1 1 1 Pharmacology Graduate Program Student and Faculty Handbook 1 Requirements and Guidelines Doctoral Graduate Program in Pharmacology and Toxicology Medical College of Wisconsin Effective July 1st, 2009
2 2 2 Pharmacology Graduate Program Student and Faculty Handbook 2 Student Responsibility Students in the Department of Pharmacology and Toxicology should use this handbook as a guide for use in conjunction with other sources of information from the Graduate School of Biomedical Sciences at the Medical College of Wisconsin, including the Graduate School Handbook found at the Graduate School website. * It is the sole responsibility of students to ensure that all requirements are fulfilled satisfactorily in a timely manner for degree completion. All policies are subject to revision by the Pharmacology Department and the Graduate Studies Council. * Select Graduate School Handbook from the Currently Enrolled Students dropdown menu at http//www.mcw.edu/gradschool. All required forms are also found at the Graduate School website under Forms from the Currently Enrolled Students dropdown menu.
3 3 3 Pharmacology Graduate Program Student and Faculty Handbook 3 Table of Contents Page Section 1 Entrance into the Doctoral Program 4-8 A. Selection of a Dissertation Mentor 4-5 B. Qualifying Examination 5-8 Section 2 Course Requirements 8-10 A. Course and Credit Requirements 8-10 B. Scholastic Achievement 10 Section 3 Doctoral Dissertation Committee A. Mentor 11 B. Dissertation Committee Membership C. Challenge of the Dissertation Committee 12 Section 4 Annual Progress A. Dissertation Committee Meetings 13 B. Yearly Progress Reports 13 C. Reading and Research B. Publication 15 Section 5 Dissertation Proposal A. Deadlines B. Dissertation Proposal Format C. Preparation of the Dissertation Proposal 17 D. Evaluation of the Dissertation Proposal E. Advancement to Candidacy F. Modifying the Dissertation Research 19 G. Student Responsibilities 19 H. Faculty Responsibilities 20 Section 6 Dissertation Defense Section 7 Summary of Deadlines 22-24
4 4 4 Pharmacology Graduate Program Student and Faculty Handbook 4 Section 1. Entrance into the Doctoral Program A. Selection of a Dissertation Mentor Most students will enter into the Department of Pharmacology and Toxicology Graduate Program via the Interdisciplinary Program in Biomedical Sciences (IDP), the Neuroscience Training Program, or the Medical-Scientist Training Program (MSTP). These programs provide an opportunity for students to identify a dissertation mentor during the first 1-2 years of study. Select students may also enter directly into the Department of Pharmacology and Toxicology. Students who enter directly will be expected to complete 2-3 laboratory rotations during the first year designed to identify an appropriate mentor. Students will be encouraged to choose a set of rotations that expose them to a broad range of research opportunities. Requirements and policies are as follows: Each rotation will be flexible in length, but should allow for completion of at least 2 rotations during the first year. Each student will give a brief oral presentation from one of their research rotations that will be scheduled during the spring semester student seminar series. The student will be evaluated by the student s rotation advisor and the Pharmacology Department Program Director. All oral presentations prepared using PowerPoint should be 10 minutes in length, with an additional 5-10 min scheduled for questions. Following rotations, each student will submit a brief written report. Written reports must be typewritten and should include figures. The report should be approximately four double-spaced pages in length (~1,200 words), excluding figures. Written reports are due to the Program Director upon the completion of each rotation. All oral presentations and written reports should be organized as follows: - Significance and Background o Introduce the research topic and describe its importance. - Hypothesis and Question o What is the question being asked or what hypothesis is being tested? - Specific Aims o Describe what is trying to be accomplished.
5 5 5 Pharmacology Graduate Program Student and Faculty Handbook 5 - Methods o What was the experimental design? What techniques were used? - Results o Describe the results of experiments. Include figures of the data. - Interpretation and Discussion o What was learned from the work? Was the original question answered? If the experiments didn t work, what went wrong? What technical or conceptual problems were encountered? How would this work proceed? - References o Cite a small number of key references that are essential to the report. Students will communicate with the Program Director with regards to their faculty choices for each research rotation. Their choices will be finalized and approved by the Program Director. Students are encouraged to speak with several different faculty members during the selection process. Although most direct admission students will be expected to complete laboratory rotations, flexibility will be allowed for students recruited to a specific laboratory. B. Qualifying Examination All doctoral students in the Graduate School of Biomedical Sciences must successfully complete a Qualifying Examination. IDP Qualifying Examination. Students who join the Department of Pharmacology and Toxicology from the IDP program will adhere to the guidelines for the IDP Qualifying Examination. MSTP, Neuroscience, and Direct Admission Qualifying Examination. Students who join the Department of Pharmacology and Toxicology directly or from the MSTP or Neuroscience Programs will be required to pass a qualifying examination administered by the Pharmacology Department based on an oral defense of a written mock grant proposal. The exam should be completed by direct entry students and Neuroscience students no later than May 30 th of their 2 nd year. The exam should be completed by
6 6 6 Pharmacology Graduate Program Student and Faculty Handbook 6 MSTP students no later than May 30 th of their first year in the Pharmacology Graduate Program. In brief, students will prepare a written mock research proposal. The mock grant will be read and evaluated by an examination committee composed of five faculty members from the Department of Pharmacology. Following completion of the mock proposal, the committee will conduct an oral examination. The oral exam will serve as a defense of the written mock proposal, an exploration of mastery of basic pharmacological principles, and as a test of information presented during the first-year curriculum. If the performance of the student on the written or oral examination is deemed unsatisfactory, then the student may be required to retake one or both parts of the examination. Details of the examination are the following: Mock proposal mentor: Preparation of the mock proposal will be supervised by the student s thesis mentor. Mock proposal abstract: A one-page abstract summarizing the intended proposal content should be written and submitted (6 copies) to the Program director by February 1 st. Before completing the abstract, the student should have their topic approved by the Program Director. The Program Director will select several departmental faculty members to review the abstract, and suggestions for improvements/modifications will be given to the student. Any modifications should be completed as soon as possible so that final approval is given by March 1 st. Mock proposal: The written proposal is due no later than May 1 st and must be given to committee members at least 2 weeks prior to the scheduled exam. The format, length, and style of the proposal should follow that described below for the dissertation outline. The student is free to choose any topic for the mock proposal. The only requirements are that the hypothesis must be original and it must be generated exclusively by the student. Examination committee: The examination committee will be composed of five MCW faculty members including the student s thesis advisor. The committee will be assembled by the Program Director. The faculty will be chosen based on expertise and experience with the examination process. At least three of the faculty members will be primary faculty members in the Department of Pharmacology and Toxicology. The other two members may be faculty from other departments or with secondary appointments in Pharmacology. One of the primary faculty members will be
7 7 7 Pharmacology Graduate Program Student and Faculty Handbook 7 selected by the Program Director to chair the committee. The chair will work with the student to schedule the exam, and will serve as a liaison to the student for issues that may arise from the exam. It is the chairman s responsibility to complete and submit the paperwork required to document the student s performance. Oral defense of the mock proposal: The oral defense of the mock proposal should occur no later then May 30 th. Prior to or at the time of the exam, the student should provide the examination chairman with the appropriate number of Doctoral Qualifying Examination Evaluation forms (form 3.D.2) and one copy of the Doctoral Qualifying Examination: Chairman s Report form (form 3.D.1) found at Each exam will begin with a 20- to 30-minute uninterrupted presentation by the student. Students may use overheads or other visual aids to facilitate their presentation. While a brief background may be given, this should last no more than five minutes. The bulk of the oral presentation shouid be focused on describing their experimental design and how it addresses the hypothesis/specific aim(s). After this presentation, the remainder of the exam will consist of interactive discussion and questions. In addition to the specific areas of the proposal itself, students will also be expected to be familiar with related areas as well, including methods, experimental design and controls, interpretation of possible data outcomes, and other possible approaches to the proposed experiments. Related background information is fair game. The student is also expected to demonstrate knowledge of curricular material previously presented to the student and of basic pharmacological principles. There is no absolute time limit on the length of the exam, but it usually averages ~2 hours. Assessment of performance: The exam committee will judge the student's performance by considering both the written proposal and the oral defense. Students must be assessed as having done satisfactory or better on both portions of the exam. However, since students receive help with writing the proposal, the exam committee will use the oral defense as a stronger indicator of the student s own abilities. The committee will dismiss the student immediately after the exam to reach a decision regarding performance and recommendations. While there are 5 committee members, the student's dissertation advisor will not have an official vote,
8 8 8 Pharmacology Graduate Program Student and Faculty Handbook 8 i.e. there will be 4 voting members. In the event of a 2:2 split, the committee chair's vote will determine the outcome. The committee will orally present their overall assessment to the student immediately after a decision has been reached. This decision will be transmitted in writing to the Program Director using the Doctoral Qualifying Examination Evaluation forms. These forms will be completed by each committee member to document the student's performance as either Satisfactory or Unsatisfactory; additional space is available for comments on strengths and weaknesses as well as recommendations if performance is not satisfactory. The committee must then reach a consensus decision and rate the student's performance on the "Qualifying Examination: Chairperson's Report" form. The evaluation forms and overall recommendation will subsequently be forwarded to the Program Director, who will then obtain the signature of the Department Chairperson before sending all paperwork to the Graduate School Dean. In addition to Pass or Fail, the committee may alternatively decide that remedial actions are necessary (e.g. additional coursework, writing a paper on a topic in which the student demonstrated inadequate knowledge) before a final decision is reached on pass or no pass. If the student's performance was less than satisfactory, the committee may recommend that the student retake part or all of the exam. In this case, the student will be informed if just the oral, or just the written, or if both portions need to be redone. The committee will arrange deadlines with the student for the necessary phases of re-examination, but this should not extend beyond 90 days of the first exam (exceptions may be made for extenuating circumstances). The Program Director must be consulted regarding re-examination steps and dates. If a student does not pass both portions of the qualifying examination on the second attempt, he/she will not advance to candidacy and not be allowed to continue in the Ph.D. program. Section 2. Course Requirements A. Course and Credit Requirements The training component of the doctoral program in the Department of Pharmacology and Toxicology includes didactic course work, laboratory research, seminars, and scientific meetings. Full-time students must register for at least 9 credits in the Fall and Spring semesters and 6 credits in the summer session. Students should select their courses in close consultation with their Mentor and Dissertation Committee.
9 9 9 Pharmacology Graduate Program Student and Faculty Handbook 9 These course requirements are a minimum. Upon consultation with their mentor and Dissertation committee, students may elect or be required to take additional courses to broaden their scientific knowledge or otherwise enhance completion of their doctoral research. It is understood that special situations may arise regarding course requirements. In these instances, course requirements for the Pharmacology doctoral program will be assessed and may be altered on an individual basis. Any alterations to the course requirements will be made in consultation with the Mentor, Director of the Pharmacology program, the student s Dissertation Committee, and individual course directors. Course requirements for students entering directly or from the IDP, Neuroscience, and MSTP programs are the following: In addition to the first-year curriculum, IDP and Neuroscience students are required to take 9 credits of advanced coursework following admission into the Pharmacology Program, as a minimum. Six of the credits must consist of courses offered by the Pharmacology Department. In addition to the 1 st and 2 nd year Medical School curriculum, MSTP students are required to take 6 credits of advanced coursework, as a minimum. Three of the credits must consist of courses offered by the Pharmacology Department. For direct entry students, course requirements during the first year will be designed by the Program Director in consultation with other faculty members including potential mentors. Most students will follow the first-year curriculum of the IDP Program. During subsequent years, direct entry students will take Survey of Pharmacology (3 credits) plus 6 additional credits of advanced coursework, as a minimum. Three of the credits must consist of courses offered by the Pharmacology Department. Students with a Pharmacy Degree or who have an undergraduate degree in Pharmacology are exempt from taking Survey of Pharmacology, but must take 3 credits of coursework offered by the Pharmacology Department in its place. All students including MSTP students must take Ethics and Integrity in Science (10222B; 1 credit) and Ethics and Integrity Discussion Series (10444A; 1 credit).
10 10 10 Pharmacology Graduate Program Student and Faculty Handbook 10 All students are required to take Seminar (07301A; 1 credit) each spring. Students are exempt from this requirement during the year in which they defend their thesis if the public examination is scheduled in the spring or summer sessions. Students will be expected to give a make-up seminar if scheduled defenses are postponed past the summer session. Students who intend to defend their dissertation must register for Doctoral Dissertation (07399A; 9 credits during Spring/Fall semesters and 6 credits for the summer session) during that term instead of Readings and Research. B. Scholastic Achievement Students will be subject to Graduate School policies regarding probation and dismissal, as outlined in the Graduate School Handbook. All graduate students are expected to maintain a cumulative grade point average of 3.0 or better and a satisfactory or better in Readings and Research (see below). Students and mentors should be aware that a student whose cumulative grade point average falls below 3.0 or who receives an unsatisfactory evaluation in Readings and Research will be placed on probation and may ultimately be recommended for dismissal from the Graduate School. Each individual student has the most at stake in obtaining a quality graduate education that will prepare them for a career in academia or private industry. The student is expected to play an active role in selecting a distinguished Dissertation Committee, attending all relevant seminars and journal clubs, participating actively in research meetings, and conducting a challenging research project. Section 3. The Dissertation Committee The purpose of the Dissertation Committee is to: 1) oversee the student s emerging dissertation research 2) mentor the student in course selection 3) address educational deficiencies noted by the student s mentor and during the qualifying examination. Members of the Dissertation Committee must be approved by the mentor, the Program Director, and the Dean of the Graduate School.
11 11 11 Pharmacology Graduate Program Student and Faculty Handbook 11 A. Mentor Students entering from the IDP, MSTP, and Neuroscience Programs must have a mentor with a primary or secondary faculty appointment in the Department of Pharmacology and Toxicology prior to acceptance in the Pharmacology Doctoral Graduate Program. Students who enter directly into the Pharmacology Program will select a mentor after the first year of laboratory rotations. The mentor advises the student about courses and supervises the dissertation research. The mentor chairs the Dissertation Committee and provides guidance to the graduate student in the selection of the Dissertation Committee. The mentor oversees progress reports and committee meetings, guides the writing and discussion of the dissertation proposal, assists in selecting the dissertation committee, and supervises the dissertation defense. B. Dissertation Committee Membership Students who enter into the Pharmacology Graduate Program directly or from the IDP or Neuroscience Programs must select a Dissertation Committee by September 1 st of their third year in graduate school. Students who enter the Pharmacology Program from the MSTP program must form a Dissertation Committee within six months after becoming a full-time graduate student. Students who enter the Pharmacology Graduate Program on July 1 st should form their Dissertation Committee by the following January 1 st. The Dissertation Committee is required to have five or more members, each of whom has a Ph.D., M.D., or equivalent degree. The committee must be comprised of: 1) The dissertation advisor, who acts as the chairman of the committee. 2) At least three faculty members (and 50% of the committee) with a primary faculty appointment in the Department of Pharmacology and Toxicology. The chairman counts as one of the three if he/she is a primary faculty member from the Pharmacology Department. 3) One member must have neither a primary or secondary appointment in the Department of Pharmacology and Toxicology. This individual can be from any other MCW basic science or clinical department, or preferably from outside of MCW. Note that the outside member must be available for at least one
12 12 12 Pharmacology Graduate Program Student and Faculty Handbook 12 committee meeting/year, either in person or by conference call, and must attend the dissertation defense. After consulting with the mentor, the student is responsible for completing the Doctoral Dissertation Committee Approval form (form 1.D) and obtaining the signatures from the mentor, the Graduate Program Director, and the Graduate School Dean. The student, mentor, and department should maintain copies of the completed form. Changes in membership of the Dissertation Committee may occur for various reasons. These changes must be documented by submission of a revised Doctoral Dissertation Committee Approval form, which has been approved by the mentor, the Program Director, and the Graduate School Dean. C. Challenge of the Dissertation Committee The Dissertation Committee will recommend further coursework when deemed beneficial for the student and will aid in directing the course of the student s research. It is the student s responsibility to invite faculty to serve on the committee, to assemble meetings, and to meet individually with committee members to discuss research progress and concerns. Voting members of student s committees will attend two committee meetings per year, participate and advise in the student s coursework, assist in the preparation of the dissertation proposal and the final dissertation, and are required to attend the dissertation defense. It is the responsibility of the Dissertation Committee to evaluate the dissertation research proposal and to determine whether the student has completed a sufficient body of original research to write a doctoral dissertation. The committee will read and evaluate the dissertation and attend and evaluate the dissertation defense. The committee has the authority to recommend dismissal of a student who does not qualify for a PhD degree, based on the committee s evaluation of all components of the student s performance in the Pharmacology Doctoral Program. The committee is charged with ensuring that each student s formal education has the proper breadth and scientific foundation. The committee should aid in the development of an outstanding, rigorous plan of advanced study in the core areas emphasized in the Pharmacology and Toxicology Department of cardiovascular biology, neuroscience, molecular pharmacology, cellular signal transduction, toxicology/drug metabolism, and cancer biology.
13 13 13 Pharmacology Graduate Program Student and Faculty Handbook 13 Section 4. Annual Progress A. Dissertation committee meetings One of the primary functions of the Dissertation Committee is to provide ongoing advice and guidance regarding the student s research and to monitor progress towards the degree. To ensure regular interaction, the student will be responsible for coordinating two meetings with the Dissertation Committee each year. These meetings will provide an opportunity to discuss concerns about student performance, changes in specific aims of the dissertation research, access to equipment and techniques, and any other issues that arise. During at least one of the biannual meetings each year, the student will provide a formal oral progress report, which may coincide with a departmental seminar. The Dissertation Committee has the authority to delay completion of the degree if the student does not schedule regular meetings. Students will be responsible for providing a completed progress report at or before each meeting. This report (form found at the end of this document and is available from the Program Director) will describe progress made since the past committee meeting and research objectives that will be accomplished before the next meeting. Notes from the meeting will be added to the form after the committee has met. After the meeting, the report must be signed by the student and all committee members and submitted to the Program Director within one week. Copies should be provided to the mentor and all committee members. B. Yearly Progress Reports Progress reports for students are submitted to the Graduate School each year. The report, will be written by the mentor, will be read and signed by the student. C. Readings and Research Full-time graduate students must register for Readings and Research every fall, summer, and spring until they successfully defend their dissertation research. Students who leave MCW before their dissertation defense should consult with the mentor and the graduate school to determine the appropriate procedure to remain eligible for a PhD. Performance in Readings and Research is assigned a grade of E (excellent), G (good), S (satisfactory), or U (unsatisfactory). Due to the varying nature of the research experience across the different labs in the department, fixed criteria for grading students
14 14 14 Pharmacology Graduate Program Student and Faculty Handbook 14 in Readings and Research cannot be established. Mentors will consider the following when assigning grades: 1) written research summaries 2) presentations to the department or dissertations committee 3) motivation and commitment of time to research 4) data management and record keeping 5) familiarity with literature 6) collegiality within the lab 7) ability to establish and meet pre-set deadlines and goals 8) lab skills and experimental design 9) communication skills 10) scientific honesty and integrity 11) research accomplishments and progress towards the dissertation The mentor will consult with members of the dissertation committee and the Director of the Graduate Program if an evaluation of Unsatisfactory in Readings and Research is contemplated. If student performance is evaluated as Unsatisfactory, a letter explaining the basis for this grade will be submitted to the Director of the Graduate Program and to the Graduate School Dean. A student who receives a second evaluation of Unsatisfactory during subsequent semesters of study will be recommended for dismissal. It is expected that additional hours in the evenings and during the weekends will be required to complete studies outlined in the dissertation proposal and to prepare the dissertation document and defense. Students must adhere to the Vacation Policy established by the Graduate School (select Vacation Policy from the Currently Enrolled Students dropdown menu at http//www.mcw.edu/gradschool), which limits vacation time to 2 weeks per year upon approval by the mentor. Vacation time does not accrue by working after regular working hours. Students must also adhere to the Graduate School Sick Leave Policy stating that graduate students do not have sick days but must record vacation time if they are away from work due to illness. Any student who has not finished their dissertation research by the end of 5 years should be reviewed by the Dissertation Committee to determine the reasons responsible for the delayed progress. At this time, actions must be identified during a discussion with the student and their mentor that will result in the student s completing a Masters Degree or PhD degree as soon as possible. If the Committee can identify no solution, the student may be required to leave the program.
15 15 15 Pharmacology Graduate Program Student and Faculty Handbook 15 D. Publication Learning to prepare research articles and experiencing the publication process are important aspects of graduate training. Students should plan to publish at least two primary research papers as the lead author prior to completion of the dissertation defense. The dissertation committee will provide guidance to the student with this goal in mind. Section 5. Dissertation Proposal The dissertation proposal should provide a description of the proposed research to be undertaken, including the specific hypothesis to be tested, background, and experimental design. The purpose of the proposal is to ensure that the student, advisor, and Dissertation Committee agree on a research project that has potential to generate meaningful data within a reasonable time-frame. The student will discuss with the mentor potential areas of research and agree upon a reasonable hypothesis to be tested, the overall scientific objectives, and experimental design that will be used. The mentor should discuss with the student alternative hypotheses and approaches prior to discussion of the abstract with the dissertation committee. It is understood that the proposed dissertation research may be modified significantly or abandoned if so recommend by the Dissertation Committee, or as a consequence of future developments of the student s doctoral research. A. Deadlines Direct entry, IDP, and Neuroscience Students. The dissertation proposal should be submitted to the Dissertation Committee by May 1 st of the student s 3 rd year. The committee should have 2 weeks to review the proposal before meeting to discuss the proposal with the student. The student should meet with the committee by June 1 st (at the end of the student s 3 rd year) to discuss the proposal. If the Dissertation Committee requests that the proposal be revised before it can be accepted, the deadline to submit a revision to the committee is September 1 st (at the beginning of the 4 th year). MSTP Students. The dissertation proposal should be submitted to the committee 21 months after becoming a full-time graduate student (for students entering July 1 st, this corresponds to April 1 st of the student s second year as a graduate student). The student should meet with the committee within one month after submitting the proposal.
16 16 16 Pharmacology Graduate Program Student and Faculty Handbook 16 If the committee requests that the proposal be revised before it can be accepted, the deadline to resubmit is three months after submission of the original proposal. B. Dissertation Proposal Format. The dissertation proposal should be similar to an NIH style grant application with a single-spaced 10-page maximum, 1 inch margins, and a 12-point font. The proposal should address the hypothesis to be tested, background and significance, preliminary data, and experimental design. The literature cited section is not included in the 10- page maximum. Figures and tables may be included in an Appendix section, numbered according to their order of appearance and do not count towards the 10-page limit. Details of each section are as follows: Specific Aims. This section will describe and list the hypotheses to be tested and the overall goals of the project. A set of specific aims that define the key components of the experimental strategy to test the hypotheses should be listed and briefly described. This section should not exceed one page. Background and Significance. This section should consist of a review of the literature relevant to the proposed research. The review should include sufficient information to put the proposed research into perspective with the current status of the field. This section should critically evaluate existing knowledge and identify gaps that the project intends to fill. Two to three pages are recommended. Preliminary Data. This section should include published or unpublished data obtained by the student that are relevant to the proposal. The amount and quality of the data should not, in-and-of-itself, be a cause for an unsatisfactory proposal. Two to three pages are recommended. Experimental Design and Methods. This section should describe experimental approaches and protocols that will be used to achieve the specific aims and test the proposed hypotheses. Details about reagents, cells, animal models, environmental conditions, equipment, and controls that are required to establish feasibility should be stated in this section. Anticipated results, data interpretation, and alternative approaches should be discussed. Methods of analysis, statistical methods, and a proposed timeline for successful completion are also to be included in this section. Three to five pages are recommended.
17 17 17 Pharmacology Graduate Program Student and Faculty Handbook 17 Literature Cited. This section is not included in the 10-page limit and should list all published information referred to in the preceding sections. The format should follow established and published guidelines for a major journal specific to the field of study. Appendix. This section is not included in the 10-page limit. This section should include relevant tables, figures, and diagrams with accompanying legends and should be numbered as they appear in the text. Abbreviations may also be included in this section. Manuscripts published by the mentor or student and directly related to the proposed research are also suitable for inclusion in this section. C. Preparation of the Dissertation Proposal The dissertation proposal should be an original document written by the student representing original thoughts and ideas of the student. Verbal advice from the mentor, members of the Dissertation Committee, or other faculty should be sought by the student to assist in preparation of the proposal. The student should not copy components from the mentor s grant proposals, published journal articles, reviews, textbooks, or other sources without acknowledging the source and enclosing copied sections in quotation marks. Committee members may suggest changes that would improve the content or grammar of the proposal, but should not edit or write any section of the proposal. D. Evaluation of the Dissertation Proposal The dissertation proposal will be evaluated no later than 4 weeks after the proposal is submitted to the Dissertation Committee. For this evaluation, the student will present an overview of the proposal and address any questions or concerns of the committee members. The committee will evaluate the proposal with respect to: 1. the hypothesis is it appropriate and based on existing data 2. the experimental design will the proposed experiments provide a thorough test of the hypothesis, are necessary controls included, and are alternative approaches described 3. the background has the student demonstrated adequate knowledge of existing data
18 18 18 Pharmacology Graduate Program Student and Faculty Handbook preliminary data has the student demonstrated the ability to conduct the experiments, analyze the results, and formulate appropriate conclusions E. Advancement to Candidacy Acceptance of the dissertation research proposal is required for advancement to candidacy for the Ph.D. degree. The Dissertation Committee will identify any potential problems or weaknesses with the dissertation proposal and will evaluate the ability of the student to conduct the proposed experiments, obtain the required data, interpret the results, formulate conclusions based on the experimental results, and propose subsequent experiments. These skills are essential for completion of the dissertation research that is a required component of the graduate program in the Department of Pharmacology and Toxicology. It is the responsibility of the committee to determine whether the student has the necessary skills, motivation, and knowledge to complete the dissertation research, and if not, what course of action should be taken. The mentor will convey the evaluation and the recommended course of action of the Dissertation Committee to the Program Director as well as the Dean of the Graduate School of Biomedical Sciences. The committee shall either: 1. Approve the dissertation proposal. Committee members will indicate their acceptance of the final research proposal by signing the Doctoral Dissertation Outline approval form (form 2.D). This form and the completed research proposal will be submitted to the Director of the Pharmacology Program for approval and forwarded to the Dean of the Graduate School for final approval. Upon approval, a student will be admitted to Candidacy for the Ph.D. degree. 2. Call for a revision. The committee will formulate a series of steps that will provide the student with an opportunity to revise the dissertation research proposal, to discuss the revised version with the committee, and to be reevaluated by the committee. The outcome of this evaluation will be one of the same four options (1 4) described in this section. 3. Recommend to the director of the Pharmacology Program and Dean of the Gradate School that, based on concerns with the preparation and presentation of the research proposal, coupled with problems on the qualifying examination, academic record, and/or concerns of the mentor, the student lacks one or more skills required for completion of the dissertation research and therefore is not qualified to be admitted to the candidacy for the Ph.D. degree, but has sufficient skills to complete the requirements for a MS degree. Students advised to pursue
19 19 19 Pharmacology Graduate Program Student and Faculty Handbook 19 the MS degree must meet the requirements for that degree, which includes completion of a research project and preparation of a thesis that is approved by the Dissertation Committee. 4. Recommend to the Director of the Pharmacology Program and the Dean of the Graduate School that, based on concerns with the preparation and presentation of the dissertation proposal, coupled with problems on the qualifying examination, academic record, and/or concerns of the mentor, the student lacks one or more skills required for completion of a graduate degree from the Department of Pharmacology and Toxicology. Under these circumstances, the committee will recommend that the student be dismissed from the graduate program. Students recommended for dismissal have the right to an appeal as described in the Graduate School Handbook. F. Modifying the Dissertation Research Proposal During the course of the dissertation research, it may be necessary to modify or change the hypothesis to be tested or the specific aims of the research. These changes should be discussed with the entire Dissertation Committee. In the instance where the committee determines major modifications are recommended. The candidate will be required to complete a brief document detailing: 1. revised hypotheses 2. modified or new specific aims 3. new or changed methods 4. anticipated results 5. alternative approached G. Student Responsibilities It is the student s responsibility to help design and maintain a rigorous, broad-based educational program that reaches and achieves the highest possible standards in research. The dissertation research proposal should be viewed as an opportunity for the student to demonstrate superior preparation and aptitude for an advanced career in biomedical science. H. Faculty Responsibilities
20 20 20 Pharmacology Graduate Program Student and Faculty Handbook 20 It is the responsibility of the mentors and Dissertation Committee members to ensure that the dissertation research proposal is evaluated in a fair, yet comprehensive and rigorous fashion. The quality and impact of a degree program is dependent upon the careful constructive training given to all students. Discussion during the dissertation proposal presentation should focus on the scientific questions being asked and the approaches, methods, and protocols proposed to be used to answer that question. Questions examining the scientific method, data interpretation, alternative approaches, and theoretical foundations of the methods used and probing the extent, breadth, and depth of the scientific literature are appropriate. Section 6. Dissertation Defense Candidates in the Pharmacology Graduate program must present broad-based evidence of proficiency in research and of distinctive achievement in a special field, and particularly for independent investigation as demonstrated by the dissertation. The dissertation should comprise a substantial body of original research representing the student s own laboratory work. Any collaborative components of the research, other than that of the mentor, must be identified and the student s contribution clearly delineated. The dissertation must be written with a high-level of literary skill such as would be expected in leading journals specific to the candidate s field of study. The format must correspond to the recommendations of the Graduate School (see the Graduate School Handbook for details). The document must be organized around clearly stated hypotheses, rigorous experimental tests of the hypotheses, clearly presented results, and appropriate interpretation of the data. A discussion section stating the importance and relevance of the dissertation research to the field of study is appropriate and must be sufficiently clear to provide a direction for subsequent investigations. Upon completion, the written dissertation will be distributed to the members of the Dissertation Committee two weeks prior to the dissertation defense. The dissertation defense consists of a public defense in the form of a seminar, at the end of which the candidate entertains questions from the scientific community/public and the Dissertation Committee. The oral defense is a formal examination, and students are not allowed to invite guests to attend with the exception of parents or significant others upon request from the Program Director. Following the public defense, the candidate will meet in private with the Dissertation Committee wherein the dissertation is scrutinized in more detail, and issues both central and tangential to the work will be discussed. Upon a satisfactory defense and in accordance with the Graduate School, final copies of the dissertation, including any changes required by the
21 21 21 Pharmacology Graduate Program Student and Faculty Handbook 21 committee, must be submitted to the Dean within two weeks following the defense. The degree application will then be signed.
22 22 22 Pharmacology Graduate Program Student and Faculty Handbook 22 Section 7. Summary of Deadlines Deadlines for students entering from the Interdisciplinary Program (academic year begins July 1 st and ends June 30 th ) Year Semester Month Day Qualifying Exam 2 Fall November 30 th Form Dissertation Committee 3 Fall September 1 st Submit Dissertation Proposal 3 Spring May 1 st to Dissertation Committee Evaluate Dissertation Proposal 3 Summer June 1 st with Dissertation Committee If necessary, Submit revised 4 Fall September 1 st Dissertation Proposal
23 23 23 Pharmacology Graduate Program Student and Faculty Handbook 23 Deadlines for direct entry students or from students entering from the Neuroscience Program (academic year begins July 1 st and ends June 30 th ) Year Semester Month Day Qualifying Exam Submit Abstract 2 Spring February 1 st Submit Proposal 2 Spring May 1 st Oral Defense 2 Spring May 30 th Form Dissertation Committee 3 Fall September 1 st Submit Dissertation Proposal 3 Spring May 1 st to Dissertation Committee Evaluate Dissertation Proposal 3 Summer June 1 st with Dissertation Committee If necessary, Submit revised 4 Fall September 1 st Dissertation Proposal
24 24 24 Pharmacology Graduate Program Student and Faculty Handbook 24 Deadlines for MSTP students who enter the Pharmacology Program July 1st Year Semester Month/Day Month Form Dissertation Committee 1 Spring January 1 st 6 Qualifying Exam Submit Abstract Spring February 1 st 7 Submit Proposal Spring May 1 st 10 Oral Defense Spring May 30 th 10 Submit Dissertation Proposal 2 Spring April 1 st 21 to Dissertation Committee Evaluate Dissertation Proposal 3 Spring May 1 st 22 with Dissertation Committee If necessary, Submit revised 3 Summer August 1 st 25 Dissertation Proposal
Requirements and Guidelines Doctoral Graduate Program in Microbiology, Immunology, and Molecular Genetics Medical College of Wisconsin Effective January 1, 2005 (version: NOVEMBER 2012) Student and Faculty
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