Florida Courts E-Filing Portal. New Clerk Academy August 2015
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1 Florida Courts E-Filing Portal New Clerk Academy August 2015
2 Carolyn Weber, Portal Program Manager E-FILING PORTAL
3 Electronic Filing What is E-Filing? Attorneys deliver their court documents in an electronic format to the Clerk of Court to be docketed and automatically entered into the Clerk s electronic case file Case initiation with case and party information The electronic case file is readily accessible to the attorneys on the case through the internet Florida Supreme Court mandated E-Filing for attorneys beginning 4/1/2013
4 E-Filing Initiatives Examples of other states or counties within states continue to work to implement E-Filing: New York Texas Vermont California Ohio Iowa Florida is far ahead of the curve Tom Hall, former Florida Supreme Court Clerk
5 Florida Bar News
6 E-Filing Benefits to Filers Automated service of court documents Conservative postage savings estimate $250 million E-File documents from anywhere via the internet Filers do not have to rush to the court house before 5 pm to file a document to meet a deadline The official time stamp is the date and time the filing is received at the portal Electronic access to the official court file from anywhere Centralized, secure website to pay filing fees to all filing jurisdictions
7 E-Filing Mandated via Portal AOSC mandated the statewide use of a single entry point called the Florida Courts E-Filing Portal In order to meet the FL Supreme Court mandate, counties had to: configure their organization within the Portal connect electronic file transmission lines build software to perform submission review or use the Portal Review functionality
8 Statewide Florida E-Filing Stats The Florida Courts E-Filing Authority directed the development of a single website for attorneys to e-file to all Florida state and appellate courts Website is known as the Florida Courts E-Filing Portal Over 44 million documents have been e-filed since 4/1/2013 Over $525 million has been collected in filing fees since January 2011 Over 90 K users Documents received 24x7 Statewide average docketing within one day
9 Filing Jurisdictions Trial Courts 67 Counties Appellate Courts 2 nd DCA Florida Supreme Court Remaining DCAs TBD
10 County Information County E-Filing News & Info assists filers
11 E-Filing Portal Users The Portal has been expanded so these groups may e-file: Court Reporters Law Enforcement Mediators Mental Health Professionals Process Servers Self-represented Litigants
12 Submissions and Documents E-Filed by Month Submissions Documents
13 Average E-Filings per Hour am 2am 3am 4am 5am 6am 7am 8am 9am 10am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm 12pm
14 Court Filing Fees Paid 2011 Portal opens for voluntary use 2012 Full year of voluntary use 2013 April 1, mandatory for attorneys 2014 Full year of mandatory use 2015 Through of July 1, 2015
15 Florida Courts E-Filing Authority
16 E-Filing Authority Governs the portal which operates under the rules and standards set by the Florida Supreme Court in consultation with the Florida Courts Technology Commission Website provides: Meeting schedule and materials Archive materials Reports Documents
17 E-Filing Authority Board
18 Portal Change Advisory Board Reports to the E-Filing Authority Advisory board comprised of clerk staff from across the state Each vendor group Each clerk department Reviews software enhancement requests Recommends enhancements and priorities to the Authority Board Advisory meets monthly as needed
19 Major Projects Implementation of Access to Justice Forms System-to-system e-filing for attorneys E-Filing Standardization Divisions Case Types Sub Types Document Descriptions
20 Routine Support Two software releases per year: Clerk staff test with us to ensure compatibility and quality CiviTek and Clerk staff work together to ensure submissions are delivered successfully and that the portal is updated with the correct submission status IP Address maintenance Configuration support
21 E-Filing Fees Filers pay statutory filing fees directly to the portal Filing fees are paid to each county daily FCCC Banking reconciles bank payment with fees paid Performs collections on unsettled fees
22 Portal and CCIS CCIS provides access to official court file through the Portal Portal will pass filer role to CCIS to comply with AOSC Portal is the entry point for case information which flows to the county CMS and then to CCIS
23 Demonstration News and Information Online help E-Filing Clerk Review My Cases
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