SOUTH GLOUCESTERSHIRE AND STROUD COLLEGE FURTHER EDUCATION CORPORATION CORPORATION BUSINESS PLAN 2015/16

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1 17 SEPTEMBER 2015 (Papers to be despatched by 9/9/15) Annual Health & Safety & Environmental report (including H & S policy review) 1,3,6 Chief Operations Officer, Commercial & Estates Note report / Approve policy 10 mins *Annual review of appointments to committees 1 Clerk to the Corporation Review / Appoint 5 mins *Review of key governance documents and committee 1 Clerk to the Corporation Review / Approve 15 mins terms of references HR strategy and 1,2,3,5 AP, Human Resources Approve 15 mins Annual report (including the review of HR framework of policies) Monitor *Management Accounts exception report 1,2,3,5,6 AP, F & P Monitor 10 mins *Waivers to financial regulations 1,5 AP, F & P Note 5 mins *Freedom of Information Report (including revisions to 1 VP, C & P Note 5 mins the Model Publication Scheme) Annual review of declarations of interest 1 Clerk to the Corporation Review 5 mins 15 OCTOBER 2015 (Papers to be despatched by 7/10/15) Treasury Management annual report and strategy plan and Review of Treasury Management policy 1,5 AP, F& P Approve 10 mins Page 1 of 13

2 Review of Risk Management Policy and Review of full 1,5 AP, F & P Approve 10 mins risk register Note Governance Self-Assessment (including Governor 1 Clerk to the Corporation Approve 15 mins attendance data & Training & Development plan) *Review of confidential minutes 1 Clerk to the Corporation Approve 5 mins Management Accounts exception report 1,2,3,5 AP, F & P Monitor 10 mins 12 NOVEMBER 2015 (Papers to be despatched by 4/11/15) Single Equality Policy, Single Equality 2014/15 Annual Report, Single Equality Plan Self-Assessment Report 2014/15 and College 1,2,3,4 VP, LS & Q Approve 15 mins 1 VP, LS & Q Approve 45 mins Improvement Plan Final 2014/15 KPI report 1,2,3,4,5 VP, C & P Monitor 15 mins Principal s report (including annual pay award) 1,2,3,4,5,6 Principal Note 15 mins 3 DECEMBER 2015 (Papers to be despatched by 25/11/15) Annual report of the Audit Committee including: - Internal Audit Service annual report - Financial Statements Auditor s Management Letter /15 Report and Financial Statements (SGS College & SGS Commercial Services Limited) 1,5 AP, F & P and Clerk to the Corporation Approve 45 mins Page 2 of 13

3 3 DECEMBER 2015 (Papers to be despatched by 25/11/15) - Letter of Representation - Annual Risk Management Report SGS Academy Trust accounts N/A AP, F & P Receive 10 mins *Student Union Financial Statements and annual report. 1,3 VP, LS & Q and Receive 5 mins AP, F & P Safeguarding, Children Protection and Vulnerable Adults 1,3,4,5,6 VP, LS & Q Approve 15 mins policy and annual report 28 JANUARY 2016 (Papers to be despatched by 20/1/16) Senior Postholders and Clerk appraisal and remuneration 1 Clerk to the Corporation Approve 30 mins Primary risk register 1,2,3,4,5 AP, F & P Monitor 5 mins Page 3 of 13

4 25 FEBRUARY 2016 (Papers to be despatched by 17/2/16) *2016/17 Calendar of Meetings Clerk to the Corporation Approve 5 mins Community Engagement report 1,4 VP, C & P Note 10 mins 24 MARCH 2016 (Papers to be despatched by 16/3/16) Budget procedures, Financial & Investment strategies 1,2,3,5,6 AP, F & P Approve 30 mins 28 APRIL 2016 (Papers to be despatched by 20/4/16) *Learner Charter, Disciplinary Policy, Learner Code of Conduct and associated student rules and procedures 1,3,4 VP, LS & Q Approve 15 mins Page 4 of 13

5 28 APRIL 2016 (Papers to be despatched by 20/4/16) *Review of Governance Self-Assessment Action Plan 1 Clerk to the Corporation Monitor 10 mins Employee Survey 1,3 AP, HR Note 10 mins Primary risk register 1,2,3,4,5 AP, F & P Monitor 5 mins 9 JUNE 2016 (Papers to be despatched by 1/6/16) Targets 2016/17 & review of KPIs for following academic year Governance Self-Assessment process (2015/16) & review 1,4,5 VP C & P Approve 15 mins 1 Clerk to the Corporation Approve 15 mins of Governance Strategy *Partnership Proposals 2016/17 1,2,3,4 VP, C & P Approve 5 mins *Corporation Business Plan 2016/17 1 Clerk to the Corporation Approve 5 mins Page 5 of 13

6 9 JUNE 2016 (Papers to be despatched by 1/6/16) 7 JULY 2016 (Papers to be despatched by 29/6/16) Elect Chair & Vice-Chair of the Corporation 1,2,3,5,6 Clerk to the Corporation Appoint 5 mins Budget 2016/17 & 2-year Financial Forecast 1,5 AP, F & P Approve 15 mins College Strategy (including review of mission) 1,2,3,4,5,6 Principal Approve 10 mins Insurance Renewal 1,5 AP, F & P Approve 5 mins Learner Destination data & Progression 1,2,3,4 VP, C & P Note 10 mins Annual report on Employer Engagement (including; apprenticeships, WBL, full cost recovery, work experience, surveys of employer satisfaction) 1,2,3,4,5,6 VP, C & P Note 10 mins *2015/16 Compliments, Suggestions & Complaints 1,3,4 VP, C & P Note 10 mins annual report Primary risk register 1,2,3,4,5 AP, F & P Monitor 5 mins Page 6 of 13

7 Standing Items: Apologies for Absence Declarations of Interest Other Items of Urgent Business Minutes of Previous Meeting Matters Arising from those minutes, including the Corporation Action Log Confidentiality Assessment of meeting Date of next meeting Ad hoc Items: Minutes/reports from Committees/Sub-groups and recommendations (as required) Corporation and Committee membership (as required) Application of the Corporation Seal Governor Development Reports Other ad-hoc items will be included as necessary Page 7 of 13

8 Adjustments will be made as necessary during the year. CURRICULUM & QUALITY COMMITTEE 19 OCTOBER 2015 (Papers to be despatched by 9 Oct 15) Report Lead Item Type: Teaching, Learning & Assessment report, including new TLA strategy 1,2,3,4,5,6 VP, LS & Q Monitor Higher Education: Strategy, annual report, learner involvement plan, selfassessment 1,2,3,4,5,6 VP, C & P Recommend to report and improvement plan 2014/15 College Self-Assessment Report and 2015/16 College Improvement Plan, plus update on 2014/15 Improvement Plan. 1,2,3,4,5,6, VP, LS & Q Consider 17 MARCH 2016 (Papers to be despatched by 9 Mar 16) Teaching, Learning & Assessment report 1,2,3,4,5,6 VP, LS & Q Monitor Report on progress against the College Improvement Plan 1,2,3,4,5,6 VP, LS & Q Monitor Quality & Improvement strategy 1,3 VP, LS & Q Recommend to Page 8 of 13

9 Curriculum Strategy 1,2,3,4,5,6 VP, LS & Q Recommend to 5 MAY 2016 (Papers to be despatched by 27 Apr 16) Annual Teaching, Learning & Assessment report, including review of the 1,2,3,4,5,6 VP, LS & Q Monitor Teaching, Learning & Assessment strategy Report on progress against the College Improvement Plan 1,2,3,4,5,6 VP, LS & Q Monitor Fee Policy 2016/17 1,2,3,5,6 AP, F & P Recommend to Annual Voice of the Learner report, including review of the Learner Involvement Plan 1,2,3,4,6 VP, LS & Q Note Page 9 of 13

10 AUDIT COMMITTEE BUSINESS PLAN 24 SEPTEMBER 2015 Report Lead Item Type: (Papers to be despatched by 16/9/15) Internal Audit Service Reports Internal Audit Service Note Draft 2014/15 Internal Auditor s Annual Report Internal Audit Service Consider 2014/15 Risk Management Annual Report AP, F & P Consider Full risk register AP, F & P Monitor Financial Policies - Risk Management - Treasury Management - Whistleblowing SFA Regularity Questionnaire AP, F & P Note Audit action plan AP, F & P Monitor To recommend to Page 10 of 13

11 9 NOVEMBER 2015 Report Lead Item Type: (Papers to be despatched by 30 Oct 15) Financial Statements Auditors Management Letter Financial Statements Auditors To recommend to 2014/15 Report & Financial Statements (SGS College including SGSCSL) Financial Statements Auditors To recommend to Letter of Representation Financial Statements Auditors To recommend to 2014/15 Internal Auditor s Annual Report Internal Audit Service To recommend to 2014/15 Audit Committee Annual Report Chair of the Audit Committee/Clerk to the Corporation To recommend to Reconcile end of year Management Accounts with AP, F & P Note Financial Statements 2014/15 Bad debt write off AP, F & P Note Full risk register AP, F & P Monitor Audit action plan AP, F & P Monitor Page 11 of 13

12 10 MARCH 2016 Report Lead Item Type: (Papers to be despatched by 2 March 2016) Internal Audit Service Reports Internal Audit Service Note Review of Financial Regulations AP, F & P To recommend to Review of Gifts & Hospitality register and Fraud register AP, F & P Consider Review of Board Assurance Framework AP, F & P Consider Review performance of Financial Statements Auditors 2014/15. Appoint Financial Statements Auditors for current year. Establish Performance Indicators. AP, F & P Full risk register AP, F & P Monitor Audit action plan AP, F & P Monitor To recommend the appointment to 16 JUNE 2016 Report Lead Item Type: (Papers to be despatched by 8 June 2016) Internal Audit Service Reports Internal Audit Service Note Page 12 of 13

13 16 JUNE 2016 (Papers to be despatched by 8 June 2016) Report Lead Item Type: Financial Statements Audit Plan 2015/16 Financial Statements Auditors Endorse Internal audit needs assessment, strategic plan and Internal Audit Service annual plan 2016/17 Review performance of Internal Audit Service 2014/15. Appoint Internal Auditors for 2015/16. Establish Performance Indicators. AP, F & P To recommend to To recommend the appointment to Full risk register AP, F & P Monitor Audit action plan AP, F & P Monitor Audit Committee Self-Assessment 2015/16 Clerk to the Corporation To complete Page 13 of 13

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