The Corporation of the TOWN OF MILTON

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1 Report to: From: Chair & Members of the Administration & Planning Standing Committee Linda Leeds, Director, Corporate Services and Treasurer Date: February 11, 2013 Report No. CORS Subject: 2012 Corporate Health and Safety Annual Report RECOMMENDATION: That report CORS be received for information. EXECUTIVE SUMMARY This report will provide the Chair and members of the Administration & Planning Standing Committee with Health and Safety activities and statistics for the year REPORT Background The Corporate Health and Safety program continues to expand and develop each year with a focus on reduced injury statistics and employee training and education. Corporate Health and Safety continues to work with the goal of continually improving health and safety strategies, programs and performance. Health and safety initiatives will not only reduce the cost of workplace injury and work-related illness but can realize efficiencies, increase productivity, reduce downtime and improve public image. As mandated by the Occupational Health and Safety Act (OHSA), the Town of Milton continues to manage health and safety by maintaining proactive due diligence. In health and safety due diligence means the employer shall take all reasonable precautions, under the particular circumstances to prevent injuries and accidents in the workplace. We accomplish this through the development and review of policy and procedures, hazard awareness, employee training, workplace monitoring and inspections, safe work practices in complying with the regulations, accident reporting and investigation and documentation. Regardless of the type of task or service being performed, the health and safety of employees is our primary consideration.

2 Page No. 2 Over the last five years, the health and safety program at the Town of Milton has provided the Corporation with a decline in lost time claims. Our low incident rate and lack of severity of incident/accidents is a reflection of the Corporate Health and Safety program which helps reduce Workplace Safety & Insurance (WSIB) payment costs and safeguards the Corporation against criminal prosecution or fines. We will strive to continue to incorporate health and safety into business strategies, processes and performance measures to recognize good health and safety performance in our employees. Discussion During 2012 there were a total of 20 incidents recorded, which is a reduction of 35.8% over the 2011 results. Out of the 20 work-related incidents, 9 resulted in reports being sent to the WSIB. The remaining 11 health and safety incidents were not reportable but formed the basis for future prevention efforts. Historical Statistical Summary: Total Medical Aid Claims Incident/Accidents Only WSIB Lost Time Claims Lost Time L.T.** Lost Time Hours Medical Aid - M.A.* *M.A. - If an employee requires medical attention from outside the workplace. **L.T. The worker is disabled and unable to attend work beyond the date of the accident. Appendix A outlines the WSIB claims by department showing medical aid or medical aid and subsequent lost-time away from work statistics. The figures include both fulltime and part-time employees. WSIB Payment Costs: As a Schedule 2 employer, the Town is self-insured and therefore liable for all current and future-claim costs. To limit the Town s liability against any large claims, excess

3 Page No. 3 coverage insurance has been in place since The associated insurance premiums are based on total payroll. The following outlines the costs incurred by the Town for WSIB costs for the past five years: Year Cost 2008 $75, $40, $61, $56, $63, Although lost time claims have reduced over the last couple of years, there is an ongoing claim (although the employee is back to work) and the Town continues to incur costs with WSIB. When applicable, health care costs, rehabilitation costs and WSIB administration charges contribute to total annual costs. Maintaining a safe working environment to reduce any claims will ensure that these costs remain contained with our growing number of employees. Health and Safety Program Activities: Human Resources continues to work closely with our Joint Health and Safety Committees to ensure that the Corporate Health and Safety Program is adhered to, that the Corporation remains compliant with applicable legislation and that appropriate training programs are being carried out. These committees meet on a regular basis to review health and safety issues, stay current with legislative changes, make recommendations for specific workplace changes related to health and safety and to inspect the workplaces in an effort to provide a high level of comfort and safety for all staff. During 2012, in addition to ongoing health and safety program work and Joint Health and Safety Committee support, other health and safety initiatives included: 1. Training sessions for new full-time staff and part-time staff in regards to health and safety, violence and WHMIS were held. Additionally, health and safety training was held in April for Supervisors and Managers through the Public Services Health and Safety Association. 2. As a new facility requiring a Joint Health and Safety Committee as per Occupational Health and Safety legislation, the Milton Centre for the Arts formed

4 Page No. 4 a committee in 2012 with management and worker representatives. The required WSIB health and safety certification training was also completed by staff. 3. As required by law, fire drills were performed, with the co-operation of the Fire Department. 4. Audits and updates to all the Joint Health and Safety boards were completed. 5. The Corporate Health and Safety Policy Manual was updated to reflect legislation changes. 6. Ergonomic adjustments to workstations were regularly performed. Workplace Health and Wellness Program In conjunction with the workplace health and wellness program called Good for you!, as part of the group insurance benefit plan, we held several events to benefit staff. The program mobilizes employees as it raises awareness about healthy lifestyle habits. With the wellness program our objective is to: Increase the satisfaction and commitment of employees. Improve the corporate image of the Town of Milton to attract and retain employees. Increase productivity and reduce absenteeism. Reduce the costs associated with poor health. The following were some of the events which took place in 2012: In February we held Healthy Heart Clinics screening clinics for cardiovascular disease risk factors. Members of SMT led employee guided Walks on Wednesday for Wellness during lunch periods in June and September. In September our Step it Up Challenge was organized for 4 weeks with a total of 25 teams and 118 participants to encourage walking and active living. We held lunch and learns on Getting Restful sleep, Living Well with Stress and a Guide to Grocery Shopping. In November we conducted flu clinics with great staff participation. Relationship to the Strategic Plan Continued support from Council and the Senior Management Team to the health and safety program will demonstrate our commitment to providing a healthy and safe working environment for our employees which supports the strategic goal of a responsible, cost effective and accountable local government.

5 Page No. 5 Financial Impact There is no financial impact. Respectfully submitted, Linda Leeds, C.G.A. Director, Corporate Services and Treasurer LL:cm If you have any questions on the content of this report: Christina McTavish, ext Attachments: Appendix A: WSIB Claim Statistics by Department CAO Approval:

6 Page No. 6 APPENDIX A

The Corporation of the TOWN OF MILTON

The Corporation of the TOWN OF MILTON Report To: From: Committee of the Whole Linda Leeds, Director, Corporate Services and Treasurer Date: February 9, 2015 Report No: Subject: Recommendation: 2014 Corporate Health and Safety Annual Report

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