Studying in Graz. Information for foreign students. Graz July 2004 ÖH Uni Graz AAI Graz

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1 Studying in Graz Information for foreign students Graz July 2004 ÖH Uni Graz AAI Graz

2 Table of Contents Table of Contents... 0 About the Booklet... 3 About the addresses and phone numbers... 3 The focus on gender sensitivity and gender neutrality... 4 Authorship and Support... 4 General Hints on Living in Graz... 5 The City of Graz... 5 The University of Graz... 5 Life in Graz - Some hints and general information... 6 Mobility in Graz... 7 Studying in Graz... 9 Possibilities... 9 Terms and Abbreviations The Admission Procedure Admission Regulations Student fees Recognition of foreign degrees (Nostrifizierung) Residence permit and Meldewesen General Information Erstaufenthaltserlaubnis First steps Prolonging the residence permit Registration Meldewesen Housing Provisional Housing Dorms Sharing apartments, subcontracting, apartments Housing Office Free advice for tenants Important Facts Working in Austria General Issues Exceptions to the Law on the Employment of Aliens

3 EU citizens from new members (entry on May 1 st 2004) Working with a student visa Further types of work permits The Insurance Issue Health Insurance - Krankenversicherung Free Insurance ÖH Accident and Liability Insurance Außerordentliche Studierende - non-degree students Financial Support Studienbeihilfe Familienbeihilfe (Family Support) Students Addresses supplement Consultations on student issues Universities in Graz Dekanate (the Dean s offices) of the Karl-Franzens-Uni Graz.. 55 Specialized Colleges in Graz German Courses in Graz Working in Austria Finding a residence in Graz / dormitories Health Issues Counceling Services on Social Affairs Federal Ministries Consulates in Graz Foreign Cultural Institutes Religious communities Christian students support in Graz Christian Churches The Opera und Theaters of Graz Cinemas Students Cafeteria

4 About the Booklet This booklet was created by the Studienreferenten (person in charge of students support) at the African-Asian Institute, committed foreign students and some members of the ÖH (Österreichische Hochschülerschaft, students union) at the University of Graz, partly in their free time. Its accuracy was checked by several experts (especially the chapter on admissions, which was looked over by the head of the Studien- und Prüfungsabteilung (registrar s office at the university) as well as the chapter on working in Graz, which was looked over by the head of the department for employment of foreigners at the AMS (Arbeitsmarktservice, labour market service) Graz. The booklet contains information on topics relevant to studying in Graz, especially an overview on the complex topic on admissions to Austrian universities as well as other topics of concern for foreign students in Graz: jobs, dorms and apartments, insurance, financial support, as well as other hints and useful addresses. The creator is open for any suggestions and thankful for any hints concerning mistakes and questions in order constantly to improve the booklet. Contact: Tristan Aichinger, Studienreferent des Afro-Asiatischen Instituts Graz Leechgasse 22, Tel.: 0316 / About the addresses and phone numbers The authors cannot be held liable for any possible mistakes in the addresses and phone numbers mentioned. Remember that the area code is 0316, if you want to place an international call you have to predial 0043 (Austria)

5 The focus on gender sensitivity and gender neutrality The authors of this booklet used gender-neutral terms as far as possible while creating the text. Given the goal of readability however, we had to abandon the constant use of gender sensitive terms. Authorship and Support The following people cooperated in creating this booklet: Authors: Aichinger Tristan, Primorac Zrinka, Rajič Kristina, Riepl Edith, Schönberger Jochen Proof-readers: Gollob Helga, Mindler Ursula, Steiner Anna, SzeberÈniy Andreas, Wagner Peter, Stephan Maier The project was sponsored by the ÖH at the University of Graz. Special thanks to the Studien- und Prüfungsabteilung (registrar s office at university) of the University of Innsbruck, the Federal Students Union (ÖH) and the International Office of the Karl- Franzens-University Graz who gave their permission to use text from some of their brochures in this booklet. The chapter Admission Regulations used parts of the information brochure in German Das Studium an der Universität Innsbruck - Informationen für Studienbewerber mit ausländischem Reifezeugnis" of the University of Innsbruck and parts of the booklet Studieren in Österreich by the ÖH. The chapter General Hints on Living in Graz is largely based on the Welcome Guide of the international office, which is designed for exchange students. Check: 4

6 General Hints on Living in Graz The City of Graz Graz, capital of the province of Styria, is the second largest city of Austria and due to its geographical position, an important turntable for the greater South-East European region as well as a center for science, culture and economic activities. The historic center of Graz was awarded the UNESCO title of world cultural heritage due to its Renaissance-style buildings, Baroque churches, its small alleys, and inviting squares. Graz used the year it had the honor of being the European Cultural Capital to present both those of its qualities that had been growing over the centuries as well as those that were newly created to an international audience. The variety of culture offered is strongly influenced be student participation. Some University students and an additional students at work-oriented colleges enjoy the student infrastructure, great libraries, comfortable restaurants, sponsored Mensa-dishes, affordable living quarters as well as the general atmosphere of the city with its many parks and biking opportunities. Information concerning the sites of Graz and the surrounding area are obtainable at the Tourismusbüro: Herrengasse 16, Tel.: 0316 / Or check: The University of Graz The University of Graz has been a cornerstone of both the life in and the appearance of Graz for more than 400 years. Famous scientists have conducted research and achieved revolutionary breakthroughs. The historicism-style main building in the center of the campus close to the historic inner city is symbolic of the rich history of the university. The innovative new buildings, many of them created by famous architects from Graz, symbolise dynamism and growth. Pictures and further information are obtainable at: 5

7 The following link will show you a current academic calendar: Life in Graz - Some hints and general information The cost of living in Graz primarily depend on what kind of residence you pick and on whether you go out to eat or cook for yourself (which is what most Austrian students do). We recommend to expect expenditures of at least 580 each month for living and personal affairs. There are plenty of reductions in Graz and all around the county if you are a student. You get a great deal on a good meal in the UNI-Mensa, in the RESOWI-center and in the Catholic Mensa (addresses are attached). The courses offered by the sports institute of the university (USI) are an additional plus (additional must; another offer) for students. Application fees are low, ranging mostly from about 8-12 per class. The application procedure starts a little earlier than the semester in the main building of the university. As a student, you can also relax by travelling using of the ÖBB (Österreichische Bundesbahnen, Federal train system). If you are under the age of 26, you can obtain a Vorteilskarte (discount card), which will allow you to travel for half the regular price in all of Austria. You can get this special card at the main train station of Graz (you will need a passport-style picture and a student ID); it will cost you around 20 and is valid for a year. Moreover, you can get cheaper student prices at cinemas, theatres or the opera with your student ID. If you want to subscribe to a newspaper your student ID will also help to save money. If you plan to spend the summer, you have to get a special vaccination because of the high number of ticks in the area, which can transmit Meningitis. For an effective immunisation you will need two injections, one in March and a second one 3-4 weeks later. The costs depend on whether you will have GKK-insurance (see chapter Insurance ). If you have to take prescript drugs, you should bring along the prescription from your doctor with proper explanations for their use. That way it will be easier to get the drugs in Austria. You can get both prescription drugs and normal drugs in local pharmacies. Drugs and prescription drugs can be bought in the pharmacy. 6

8 Electricity voltage is 220 volts, power outlets are to be used with two-phase sockets. So if you plan to use electric devices that do not comply with what was said before you should buy an adaptor. In Austria, every household in which a radio or TV is in use has to pay a monthly broadcasting fee (Rundfunkgebühr). The office responsible for this is the GIS (Gebühreninformationsservice, fee information service) of the ORF (Österreichischer Rundfunk, Austrian Public Broadcasting company). For a radio alone, the fee is some 6-7; for both radio and TV the fee amounts to about 22 each month. Because of considerable punishments in the event of proven unauthorised use of a TV or radio, it is a good idea to report yours. The forms you need for proper registration of your radio or TV are obtainable at Post Offices or the GIS service offices. GIS Gebühreninfoservice Grieskai 10, 8020 Graz Tel.: Mobility in Graz Bus and tram stations are marked by yellow signs with a green H (for Haltestelle). Timetables and the direction of the trams are placed under the sign. The heart of public transport is the Jakominiplatz (Jakomini square), where most bus and tramlines cross. One-hour tickets cost about 1,70 and you can get them in the bus/tram (ask the driver, do not wait for controls). Within that hour you can change busses or trams as you wish, and the GVB (Grazer Verkehrsbetriebe, Service Center of the Public Transport Company) of Graz offers detailed information on all tram and bus lines. Here is a general overview of the fares: Einfache Fahrt Standard ticket 1,70 1 Stunde gültig, für 1 Zone Valid for one hour, 1 zone Tageskarte Ticket for the day 3,40 24 Stunden gültig, für 1 Zone Valid for 24 hours, 1 zone Wochenkarte Ticket for a week 8,20 1 Woche gültig, für 1 Zone 1 week, 1 zone 7

9 Monatskarte Ticket for a month 28,30 1 Monat gültig, für 1 Zone 1 month, 1 zone Jahreskarte Ticket for one year 271,00 12 Monate gültig, Foto erforderlich, 1 Zone 12 months, picture required, 1 zone 10-Zonenkarte ( Zehner- 13,00 gültig innerhalb von Graz Works within Graz Block ) 10-zone ticket For additional information, check: Every new ticked needs to be stamped in an orange device, which you will easily recognise. If you should encounter a ticket controller without a valid ticked, you will not only pay the normal fee but also a considerable fine. Unfortunately, there is no general reduction for students at the GVB, there is an excemption only for recipients of family support. Many students in Graz use the bicycle as an easy and cheap means of transportation. It therefore can be a good idea to consider acquiring one for your stay in Graz. Graz has a number of different cab companies. There are several spots where you will find several cabs at every given moment, like on Hauptplatz (Main Square), in front of the main building of the University, at the train station and at many other central spots. Naturally, you can always just call a cab. The minimal fee for a cab is identical for all cab companies in Graz ( 4). Using a cab to get from Hauptplatz to the university will cost about 5 to 6, depending on traffic and the time of your trip. A trip from the airport to the university will cost you around 17. Here are some of the phone numbers of bigger cab companies: 0316 / 878, 0316 / 889, 0316 / 222, 0316 / 444, 0316 / 555 or 0316 / There are other ways to get to Graz from the airport of Vienna. Arriving at the airport in Vienna, you can use the Shuttle-Bus to get to the Southern train station of Vienna. Once you are there, you can obtain a ticket to get to Graz for about 27 (one way). A train leaves for Graz every hour, one out of two of those go to Graz directly, without you having to change trains. Arriving at Graz airport, you can take the Shuttle-Bus to the main train station, from where you can proceed by tram or bus. 8

10 Studying in Graz Possibilities Graz actually has four Universities: The Karl-Franzens-University, the University of Technology, the University for Music and Art and the Medical University. Information on studying at those universities can be found on the respective homepages and on those of the student organizations. Apart from those universities there are several Fachhochschulen (colleges of higher education). Those focus on practical education, offer a narrow number of study possibilities and have special application and acceptance procedures (and semester fees). In Graz there are the Johanneum college, the Campus02 college education. This brochure gives information on studying at universities only, info on colleges of higher education can be found at and Universities in Graz Karl-Franzens-University Graz ( KF-Uni, Uni Graz ) Universitätsplatz 3, Tel.: 0316 / Technische Universität Graz (University of Technology, TU ) Rechbauerstraße 12, Tel.: 0316 / Universität für Musik und darstellende Kunst Graz (University of Music and Performing Arts, Musik-Uni, Kunst-Uni, KUG ) Leonhardstraße 15, Tel.: 0316 / Medizinische Universität Graz (The Medical University, Med-Uni ) Universitätsstraße 3, Tel.: 0316 / bis

11 The offered studies can be categorized in different groups, according to structure and the degree. Following that system, university education can be offered as a bachelor, master, diploma, or Lehramt (see explanation below) program. The Diplomstudium (which in its classic form could be compared to a combined bachelor and masters program) is divided in two or three parts and generally lasts about 8 semesters, but can take significantly longer in several programs. The Lehramtsstudium (which entitles the successful student to teach at higher and middle schools in Austria) can generally be compared to the Diplomstudium, but includes several courses on educational theory. Diplomstudien are offered as programs on one general subject, but there are exceptions: If you pick the program on translation and interpreting you also have to pick two languages and if you pick the Lehramtsstudium, you have to pick two subjects to teach later on. In both programs, you will be awarded the title of magister/magistra upon completion. Due to an enhanced focus on comparability of degrees in the EU, an ever-increasing number of programs are transformed into bachelor and magister/master studies. A bachelor program lasts 6 semesters. It takes two major papers and in some cases a special exam to get a bachelors degree. Upon completion of the bachelors program or a comparable degree there is the option to go for the Magisterstudium (masters program), which usually takes four semesters. PhD (or MD, JD, Doktorat) programs take at least 2 semesters, most of them however last 4 semesters, and all of them require a Magister or a comparable degree. These programs generally focus on a major paper, the Dissertation, but also contain several courses. Beyond the options mentioned there also are Universitätslehrgänge, which serve the purpose of additional education for academics and take two to four semesters. Often, they are postgraduate programs. Some of them (postgraduate Master programs) lead to degrees. Generally there are high course and exam fees to consider. Moreover, in most cases there are strict criteria of admission and a limited number of places. As participant in an Universtitätslehrgang one is enrolled as extraordinary student. Information about content, costs and terms of admission are available at the Lehrgangs-secretariates. For information about the offered Universitätslehrgänge, check: 10

12 Another possibility of defining studies is the division into Studienrichtungen (branches or subjects), like Mathematics, Pharmacy, Business Administration (BWL) or Law (Rechtswissenschaften). For a general overview of all of the 62 branches (subjects) offered by the Karl-Franzens-University (including information on whether they are offered as bachelors, masters or Diploma programs) check: or: Another option is to get the free ÖH-booklet Studienführerin, in which all branches are listed. In order to get to know the exact content of each of the branches, one can check the Studienplan (study guide) of the branch of your choice, in which all mandatory courses and exams for that branch are summarized. You can also download all study guides at: Moreover, there is a Studienleitfaden for each branch (subject), in which students compiled useful hints and explanations. Those Studienleidfäden are obtainable at the ÖH-building, Schubertstraße 6a. A hint: Most branches (subjects) are organized in a way that there are no fixed courses each semester. Instead, a student can pick from a variety of offered courses in that subject. This might be a big challenge for beginners, but there are great advantages: While you have to follow certain guidelines, you often will be able to decide which courses you wish to pick. However, in order to extend your title of residence as a foreign student (see chapter on residence permit and Meldewesen ) or to get family support (see chapter on financial support), you have to pass a certain number of credit hours (each course or exam is worth a certain amount of hours). For an overview of the offered lectures, you can either buy the Verzeichnis der Lehrveranstaltungen, or check: 11

13 Terms and Abbreviations In the beginning all the university terms and abbreviations might confuse you. Here comes a short overview of the most important terms to help beginners find their way. WS und SS: The university year is organised in a winter semester (WS) and a summer semester (SS). Courses in the winter semester last from October until the end of February, the ones in the summer semester from March to early July. The equivalent to summer semester is spring term and to winter semester it is fall or autumn term. Semesterwochenstunde / ECTS The system of Semesterwochenstunden (roughly translated credit hours) serves to determine the extent of a course. The system is quite easy, once you are used to it: If a course of two credit hours is offered, the class will take place during one semester for two 45 minutes lessons a week (normally 15 times). It is also possible that a class won t be held each week but in sessions of one or several days. In addition to the credit-hour-system there is the ECTS (European Credit Transfer System), points system, which gives an overview on how much time a class takes and how much work it is to take the class. 30 credits are normally taken each semester. Within the next few years the university system will start working exclusively with the ECTS system. At the moment the credit hour system is still predominant. The organizational structure of the University Rektorat: University management, one Rektor and four Vizerektoren (vice principals). Fakultät (faculty/department): Organizational unit in which all Studienrichtungen (see above) of one area are united. Head of the department is the Dekan (dean). However, many decisions concerning courses and exams fall within the responsibility of the Studiendekan (roughly: dean for student affairs). For example, he is the one who takes care of the recognition of exams taken abroad. The Karl-Franzens-University Graz has 5 departments: SOWI Sozial- und Wirtschaftswissenschaftliche Fakulät Faculty for Social Sciences and Business School 12

14 REWI Rechtswissenschaftliche Fakultät Law School GEWI Geisteswissenschaftliche Fakulät Humanities Department NAWI Naturwissenschaftliche Fakulät Department for (Natural) Science THEO Katholisch-Theologische Fakulät Catholic-theological Department Institut (institute): organizational unit of a branch of studies Organisationseinheit einer Studienrichtung Lehrveranstaltungen (courses, lectures) Since there are different types of lectures in the different Studienrichtungen (branches of studies), you won t find detailed information in here. You can always check with the students representatives of your Studienrichtung (branch of studies) or look into the respective study guide (see above) to find out the meaning of all the different abbreviations for the lectures. There are two different types of lectures: Lectures with constant examinations, where the performance is assessed during the semester through participation, midterms, presentations, projects and papers. The number of students in those lectures is generally limited, which is why you normally have to register for them. In each Studienrichtung (branch of studies), some types of lecture are especially widespread. Typical lectures with constant examinations are Seminare (seminars) or Kurse (courses). Then there are those lectures without constant examinations, where the performance of the student is assessed after the lecture itself. The main type of this model is the Vorlesung (VO). A Vorlesung means the professor practically giving a speech in front of the students and there is typically very little interaction between the professor and the students. You do not have to register for this kind of lecture, and anybody can come and listen to the Vorlesung. Tutorium: This type does not count as a lecture type, which you have to pass to earn a degree, but still it is a good idea to participate. In a Tutorium more experienced students help with questions concerning your studies and even give you a chance to train or repeat what you have learned in 13

15 lectures or what you may have neglected. A Tutorium usually takes place once or twice a week. Services offered at the university (addresses listed at the end of the booklet) BIB Büro für Internationale Beziehungen (Office for International Relations), the office which takes care of incoming as well as outgoing exchange students. UB Universitätsbibliothek (University Library), structured in the Hauptbibliothek (Main Library) und Fachbibliotheken (specialized libraries) Hauptbibliothek (Main Library) located in the main building, often called UB, most of its books can be ordered though the Aleph computer system, it has a big reading room and a section with current magazines on a broad range of scientific topics. FB (Fachbibliotheken, specialized libraries) Libraries of the institute or groups of institutes, therefore also called IB (Institutsbibliotheken - libraries of the institutes), placed at various different locations. USI Universitätssportinstitut (University Institute for Sports), a special USI-booklet informs on the wide range of cheap courses, registration at the start of the semester in the sub floor of the main building (Universitätsstraße 3) Studien- und Prüfungsabteilung (Department for University Studies and Exams, registrar s office) StPA, main registrar s office at the university, responsible for the administration of student data (like admission, Inskription, student success reports, etc.) ZID Zentraler Informatikdienst (Central Computing Services), administers all computer installations of the university, including the computer accounts of the students Career Center an institution which is co-funded by the university. Its goal is to help students start their professional life. For example, they offer help on how to write applications or how to get access to job data networks. Treffpunkt Sprachen (meeting place languages) The International Language Center of the University of Graz, offering cheap language programs which are under high demand. 14

16 ÖH Österreichische Hochschülerschaft (Austrian National Union of Students): Students representation and advice service by students for students ÖH-Servicecenter: Selling scripts, office supplies, copy cards, bookbinding, copying opportunities ÖAD Österreichischer Austauschdienst (Austrian Exchange Service). Society with far-ranging responsibilities concerning the organization of and care for education and mobility programs (e.g. looking for a place to live for exchange students). 15

17 The Admission Procedure This part of the booklet describes the general admission procedure. Detailed Information on which documents and in which form those are needed can be found in the part on admission regulations. In order to be able to study at an Austrian university, you have to fill in an application for admission to the university and hand it in at the proper Studien- und Prüfungsabteilung (registrar s office at university) with all necessary documents attached. In some fields of study you also have to pass an entry exam. The application does not have to be handed in personally. Direct contact to the Studien- und Prüfungsabteilung (registrar s office) can however be helpful in most cases in order to find out which documents are needed for each case. The Studien- und Prüfungsabteilung (registrar s office) then checks the application and the attached documents. In some cases it is necessary to verify the documents or to ask for further documents from the applicant. Because of this the duration of the admission procedure can last a little longer. Normally it takes the office between several weeks and months, and according to the law it does not have to be finished before 6 months are out. You also have to consider that foreign applicants only get admitted according to open places. At the Karl-Franzens-University, only a limited number of students get admitted to the studies of pharmacy. If the decision on the application is positive, the applicant will get a reply which confirms the basic admission, sometimes prescribes some additional exams (see German skills ) and tells the applicant which documents to bring along at the enrolment. With the reply and a valid passport the path once again leads to the Studien- und Prüfungsabteilung (registrar s office), where the inscription (registration with the university system) is conducted. If a German test or some additional exam is prescribed, this registration will be conducted in the Büro des Vorstudienlehrganges (see German skills ). After the registration you get your student ID and a paying-inslip for the student and ÖH fees. As soon as that money appears in the university bank account, you are finally admitted. 16

18 After about two weeks the Studienbuchblatt (an official document with information about your branch of studies), the confirmation of admission and information on your student account will be sent to you by mail. Studien- und Prüfungsabteilung (registrar s office) of the Karl-Franzens-University Graz Universitätsplatz 3, (Hauptgebäude 1. Stock) Your contact: Helga Gollob phone: 0316 / Monday Friday 9 a.m.-12 a.m. During the admission period, also: Tuesday und Thursday 2 p.m. - 4 p.m. 17

19 Admission Regulations The regulation concerning the admission to an Austrian university is a complex area, since different regulations apply to different groups of people. Moreover the basic idea is that only those persons shall be admitted to the university who can prove general as well as specific maturity for the university. To decide this, the system in Austria looks at the regulations in the country of origin. Deadlines: For the winter semester (starts October 1 st ) the application needs to be handed in before September 1 st For the winter semester (starts March 1 st ), the date is February 1 st If that date should be a Saturday or Sunday, the next regular week day becomes the last day to hand in the application. You can pick up the application for admission form in the Studien- und Prüfungsabteilung (registrar s office) or download it at: Do not forget to attach the following documents (exceptions: see below): 1 Matura: Secondary school leaving certificate. In Germany called Abitur. The final examination at the end of the Gymnasium (roughly translated the branch of high school that prepares for higher education). The grades of each of the completed subjects must be on the document (the same goes for a different proof of your maturity for the university). 2 Zulassungsnachweis: Proof of your current right to enter the university in your country of origin. Note: If there is no comparable branch of studies in the county where your certification of maturity for the university was issued, you have to prove that you would be admitted to the field of studies which comes closest to the branch of studies (the subject) you wish to pursue in Austria. This proof has to be an official document proving your right to enter the university in the country of origin as a normal student and it needs to be still valid (recently issued and valid for the semester you plan to start your studies in Graz). If there are no exceptions according to the regulations for Inländergleistellung (equalization to Austrian citizens concerning the rules, see below), the proof always has to be from the country where you obtained your Matura (or equal proof of your maturity for university 18

20 studies). 3 If you have any: proof of your German skills (see below chapter on German skills). Accreditations and Translations (see below) For EU citizens the general deadlines for admissions apply (winter semester: end of October, plus extension period: and summer semester Sommersemester: end of March plus extension period: 30.4.). This means that an application can be handed in until the end of the extension period. However, you should keep in mind that within the extension period the student fees are increased. It is a good idea to apply before the start of the semester, because you might otherwise have a problem getting into lectures with limited numbers of admission. Concerning other regulations, especially the required proof of admission by the country in which your final high school examination was issued; the regulations mentioned earlier apply as long as there are no other exceptions. Some groups enjoy Inländergleichstellung (equal status with Austrian citizens), which means that there is no need for a proof of admission to a university in the country where the Matura (see above) was issued. Even the special application deadline and the limitations to enter certain programs do not apply to those persons. But even they have to attach a Matura certificate and have to take additional exams before being admitted if certain subjects are required to enter a certain branch of studies and do not appear or do not properly appear on the Matura certificate. Favoured by those exceptions are: 1. People who enjoy privileges and immunities in Austria due to the law or state treaties as well as people who are out of the country in the service of the Republic while earning their Matura and enjoy privileges and immunities due to the law or state treaties of that country as well as their wives/husbands and their children. (A legitimation card of the Ministry of Foreign Affairs serves as proof) 2. Foreign correspondents who are accredited and work in Austria as well as their wives/husbands and their children. (A certified accreditation serves as proof) 3. Persons whose center of interest in their lives has been in Austria for at least five years and without interruption or who are obliged to pay maintenance to at least one person to which this applies. (In order to prove this, you need either a certification of your work or your insurance of the last five years as well as the Meldebestätigung (registration certificate) - if you are proving 19

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