TRAINING AND DIALOGUE PROGRAMS

Transcription

1 TRAINING AND DIALOGUE PROGRAMS GENERAL INFORMATION ON WEB-BASED CONTENTS MANAGEMENT SYSTEMS (CMS) TECHNOLOGY 集 団 研 修 ウェブベースの 情 報 発 信 管 理 システム 運 用 技 術 JFY 2010 <Type: Trainers Training Programs / 類 型 : 人 材 育 成 普 及 型 > No.J / ID: From July 2010 to June 2011 Phases in Japan: From 19 August to 23 October, 2010 This information pertains to one of the Training and Dialogue Programs of the Japan International Cooperation Agency (JICA), which shall be implemented as part of the Official Development Assistance of the Government of Japan based on bilateral agreement between both Governments. 1/17

2 I. Concept Background Information is one of the key factors for the development of any country, at whichever stage of development the country is. As economies of developing countries become more and more intricately connected to those of developed countries, Information and Communication Technology (ICT for short) for processing and utilizing information becomes very important for developing countries. Clearly, ICT enables developing countries to participate in the global economy, to increase their competitiveness and to increase the quality of their governance. It shall be used effectively to help improve the level of communication with general public, perform their administration tasks, offer public services, and promote programs for sustainable growth and poverty alleviation. However, in developing countries, social and technological fundamentals to perform the above mentioned tasks are still at a level that needs greater improvement. Week fundamentals make it difficult to utilize ICT and henceforth make economic growth even more difficult. From the viewpoint of human resource development, it is necessary to ensure enough number of personnel with a certain degree of technological maturity on one hand, and those with ICT literacy on the other, within their own countries both in quality and quantity. In the case of developing countries, it is urgently needed to train key personnel of administrators, researchers, engineers, and educators. Under these circumstances ICT has been in the center of concern in many developing countries, and they are putting large emphasis, as one of the national policies, on fostering ICT industries, ICT education, and training of ICT engineers etc. Recognition that ICT not only expedites the growth of developing countries but also contributes to the prosperity of the world, the international community has agreed and announced on the occasions of G7 summit (in Okinawa, Japan), IT summit (in Tunis, Tunisia) etc. to cooperate for enhancing the possibilities of ICT utilization in developing countries. This program aims to ensure the capacity development of participants themselves and to facilitate dissemination of their gained skills to related personnel in his/her organizations for utilizing open source web-based content management software systems (CMS for short). For what? This program aims to realize the utilization of CMS by administrators for better communication (broadcasting necessary information to the nationals and gaining feedback from them) to effectively and efficiently carry out public services. 2/17

3 For whom? This program is offered to front-line administrators of governmental organizations in the field of public administration, who are in charge of promotion of the introduction of ICT for efficient and effective implementation of public administration, public services, and development programs etc. How? Participants shall have opportunities in Japan to identify approaches to and practical usages of ICT to ensure program effectiveness. Participants will also formulate an action plan describing what the participant will do after they return to their home countries, transfer the knowledge and ideas acquired in Japan into related personnel and accordingly improve his/her organizational viability. II. Description 1. Title (J-No.) Web-based Contents Management Systems (CMS) Technology (J ) 2. Period of Program Duration of whole program: July 2010 to May 2011 Preliminary Phase: July 2010 to August 2010 (in a participant s home country) Core Phase in Japan: August 19, 2010 to October 23, 2010 Finalization Phase: October 24, 2010 to June 2011 (in a participant s home country) 3. Target Countries Sri Lanka, Tonga, Yemen, South Africa, Tanzania, Panama, Bosnia and Herzegovina, and Egypt. 4. Overall Goal To promote governments good governance activities. the followings should be achieved; Governments are able to transmit various information and knowledge necessary to citizens, which is well-structured to make people easy to understand by use of ICT based on CMS, Citizens are able to raise their opinions and demands by utilizing interactive communication, and participation of all levels of citizens in public administration is enhanced, Governments are able to reflect citizens opinions in their policy, and communication between government and citizens is improved. 5. Objectives This program aims to realize the utilization of CMS by front-line administrators for public services. Objectives of this program are as follows; Governments are able to intercommunicate necessary information with 3/17

4 citizens, operating web-based Contents Management System (CMS) which is developed by participants of the training course. Technologies as outputs of training in Japan are diffused in participants organizations. 6. Eligible / Target Organization This program is offered to front-line administrators of governmental organizations in the field of public administration, who are in charge of promotion of the introduction of ICT which is necessary for efficient and effective implementation of public administration, public services, and development programs etc. 7. Total Number of Participants 11(eleven) participants from Sri Lanka(2), Tonga(1), Yemen(2), South Africa(1), Tanzania(1) Panama(1), Bosnia and Herzegovina(2), and Egypt(1). 8. Language to be used in this program (phase in Japan) English, participants are requested to have minimum English skill to ensure a good communication and better understanding of the training. 9. Expected Module Output and Contents: This program consists of the following components. Details on each component are given below: (1) Preliminary Phase in a participant s home country (July 2010 to August 2010) Participating organizations make required preparation for the Program in the respective country. Expected Module Activities Output Inception report is formulated Formulation and submission of Inception Report (2) Core Phase in Japan (August 19, 2010 to October 23, 2010) Participants dispatched by the organizations attend the Program implemented in Japan. Expected Outputs during Core Phase in Japan are as follows; (1) To understand the importance of internet and utilize it for development of their countries, (2) To connect a computer to the network, and operate it as a system for transmission and management of information, (3) To understand the importance of information, and systematically conduct management and share of information, (4) To maintain and develop information systems by utilizing open source software, (5) To develop contents by utilizing Contents Management System (CMS). 4/17

5 Subjects/Agendas Inception Report Presentation: This session aims to provide all the participants with an opportunity to present their Inception Report so as to share the information and understanding of the state of the art of ICT at each participant s country with other participants and professors/researchers of the University of Tsukuba. Every participant should present an Inception Report. Every participant is requested to bring his/her documents in digital media in the widely accepted format such as MS-Power Point, OpenOffice.org, or PDF Role of ICT in Society: The state of the art of ICT Telecommunications and ICT Information security and management Study tour: Visits to information processing sites and offices Linux operating system: GNU/Linux operating system Installation and operations of Linux OS Server software for basic internet services: Introduction to basic internet services Installation and operations of server software Content Management System: Information management using CMS Installation and management of Plone and Joomla! Web CMS software Publishing Web CMS Building a small information portal site using CMS: Build a small information portal site using CMS Presentation, demonstration, and discussion of the portal sites Development of Action Plan: Develop an action plan based on the knowledge and skills acquired in the course. Participants are required to present their action plans Methodology Presentation, Discussion Lecture, Discussion, Expected Module Output (1) (1), (3) Observation (1), (3) Lecture, Discussion, Training Lecture, Discussion, Training Lecture, Discussion, Training Workshop, Presentation, Discussion Workshop, Presentation, Discussion (2), (4) (2) (4), (5) (5) (1), (5) 5/17

6 (3)Finalization Phase in a participant s home country (November 2010 to June 2011) Participating organizations produce final outputs by making use of results brought back by participants. This phase marks the end of the Program. Expected Module Output To implement an interim report (action plan) To submit Final Report Activities Participants are expected to implement the action plans in the Interim Report) and report on progress (Final Report) within five months after the end of the phase in Japan. It is strongly recommended that the Interim Report is approved by the organization concerned. In the home country of each participants, it is also expected that a Final Report to be authorized by the organization concerned and to be submitted to the local JICA Office by the end of March, 2011 (in case there s no JICA Office, it should be submitted to JICA Tsukuba directly). <Structure of the program> 1. Preliminary phase (activities in your home country): Preparation of the inception report. 2. Core Phase (activities in Japan/ Indonesia): Topic outline (subject to minor changes) 1st month (8/24-9/24) Inception Report Presentation Role of ICT in Society (Lecture, Discussion, Observation) Linux operating system (Lecture, Discussion, Training) Visits to information processing sites and offices Server software for basic internet services (Lecture, Discussion, Training) 2nd month (9/27-10/22) CMS (Lecture, Discussion, Training) Building a small information portal site using CMS (Workshop, Presentation, Discussion) Development of Action Plan (Workshop, Presentation, Discussion) 3. Finalization Phase (activities in home country) Participants are expected to implement the action plan (interim report) and report on progress and achievements by April Follow-up Cooperation by JICA In this program, JICA might extend follow-up support to participating organizations that intend to develop the result of the project further. Please note that the support shall be extended selectively based on proposals from the participating organizations. 6/17

7 III. Conditions and Procedures for Application 1. Expectations for the Participating Organizations: (1) This program aims to disseminate the knowledge and skills which become significant when many people learn them. It targets at mid-level personnel of front-line administration. The program is implemented with the aim of the specified final beneficiaries gaining knowledge and skills through program participants, in addition to the development of the abilities of the participants themselves. (2) This program is enriched with contents and facilitation schemes specially developed in collaboration with University of Tsukuba, the relevant prominent organization in Japan. Such special features enable the target people to meet respective requirements of communication with nationals and effectively facilitate them toward their tasks. (3) As this program is designed to disseminate gained skills to related personnel of his/her organization, participating organizations are expected to make due preparation before dispatching their participants to Japan by carrying out the activities of the Preliminary Phase described in sectionⅡ-9. (4) Participating organizations are strongly recommended to make the best use of the results achieved by their participants in Japan by approving the strategy in the Interim Report and activities of the Finalization Phase described in section Ⅱ Nominee Qualifications: Applying organizations are required to select nominees who meet the following qualifications. (1) Essential Qualifications 1) Current duties: be a mid-level and front-line officer of the government, preferably an administrator for public service which requires utilization of ICT. 2) Experience in the relevant field: have 2 or more years experience in public administration and have basic computer literacy. 3) Educational background: a graduate of university or equivalent 4) Language: have a competent command of spoken and written English which is equivalent to TOEFL CBT 150 or TOEIC 520 or more. This program includes active participation in presentations, discussions, exercises and thus requires high competence of English ability. 5) Health: must be in good health, both physically and mentally, to participate in the program in Japan. 6) Must not be serving any form of military service. 7/17

8 (2) Recommendable Qualifications 1) Age: between the ages of twenty-four (24) and fifty (50) years 3. Required Documents for Application (1) Application Form: the Application Form is attached to this General Information. (2) Supplementary Paper: Each applicant is required to submit a typewritten Supplementary Paper in accordance with the instructions shown in ANNEX I. This Supplementary Paper will be used for the screening of candidates and must be submitted along with the Application Form. Nomination without this Supplementary Paper will not be accepted. (3) Nominee s English Score Sheet: to be submitted with the application form. If you have any official documentation of English ability (e.g., TOEFL, TOEIC, IELTS), please attach it (or a copy) to the application form. 4. Procedure for Application and Selection: (1) Submitting the Application Documents: Closing date for application to the JICA Center in JAPAN: June 11, 2010 Note: Please confirm the closing date set by each country s JICA office or Embassy of Japan of your country to meet the final date in Japan. (2) Selection: After receiving the documents through due administrative procedures in each government, each country s JICA office (or Japanese Embassy) shall conduct screenings, and send the documents to the JICA Center in charge in Japan, which organizes this project. Selection shall be made by the JICA Center in consultation with the organizations concerned in Japan based on submitted documents according to qualifications. The organization with intention to utilize the opportunity of this program will be highly valued in the selection. (3) Notice of Acceptance Notification of the results shall be made by each country s JICA office (or Embassy of Japan) to each Government not later than July 9, Document(s) to be submitted by accepted participants: Inception Report -- to be submitted by August 6, 2010: Before coming to Japan, only accepted participants are required to prepare an Inception report (detailed information is provided in ANNEX II "Inception Report"). The Inception report should be sent to JICA by August 6, 2010, preferably by to tbictpp@jica.go.jp 8/17

9 6. Conditions for Attendance: (1) to observe the schedule of the program, (2) not to change the program subjects or extend the period of stay in Japan, (3) not to bring any members of their family, (4) to return to their home countries at the end of the program in Japan according to the travel schedule designated by JICA, (5) to refrain from engaging in political activities, or any form of employment for profit or gain, (6) to observe the rules and regulations of their place of accommodation and not to change the accommodation designated by JICA, (7) to participate in the whole program including a preparatory phase prior to the program in Japan. Applying organizations, after receiving notice of acceptance for their nominees, are expected to carry out the actions described in sectionⅡ -9 and sectionⅢ-5. 9/17

10 IV. Administrative Arrangements 1. Organizer: (1) Name: JICA Tsukuba (2) Contact : KANEKO Nae (tbictpp@jica.go.jp) 2. Implementing Partner: (1) Name: University of Tsukuba (2) Contact: MAEDA Yukari (Symbolic Computation Laboratory) (3) URL: (4) Remark: Symbolic Computation Laboratory (SCORE), at the University of Tsukuba is a renowned research unit at Department of Computer Science. The group is engaged in both theoretical and application oriented research in symbolic computation and software design. Their recent results in symbolic computation web services extend the capability of symbolic computation to yet another level of maturity and sophistication. Their experiences and the expertise in web services are utilized to create this new training and dialog course. SCORE has attracted many international researchers and students in education and research. SCORE organized a JICA international training and partnership program in the framework of Japan s ODA to Tunisia Techno polis formation in Travel to Japan: (1) Air Ticket: The cost of a round-trip ticket between an international airport designated by JICA and Japan will be borne by JICA. (2) Travel Insurance: Term of Insurance: From arrival to departure in Japan. *the traveling time outside Japan shall not be covered. 4. Accommodation in Japan: JICA will arrange the following accommodations for the participants in Japan: JICA Tsukuba International Center (JICA TSUKUBA) Address: 3-6 Koyadai, Tsukuba, Ibaraki , Japan TEL: ~1118 FAX: (where 81 is the country code for Japan, and 29 is the local area code) If there is no vacancy at JICA TSUKUBA, JICA will arrange alternative accommodations for the participants. 10/17

11 5. Expenses: The following expenses will be provided for the participants by JICA: (1) Allowances for accommodation, living expenses, outfit, and shipping. (2) Expenses for study tours (basically in the form of train tickets). (3) Free medical care for participants who become ill after arriving in Japan (costs related to pre-existing illness, pregnancy, or dental treatment are not included). (4) Expenses for program implementation, including materials. For more details, please see p of the brochure for participants titled KENSHU-IN GUIDE BOOK, which will be given to the selected participants before (or at the time of) the pre-departure orientation. 6. Pre-departure Orientation: A pre-departure orientation will be held at each country s JICA office (or Japanese Embassy), to provide participants with details on travel to Japan, conditions of the training, and other matters. 7. Certificate: Participants who have successfully completed the training course will be awarded a certificate by JICA. 11/17

12 V. ANNEX: ANNEX I Format of Supplementary Paper (To be submitted with Application Form) Course title: Web-based Contents Management Systems (CMS) Technology Name: Country: Applicants are requested to prepare a Supplementary Paper that includes the following subjects. It should be typewritten and does not exceed 1 page of A4 sized paper altogether (organization chart excluded). 1) Central issues relating to information and communication technology (ICT) in your country 2) Your expectation to take part in this program 3) Your expected outcome of the program (website, services, etc.) 4) Your commitment to improve the public service by means of ICT after completing this program 5) Organization Chart: Schematic presentation of your organization * Please indicate your present position in the organization chart. * Please indicate details about the IT department including number of people, usage of open source, Note: The Supplementary Paper will be used to screen the applicants. Application Form without it will be rejected. 12/17

13 ANNEX II Format of Inception Report <Cover Page> INCEPTION REPORT OF <YOUR COUNTRY> Current Situation of Public Service with ICT and Perspectives for the Future JICA TRAINING COURSE ON WEB-BASED CONTENTS MANAGEMENT SYSTEMS (CMS) TECHNOLOGY (JFY 2010) Prepared by <YOUR NAME. w/ address> <YOUR POSITION>, <YOUR ORGANIZATION> <YOUR COUNTRY> <Abstract> Please attach an abstract of Current Situation of Public Service with ICT and Perspectives for the Future (300~500 words). <Main Pages> 1. Organization Data (Please describe your organization here) (1) Name of Organization (2) Outline of Organization and IT division Please indicate the approximate budget size, too. Please include the summary and the number of staffs by divisions. Also please indicate your position, too. (3) Organization s Position in the Government Please describe a supervising organization/government agency of your organization. It is preferable to attach a government chart. Also, please indicate how your task contributes to government policies and measures, too. 2. Personal Data (1) Recent Work Please describe the works which you have done for the past three years in about 200 words. (2) Contact Address e.g. office address, phone number, fax number, address, etc. 13/17

14 3. Current Situation of Public Service with ICT and Perspectives for the Future (Common Subject) (1) Current Situation and Problems Please describe current situation and problems in your country on Public Service with ICT and Their Needs. It should cover at least the following points preferably with historical background and statistical data: a) Infrastructure for information and communication: scale, cost and quality b) Level of information and communication literacy of the public c) Networked public services and management of information on the side of administration d) ICT skill training and career development in governmental organizations (2) Research and Survey Please describe researches/surveys carried out on the above topics in and/or out of your country. (3) Policy and Practices Please figure out the organizational and technological structure which respond to the above issues, and describe existing policies, measures, services and programs related to ICT provided by central/local governments, private organizations and experts. (4) Perspectives for the Future Please evaluate the policies and programs available in your country and draw your perspectives for the future. (5) Previous experiences from previous trainees at your country, if any. Please write what they did after their training, what you want to try to do next and why. Please mention the name of your contact person in this regard. <Notes> - Each participant has to make a presentation of his/her Inception Report to other participants and University of Tsukuba professor/instructors for 20 minutes. - Use single spacing on A4 size paper (210mm 297mm). - Type about 500 words for each page. - The total number of pages is requested to be around 10 to Effective use of photos, figures and graphs is recommendable. - For more information on lectures/discussions, please see II. COURSE DESCRIPTION. - It is strongly requested to (or send a CD-ROM) the digital/electronic data of Inception Report, in the widely accepted format such as MS-Word, OpenOffice.org, or PDF to the JICA (tbitpp@jica.go.jp) when applicants submit the written paper to the JICA Office (or the Embassy of Japan). 14/17

15 When making a presentation, participants may use necessary tools including MS-Power Point and/or Over Head Projector. It is advised that the selected candidates prepare his/her own presentation material as soon as possible and to (or send a CD-ROM) the digital/electronic data of oral presentation material of inception report, in the widely accepted format such as MS-Power Point, OpenOffice.org, and PDF to the JICA (tbictpp@jica.go.jp) by July 26, /17

16 For Your Reference JICA and Capacity Development The key concept underpinning JICA operations since its establishment in 1974 has been the conviction that capacity development is central to the socioeconomic development of any country, regardless of the specific operational scheme one may be undertaking, i.e. expert assignments, development projects, development study projects, training programs, JOCV programs, etc. Within this wide range of programs, Training Programs have long occupied an important place in JICA operations. Conducted in Japan, they provide partner countries with opportunities to acquire practical knowledge accumulated in Japanese society. Participants dispatched by partner countries might find useful knowledge and re-create their own knowledge for enhancement of their own capacity or that of the organization and society to which they belong. About 460 pre-organized programs cover a wide range of professional fields, ranging from education, health, infrastructure, energy, trade and finance, to agriculture, rural development, gender mainstreaming, and environmental protection. A variety of programs and are being customized to address the specific needs of different target organizations, such as policy-making organizations, service provision organizations, as well as research and academic institutions. Some programs are organized to target a certain group of countries with similar developmental challenges. Japanese Development Experience Japan was the first non-western country to successfully modernize its society and industrialize its economy. At the core of this process, which started more than 140 years ago, was the adopt and adapt concept by which a wide range of appropriate skills and knowledge have been imported from developed countries; these skills and knowledge have been adapted and/or improved using local skills, knowledge and initiatives. They finally became internalized in Japanese society to suit its local needs and conditions. From engineering technology to production management methods, most of the know-how that has enabled Japan to become what it is today has emanated from this adoption and adaptation process, which, of course, has been accompanied by countless failures and errors behind the success stories. We presume that such experiences, both successful and unsuccessful, will be useful to our partners who are trying to address the challenges currently faced by developing countries. However, it is rather challenging to share with our partners this whole body of Japan s developmental experience. This difficulty has to do, in part, with the challenge of explaining a body of tacit knowledge, a type of knowledge that cannot fully be expressed in words or numbers. Adding to this difficulty are the social and cultural systems of Japan that vastly differ from those of other Western industrialized countries, and hence still remain unfamiliar to many partner countries. Simply stated, coming to Japan might be one way of overcoming such a cultural gap. JICA, therefore, would like to invite as many leaders of partner countries as possible to come and visit us, to mingle with the Japanese people, and witness the advantages as well as the disadvantages of Japanese systems, so that integration of their findings might help them reach their developmental objectives. 16/17

17 CORRESPONDENCE For enquiries and further information, please contact the JICA office or the Embassy of Japan. Further, address correspondence to: JICA Tsukuba International Center (JICA TSUKUBA) Address: 3-6 Koyadai, Tsukuba-shi, IBARAKI , JAPAN TEL: FAX: /17