Employer Transit Benefits Toolkit. Brought to you by godcgo

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Employer Transit Benefits Toolkit. Brought to you by godcgo"

Transcription

1 Employer Transit Benefits Toolkit Brought to you by godcgo Effective October 2014

2 Dear Employer, As part of The Sustainable DC Act of 2014, the District of Columbia is excited to announce a new Commuter Benefits Ordinance which requires businesses with more than 20 employees located in Washington, DC to offer commuter transit benefits to their employees. The purpose of this toolkit is to inform DC business owners, government agencies and employer benefit representatives about implementing DC s new Employer Transit Benefit Ordinance. This is an opportunity for employers to offer additional employee benefits, be recognized as a sustainable member of the community and attract and retain talent. It gives employees a chance to save money by doing something they already do every day commute to and from work. By January 1, 2016, DC employers with more than 20 employees will be required to provide one of three commuter benefit options, all of which are outlined in this guide: 1. Employee-Paid Pre-Tax Benefit 2. Employer-Paid Direct Benefit 3. Employer-Provided Transportation We hope you will take this opportunity to see this as a benefit to your employees, to the community and your organization! Sincerely, The godcgo Team

3 Table of Contents: Follow #transitbenefits Background 02 Official Language 07 Benefit Option #1: Employee-Paid Pre-Tax Benefit 10 Benefit Option #2: Employer-Paid Direct Benefits 11 Benefit Option #3: Employer-Provided Transportation Service 15 What else can your organization do? 17 Capital Bikeshare & godcgo Resources

4 District of Columbia Employer Transit Benefit Ordinance Official Language: Background What are Commuter Benefits? Commuter Benefits are federally approved employer-provided incentives for employees to reduce their monthly commuting expenses for transit, vanpool, biking and parking. Employers can offer employees a range of pre-tax or direct transit benefits, depending on what works best for the organization or company culture and budget. What are the advantages? 1) Reduced Cost and Tax Savings a. Companies see a tax savings on FICA, Federal income and state income taxes b. Benefit is low cost or negligible cost for companies to offer compared to other employee benefits c. Employees save money by reducing the out-of-pocket expense of transit and commuting to-and-from work d. The more options an employee has to commute to work, the fewer parking spaces are needed. Organizations can reallocate money currently being used to subsidize parking and provide transit benefits Advantages: Reduced costs and tax savings, talent recruitment, retention and recognition. 2) Recruitment and Retention a. Cost-effective tool for increasing job satisfaction and helping recruit and retain employees b. Employees who take transit to work are healthier than those who drive alone and experience less stress 3) Recognition a. Employers that offer transit benefits are seen by the public, competitors, current and future employees as forward-thinking and sustainability-minded b. The award for Best Workplaces for Commuters is given to organizations that offer commuter programs and meet the National Standard of Excellence criteria c. The US Green Building Council (USGBC) provides Leadership in Energy and Environmental Design (LEED) credits for sustainable employee transportation programs d. By encouraging employees to use transit as the preferred method of traveling to-and-from work through a commuter benefits program, employers are directly decreasing traffic congestion, improving air quality and making our city a better place to live TITLE III. EQUITY AND DIVERSITY. SUBTITLE A. REDUCING SINGLE OCCUPANCY VEHICLE USE BY ENCOURAGING TRANSIT BENEFITS. Sec Definitions. For the purpose of this subtitle, the term: (1) Covered employer means an employer with 20 or more employees; provided that the Mayor may issue rules pursuant to section 303 to expand the definition to include employers with fewer than 20 employees. (2) Employee shall have the same meaning as provided in section 3(2) of the Minimum Wage Act Revision Act of 1992, effective March 25, 1993 (D.C. Law 9-248; D.C. Official Code (2)). (3) Employer shall have the same meaning as provided in section 3(3) of the Minimum Wage Act Revision Act of 1992, effective March 25, 1993 (D.C. Law 9-248; D.C. Official Code (3)). (4) Transit pass shall have the same meaning as provided in section 132(f)(5)(A) of the Internal Revenue Code, approved July 18, 194 (98 Stat. 877; 26 U.S.C. & 132(f)(5)(A)) ( Internal Revenue Code ), and shall include transit passes for travel by bus, streetcar, or train by the Washington Metropolitan Area Transit Authority, Maryland Area Regional Commuter, Virginia Railway Express or the National Railroad Passenger Corporation (Amtrak). (5) Vanpool means a commuter highway vehicle within the meaning of section 132(f)(5)(B) of the Internal Revenue Code. Sec Transportation benefit program. 1) By January 1, 2016, a covered employer shall provide at least one of the following benefit programs to its employees: (1) A pre-tax election transportation fringe benefits program that provides commuter highway vehicle, transit or bicycling benefits consistent with section 132(f)(1)(A), (B) and (D) of the Internal Revenue Code at benefit levels at least equal to the maximum amount that may be deducted for those programs from an employee s gross income pursuant to section 132(f)(2) of the Internal Revenue Code; (2) An employer-paid benefit program whereby the employer supplies, at the election of the employee, a transit pass for the public transit system requested by each covered employee or reimbursement of vanpool or bicycling costs in amount at least equal to the purchase price of a transit pass for an equivalent trip on a public transit system; or (3) Employer-provided transportation at no cost to the covered employee in a vanpool or bus operated by or for the employer. Who is required to comply? Businesses (including nonprofits) with addresses in the District of Columbia with 20 or more employees are required to comply by January 1,

5 What are the Options for Commuter Benefits? Benefit Option #1: Employee-Paid Pre-Tax Benefit Commuter benefits in the form of employee-paid pre-tax deductions are federally approved employer-provided incentives for employees to reduce their monthly commuting expenses for transit, vanpool and parking. Employees have an option to set aside $130/month in pre-tax funds through their paycheck each month for their transit or vanpool expenses or $250/month for parking expenses. By doing so, taxable income is reduced, which translates to a travel savings of up to 40 percent. As a result, business payroll taxes decrease, so you may see up to 9 percent savings for each employee participating in the benefit. Did you know? Employer payroll taxes decrease by as much as 9 percent for each participating employee. Employees can save up to 40 percent on commuting costs. Implementing an Employee-Paid Pre-Tax Benefit Employees have the option to set aside pre-tax funds each month to pay for their transit, vanpool or parking each month through their paycheck. By doing so, taxable income is reduced, which can mean employees save up to 40 percent on commuting costs. By having a pre-tax benefit for employees, business payroll taxes decrease as much as 9 percent for each employee participating in the benefit. 1) Decide Who Will Administer the Benefit a. Employer Managed i. What you do: Decide parameters of the program such as which benefits to offer, enroll employees, make payroll deductions, purchase benefit from vendors, distribute to employees and answer questions about benefits ii. What the vendor does: Manages benefit products available for purchase iii. Pros: Low cost, easy to change orders on a monthly basis iv. Cons: Requires a higher amount of staff time to administer, limited benefit options available for purchase v. Best for: Small businesses b. Vendor Managed: This option places most of the responsibility on the vendor to administer and manage the benefits program, though there are still some tasks the employer will need to coordinate. i. What you do: Administer payroll deductions, coordinate with vendor, provide current list of eligible employees and inform employees of program ii. What the vendor does: Enroll employees, distribute benefit to employees, answer questions about benefits, responsible for IRS compliance iii. Pros: Minimal staff time to administer, employees manage their commuter accounts and deductions via the vendor s online platform iv. Cons: More costly option than employer managed benefits, vendors may require minimum number of employees to participate for a vendor managed program v. Best for: Businesses with more than 50 employees or any organization wanting to minimize staff time to manage benefits 2) Talk to Vendors: Contact vendors for program options and pricing information specific to your organization s needs. Employers are advised to contact vendors even if opting to manage internally to ensure that pre-tax funds are being utilized only for qualified transportation purchases. 3) Coordinate within Your Organization: Work with management and HR to decide what benefits to offer, whether pre-tax, subsidy or both, and determine the program administration process. a. Possible questions for executive management: i. Should the company administer the benefit or have a vendor manage the transit benefits program? Remember to compare the time that the employer administration will take to the cost incurred by outsourcing to a vendor. ii. Who will be the appointed staff person responsible for coordinating with vendors or employees? b. Possible questions for accounting or payroll team: i. How many pay periods do we have? ii. How will we do payroll deductions? Do we need a new deductions code? iii. Will we deduct from employee paychecks: monthly or bi-weekly? 4) Create a Commuter Benefits Policy: Create a written company policy to clearly define procedures and provide information to employees. Things to include in the company policy may include: a. Important dates and deadlines i. Paycheck dates ii. Enrollment date iii. Cancellation date iv. Changes deadline b. Contact information for internal and/or vendor support c. Availability of funds when an employee leaves the company or transfers d. Which employees are eligible to receive the benefit e. Probationary period, if required 5) Select a Vendor 6) Set Up Pre-Tax Deductions 7) Promote the Program to Your Employees: Employee outreach is critical to success. There are a variety of internal marketing and outreach techniques to apply within your organization. a. Update employee handbook to reflect new transit benefits and policies b. Announce at an all-staff meeting c. Send out an announcement to staff and/or management d. Include notices in employee paychecks, mailboxes or intranet sites. e. Post flyers in break rooms, bathrooms, kitchen, conference rooms, message boards or any communal area. f. Include commuter benefits information in new-hire orientation g. Contact godcgo to help you create customized marketing for your organization! 03 04

6 8) Enroll Employees in the Program 9) Place Benefit Order and Distribute 10) Enroll in Guaranteed Ride Home: GRH (Guaranteed Ride Home) provides commuters who regularly vanpool, carpool, bike, walk or take transit (at least two days a week) with a reliable ride home when one of life s unexpected emergencies arises. Commuters can use the free GRH benefit for personal emergencies and unscheduled overtime up to four times per year. Best of all, the ride home by cab, rental car, bus or train is free (excluding gratuity, fuel and insurance charges as they apply). Benefits of the program: This program is an easy way to help your organization maintain productivity, increase morale and continue the flow of business. Offering a GRH program encourages employees to use alternative forms of commuting, such as carpooling and vanpooling, by giving them the peace of mind from knowing they have a way to get home if an emergency situation arises. As an added benefit to your employees, your organization can provide its own GRH program to supplement the Commuter Connections program. Questions? Call: RIDE. þ Checklist #1: Implementing an Employee-Paid Pre-Tax Benefit Meet with staff within your organization. Who will be involved? Conduct an employee commute survey Decide how to administer the program Select a vendor Choose a staff member to coordinate with vendor Create a Commuter Transit Benefits Policy Set up pre-tax payments with payroll and vendor Communicate program to employees Employees sign up to participate Enroll in Guaranteed Ride Home 05 06

7 Benefit Option #2: Employer-Paid Direct Benefits Commuter benefits in the form of an employer-paid subsidy are federally approved employer-provided incentives for employees to reduce their monthly commuting expenses for transit, vanpool, biking and parking. Through this option, you can subsidize employee transit, vanpool and bike commuting costs. As with the employee-paid benefit, you do not pay payroll taxes and employees do not pay federal or payroll taxes on the benefit amount. IRS code states employers are able to directly offer employees up to $130/month for transit or vanpool; or $20/month for bicycling benefits. Employer subsidized programs are typically set up in one of the following ways: Employer directly purchases passes or vouchers for employees Employer funds a debit/credit card, transit or SmarTrip card for employees Employees submit receipts and request reimbursement for commuting costs on transit, vanpool or by bicycle Bicycle Subsidy Employers may reimburse bicycle commuters up to $20 per month tax-free for each month a bicycle is used for transportation to and from the employee s home and place of employment. Per IRS code, reimbursement may be for reasonable expenses incurred for the purchase of a bicycle, bicycle improvements, repair and storage. Bicycle commuters who elect to receive the bicycle subsidy are not eligible to receive any other transportation fringe benefit in the month they receive the bicycle subsidy. Reasonable Bicycle Expenses* Purchase of a bicycle Bicycle improvements, repair and storage *as long as the bicycle is regularly used for travel between the employee s residence and place of employment 1) Decide Who Will Administer the Benefit a. Employer Managed i. What you do: Enroll employees, make payroll deductions, purchase benefit from vendor, distribute to employees, answer questions about benefits ii. What the vendor does: Has benefit available for purchase iii. Pros: Low cost, easy to change orders on a monthly basis iv. Cons: Requires a higher level of staff time to administer, limited benefit options available for purchase v. Best for: Small businesses b. Vendor Managed i. What you do: Make payroll deductions, coordinate with vendor ii. What the vendor does: Enroll employees, distribute benefit to employees, answer questions about benefits iii. Pros: Minimal staff time to administer, employees manage their commuter accounts and deductions iv. Cons: More costly option than employer managed benefits, vendors may require minimum purchase v. Best for: Businesses with more than 50 employees or any organization wanting to minimize staff time to manage benefits 2) Talk to Vendors: Possible questions to ask vendors include: a. What is the cost per employee or participant? b. How will the subsidy be administered? c. What is the vendor s purchasing and payment process? d. What is the deadline for employees to enroll each month? e. Will the vendor distribute the direct benefit or the employer? f. What are the employer s responsibilities vs. the vendor? 3) Coordinate within Your Organization: Work with management and HR to decide on the program administration process. a. Possible questions for executive management: i. Should the company administer the benefit or have a vendor manage the transit benefits program? ii. Who will be the appointed staff person responsible for coordinating with vendors and employees? iii. What is our accounting process to implement this program? 4) Create a Commuter Benefits Policy: Create a written company policy to clearly define procedures and provide information to employees. Things to highlight in the company policy may include: a. Important dates and deadlines i. Paycheck dates ii. Enrollment date iii. Cancellation date iv. Changes deadline b. Contact information for internal and/or vendor support c. Availability of funds when an employee leaves the company or transfers d. Which employees are eligible to receive the benefit e. Probationary period, if required f. Reimbursement policy (IRS does not allow cash reimbursement of pre-tax funds) 5) Select a Vendor 6) Set Up Pre-Tax Deductions 7) Promote the Program to Your Employees: Employee outreach is critical to success. There are a variety of internal marketing and outreach techniques to apply within your organization. a. Update employee handbook to reflect new transit benefits and policies b. Announce at an all-staff meeting c. Send out an announcement to staff and/or management d. Include notices in employee paychecks, mailboxes or intranet sites. e. Post flyers in break rooms, bathrooms, kitchen, conference rooms, message boards or any communal area. f. Include commuter benefits information in new-hire orientation g. Contact godcgo to help you create customized marketing for your organization! 8) Enroll Employees in the Program 9) Place Benefit Order and Distribute 10) Enroll in Guaranteed Ride Home: GRH (Guaranteed Ride Home) provides commuters who regularly vanpool, carpool, bike, walk or take transit (at least two days a week) with a reliable ride home when one of life s unexpected emergencies arises. Commuters can use the free GRH benefit for personal emergencies and unscheduled overtime up to four times per year. Best of all, the ride home by cab, rental car, bus or train is free (excluding gratuity, fuel and insurance charges as they apply)

8 Benefit Option #3: Employer-Provided Transportation Service Employer-provided transportation service can include vanpools from outside of DC limits or shuttles from Metro stations, Park-and-Rides, major hubs or anywhere else employees are commuting. þ Checklist #2: Implementing an Employer-Paid Direct Benefit Meet with staff within your organization. Who will be involved? Conduct an employee commute survey Decide how to administer the program Select a vendor Choose a staff member to coordinate with vendor Create a Commuter Transit Benefits Policy Communicate program to employees Employees sign up to participate Enroll in Guaranteed Ride Home What is a Vanpool? A vanpool is a group of four to 15 people who commute to and from work together in a van. Members of the vanpool group share the same commute and similar work hours. 1) Research local transportation options and other employer-provided services. A good place to start: a. Commuter Connections: offers ridematching services for carpools, vanpools and administers the Guaranteed Ride Home program; helps employers establish commuter benefit and assistance programs for their employees. 2) Map Employee Residential Locations: Once an employee survey has been completed there should be a general idea of where staff are commuting from, around what time of day and how many are interested in participating in a vanpool or shuttle option. 3) Determine the Service to Implement a. If possible, partner with nearby employers to save on costs b. Last mile service? For employers about a mile from the nearest transit station or bus stop, providing a shuttle service dramatically improves the quality of an employee s commute. 4) Create a Commuter Benefits Policy: Create a written company policy to clearly define procedures and provide information to employees. Things to highlight in the company policy may include: a. Important dates and deadlines b. Availability of service c. Employee eligibility d. Conditions of use e. Contact info for provider and emergency numbers 5) Promote the Program to your Employees: Employee outreach is critical to success. There are a variety of internal marketing and outreach techniques to apply within your organization. a. Update employee handbook to reflect new transit benefits and policies b. Announce at an all-staff meeting c. Send out an announcement to staff and/or management d. Include notices in employee paychecks, mailboxes or intranet sites. e. Post flyers in break rooms, bathrooms, kitchen, conference rooms, message boards or any communal area. f. Include commuter benefits information in new-hire orientation g. Contact godcgo to help you create customized marketing for your organization! 09 10

9 6) Enroll in Guaranteed Ride Home: GRH (Guaranteed Ride Home) provides commuters who regularly vanpool, carpool, bike, walk or take transit (at least two days a week) with a reliable ride home when one of life s unexpected emergencies arises. Commuters can use the free GRH benefit for personal emergencies and unscheduled overtime up to four times per year. Best of all, the ride home by cab, rental car, bus or train is free (excluding gratuity, fuel and insurance charges as they apply). þ Checklist #3: Employee Benefits of Vanpooling include: Reduced commute costs Potentially shorter commutes (if able to take HOV-2 or HOT lanes) Reduced carbon footprint Preferred parking Less time behind the wheel means more time to read, work, sleep or catch up on the news Employer Benefits of Vanpooling include: Economical solution to reduce parking requirements Lower employee commute stress Implementing an Employer- Provided Transportation Service Meet with staff within your organization. Who will be involved? Conduct an employee commute survey to determine: Number of employees High density locations Nearby transit options available Existing shuttles/vanpools Map employee residential locations Decide what type of transportation service to offer: shuttle or vanpool Select a vendor Choose a staff member to coordinate with vendor Create a Commuter Transit Benefits Policy Set up pre-tax payments with payroll and vendor Communicate program to employees Enroll in Guaranteed Ride Home 11 12

10 godcgo Contact Information godcgo Employer Services 1501 Wilson Boulevard, Suite 1100 Arlington, VA RESOURCES: godcgo Capital Bikeshare DC Circulator Washington Metropolitan Area Transit Authority Commuter Connections & Guaranteed Ride Home League of American Bicyclists / Bicycle Friendly Business

11 Enroll in Guaranteed Ride Home What Else Can your Organization Do? Telecommuting Compressed work weeks Flex-scheduling Carpooling Guaranteed Ride Home (otherwise known as GRH) provides commuters who regularly (twice a week) carpool, vanpool, bike, walk or take transit to work with a FREE and reliable ride home when one of life s unexpected emergencies arise. Commuters may take advantage of GRH up to four times per year to get home for unexpected emergencies such as a personal illness or a sick child. GRH can also be used for unscheduled overtime when your employer mandates that you must stay late. GRH is designed to rescue commuters who are worried about how they ll get home when an emergency arises. Knowing there s a guaranteed ride home allows one to use commuting options like transit and carpools with peace of mind and confidence. Best of all, the GRH service is FREE! Questions? Call: RIDE Bike facilities Provide or partially subsidize carshare or bikeshare memberships Supplement the existing GRH program Parking cash out Invite godcgo to company benefits fairs* Provide commute information to all new hires Become a Bicycle-Friendly Business through the League of American Bicyclists *See page 20 for Event Participation Request Form 15 16

12 Corporate Memberships TM Corporate Membership Corporate Membership Purchase multiple annual memberships at a discount. Choose from four different levels of Corporate Membership. Purchase multiple annual memberships at a discount. Choose from four different levels of Corporate Membership. Corporate Membership $50 per employee CapitalBikeshare.com CapitalBikeshare.com Capital Bikeshare puts thousands of bikes at hundreds of stations at your employees fingertips. A Capital Bikeshare Corporate Membership gives your employees: A simple, low cost and reliable way to get around throughout the workday An environmentally friendly form of transportation A healthier lifestyle $ join. take. ride. return. Corporate Organization Employee Usage fees Membership pays pays covered by: Levels Corporate Organization Employee Usage fees Platinum Membership pays $50 pays $0 Organization covered by: Levels Gold Platinum $50 $50 $0 $0 Employee Organization Silver Gold $25 $50 $25 $0 Employee Employee Bronze Silver $12.50 $25 $37.50 $25 Employee Employee Bronze $12.50 $37.50 Employee Everyday Biking Classes All Platinum, Gold and Silver level Corporate Members are provided with one complimentary Everyday Biking on-site Classes Everyday Biking Class, taught by the Washington Area Bicyclist Association. All Platinum, Classes Gold and must Silver have level a minimum Corporate of Members 20 attendees are provided in order to with take one place. complimentary on-site Everyday Biking Class, taught by the Washington Area Bicyclist Marketing Association. Classes Capital must Bikeshare have a minimum to Employees of 20 attendees in order to take place. Internal marketing assistance is provided to all Corporate Members to Marketing inform your Capital employees Bikeshare about the to Employees program. Internal marketing assistance is provided to all Corporate Members Recognition to inform your employees about the program. Corporate Members will be recognized on the Capital Recognition Bikeshare website with a minimum purchase. Corporate Members will be recognized on the Capital Bikeshare website with a minimum purchase. Contact Us godcgo Contact Us CapitalBikeshare.com CapitalBikeshare.com CapitalBikeshare.com

13 TM Corporate Partner Enrollment Form Organization s Name Organization s Address Organization s Main Phone Contact 1 Name Contact 1 Contact 1 Phone Membership Type Select membership level. Tax ID Contact 2 Name Contact 2 Contact 2 Phone Platinum ($50) Gold ($50) Silver ($25) Bronze ($12.50) QUANTITY TOTAL $ Payment Method Online credit card payment at Credit card: Mastercard Visa Phone number: Exp date: / We prefer to give credit card information over the phone; please contact the following person for credit card details: Name Phone Please invoice us for the amount due, we will pay by check. Please invoice us for the amount due, we will wire you funds. Alta Bicycle Share will send us wiring information. Enrollment Method Please send me printed codes and I will distribute them. Please me a list of electronic codes that I will distribute. { godcgo Event Participation Request Information Form. } Contact Name: Phone Number: Address: Organization Hosting Event: Event Name: Event Description: Organization or Event Website: Event Date: Event Time: Set-Up Time: Event Address: Parking Provided for Volunteers? No Yes (Details: ) Indoors Outside: Held rain or shine Yes No Rain date: Estimated Attendance: Please list what material will be provided (for example, table, tent, and chairs): Please list any special requests for this event: M Office use only: Account Rep Date Arlington DC Alexandria Montgomery Split {Please complete this form and return by or fax to: godcgo Employer Services phone: fax: Please attach any event promotion flyers, posters, s, etc BIKE (2453) CapitalBikeshare.com Contact godcgo at (202) or for more information godcgo.com

14 Notes: Notes:

15 Notes: Notes:

16 Notes: Notes:

17 Notes: Notes:

18 Notes: Notes:

Brought to you by godcgo. Commuter Benefits. Effective February 2016

Brought to you by godcgo. Commuter Benefits. Effective February 2016 Brought to you by godcgo E M P L O Y E R Commuter Benefits T O O L K I T Effective February 2016 get from POINT A to POINT B efficiently C O M M U T E R B E N E F I T S : Offer tax savings and incentives

More information

Employee Transportation Benefits Are Good for Business

Employee Transportation Benefits Are Good for Business TRANSPORTATION TOOLKIT FOR THE BUSINESS COMMUNITY FLYER #1 Employee Transportation Benefits Are Good for Business Employers who provide transportation benefits for their workforce gain many rewards for

More information

2013 Commuter Benefits. Implementing Commuter Benefits as Part of Best Workplaces for Commuters

2013 Commuter Benefits. Implementing Commuter Benefits as Part of Best Workplaces for Commuters 2013 Commuter Benefits Implementing Commuter Benefits as Part of Best Workplaces for Commuters DISCLAIMER Best Workplaces for Commuters SM developed this briefing as a service to employers participating

More information

Tax-Free Commuter Benefits For Employers & Employees

Tax-Free Commuter Benefits For Employers & Employees Tax-Free Commuter Benefits For Employers & Employees Space Coast Commuter Assistance Commuter Tax Benefits; A Brief Overview Federal Commuter Tax Benefits Qualified Commuter Benefits & Tax-Free Limits

More information

Commuter Tax Benefits: United States Environmental Protection Agency Office of Air and Radiation November 2005

Commuter Tax Benefits: United States Environmental Protection Agency Office of Air and Radiation November 2005 Commuter Tax Benefits: Implementing Commuter Benefits as One of the Nation s Best Workplaces for Commuters SM United States Environmental Protection Agency Office of Air and Radiation November 2005 Commuter

More information

Alameda County Transportation Commission GUARANTEED RIDE HOME. ALAMEDA County Transportation Commission PROGRAM GUIDELINES

Alameda County Transportation Commission GUARANTEED RIDE HOME. ALAMEDA County Transportation Commission PROGRAM GUIDELINES Alameda County Transportation Commission GUARANTEED RIDE HOME ALAMEDA County Transportation Commission PROGRAM GUIDELINES Updated January 2015 Contents Introduction 2 Program Basics 3 Program Registration

More information

Standing out from the crowd. June 23, 2010 EMPLOYER RECOGNITION AWARDS

Standing out from the crowd. June 23, 2010 EMPLOYER RECOGNITION AWARDS Standing out from the crowd. June 23, 2010 2010 EMPLOYER RECOGNITION AWARDS David Snyder Chair, National Capital Region Transportation Planning Board The National Capital Region is a vibrant place to live,

More information

San Francisco Commuter Ordinance Update on Enforcement and Enhanced Federal Commuter Benefits

San Francisco Commuter Ordinance Update on Enforcement and Enhanced Federal Commuter Benefits A Timely Analysis of Legal Developments A S A P In This Issue: August 2009 In 2008, San Francisco enacted a commuter benefits ordinance requiring all nongovernmental employers with 20 or more employees,

More information

The average person loses 13 lbs. their first year of commuting by bike.

The average person loses 13 lbs. their first year of commuting by bike. RIDE TO WORK TABLE OF CONTENTS 2 WHAT EXACTLY IS DECOBIKE? 3 OUR RIDE TO WORK PROGRAM 4 RIDE TO WORK MEMBERSHIP PROGRAMS 5 BENEFITS OF OUR RIDE TO WORK PROGRAM 6 HOW WE HELP TO GET THE WORD OUT 7 FAQ 8

More information

3 FAM 3800 BUREAU OF HUMAN RESOURCES (HR) PROGRAMS

3 FAM 3800 BUREAU OF HUMAN RESOURCES (HR) PROGRAMS 3 FAM 3800 BUREAU OF HUMAN RESOURCES (HR) PROGRAMS 3 FAM 3810 TRANSIT SUBSIDY PROGRAM (Office of Origin: HR/SS) 3 FAM 3811 GENERAL INFORMATION 3 FAM 3811.1 Summary The Transit Subsidy Program is an employer-sponsored

More information

San Francisco Commuter Benefits Ordinance. 2012-13 Annual Report

San Francisco Commuter Benefits Ordinance. 2012-13 Annual Report San Francisco Commuter Benefits Ordinance 2012-13 Annual Report April 2014 1 EXECUTIVE SUMMARY The 2013 compliance cycle received the highest number of reporting forms to date. Overall, the Commuter Benefits

More information

Valuation Generally, transportation benefits, under the general rule for fringe benefits, are valued at FMV; exceptions are noted where applicable.

Valuation Generally, transportation benefits, under the general rule for fringe benefits, are valued at FMV; exceptions are noted where applicable. Qualified Transportation Fringe (QTF) Benefits This section discusses rules that apply to benefits provided to his/her employees for the employee's personal transportation, such as commuting to and from

More information

BAY AREA COMMUTER BENEFITS PROGRAM

BAY AREA COMMUTER BENEFITS PROGRAM BAY AREA COMMUTER BENEFITS PROGRAM David Burch, Principal Planner Jackie Winkel, Environmental Planner Bay Area Air Quality Management District Christine Maley-Grubl, Project Manager Metropolitan Transportation

More information

Visit CommuteSeattle.com our online resource for commuting downtown. An alliance of the Downtown Seattle Association, King County Metro and City of

Visit CommuteSeattle.com our online resource for commuting downtown. An alliance of the Downtown Seattle Association, King County Metro and City of 1809 7th Ave Suite 900 Seattle Washington 98101 p 206 613 3132 f 206 623 0768 Visit CommuteSeattle.com our online resource for commuting downtown. An alliance of the Downtown Seattle Association, King

More information

PERALTA COMMUNITY COLLEGE DISTRICT PRE-TAX COMMUTER EXPENSE PROGRAM SUMMARY PROGRAM DESCRIPTION

PERALTA COMMUNITY COLLEGE DISTRICT PRE-TAX COMMUTER EXPENSE PROGRAM SUMMARY PROGRAM DESCRIPTION PERALTA COMMUNITY COLLEGE DISTRICT PRE-TAX COMMUTER EXPENSE PROGRAM SUMMARY PROGRAM DESCRIPTION TABLE OF CONTENTS Introduction...3 Identification Of Program...3 What Is A Pre-Tax Commuter Expense Program?...3

More information

Frequently Asked Questions (FAQs)

Frequently Asked Questions (FAQs) Page 1 of 12 Sign-Off Change SSN Home Balance Claims History Contributions Carriers Help Today: Frequently Asked Questions (FAQs) Commuter Account Plan General Q. What is the Commuter Account Plan? Q.

More information

Transit and Vanpool Benefits: United States Environmental Protection Agency Office of Air and Radiation November 2005

Transit and Vanpool Benefits: United States Environmental Protection Agency Office of Air and Radiation November 2005 Transit and Vanpool Benefits: Implementing Commuter Benefits as One of the Nation s Best Workplaces for Commuters SM United States Environmental Protection Agency Office of Air and Radiation November 2005

More information

Submitted by: Claudette Ford, Director, Department of Public Works

Submitted by: Claudette Ford, Director, Department of Public Works Office of the City Manager CONSENT CALENDAR October 27, 2009 To: From: Honorable Mayor and Members of the City Council Phil Kamlarz, City Manager Submitted by: Claudette Ford, Director, Department of Public

More information

Affordable Transit, Affordable New York

Affordable Transit, Affordable New York Affordable Transit, Affordable New York Guaranteeing the Transit Tax Break for Employees and Businesses April 27, 2014 A Report by the Riders Alliance Principal Author: Benjamin Lowe EXECUTIVE SUMMARY:

More information

Decision. National Indian Gaming Commission Reimbursing Bicyclists as Part of the Agency s Transportation Fringe Benefit Program.

Decision. National Indian Gaming Commission Reimbursing Bicyclists as Part of the Agency s Transportation Fringe Benefit Program. United States Government Accountability Office Washington, DC 20548 Comptroller General of the United States Decision Matter of: National Indian Gaming Commission Reimbursing Bicyclists as Part of the

More information

Parking Cash Out: United States Environmental Protection Agency Office of Air and Radiation March 2005

Parking Cash Out: United States Environmental Protection Agency Office of Air and Radiation March 2005 Parking Cash Out: Implementing Commuter Benefits as One of the Nation s Best Workplaces for Commuters SM United States Environmental Protection Agency Office of Air and Radiation March 2005 Parking Cash

More information

Taking Advantage Of Your Company s Flexible Benefit Plan Results In A Bigger Paycheck

Taking Advantage Of Your Company s Flexible Benefit Plan Results In A Bigger Paycheck Taking Advantage Of Your Company s Flexible Benefit Plan Results In A Bigger Paycheck Sometimes referred to as a Flexible Spending Account, Section 125 Plan, Cafeteria Plan or Section 132 Plan, a Flexible

More information

U.S. Department of Transportation. Office of the Secretary. DOT Bicycle Benefit Policy

U.S. Department of Transportation. Office of the Secretary. DOT Bicycle Benefit Policy U.S. Department of Transportation Office of the Secretary DOT Bicycle Benefit Policy May 21, 2010 Table of Contents Section 1. Purpose...3 Section 2. Background...3 Section 3. Definitions...3 Section 4.

More information

J. Craig Venter Institute, La Jolla Transportation Demand Management Plan

J. Craig Venter Institute, La Jolla Transportation Demand Management Plan J. Craig Venter Institute, La Jolla Transportation Demand Management Plan Project Overview The J. Craig Venter Institute (JCVI) is a private, not-for-profit research institute dedicated to the advancement

More information

Guide to Employer Commuter Surveying

Guide to Employer Commuter Surveying BEST WORKPLACES FOR COMMUTERS SM GUIDE TO EMPLOYER COMMUTER SURVEYING Assessing and reporting on your commuter benefits program is an ideal means for you as one of the Best Workplaces for Commuters SM

More information

Best Workplaces for Commuters Moving forward with Florida CAPS

Best Workplaces for Commuters Moving forward with Florida CAPS Best Workplaces for Commuters Moving forward with Florida CAPS www.bestworkplaces.org Best Workplaces for Commuters is managed by the National Center for Transit Research at USF www.bestworkplaces.org

More information

Commuter Choice Certificate Program

Commuter Choice Certificate Program Commuter Choice Certificate Program Current course offerings (subject to change) Core 1 Commuter Choice Toolbox Required Courses Rideshare Options Audience: This 2 credit required course is targeted to

More information

2011 Boulder Valley Employee Survey for Transportation Report of Results

2011 Boulder Valley Employee Survey for Transportation Report of Results 2011 Boulder Valley Employee Survey for Transportation Report of Results June 2012 Image from emerson12 via Flickr, Creative Commons Attribution. 2955 Valmont, Suite 300 Boulder, CO 80301 303 444 7863

More information

Vanpooling Made Easy:

Vanpooling Made Easy: Vanpooling Made Easy: An Informational Guide Published By: Third Edition May 2008 TABLE OF CONTENTS Page: Introduction... 1 What Is A Vanpool?... 2 How To Determine What Rules Would Apply To A Vanpool...

More information

City of Santa Barbara City Vehicle Use Policy

City of Santa Barbara City Vehicle Use Policy City of Santa Barbara City Vehicle Use Policy Approved by: James L. Armstrong City Administrator Policy effective: July 1, 2007 Purpose Provide written guidelines on the use of and safe operation of City

More information

5/12/2015. Transportation Plans & Debit Card Issues. Copyright 2015 Employee Benefits Corporation

5/12/2015. Transportation Plans & Debit Card Issues. Copyright 2015 Employee Benefits Corporation Transportation Plans & Debit Card Issues 2 1 Teresa Cutler, ACFCI, CAS Compliance Director Employee Benefits Corporation The material provided in this webinar is by Employee Benefits Corporation and is

More information

The New Mobility: Using Big Data to Get Around Simply and Sustainably

The New Mobility: Using Big Data to Get Around Simply and Sustainably The New Mobility: Using Big Data to Get Around Simply and Sustainably The New Mobility: Using Big Data to Get Around Simply and Sustainably Without the movement of people and goods from point to point,

More information

DISABILITY INSURANCE Salary Continuation Program

DISABILITY INSURANCE Salary Continuation Program DISABILITY INSURANCE Salary Continuation Program protect the people who make your business a success Help your employees when they need youthe most. As a business owner, you probably feel you have certain

More information

USDA Transit Benefit Integrity Awareness Training

USDA Transit Benefit Integrity Awareness Training Department of Commerce (DOC) National Oceanic Atmospheric Administration (NOAA) USDA Transit Benefit Integrity Awareness Training Transit Benefit Integrity Awareness Training updated July 2014 1 Topics

More information

Developer TDM Regulations Review Page 2. Table of Contents

Developer TDM Regulations Review Page 2. Table of Contents Developer TDM Regulations Review Page 2 Table of Contents Table of Contents... 2 1.0 Introduction... 3 2.0 TDM Developer Regulations Summary... 5 2.1 Impacted Land Uses and Triggers for Participation...

More information

Snohomish County Department Of Public Works (DPW) Rules Adopted Pursuant to the Rulemaking Requirements of Chapter 30.82 SCC Providing Detail and Specificity for the Traffic Mitigation and Concurrency

More information

SAN FRANCISCO BICYCLE COALITION 2012 2017 Strategic Plan

SAN FRANCISCO BICYCLE COALITION 2012 2017 Strategic Plan SAN FRANCISCO BICYCLE COALITION 2012 2017 Strategic Plan OVERALL GOAL BY 2017, AT LEAST HALF OF SAN FRANCISCANS WILL BICYCLE OCCASIONALLY, AND AT LEAST ONE-QUARTER WILL BICYCLE FREQUENTLY OR AT LEAST A

More information

Health care, dependent care, transit and parking

Health care, dependent care, transit and parking Health care, dependent care, transit and parking Federal law allows employers to offer certain tax-advantaged spending accounts for employee benefit expenses. Through a provider called WageWorks, the City

More information

Questions from training classes presented to Washington State Public School Districts (Updated June 2001)

Questions from training classes presented to Washington State Public School Districts (Updated June 2001) Following are questions raised prior to, during, and after the training on travel and nontravel employee benefits provided by the Internal Revenue Service during June 2000. The questions are presented

More information

Bike Friendly Business Program

Bike Friendly Business Program Bike Friendly Business Program The Healdsburg Annual Bicycle Friendly Business Award recognizes businesses for their efforts to encourage a more welcoming atmosphere for bicycling employees, customers,

More information

Section 125 Cafeteria Plan Flexible Benefit Accounts

Section 125 Cafeteria Plan Flexible Benefit Accounts Section 125 Cafeteria Plan Flexible Benefit Accounts Flexible Spending Accounts Dependent Daycare Accounts Commuter Benefit Accounts Payroll-Deducted Insurance Premiums take care TAX SAVINGS FOR YOU AND

More information

An Employer s Guide to Payroll Cards

An Employer s Guide to Payroll Cards An Employer s Guide to Payroll Cards An important part of your role as an employer is to ensure that you pay your workers promptly and accurately, and that you comply with federal and state payroll laws

More information

Taxing FRINGE BENEFITS 2014. A payroll professional s guide to getting it right in tax year 2014.

Taxing FRINGE BENEFITS 2014. A payroll professional s guide to getting it right in tax year 2014. Taxing FRINGE BENEFITS 2014 A payroll professional s guide to getting it right in tax year 2014. Table of Contents Introduction: Chapter 1: Chapter 2: Chapter 3: Chapter 4: Why Worry? Fringe Benefits Overview

More information

Example Accounting/Financial Policies

Example Accounting/Financial Policies Example Accounting/Financial Policies TABLE OF CONTENTS INTERNAL CONTROLS... 2 ACCESS TO RECORDS BY MEMBERS... 3 ACCOUNTING COMPUTER FILE BACK-UP PROCEDURE... 3 ACCOUNTING METHOD... 3 AUDIT COMMITTEE...

More information

Transportation Best Practices for Serving Low Income Residents National Resource Network 311 for Cities

Transportation Best Practices for Serving Low Income Residents National Resource Network 311 for Cities Transportation Best Practices for Serving Low Income Residents National Resource Network 311 for Cities In August 2015, a city submitted a request for assistance to the National Resource Network s 311

More information

G-5 Payroll. Quick Start Guide. Informational booklet for household employers prepared for G-4 Staff sponsoring a G-5 domestic

G-5 Payroll. Quick Start Guide. Informational booklet for household employers prepared for G-4 Staff sponsoring a G-5 domestic G-5 Payroll Quick Start Guide Informational booklet for household employers prepared for G-4 Staff sponsoring a G-5 domestic HomeWork Solutions, Inc. 2 Pidgeon Hill Drive #300 Sterling, VA 20165 800.626.4829

More information

SUMMARY OF EMPLOYEE BENEFITS

SUMMARY OF EMPLOYEE BENEFITS SUMMARY OF EMPLOYEE BENEFITS The City of Gaithersburg offers a competitive and comprehensive employee benefit package to eligible employees. This summary of benefits highlights general information about

More information

for the National Capital Transportation Element

for the National Capital Transportation Element for the National Capital Transportation Element N A T I O N A L C A P I T A L P L A N N I N G C O M M I S S I O N for the National Capital for the National Capital 77 Federal Elements Transportation contents

More information

Survey: 2014-15 C&B Trucking Industry Benchmark Survey - -

Survey: 2014-15 C&B Trucking Industry Benchmark Survey - - Survey: 2014-15 C&B Trucking Industry Benchmark Survey - - Welcome to the 2014-15 Trucking Benchmark Survey Please complete all sections of this survey as they apply to your company's current employee

More information

4/8/2015. Fair Market Value (FMV) Non taxable Fringe Benefits Working Condition Fringe No additional cost services Qualified Employee Discounts

4/8/2015. Fair Market Value (FMV) Non taxable Fringe Benefits Working Condition Fringe No additional cost services Qualified Employee Discounts Linda Dailey, Payroll Compliance Supervisor Fairfax County Government Linda.Dailey@fairfaxcounty.gov (703) 324 9413 Fair Market Value (FMV) Non taxable Fringe Benefits Working Condition Fringe No additional

More information

GALLAGHER, FLYNN & COMPANY, LLP Tax Alert Issue #39 ~ December 3, 2014. Fringe Benefit Reporting

GALLAGHER, FLYNN & COMPANY, LLP Tax Alert Issue #39 ~ December 3, 2014. Fringe Benefit Reporting GALLAGHER, FLYNN & COMPANY, LLP Tax Alert Issue #39 ~ December 3, 2014 Fringe Benefit Reporting As the year draws to a close, we want to remind you about including taxable fringe benefits in all applicable

More information

Arlington County FY12 Summary Report on Capital Bikeshare

Arlington County FY12 Summary Report on Capital Bikeshare Arlington County FY12 Summary Report on Capital Bikeshare Arlington County Commuter Services Department of Environmental Services Arlington County, Virginia October 2012 Introduction Capital Bikeshare

More information

MOUNTAIN HOUSE MASTER PLAN CHAPTER TEN AIR QUALITY AND TRANSPORTATION MANAGEMENT

MOUNTAIN HOUSE MASTER PLAN CHAPTER TEN AIR QUALITY AND TRANSPORTATION MANAGEMENT CHAPTER TEN AIR QUALITY AND TRANSPORTATION MANAGEMENT CHAPTER TEN: AIR QUALITY AND TRANSPORTATION MANAGEMENT 10.1 INTRODUCTION 10.1 10.2 OVERALL ISSUES AND CROSS-REFERENCES 10.1 10.3 TRANSPORTATION DEMAND

More information

ebrief for freelancers and contractors Contractors guide to claiming motorbike, bicycle & van expenses

ebrief for freelancers and contractors Contractors guide to claiming motorbike, bicycle & van expenses ebrief for freelancers and contractors Contractors guide to claiming motorbike, bicycle & van expenses Do you do your bit for the environment by cycling to work? Or do you commute by van or motorbike?

More information

The Benefits of Bb BE @ BLACKBOARD

The Benefits of Bb BE @ BLACKBOARD The Benefits of Bb www.blackboard.com/careers BE @ BLACKBOARD The passion for education and the drive to make a difference are at the core of what makes Blackboard a great place to work. Blackboard fosters

More information

Guidelines for Business Traveling

Guidelines for Business Traveling Guidelines for Business Traveling Background The University understands that travel is essential to the teaching, research, public service missions, etc. and is committed to meeting the needs of the traveler

More information

TRANSPORTATION DEMAND MANAGEMENT

TRANSPORTATION DEMAND MANAGEMENT 2009 Ventura County Congestion Management Program Adopted July 10, 2009 TRANSPORTATION DEMAND MANAGEMENT Transportation Demand Management (TDM) programs are designed to reduce automobile trips, especially

More information

Air and noise pollution is reduced Traffic is less congested Our communities are safer

Air and noise pollution is reduced Traffic is less congested Our communities are safer Bike To Health HUB works to make cycling an attractive choice for everyone in Metro Vancouver through education, action and events. We offer people the skills and confidence to cycle or cycle more and

More information

Transportation Resources

Transportation Resources Boston Transportation Resources Welcome to Boston The Facilities Management team has been working closely with A Better City Transportation Management Association (ABC TMA) to provide you with a variety

More information

Measure: Double Bike Lane Usage (T21)

Measure: Double Bike Lane Usage (T21) Measure: Double Bike Lane Usage (T21) Double bike lane usage in the City by 2015 by supporting the efforts of the City Bike/Pedestrian Coordinator, the regional Bicycle Advisory Committee, and continuing

More information

SUMMARY: This document contains final regulations relating to qualified

SUMMARY: This document contains final regulations relating to qualified [4830-01-u] DEPARTMENT OF THE TREASURY Internal Revenue Service (IRS) 26 CFR Parts 1 and 602 [TD 8933] RIN 1545-AX33 Qualified Transportation Fringe Benefits AGENCY: Internal Revenue Service (IRS), Treasury.

More information

Sun Rideshare Travel Database Instructions

Sun Rideshare Travel Database Instructions Sun Rideshare Travel Database Instructions Welcome to Sun Rideshare s Travel Database! The following instructions include the following topics: 1) First Time Registration 2) Log In 3) Guaranteed Ride Home

More information

improving the business carsharevt.org of driving

improving the business carsharevt.org of driving improving the business carsharevt.org of driving What is CarShare Vermont? CarShare Vermont gives you access to a network of cars parked in convenient spots all over town that you can use by the hour or

More information

Summary of Employee Benefits for 2015

Summary of Employee Benefits for 2015 Summary of Employee Benefits for 2015 Health Insurance: Anthem Blue Cross Blue Shield of Colorado Effective Date: 1st day of month following employment There are no pre-existing illness exclusions beginning

More information

GUIDELINES FOR SACRAMENTO AREA COUNCIL OF GOVERNMENTS TRANSPORTATION DEMAND MANAGEMENT FUNDING PROGRAM Revised December 2009

GUIDELINES FOR SACRAMENTO AREA COUNCIL OF GOVERNMENTS TRANSPORTATION DEMAND MANAGEMENT FUNDING PROGRAM Revised December 2009 GUIDELINES FOR SACRAMENTO AREA COUNCIL OF GOVERNMENTS TRANSPORTATION DEMAND MANAGEMENT FUNDING PROGRAM Revised December 2009 INTRODUCTION In July 2002, the Sacramento Area Council of Governments (SACOG)

More information

TIAA 2015 Benefits AT A GLANCE

TIAA 2015 Benefits AT A GLANCE TIAA 2015 Benefits AT A GLANCE TIAA is committed to making financial well-being possible for its clients, and the company is equally committed to the well-being of its employees. That s why we offer a

More information

ADP Commuter Benefit Center Ordering Platform

ADP Commuter Benefit Center Ordering Platform ADP TOTALSOURCE ADP Commuter Benefit Center Ordering Platform Participant Reference Guide Version 15.10.3 ADP Copyright Information Copyright 2014-2015 by ADP, LLC All rights reserved. The information

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

Child Care Center Facility Development Checklists

Child Care Center Facility Development Checklists BUILDING CHILD CARE Child Care Center Facility Development Checklists When planning to expand, renovate, build or purchase a child care center, it is essential to think through the entire process by breaking

More information

Client Start-up Checklist

Client Start-up Checklist Client Start-up Checklist Adding clients to Intuit Online Payroll for Accounting Professionals is easy! Just gather some basic client information listed in step 1, set up your client s payroll account

More information

Survey: 2014-15 C&B Trucking Industry Benchmark Survey - -

Survey: 2014-15 C&B Trucking Industry Benchmark Survey - - Survey: 2014-15 C&B Trucking Industry Benchmark Survey - - Welcome to the 2014-15 Trucking Benchmark Survey Please complete all sections of this survey as they apply to your company's current employee

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

DEPARTMENTAL DIRECTIVE

DEPARTMENTAL DIRECTIVE ADMINISTRATIVE COMMUNICATIONS SYSTEM U.S. DEPARTMENT OF EDUCATION DEPARTMENTAL DIRECTIVE OM: 2-102 Page 1 of 14 (11/16/2012) Distribution: Approved by: /s/ All Department of Education Winona H. Varnon

More information

FREQUENTLY ASKED QUESTIONS QUALIFIED HIGH DEDUCTIBLE HEALTH PLAN WITH A HEALTH SAVINGS ACCOUNT

FREQUENTLY ASKED QUESTIONS QUALIFIED HIGH DEDUCTIBLE HEALTH PLAN WITH A HEALTH SAVINGS ACCOUNT FREQUENTLY ASKED QUESTIONS QUALIFIED HIGH DEDUCTIBLE HEALTH PLAN WITH A HEALTH SAVINGS ACCOUNT Qualified High Deductible Health Plans (QHDHP) What is a QHDHP? A QHDHP is a medical plan regulated by the

More information

GALLAGHER, FLYNN & COMPANY, LLP Tax Alert Issue #40 ~ December 3, 2014. Guidelines for Personal Use of Company Vehicles

GALLAGHER, FLYNN & COMPANY, LLP Tax Alert Issue #40 ~ December 3, 2014. Guidelines for Personal Use of Company Vehicles GALLAGHER, FLYNN & COMPANY, LLP Tax Alert Issue #40 ~ December 3, 2014 Guidelines for Personal Use of Company Vehicles A Company may provide various fringe benefits to attract and keep good employees.

More information

SMART COMMUTE TORONTO PAN AM/PARAPAN AM WORKSHOP

SMART COMMUTE TORONTO PAN AM/PARAPAN AM WORKSHOP SMART COMMUTE TORONTO PAN AM/PARAPAN AM WORKSHOP What s the plan today? Educate and Inspire Games Context, Big Picture Transportation Demand Management, & Business Continuity Empower Understand the plan,

More information

Florida State University Summary of Benefits. Benefit Description Cost Effective Date Eligibility Enrollment

Florida State University Summary of Benefits. Benefit Description Cost Effective Date Eligibility Enrollment Sick Leave Accrued paid time off for illness, doctor appointment; or illness, injury, or death of an immediate family member. Each pay period the employee accrues 4 hours. Proportionate accrual for less

More information

Penn State Flexible Spending Account (FSA) Benefits

Penn State Flexible Spending Account (FSA) Benefits Penn State Flexible Spending Account (FSA) Benefits Eligibility and Enrollment Deadlines All regular, full-time faculty and staff members of the University are eligible to participate in the following

More information

30 Years of Smart Growth

30 Years of Smart Growth 30 Years of Smart Growth Arlington County s Experience with Transit Oriented Development in the Rosslyn-Ballston Metro Corridor A Presentation by the Arlington County Department of Community Planning,

More information

Blue Shield of California Consumer Directed Health Plan with Health Savings Account (CDHP with HSA) Frequently Asked Questions

Blue Shield of California Consumer Directed Health Plan with Health Savings Account (CDHP with HSA) Frequently Asked Questions Blue Shield of California Consumer Directed Health Plan with Health Savings Account (CDHP with HSA) Frequently Asked Questions What is the Blue Shield of California CDHP with HSA? The Blue Shield of California

More information

Taxable Fringe Benefit Guide FEDERAL, STATE, AND LOCAL GOVERNMENTS THE INTERNAL REVENUE SERVICE

Taxable Fringe Benefit Guide FEDERAL, STATE, AND LOCAL GOVERNMENTS THE INTERNAL REVENUE SERVICE Taxable Fringe Benefit Guide FEDERAL, STATE, AND LOCAL GOVERNMENTS THE INTERNAL REVENUE SERVICE January 2012 TABLE OF CONTENTS 1 Introduction 2 How To Report Taxable Fringe Benefits 3 Working Condition

More information

Introduction: What Are Voluntary Benefits?... 3 Traditional Voluntary Benefits... 4

Introduction: What Are Voluntary Benefits?... 3 Traditional Voluntary Benefits... 4 Table of Contents Introduction: What Are Voluntary Benefits?... 3 Traditional Voluntary Benefits... 4 Short-term Disability Insurance... 5 Long-term Disability Insurance... 7 Critical Illness Insurance...

More information

NJ TRANSIT. User Guide. Better Than Ever. (973) 491-7600 businesspass@njtransit.com

NJ TRANSIT. User Guide. Better Than Ever. (973) 491-7600 businesspass@njtransit.com NJ TRANSIT Better Than Ever User Guide (973) 491-7600 businesspass@njtransit.com Table of Contents Welcome to BusinesPass................................. 2 Getting Started............................................

More information

FRINGE BENEFIT ITEMS TO INCLUDE ON 2014 FORMS W-2

FRINGE BENEFIT ITEMS TO INCLUDE ON 2014 FORMS W-2 NOVEMBER 2014 www.bdo.com SUBJECT FRINGE BENEFIT ITEMS TO INCLUDE ON 2014 FORMS W-2 As 2014 draws to a close, we would like to remind you about the proper inclusion of fringe benefits in an employee s

More information

Long Term Disability (LTD) Life insurance

Long Term Disability (LTD) Life insurance The Board of Directors and trustees are very excited to announce new and improved changes to the insurance benefits offered through the League! We presented these changes to your delegates at our annual

More information

TRANSIT BENEFIT INTEGRITY AWARENESS TRAINING. Presented By:

TRANSIT BENEFIT INTEGRITY AWARENESS TRAINING. Presented By: TRANSIT BENEFIT INTEGRITY AWARENESS TRAINING Presented By: Training Objectives Clarify transit benefit requirements Emphasize internal controls minimize fraud and abuse Address ramifications of non-compliance

More information

UNIVERSITY TRAVEL POLICIES AND PROCEDURES

UNIVERSITY TRAVEL POLICIES AND PROCEDURES UNIVERSITY TRAVEL POLICIES AND PROCEDURES Policy Title: University Travel Policies and Procedures Policy Type: Administrative Policy Number: 41-01 (2014) Approved: 09/24/2014 Responsible Office: Office

More information

OUR BENEFITS Your choices. Your possibilities.

OUR BENEFITS Your choices. Your possibilities. OUR BENEFITS Your choices. Your possibilities. At John Hancock we offer a full range of benefits and programs to meet the needs of today s multi-faceted and diverse workforce. Our health/wellness programs,

More information

Procedure 20345: Moving and Relocation Expenses

Procedure 20345: Moving and Relocation Expenses Procedure 20345: Moving and Relocation Expenses The university may reimburse moving and relocation expenses in accordance with the Commonwealth of Virginia and Internal Revenue Service (IRS) policies and

More information

New Client Start-up Checklist

New Client Start-up Checklist New Client Start-up Checklist Thank you for choosing LowCostPayroll.com as your payroll service provider. In order to set your company up on our payroll system we need some information. Please review the

More information

National Health Insurance Reform

National Health Insurance Reform JANUARY2011 National Health Insurance Reform Impact Year by Year With the passage of National Health Insurance Reform it is crucial that employers and plan sponsors have clear information about the impact

More information

protect the people when they need you your the most. Salary Continuation Program working Help employees who make your business a success

protect the people when they need you your the most. Salary Continuation Program working Help employees who make your business a success working Protect your business, employees and yourself for you. All businesses are different, so this strategy might not fit your business needs. Many other strategies are available, and your financial

More information

Helbling Benefits Consulting Your Health Care Reform Partner

Helbling Benefits Consulting Your Health Care Reform Partner Helbling Benefits Consulting Your Health Care Reform Partner Will you be hit with penalties due to health care reform? Once the employer mandate becomes effective, some employers may have to pay a penalty

More information

An Employee Guide to:

An Employee Guide to: An Employee Guide to: Medical/Health Care Spending Account Dependent Care Spending Account 2015 *** IMPORTANT *** ENROLLMENT IN THE FLEXIBLE SPENDING ACCOUNTS IS ONLY VALID FOR ONE CALENDAR YEAR. YOU MUST

More information

Consumer Driven Health Plan (CDHP) Questions. Health Savings Account (HSA) Questions:

Consumer Driven Health Plan (CDHP) Questions. Health Savings Account (HSA) Questions: Consumer Driven Health Plan (CDHP) Questions Q1: What is a CDHP? A: A CDHP is a plan with a high deductible and a Health Savings Account component. The goal of such a plan is to create better consumers

More information

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance.

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance. Contents General Information.Page 2 Check Requests.Page 3 Purchase Requisitions.Page 4 Travel Authorizations.page 6 Travel Advance.page 7 Transportation-Air page 9 Transportation-Ground page 10 Lodging.page

More information

Refer us a friend today and receive 100 EXPENSES GUIDELINE

Refer us a friend today and receive 100 EXPENSES GUIDELINE Refer us a friend today and receive 100 EXPENSES GUIDELINE CONTENTS Limited company expense guidelines 1 Business Expenses 2 Salaries 2 Travel and Subsistence Expenses 2 Business Mileage 3 Company Car

More information

District of Columbia Government Benefits Guide Welcome!

District of Columbia Government Benefits Guide Welcome! 2015 BENEFITS GUIDE District of Columbia Government Benefits Guide Welcome! This guide provides comprehensive information about your benefits as a DC Government employee. Use this guide as your go-to resource

More information

Health Savings Account Frequently Asked Questions

Health Savings Account Frequently Asked Questions Health Savings Account Frequently Asked Questions (for Core 60 Medical Plan Members) The Health Savings Account (HSA) is a great way to save for health care expenses incurred today or in the future for

More information

Below are some questions and answers that you may find of interest when considering whether to participate in the Cycle to Work Scheme.

Below are some questions and answers that you may find of interest when considering whether to participate in the Cycle to Work Scheme. Cycle to work scheme Frequently asked questions Below are some questions and answers that you may find of interest when considering whether to participate in the Cycle to Work Scheme. 1. What is the Cycle

More information