see page 12 of the Exhibitor Services Package regarding access to the show before show open for re-hanging and re-installing artwork. Artwork may not extend beyond the perimeter of your booth into the aisle.

12 Page 11 of 11 Contact Information If you have any questions regarding your booth placement, the Art Toronto floor plan or any of the information in the Booth Design Package please contact: Emily-Jean Alexander Gallery and Sponsor Relations 10 Alcorn Avenue, Suite 100 Toronto, ON M4V 3A9 (P) (TF) (F) (E)