International Payments and Receivables Made Simple
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1 International Payments and Receivables Made Simple Solutions for LAW FIRMS
2 Why do more than 500 law firms worldwide already trust Travelex GLOBAL BUSINESS PAYMENTS to process THEIR INTERNATIONAL payments? We have been the leading provider of specialized payment solutions for law firms for over 30 years We understand the complex needs of your business and the challenges of managing international payments Our easy to use online system means there is no need to download new software and you can be up and running quickly Our comprehensive solutions, including accounts payable outsourcing for your firm, reduce time strain on your staff Worldwide business payments are our business Law firm executives have discovered they can save both time and money by using Travelex Global Business Payments to bring control, flexibility, and expertise to the payments division of their business. To find out how your firm can benefit from Travelex Global Business Payments, call or LawFirms@travelex.com to schedule an appointment. During the session we will work with you to develop a payment solution to suit your needs.
3 HELPING YOUR firm MAKE INTERNATIONAL PAYMENTS Travelex Global Business Payments has a range of functionalities for the legal industry that will help simplify your payment processes, reduce payment costs and improve your cash flow. BENEFITS OF Travelex Global Business Payments, overview CONTROL FLEXIBILITY EXPERTISE Our law firm specific online platform streamlines your payment processing and reduces your risk when paying foreign invoices Integration with nearly a dozen accounting systems eliminates doubleentry of invoices Our banking database of thousands of international law firms enables us to enter banking instructions for you, or your vendors can manage their details with our online system, Payee Manager User controls and approval hierarchies can be customized to match your internal controls Basic or customized reporting features meet your specific needs Converting check payments to international ACH or wire payments is simple and cost effective Outsourcing your international invoice and payment entry to our team of specialists will reduce strain on your internal resources An experienced account representative within our Legal Division will manage your account We ensure that your payments are sent out securely and comply with global banking rules and regulations Telephone: LawFirms@travelex.com 1
4 Features of INTERNATIONAL payment SOLUTIONS for law firms Self-administered user controls: Our online solution allows you to set the user rights you want in order to boost internal controls. Automatic beneficiary notification: When a payment is initiated, you can opt to have an automatically sent to your payee detailing the payment amount and remittance details. This also contains a link to a payment tracker, so your beneficiaries can check on the status of their payments, thus reducing time consuming vendor inquiries. Invoice validation: Our system can automatically validate your invoices to ensure you do not make duplicate payments. Accounting package integration: Eliminate double-entry by reconciling payment information back into your accounting system. Our application is compatible with nearly a dozen time and billing and accounting systems used in the legal industry. Comprehensive reporting: In addition to the standard reports available on GlobalPay Legal, we can also create custom reports tailored to your specific needs. Furthermore, we can customize your payment screen to include entry fields such as, Client Matter Numbers, Vendor IDs, and Invoice Dates. And the system enables you to split invoices by matter number and account for credit notes. Low-cost payments: Standard wire fees can add up quickly, both for you and for your recipient. Low cost payments like international and domestic ACH can save your firm money and ensure your beneficiary receives the full payment amount, with no incoming wire fees or other deductions on the receiving end. And since Travelex Global Business Payments has relationships with over 4000 financial institutions, use of our banking network will minimize the overall costs of sending the payment. Future Payments: This feature enables you to lock-in realtime exchange rates on an invoice level for 240 days at a time. It provides the convenience of billing your clients a fixed USD cost for payments in foreign currencies. This not only gives you greater control over your incoming and outgoing payments, but also eliminates the need to re-invoice clients or post losses due to currency movements. Even with a three-month billing cycle or a slow-paying client, you can be assured that you have locked in a fixed rate for eight months. If your client delays a payment or you would like to settle an invoice earlier, the release date within the eight month period can be moved to any date within that time period. EXAMPLE THE BENEFIT OF FUTURE PAYMENTS Without future payments: Your beneficiary in Italy bills you 10,000 EUR in January. When you receive the invoice, you bill your client the U.S. dollar equivalent (e.g. $15,000). Your client pays the U.S. dollar equivalent when it comes due in March. But by this time, the exchange rate has fluctuated and paying the 10,000 EUR invoice will now cost you $16,000. You now need to either absorb that $1,000 loss when you pay your beneficiary, or re-bill your client for the difference. With future payments: Your beneficiary in Italy bills you the 10,000 EUR in January. At that time, you can lock in a rate of exchange with Travelex Global Business Payments and bill your client that amount. Since your rate is locked in with us, once your client pays the $15,000 you simply settle your future payment for the $15,000 and we will send your beneficiary the full 10,000 EUR. This way, you can avoid re-billing your client or posting a loss due to exchange rate volatility. 2 international Payments and Vendor Management Made Simple Solutions for Law Firms
5 Additional services and SOLUTIONS for law firms Payee management: Drastically reduce vendor inquiries and streamline the way you handle your travel and expense reimbursements. Our industry leading online vendor selfmanagement system, Payee Manager, allows your payees to manage and update their own banking details within the system through a secure self-service environment and track progress of their payments including payments in transit. Accounts payable data entry outsourcing: By utilizing our accounts payable outsourcing solution, you can eliminate time and costs associated with the manual entry of invoices. Simply send us your invoices and we will enter and schedule your payments and send you a file for upload into your accounting system. Check to ACH conversion: Switching from paper based payments to electronic payments reduces costs and increases your payment security. With our check to ACH conversion solution, we guarantee to convert 70% of your payments from check to ACH within three months*. Often, a law firm has a large number of internal payees (travel & expense reimbursements), and we assure you of the prompt conversion of these payees. Payroll processing and T&E reimbursements: The Domestic ACH service enables the efficient reimbursement of T&E expenses. The International ACH service eliminates incoming wire fees for foreign payroll disbursements and is less expensive than wire transfers for both sending and receiving payments. The service includes reference information to provide the payee with an explanation of the reason for payment and automatic notification including remittance details to inform the payee of incoming funds. Overseas US dollar payments to FX conversion: Paying overseas beneficiaries in US dollars may be placing your firm at a competitive disadvantage by costing up to 10% more on each invoice. To avoid this, Travelex Global Business Payments can send out notifications on your behalf to your foreign associates, requesting them to bill you in their home currency. This way you avoid paying a premium for services rendered abroad. *Certain terms and conditions apply. Telephone: LawFirms@travelex.com 3
6 GAIN PEACE OF MIND WITH Travelex Global Business Payments SOLUTIONS At Travelex Global Business Payments, we have earned the trust of law firms worldwide - we value this and our reputation for payment security, expertise, and superior service. Payment security: Our top priority is getting your payments sent out safely and efficiently. Trades are carried out with maximum financial security and only with trusted partners. Additionally, by utilizing our check to electronic payment solution, your payments will be sent more securely and affordably than through the traditional paper check route. Expertise: We have been a leading provider of specialized payment solutions for law firms for over 30 years. Additionally, we have an industry leading payment success rate and a staff fluent in all the major world languages. In the rare occasion that a payment does not reach its destination, our team is ready to investigate the issue and make sure your payment reaches its destination. Customer Service: We do not outsource any aspect of our customer service and every law firm is assigned a dedicated account representative. Our team is available to help you store your vendors wire instructions, trace a payment, offer market information, or run reports. Compliance: Travelex Global Business Payments is regulated by the US Department of Treasury and is routinely audited for safety and soundness by banking oversight agencies. In addition, we also comply with significant bonding requirements as required by individual states. All payments regardless of type are screened by the Office of Foreign Assets Control (OFAC) list and several internal filters to ensure that your payment is OFAC compliant. Simply put, we ve taken the precautions to ensure that our clients feel safe in doing business with us. 4 international Payments and Vendor Management Made Simple Solutions for Law Firms
7 Travelex Global Business Payments Each year, payments are handled for in excess of 38,000 businesses and 4,000 financial institutions. And beneficiaries in more than 230 countries experience the advantages of Travelex Global Business Payments offerings. From retail travel money to crossborder business payments to travel insurance to traveler s checks, customers around the globe are assured exceptional service complemented by value, simplicity and efficiency. Acknowledged worldwide as foreign-exchange experts, Travelex Global Business Payments is committed to providing business, retail and outsourcing customers with a multitude of innovative products and services. Travelex Global Business Payments is recognized as a trusted brand with the unique ability to serve clients virtually anywhere, in any trade currency. To find out how your firm can benefit from Travelex Global Business Payments, please visit us at or call
8 Contact us Call today to talk with one of our legal payment specialists. We can review your existing processes and systems, and show how we can simplify your payment process while reducing payment costs and errors. Over the phone To become a client or request a sales visit, please call us on By us at: LawFirms@travelex.com Online To find out more information, visit us online at: References from law firms like yours are available upon your request. Travelex Global Business Payments, Inc. In the United States, services will be provided by Travelex Global Business Payments, Inc. In Canada, services will be provided by Custom House ULC. Travelex Global Business Payments, Inc. and Custom House ULC are Travelex Global Business Payments companies, and may be collectively referenced as Travelex Global Business Payments or TGBP. For a complete list of U.S. state licensing, Travelex is a registered trademark and is used by Travelex Global Business Payments Limited and its group companies under license.
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