Church Health and Safety Policy with guidance notes

Transcription

1 Church Health ad Safety Policy with guidace otes Versio 4

2 Cotets Policy Itroductio 3 Our Health ad Safety Policy 4 Sectio A Geeral statemet of policy 5 Sectio B Orgaisatio ad resposibilities 6 Sectio C Arragemets (implemetatio of the policy) 10 Accidets ad first aid 10 Fire safety 11 Electrical safety 13 Gas equipmet safety 14 Hazardous substaces 14 Safety of plat ad machiery 14 Slips, trips ad falls 15 Lightig 16 Workig at high levels 16 Preparatio of food 16 Maual hadlig liftig, carryig ad movig loads 16 Display scree equipmet 17 Hazardous buildigs/glazig 17 Child protectio 17 Persoal safety 17 Risk assessmets/activities 18 Cotractors 18 Iformatio ad eforcemet 19 Health ad Safety law poster 19 Guidace otes Health ad safety guidace otes 21 Up to date guidace otes o a rage of importat topics are available o our dedicated web site for church customers at For ay additioal advice or help please cotact your local Isurace Cosultat ad Surveyor or call our church customer services team o Whilst Ecclesiastical Isurace Group PLC has used reasoable edeavours to esure that the iformatio i this publicatio is correct at the time of publicatio, please ote: (a) the iformatio is ot iteded to costitute a defiitive or complete statemet of the law o ay subject, or is ay part of it iteded to costitute legal advice for ay specific situatio; (b) the iformatio may over the course of time become icorrect or out of date; ad (c) Ecclesiastical Isurace Group PLC caot accept ay resposibility for actio take as a result of iformatio provided i this publicatio. You should take specific advice whe dealig with specific situatios. The iformatio provided i this publicatio is geeral ad educatioal i ature ad may ot reflect all recet legal developmets ad may ot apply to the specific facts of idividual circumstaces. You assume sole resposibility for the use of this documet ad should obtai specialist advice i relatio to its use i specific circumstaces. Accordigly, Ecclesiastical Isurace Group PLC ad its subsidiaries shall ot be liable for ay losses, damages, charges or expeses, whether direct, idirect, or cosequetial ad howsoever arisig, that you suffer or icur as a result of or i coectio with your use or reliace o the iformatio provided i this documet except for those which caot be excluded by law.

3 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 3 Free guides full of practical advice ad iformatio Keepig a church safe is o easy matter. You have to be sure you have doe everythig you ca to miimise the risks to your church, workers ad visitors, ad that everyoe kows what to do if aythig goes wrog. That s why Ecclesiastical has produced a rage of helpful guides o how to keep thigs ruig safely ad smoothly. Writte by isurace experts, the guides give you step-by-step practical support to help you ad your church. You ca fid further guidace o our dedicated web site for our church customers at churchguidace. For further iformatio cotact your local Isurace Cosultat ad Surveyor or call us o Moday to Friday. 8am to 6pm (excludig bak holidays). We may moitor or record calls to improve our service. You ca us at churches@ecclesiastical.com Or Visit About Ecclesiastical Ecclesiastical was established i 1887 to protect the Aglica Church ad we re still committed to doig this today. Ecclesiastical doates all available profits to our owers, Allchurches Trust Limited, a registered charity, eablig the Trust to cotiue to support the church ad other charitable istitutios. pg15 Tower tours A miimum of two stewards should escort parties. pg22 Workig at height ad the safe use of ladders Every year may people are ijured, sometimes fatally, from usig ladders. pg33 Asbestos The duty to maage asbestos applies to all places of worship. Note: Ecclesiastical provides these guidace otes without additioal charge to Ecclesiastical Church Isurace policyholders. This advice is provided to you as best practice guidace from Ecclesiastical Isurace. Please check your policy documets for details of ay coditios specific to your policy.

4 4 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Our Health ad Safety Policy Name of church Address Postcode Date Review date This documet has bee prepared i accordace with the provisios of the Health ad Safety at Work etc. Act 1974 ad the regulatios made uder it. The policy is i three sectios: Sectio A Geeral statemet of policy To all employees, volutary helpers ad cotractors: The success of this policy will deped o your co-operatio. It is therefore importat that you read this documet carefully ad uderstad your role ad the overall arragemets for health ad safety. Sectio B Orgaisatio ad resposibilities Sectio C Arragemets Note Istructios ad guidace are i brow type

5 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 5 A Geeral statemet of policy Our policy, so far as is reasoably practicable, is to provide ad maitai safe ad healthy workig coditios, equipmet ad systems of work for all our employees, casual labour ad volutary helpers, ad to provide such iformatio, traiig ad supervisio as they eed for this purpose. We will also edeavour to esure, so far as is reasoably practicable, the health, safety ad welfare of all members of the cogregatio, cotractors, visitors ad others who may visit the church, churchyard ad ay associated buildigs. The allocatio of duties for safety matters ad the particular arragemets that we will make to implemet the policy are set out below. The policy will be kept up to date, particularly i the light of ay chages to our buildigs or activities. To esure this, the policy ad the way i which it has operated will be reviewed regularly ad the appropriate chages made. Siged Vicar/Rector/Priest i Charge (delete as appropriate) Date Review date This policy should be reviewed at regular itervals. The iterval will deped o the level of your activities ad the extet of chage. Where there is a high level of activity the policy may eed to be reviewed aually. As a miimum it should be reviewed every three years. I order to esure that health ad safety matters are kept costatly uder review, a item o health ad safety will be o the ageda for all meetigs of the Parochial Church Coucil, ad sub-committees (where they exist) ad employees ad volutary workers will be cosulted o a regular basis i order to seek their views o health ad safety matters.

6 6 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY B Orgaisatio ad resposibilities 1 Resposibility of the Vicar/Rector/ Priest i Charge 3 Resposibility of the Parochial Church Coucil Overall resposibility for health ad safety is that of the Vicar/Rector/Priest i Charge (delete as appropriate) The Parochial Church Coucil has geeral resposibility to esure that the health ad safety policy is implemeted. the Revd 4 Resposibility of the Health ad Safety Officer who will esure that arragemets are i place to satisfy health ad safety regulatios ad appropriate Codes of Practice. Specific resposibilities may be delegated to church persoel. As ew projects emerge, the ames of resposible persos will be otified ad the list ameded accordigly. 2 Resposibility of the Churchwardes Resposibility to esure that the arragemets outlied i this policy are carried out ad updated as ecessary is with the Churchwardes, as oted below: The followig perso carries the resposibility for the day-to-day implemetatio of the arragemets outlied i this policy: The resposibility of the health ad safety officer shall be to: 1 be familiar with health ad safety regulatios as far as they cocer church premises 2 be familiar with the health ad safety policy ad arragemets ad esure they are observed 3 esure so far as is reasoably practicable, that safe systems of work are i place 4 esure the church ad hall, if applicable, are clea ad tidy 5 esure the churchyard is properly maitaied icludig the safety of moumets, tombstoes ad trees, ad that grass is kept cut 6 esure that safety equipmet ad clothig is provided ad used by all persoel where this is required

7 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 7 7 esure that all plat, equipmet ad tools are properly maitaied ad i good coditio ad that all operators have received the appropriate traiig 8 esure that adequate access ad egress is maitaied 9 esure adequate firefightig equipmet is available ad maitaied 10 esure that food hygiee regulatios ad procedures are observed. 6 Resposible persos The followig are resposible for safety i particular areas: Allocate resposibilities either by the area of the church or by activity or a combiatio of both. Alteratively, you may wish to arrage resposibilities i some other way. (The umbers i brackets relate to the appropriate sectio of the policy.) 5 Resposibility of employees ad volutary workers These lists are ot exhaustive. All employees ad volutary workers have a resposibility to co-operate i the implemetatio of this health ad safety policy ad to take reasoable care of themselves ad others whilst o church busiess or premises. Employees ad volutary workers must therefore: 1 comply with safety rules, operatig istructios ad workig procedures 2 use protective clothig ad equipmet whe it is required 3 report ay fault or defect i equipmet immediately to the appropriate perso 4 report all accidets (however mior), ijuries, ear misses or other potetial safety hazards as soo as possible 5 ot misuse aythig provided i the iterests of health ad safety.

8 8 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY 1. By activity Name/positio Accidet book/accidet reportig (1) Fire extiguishers (2.1) Emergecy evacuatio (2.4) Portable electrical appliaces (3.1) Fixed electrical system (3.4) Gas equipmet (4) Hazardous substaces (5) Plat ad machiery (6) Coditio of floors ad stairs (7.1) Coditio of churchyard (7.2) Light bulb chagig (8) Workig at high levels (9) Food preparatio (10) Maual hadlig (11) Display scree equipmet (12) Buildig defects/glazig (13) Child protectio (14) Persoal safety (15) Fêtes ad outigs (16.1) Tower tours (16.2) Bell rigig (16.3) Cotractors (17) Choirs/music Health ad safety traiig

9 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 9 2. By area Name/positio Mai body of church Chapels Clergy vestries Choir vestries Vergers vestries Sacristy Orga loft Rigig chamber Bell chamber Boiler room Kitches Churchyard Church hall

10 10 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY C Arragemets (implemetatio of the policy) This sectio sets out our arragemets to miimise as far as is reasoably practicable risks to the health ad safety of employees, volutary workers, members of the cogregatio, visitors ad cotractors. Note: geeral guidace is give but you will eed to detail your ow arragemets where appropriate. You should refer to the various guidace otes produced by Ecclesiastical ad other guidace produced by the Health ad Safety Executive. There are a umber of places where you eed to isert the iterval for ispectios. This could be weekly, mothly, quarterly or aually. The period you choose will deped o your ow situatio ad experiece. 1 Accidets ad first aid First aid boxes are located i: Traied/qualified first aiders are: If the church or church hall is let to outside orgaisatios, they are told i writig that i the evet of a accidet, details must be etered i the accidet book. A separate book is kept for this purpose. Accidet books ad accidet records are regularly reviewed. RIDDOR Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios 1995 These accidets will be reported by the resposible perso. Uder the Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios 1995 (RIDDOR) there is a statutory requiremet to report certai types of accidet, dagerous occurreces ad disease to the eforcig authorities. Fatal accidets, major ijuries ad ijuries which ivolve the ijured perso beig abset from work for more tha seve days must be reported to the eforcig authorities. So must diseases ad certai dagerous occurreces, as defied by the regulatios. There are three requiremets for reportig, as follows: The accidet book(s) is/are located i: All accidets ad icidets are etered i the accidet book or o a Accidet report form ad our isurers advised. (A specime Accidet report form is available upo request.) serious ijuries or dagerous occurreces (as defied by the regulatios) must be reported immediately. This must be followed by a report i writig withi te days o official form F2508 accidets ivolvig the ijured perso losig more tha seve cosecutive days work (excludig the day of the accidet but icludig ay days which would ot have bee workig days) but which do ot fall ito the above category,

11 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 11 must be reported i writig withi fiftee days o form F2508 reportable diseases, as defied by the regulatios, must be reported i writig to the eforcig authority o form F2508A. This will be required oly if the employer receives a writte diagosis of the disease made by a doctor ad the perso cocered is ivolved with a work activity as specified i the regulatios. Reportable diseases iclude certai poisoigs, ifectios such as legioellosis ad hepatitis, ad other coditios such as certai musculo-skeletal disorders. Accidet reportig Go to ad complete the appropriate olie report form. The form will the be submitted directly to the RIDDOR database. You will receive a copy for your records. All icidets ca be reported olie but a telephoe service remais for reportig fatal ad major ijuries oly. Call the Icidet Cotact Cetre o (opeig hours Moday to Friday 8.30 am to 5 pm). Recordig Full details of all accidets, disease ad dagerous occurreces should be recorded usig the Data Protectio compliat HSE Accidet Book. This is ecessary for moitorig purposes ad is also a requiremet of RIDDOR, as well as the Social Security (Claims ad Paymets) Regulatios 1979 ad Social Security Admiistratio Act Fire safety Our policy is to fulfil our obligatios uder the Regulatory Reform (Fire Safety) Order I order to achieve this, we udertake the followig: 2 a assessmet of the fire risks i the church ad associated buildigs ad the risks to our eighbours. This is carried out either as a specific exercise or as part of our geeral health ad safety risk assessmets a check that a fire ca be detected i a reasoable time ad that people ca be wared a check that people who may be i the buildig ca get out safely icludig, if ecessary, the provisio of emergecy lightig ad fire exit sigage to provide reasoable firefightig equipmet a check that those i the buildig kow what to do if there is a fire a regular check that our firefightig equipmet is i place ad is serviceable, ad that there is a aual maiteace cotract i place with a reputable compay. 2.1 Fire extiguishers Fire extiguishers are kept i the followig locatios: Locatio (eg orga loft) Type of extiguisher ad capacity (eg Carbo Dioxide 2kg)

12 12 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY The extiguishers oted are checked every (eg week, moth etc.) by the resposible perso to esure that they are still i place ad have ot bee discharged. The extiguishers oted above are checked aually by (isert ame of maiteace compay) 2.2 Fire alarm system Note: if you have a fire alarm system, ote below details of the procedures for checkig ad maitaiig the system ad who has resposibility to esure this is doe risk assessmet) our procedures for stewardig/evacuatio are as follows: Note: the followig is a suggested evacuatio pla. This must be adapted to meet your ow requiremets or isert your ow pla 1 All desigated fire doors must be ulocked before the service/evet commeces ad be clearly marked as fire exits usig the Ruig Ma symbol 2 A check must be made that all doors ca be opeed 3 A traied steward must be allotted to each door ad have resposibility for persos i a specific part of the church Area of church (eg ave) Exit door(s) (eg west doors) 2.3 Other fire protectio equipmet Note: if you have other fire equipmet eg fire blakets, hose reels, dry risers etc., ote below the procedures for checkig ad maitaiig them ad who has resposibility to esure this is doe 4 Resposibility for usig each fire extiguisher will be allotted to amed ad traied stewards 5 If emergecy lightig is ot available, torches must be available for each steward 6 I the evet of a emergecy (fire/bomb threat, etc.), a aoucemet to leave the buildig will be made by the (seior member of clergy/churchwarde/ verger etc. Isert as appropriate) 7 Persos will assemble i the 2.4 Evacuatio procedure For large services ad cocerts, where the cogregatio/audiece exceeds 8 The emergecy services will be cotacted immediately by a omiated perso usig the telephoe located i the 9 If there is o telephoe available i the immediate viciity, a mobile phoe will be held by (isert umber as determied from fire

13 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES Evacuatio drills Fire evacuatio drills will be carried out every (eg six moths, aually). All employees ad volutary workers should esure they are familiar with escape routes ad esure these are kept clear ad uobstructed. 2.6 If you discover a fire (o matter how small) 1 Immediately raise the alarm 2 Telephoe the emergecy services 3 Check the buildig for occupats 4 Attack the fire if possible ad withi your capability, usig the appliaces provided, but without takig persoal risk 5 If ot possible to attack the fire or if you are usure which fire extiguisher to use, assist i the evacuatio of the buildig, esurig that all doors are closed behid you. The geeral rule is people before property 6 Evacuate to the desigated assembly poit 7 Esure clear access for the emergecy vehicles 3 Electrical safety 1 A list of all our portable electrical appliaces is maitaied by the resposible perso 2 Every (eg week, moth, quarter) plugs, cables ad sockets will be ispected by the resposible perso to esure that there are o loose coectios, wor flexes or trailig leads. Ay repairs eeded will be reported to for actio 3 Every (eg year) all our portable electrical equipmet will be tested by a competet perso with a appropriate level of electrical kowledge ad experiece who has the correct equipmet to complete the tests, kows how to use it ad ca correctly iterpret the results. Ay usafe equipmet will be safely disposed of 4 Every (eg quarter) a visual ispectio will be carried out of the fixed electrical istallatio by the resposible perso. Ay defects will be reported to for actio 5 Every five years, our fixed electrical system will be ispected ad tested by a competet cotractor who is a Full Scope member of the NICEIC, ECA or NAPIT. Ay ecessary remedial work will be carried out 6 At itervals of ot more tha two ad a half years our lightig coductor system will be examied ad tested by a competet specialist firm of lightig egieers 7 It is our policy ot to sell ay secod-had electrical goods uless they have bee ispected ad tested by a suitably qualified perso ad a register of such equipmet is maitaied 8 Misuse ad abuse of electricity is a sigificat cause of fires ad ijury. Faulty electrical equipmet ca kill. All employees ad volutary workers must observe the followig: (i) Visually check all electrical equipmet before use (ii) Report all faults immediately to the resposible perso (iii) Do ot attempt to use or repair faulty equipmet (iv) No electrical equipmet is to be brought oto the premises ad used util it has bee tested by the approved perso ad etered i the electrical equipmet record (v) Electrical equipmet should be switched off ad discoected whe ot i use for log periods

14 14 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY 4 (vi) Flexible cables should be positioed ad protected so that they do ot costitute a trippig hazard ad are ot subject to mechaical damage Gas equipmet safety (Delete this sectio if ot applicable) 1 Our gas boilers ad ay other gas equipmet is maitaied ad checked aually by a competet cotractor who is registered with the Gas Safe Register. Ay ecessary work required for safety is implemeted immediately 2 Our arragemets for the use of appliaces usig LPG (liquid petroleum gas) are as follows: (i) We have LPG heaters (ii) These are located i (iii) Cyliders are chaged outside i the ope air (iv) Spare cyliders (maximum held) are kept i a locked compoud (delete/isert as appropriate). oxidisig or dagerous for the eviromet, data sheets or product iformatio provided by the maufacturers are used to determie the correct method of use, protective clothig eeded, method of storage, ad actio to take i the evet of a accidet for example Name of substace: Hazard level: Storage: Protective clothig: Accidets: Liquid floor cleaer Flash Low Must be kept i locked store room off vestry Wear overalls ad gloves If splashed i eyes wash immediately with copious amouts of water. Detail all substaces, otig i each case the ame of substace, hazard type, method of storage, protective clothig required ad procedure i the evet of a accidet. A hazardous substace record is available upo request. Examples of other hazardous substaces you might have are: petrol, pesticides, isecticides ad polishes. Some hazardous substaces, such as asbestos, which may be foud i boiler rooms or pigeo droppigs i belfries, require specialist treatmet ad must oly be touched or removed by specialist cotractors. (You must cosult the local Evirometal Health Officer i such circumstaces.) 5 These arragemets are checked by the resposible perso. Hazardous substaces Do ot mix chemicals. Do ot store chemicals i umarked cotaiers. The resposible perso will maitai a list of all hazardous substaces used i the church/hall. Where possible, we have elimiated the use of hazardous substaces. Where this is ot possible, our safety arragemets are as follows: For all hazardous substaces, which iclude substaces marked as harmful, irritat, corrosive, toxic, very toxic, flammable, highly flammable, extremely flammable, explosive, 6 Safety of plat ad machiery The resposible perso will maitai a list of all items of plat ad machiery. The procedures for checkig ad rules for use are as follows: 1 Employees ad volutary workers must ot operate plat or machiery that they are ot traied ad authorised to use 2 Employees ad volutary workers must ot ride o ay parts of machiery ot iteded for that use

15 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 15 3 Machiery must be switched off before ay adjustmets are made 4 After carryig out maiteace ad adjustmets, all guards must be replaced before the machiery is used 5 Before usig ay item of plat or machiery, a check must be made to esure it is i a safe workig coditio, correctly adjusted, ad there are o loose uts, bolts or other defects 6 The appropriate persoal protective equipmet detailed below must be wor whe operatig ay item of plat or machiery 7 Persos uder the age of 18 may use had tools oly ad are ot permitted to operate ay power drive item of plat or machiery 8 Ladders may oly be used whe other equipmet such as tower scaffolds or mobile elevated work platforms caot be used ad for work of short duratio provided they ca be safely secured. This may ecessitate the use of ladder ties 9 Ay defect ad damage foud to ay item of plat or machiery must be reported to the resposible perso 10 All plat ad machiery will be regularly maitaied ad a schedule kept of maiteace requiremets, for example, our oil fired boiler is checked ad maitaied aually by a OFTEC registered egieer. (List all your items of plat ad machiery ad the rules ad procedures for their use, icludig the appropriate persoal protective equipmet eeded. I most cases whe usig machiery, boots, gloves, eye protectio ad overalls should be wor.) I certai situatios, such as whe workig i the bell tower, head protectio ad ear protectio may be ecessary. Other items of plat ad machiery could iclude the followig: ladders, lawmowers, strimmers, chaisaws. A form to list your plat ad machiery is available upo request. 11 Persos must ot work o their ow uless they have a meas of commuicatio ad have otified a colleague of the details of the work beig udertake ad agreed a procedure to esure their safety is checked o 12 The followig items of plat ad equipmet are tested by a competet perso i accordace with a ispectio programme. You must detail here those items of plat ad equipmet that require ispectio by a competet perso such as a egieerig isurace compay ispector or egieer. Item Such items will iclude a fot cover with a couter-balaced liftig mechaism, lifts, hoists ad other liftig equipmet. 7 Slips, trips ad falls coditio of floors, steps ad paths I order to reduce as far as is reasoably practicable the risk of slips, trips ad falls, a ispectio will be made every (eg week, moth, quarter etc.) by the resposible perso of 1 all floors ad stairs i the church ad hall, ad 2 all paths ad steps i the churchyard. Particular ote will be made of moss, algae ad leaves o paths. Ay defects will be reported to who will arrage for repairs or remedial measures to be carried out. Ispectio arragemets

16 16 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY 8 Lightig I order to esure that the church is adequately lit, a ispectio will be made every (eg week, moth etc.) by the resposible perso to esure that all lights i the church, hall ad churchyard are workig. Ay bulbs that require replacig will be reported to who will esure that the bulbs are replaced followig appropriate safety procedures. 9 Workig at high levels The followig areas are desigated as high levels: (Isert as appropriate, eg Iterior: triforium, clerestory, caopy over altar Exterior: Nave parapets, Chacel gable ed) Oly the followig persos may work at high level (eg approved cotractors, competet voluteers, amed idividuals) The followig procedures must be followed: The appropriate traiig will be give ad a system of recordig will detail who is workig where at ay time. 10 Preparatio of food (Your procedures must state where, whe, how ad by whom food may be prepared. You should cosult the local Evirometal Health Officer to see if your premises eed to be licesed or if ay improvemets are eeded. Food Hygiee Regulatios apply whether you sell publicly or privately, i a hall or marquee, for profit or for fud-raisig. The oly exceptio is for food cooked at home for private cosumptio.) 1 We esure that we follow the appropriate regulatios goverig the preparatio ad storage of foodstuffs 2 We esure that all food hadlers have received adequate supervisio, istructio ad traiig 3 We esure that the appropriate assessmet of risks is carried out for the foods to be prepared ad stored icludig storage at the correct temperatures 4 Before ay preparatio commeces, all surfaces comig ito cotact with food must be washed dow ad disifected 5 Food stuffs may oly be prepared i the followig areas: 6 Oly the followig persos who have received the appropriate traiig may prepare ad serve foodstuffs: (eg the safety haresses provided must be used i cojuctio with the fixed achor poits at triforium level ad the fixed latchways at clerestory level) Oly the followig work is authorised without special agreemet: (eg replacig light bulbs i the ave, clearig leaves ad debris from the orth ad south aisle gutters.) 7 We esure that all hirers who wish to provide foodstuffs are advised of the facilities ad procedures. 11 Maual hadlig liftig, carryig ad movig loads 1 Our policy is to elimiate the eed for maual hadlig as far as is reasoably practicable

17 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 17 2 Where it is ot possible to avoid the eed to move loads, we will carry out risk assessmets ad make use of liftig aids, icludig trolleys, lifts ad hoists as far as possible 3 The ecessary traiig will be give to all those employees ad volutary workers who are required to udertake maual hadlig 4 Oly those persos who have received the appropriate traiig are authorised to udertake maual hadlig tasks. 12 Display scree equipmet Our policy is to assess the risks to all habitual users of computer workstatios ad to reduce those risks to the lowest level possible. The followig factors will be cosidered whe carryig out risk assessmets: stability ad legibility of the scree cotrast ad brightess of the scree tilt ad swivel of the scree suitability of keyboards, desks ad chairs the work statio eviromet the user-friedliess of the software. Daily work routies will ivolve periods away from the scree. Where ecessary, risk assessmets will be carried out by the resposible perso. 13 Hazardous buildigs/glazig 1 Our policy is to esure that our buildigs are safe ad without risks to the health, safety ad welfare of all who work i ad use them. I order to achieve this, the buildigs are ispected every repairs ca be carried out 4 A check is made of ay asbestos i the buildig by a competet perso otig its locatio, type ad coditio. Where ecessary, asbestos will be removed by a licesed cotractor. Iformatio regardig ay asbestos remaiig i the buildig is give to all cotractors ad ayoe else who may be affected 5 A check is made of all glazig i the buildigs to esure that ay glass i widows below waist height ad i doors ad beside doors below shoulder height is of a safety material or is protected agaist breakage Remember that a Faculty applicatio may be ecessary. Archdeacos ca ofte sactio temporary repairs pedig permaet arragemets beig approved. 14 Child protectio Your procedures should iclude a policy o child protectio issues as set out i the curret Church of Eglad House of Bishop s Policy Documet or The Church i Wales documet The Cure of Souls. The activities udertake by youth groups require special attetio. Details of the umbers ad ages of the youg people ivolved i each group ad details of adult supervisors must be maitaied. Paretal coset forms should be obtaied for trips away from the parish ad ay particular eeds of idividual childre oted. Similar cosideratios for vulerable adults apply. A statemet upholdig our procedures will be made at each aual church meetig ad be suitably recorded. (eg quarter) by the resposible perso 2 Ay defects oted are immediately reported to ad the procedures put i had for repairs 3 Where ecessary, temporary measures are take to esure that there is o risk of accidet or ijury util permaet A permaet record will be maitaied of all accidets ivolvig childre. 15 Persoal safety Risk assessmets eed to be udertake to assess the risks to persos workig aloe i the church, travellig to ad from church, acceptig persos ito their homes ad hadlig cash ad other valuables.

18 18 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Procedures must be draw up, icludig the appropriate cotrol measures. A guidace ote cocerig persoal safety is available from Ecclesiastical. Risk assessmets/activities Risk assessmets will be carried out o all areas of the church premises ad all activities that carry a sigificat risk at regular itervals by a competet perso i order to meet our obligatios uder The Maagemet of Health ad Safety at Work Regulatios For all hazardous activities, you eed to carry out risk assessmets ad itroduce procedures that must be followed. These procedures eed to be based o your ow situatio. However, there are guidelies produced by Ecclesiastical i our Guidace Notes for Churches. The followig activities will require risk assessmets. You will the eed to write your ow procedures ad iclude them i this health ad safety policy: 16 fêtes, icludig the use of boucy castles tower tours chage rigig bells sposored walks, visits ad outigs churchyard maiteace, icludig grave diggig erectio of temporary stagig. Refer to Ecclesiastical guidace otes to help you draw up your ow procedures. (A specime Risk assessmet form is attached.) 17 Cotractors Ayoe eterig church premises for the purposes of carryig out work, other tha a employee or volutary worker of the church, will be regarded as a cotractor. All cotractors, icludig the self-employed, must abide by the followig: 1 have their ow health ad safety policy (where required by law) ad be able to provide a copy of the same 2 produce evidece that they have appropriate Public ad Employers Liability isurace i place. A record of this evidece will be maitaied 3 comply with all the requiremets of this health ad safety policy ad co-operate with the church officials i providig a safe place of work ad a safe system of operatio 4 where plat ad machiery is brought oto the church premises by cotractors, they must be able to show where ecessary that the equipmet has bee ispected ad tested to esure its safe operatio 5 cotractors may oly use sub-cotractors or persos other tha their ow direct employees with the express permissio of the church officials. However, resposibility will remai with the cotractors 6 all cotractors will be give detailed istructios regardig the areas where they are permitted to work ad the extet of the work they are authorised to udertake. This permit to work will also specify ay safety precautios they must udertake. (A specime Work permit is available upo request.) Particular care eeds to be take for hot works ad a separate Hot work permit is available from Ecclesiastical. CDM Regulatios The Costructio (Desig & Maagemet) Regulatios apply to all costructio work i Great Britai. You should be aware of your resposibilities uder these regulatios. As a cliet a idividual or orgaisatio for whom costructio work is beig carried out, you have a umber of specific duties uder the CDM Regulatios; however, you ca appoit a competet perso to assist you i the discharge of these duties if you wish. The Approved Code of Practice to the CDM Regulatios summarises the duties of a cliet as follows: check the competece ad resource of all appoitees

19 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 19 esure there are suitable maagemet arragemets for the project icludig welfare facilities allow sufficiet time ad resources for all stages provide pre-costructio iformatio to desigers ad cotractors. A project is otifiable to the HSE if the costructio phase will be loger tha 30 days or 500 perso days of costructio work, ad for such projects, cliets must: Employmet Medical Advisory Service Iformatio: (The Medical Advisory Service is a part of the Health ad Safety Executive ad is able to provide guidace o health matters. Eter here the cotact details of your regioal HSE office where you ca cotact the Medical Advisory Service). Address appoit a CDM co-ordiator appoit a Pricipal cotractor make sure costructio work does ot start uless there are suitable welfare facilities, ad a costructio phase pla is i place provide iformatio relatig to the health ad safety file to the CDM co-ordiator retai ad provide access to the health ad safety file. Tel Cotact ame if kow 18 Iformatio ad eforcemet Evirometal Health Service Iformatio: (Eter here the cotact details for the Evirometal Health Departmet of your local coucil). Address Health ad Safety Executive Iformatio Lie: HSE Books: Health ad Safety Law poster A copy of the HSE poster Health ad Safety Law what you should kow is displayed i Tel Cotact ame if kow If you have ay employees the you eed to display the HSE poster Health ad Safety Law What you should kow. This is available from HSE Books or HMSO bookshops. ISBN (stadard versio).

20 20 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Cotets Health ad safety guidace otes How to carry out a risk assessmet 21 Risk assessmet calculator 21 Risk ratig matrix 22 Risk assessmet checklist 22 Accidets ad first aid 22 Fire safety 22 Electrical safety 22 Gas safety 22 Cotrol of hazardous substaces 23 Plat ad machiery 23 Slips, trips ad falls 23 Lightig 23 Falls from a height 23 Food hygiee 23 Maual hadlig 23 Display scree equipmet 23 Hazardous buildigs/glazig 24 Child protectio 24 Persoal safety 24 Activities ad other hazards 24 Improvig safety additioal cotrol measures 24 Example risk assessmets 25 The followig forms are available upo request Maual hadlig procedures Hazardous substace record Geeral risk assessmet form Fire risk assessmet form Accidet ad witess report form Work permit Plat ad machiery record Lettig of church premises Persoal safety risk assessmet form

21 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 21 Health ad safety guidace otes How to carry out a risk assessmet Risk assessmet is ot difficult, but it does take time. It is sesible, therefore, to spread the load as far as is possible ad for people to carry out risk assessmets i their ow particular area, where they best kow about ay hazards. For example, the orgaist should look at the orga loft ad choir vestry, the tower captai the rigig chamber ad belfry, ad so o. The process should be oversee ad co-ordiated by the perso who has overall resposibility for health ad safety. Systematically look at each area of the church/hall or other buildig ad ote all of the hazards ad risks, ad ay existig safety measures. Note also ay perso who may be specifically at risk. You must the ote ay additioal safety measures or cotrols which will reduce those risks as far as possible. As well as the iterior of buildigs, you must also look at the churchyard ad other exteral areas. I order to help you, a checklist is give overleaf of commo hazards that you should look for i each area that is beig assessed. The checklist is i the same order as the sectios of the health ad safety policy. If ay of these hazards are preset the record them ad what you eed to do about them. Look for ay other hazards that may ot be icluded i the checklist, such as specific activities or pieces of equipmet that may cause harm. If you wish, you ca calculate a risk ratig to help you prioritise ay additioal safety measures that may be required. A example of a risk assessmet is show o page 25. It is ot ecessary to do this calculatio if you do t wat to. Just leave the likelihood, severity ad risk ratig colums blak ad ote ay existig safety measures ad ay additioal oes that you decide to implemet. However, ay risk which could result i a fatality must receive priority attetio. Risk assessmet calculator To calculate a risk ratig, you eed to grade both the likelihood ad severity from 1 to 3. The grades are the multiplied together to give a risk ratig. Likelihood The likelihood of somethig happeig ca be graded as: = Low (seldom) = Medium (frequetly) = High (certai or ear certai) Severity The severity of ijury if somethig does happe ca be graded as: = Low (mior cuts ad bruises) = Medium (serious ijury or icapacitated for 3 days or more) = High (fatality or a umber of persos seriously ijured)

22 22 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Havig assessed both likelihood ad severity, a risk ratig ca be calculated by multiplyig the likelihood with the severity. This will give a ratig from 1 to 9. Risk ratig matrix The implemetatio of additioal cotrols ca the be prioritised as follows: Risk Ratig: 1 2 = low priority 3 4 = medium priority 6 9 = high priority Likelihood Severity 2 3 Risk assessmet checklist Accidets ad First aid Provisio of first aid equipmet Persos with first aid traiig Procedures to deal with accidets Trasport arragemets to hospital Existig arragemets ad assess what is eeded Fire safety Combustible materials, flammable liquids ad accumulatios of waste Heaters, smokig ad other sources of heat Provisio of fire exits, escape routes, sigage ad emergecy lightig Provisio of fire detectio equipmet ad firefightig equipmet Effect of a fire o our eighbours Evacuatio plas ad traiig of stewards Electrical safety With low priority o actio at all may be required. Coditio of fixed electrical istallatio, icludig switches ad sockets With medium priority additioal cotrol measures may be ecessary. Coditio of portable electrical appliaces, icludig leads ad plugs With high priority it may be ecessary to stop the particular activity or restrict access to the area util actio has bee take. Use of uauthorised electrical appliaces ad temporary wirig Mechaical damage to wirig Frequecy of ispectios Gas safety Coditio ad maiteace arragemets for fixed gas boilers ad heaters Coditio ad arragemets for use, icludig storage ad chagig of cyliders for portable Liquid Petroleum Gas heaters

23 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 23 Cotrol of hazardous substaces Iteral Cleaig materials Types, amouts, storage arragemets Provisio of persoal protective equipmet Exteral Pesticides, herbicides, petrol Types, amouts, storage arragemets Provisio of persoal protective equipmet Plat ad machiery Iteral Coditio ad potetial ijury arisig from fot covers, sactuary lamps, hagig roods ad crosses, caopies ad other suspeded items Lifts, hoists ad other liftig mechaisms Ladders, scaffolds ad stagig, icludig storage ad accessibility Display scree ad computer equipmet Bells, clock weights ad chimig mechaisms Ay other equipmet Exteral Churchyard maiteace equipmet Lawmowers, gagmowers, strimmers, etc. Slips, trips ad falls Iteral Loose carpets, rugs, mats ad other floor coverigs Loose ad ueve tiles, stoe pavig ad floorboards Trailig leads ad other obstructios Wor, steep ad ueve steps ad stairs Iadequate lightig, lack of hadrails Exteral Ueve ad poorly maitaied paths ad steps, boiler room steps ad access Potholes, tree roots ad uprotected drops Gravestoes ad other obstructios Log grass ad udergrowth Areas desigated as wildlife habitats Poor draiage of paths ad growth of algae Iadequate lightig ad lack of hadrails Uprotected ope graves prior to burials Lightig Iteral Check adequacy of lightig Pay particular attetio to stairs, steps, crypts, basemets Exteral Paths, steps, drives, car parks, boiler room steps ad etraces Falls from a height Iteral Arragemets for light bulb chagig Use of usecured ladders Uprotected opeigs ad walkways at high level Rood loft opeigs Use of fixed vertical ladders Exteral Clearig of gutters ad valleys Low parapets ad balustrades Food hygiee Extet of food preparatio Nature of foods to be prepared ad stored Areas used for food preparatio Facilities for washig ad preparatio of foodstuffs Facilities for storage of foodstuffs Experiece, traiig ad competece of food hadlers Maual hadlig Movig ad liftig of furiture, stagig, piaos ad other equipmet Numbers required Specialist equipmet eeded Display scree equipmet List all computer equipmet Who uses it ad for how log Check seatig, workstatio, scree, software

24 24 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Hazardous buildigs /glazig Loose stoework, fallig masory, parapets, piacles, slates, tiles, gutters, flag poles Detail ay glass i widows below waist height ad i doors or beside doors below shoulder height which is ot of a safety material or protected agaist breakage (arrow paes up to 250mm eed ot be icluded) Arrage for a competet perso to check for the presece of asbestos Dagerous gravestoes, tombs, moumets ad railigs i the churchyard Child protectio/safeguardig Existig child protectio/safeguardig procedures Implemetatio of Diocesa guidelies Persoal safety Risk of attack Loe workig, church sittig Hadlig of cash Meas of raisig a alarm, summoig assistace Activities ad other hazards Services, cocerts, evets, exhibitios, etc. Numbers attedig Age-related hazards (childre/elderly) Disability access/provisio Fêtes, sposored walks, fud-raisig activities Bugee jumpig, abseilig, parachute jumps etc. Note: These activities will require separate isurace arragemets by the provider of the facility Look for ad ote ay other hazard which could cause someoe harm which are ot icluded i the above checklist. Improvig safety additioal cotrol measures I most cases, it will be obvious what additioal measures are ecessary to reduce risk. For example, if there is a risk of fallig dow steps which are badly lit ad do ot have a hadrail, the additioal cotrols eeded will be to improve the lightig ad fit a hadrail. If you fid ay hazardous glazig, this will eed to be replaced with safety glass, such as tougheed or lamiated, be covered with a safety film or have a barrier fitted. If there are risks of falls from a height, you will eed to cosider the fittig of barriers or the use of safety latchways, eyebolts ad the use of haresses. I may cases, however, safety ca be improved by chagig workig methods. It does ot always require alteratios to the buildig. For example, there is a cosiderable risk of accidet ad ijury if bells are left up after rigig. This hazard ca be removed simply by rigig bells dow after rigig. Maitai a record of the work you have doe to reduce or remove hazards. Remember that most chages to the buildig, eve if required for health ad safety reasos, will still be subject to the usual Faculty procedures. Your church architect will also eed to be ivolved i desigig chages ad producig the appropriate plas.

25 CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 25 Four examples of risk assessmets are give below: Note: the likelihood ad severity ratig will deped o what existig cotrols are already i place Area South porch Hazards/ risks Falls dow steps ito the church Existig cotrols Likelihood Severity Risk ratig Additioal cotrols Noe 3 (High) 2 (Medium) 3 x 2 = 6 (High priority actio) Fit hadrail Area Churchyard Hazards/ risks Cuts, eye ijuries ad hearig loss from use of strimmer i churchyard Existig cotrols All operators use full face visor, gloves, ear muffs, steel-capped boots, must be over 18 ad have bee traied Likelihood Severity Risk ratig Additioal cotrols 1 (Low) 1 (Low) 1 x 1 = 1 (Low priority actio) Strimmer must be regularly serviced ad maitaied Area Kitche Hazards/ risks Portable hot water heater risk of scalds ad burs from hot water ad steam Existig cotrols Likelihood Severity Risk ratig Additioal cotrols Noe 1 (Low) 2 (Medium) 1 x 2 = 2 (Low priority actio) Strap the water heater to the wall or place it i a cradle to prevet it from beig kocked over. Replace with a fixed heater Area Nave Hazards/ risks Faulty fixed electrics risk of electric shock ad burs Existig cotrols Likelihood Severity Risk ratig Additioal cotrols Noe 3 (High) 3 (High) 3 x 3 = 9 (High priority actio) Isolate the faulty electrical wirig ad arrage for a qualified electricia to carry out remedial work at the earliest opportuity. Esure the faulty wirig caot be switched back o util it has bee made safe

26 26 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY This outlie documet has bee prepared by Ecclesiastical as a service to its customers. This documet may ot be copied or sold i ay format, icludig electroically. However, churches isured with Ecclesiastical may copy ad amed it as appropriate. Ecclesiastical Isurace Office plc 2013 Beaufort House, Bruswick Road, Gloucester GL1 1JZ.

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28 Cotact us For further iformatio cotact your local isurace Cosultat ad Surveyor or call us o Moday to Friday 8am to 6pm (excludig Bak Holidays). We may moitor or record calls to improve our service. You ca us at churches@ecclesiastical.com Or visit Other useful cotacts Ecclesiastical Fiacial Advisory Services: Ecclesiastical home isurace: Beaufort House, Bruswick Road, Gloucester GL1 1JZ Ecclesiastical Isurace Office plc (EIO) Reg. No Registered i Eglad at Beaufort House, Bruswick Road, Gloucester, GL1 1JZ, UK. EIO is authorised by the Prudetial Regulatio Authority ad regulated by the Fiacial Coduct Authority ad the Prudetial Regulatio Authority. Ecclesiastical Isurace Office plc