PortaScan version Operating manual

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1 Porta KMI Poland Sp. z o.o. Bolszewo, ul. Szkolna 26 PortaScan version Operating manual Wykonano: Dział IT Porta KMI Poland Sp. z o.o. Program PortaScan wersja Instrukcja instalacji i obsługi programu. 1/15

2 Contents Introduction...3 I. Software installing...4 II. Software deinstalling...7 III. Operating the program...8 IV. Summary / Additional information...14 Program PortaScan wersja Instrukcja instalacji i obsługi programu. 2/15

3 Introduction. When writing this manual we assumed that the user has an elementary knowledge of operating the Windows software, Internet browsers, mail clients and Internet-connected issues. However when problems arise with operating PortaScan, the PORTA KMI Poland IT department is always ready to help. The PortaScan software enables the identification of PORTA group products using the bar code reader. PortaScan software performs the following actions: 1. Loading a delivery notes pack (a collection containing a certain dealers delivery notes) from Infosystem generated files or those electronically acquired from the PORTA Sales Department in order to compare the real quantity of delivered goods to the specified amounts on PORTA delivery notes. 2. An easy identification and quality control of delivered PORTA group goods through a readout (scan) of delivered products combined with the possibility of saving them to a file and reopening it again. Program PortaScan wersja Instrukcja instalacji i obsługi programu. 3/15

4 I. Software installing. Before installing the software you have to make sure if the the computer makes the following system requirements. 1. Processor 400MHz or better MB RAM memory or more MB free hard disc space 4. Windows 98/ME/XP/2000/2003 default resolution 800 x CD-Rom, when the installation software The software installation process begins by: 1. Downloading the file from PORTA Internet resources and opening the file install.exe The file can be downloaded from following Internet sources: a) using the link b) logging on to the PORTA Internet system (http://extranet.porta.com.pl/) and choosing the path Download -> Pliki do Pobrania -> Program PortaScan -> Wersja instalacyjna 2. Using the install version of the program on a CD. After placing the Portascan Install CD in the drive the software will probably automatically run the program. When the automatic installation does not follow due to non-standard Windows settings you have to open MY COMPUTER and choose the CD drive (in most cases it is the drive D), open the folder PortaScan and run the file SETUP.exe. Program PortaScan wersja Instrukcja instalacji i obsługi programu. 4/15

5 After all of the above is done correctly you will see the window below: Choose the Next button. Choose the Next button again. Program PortaScan wersja Instrukcja instalacji i obsługi programu. 5/15

6 Then accept the license agreement (by marking I accept... ) and choose the Next button, next click the Install button, after a successful installation click the Finish button. Running the program: To run the program you have to choose the PortaScan icon from Desktop or choose Start -> Programs -> PortaScan -> PortaScan Program PortaScan wersja Instrukcja instalacji i obsługi programu. 6/15

7 II. Deinstalling software. To deinstall (delete) program from your computer you have to perform the following actions in order: 1. Click START from the WINDOWS task bar. 2. From the START menu choose SETTINGS. 3. From the SETTINGS menu choose CONTROL PANEL. 4. Then in the CONTROL PANEL window, choose ADD/REMOVE SOFTWARE. 1. The Remove Programs From Your Computer or the Add/Remove Programs window should apeear on Your screen, choose PortaScan and Remove 2. Click Yes in the window: WARNING! In the course of deinstallation a Remove Shared File window can appear, in that case click No to All Program PortaScan wersja Instrukcja instalacji i obsługi programu. 7/15

8 III. Operating the program. The Program is equipped with a simple intuitive visual interface, which makes operating it a very simple task. As You can see the program has a Menu:, which enables you to: load a Delivery Note pack (menu Delivery Notes ~ Open) create a new pallet (menu Pallet ~ New); load the contents of a previously saved Pallet (menu Pallet~~ Open); save its contents to file (menu Pallet ~ Save) perform a repair of damaged bases (menu Tools ~ Repair the Delivery Note/Pallet base) get information about the program (menu Info ~ About the ) Program PortaScan wersja Instrukcja instalacji i obsługi programu. 8/15

9 STEP I Loading data from file After loading a Delivery Note file generated by Infosystem, or electronically obtained from PORTA Sales department (menu Delivery Notes ~ Open) you can read the contents of the file w postaci jak poniŝej: Program PortaScan wersja Instrukcja instalacji i obsługi programu. 9/15

10 STEP II Palette creation, scanner readout. After creating a new clear pallet, ie, defined the real party of the delivered goods (menu, Palette, New) : proceed to run the scan using the supplied goods, the Read button and a manual scanner (Shown below is the window after selecting the Read button) Program PortaScan wersja Instrukcja instalacji i obsługi programu. 10/15

11 In the case of an incorrect reading of the Porta code a message appears: In the Pallets window the following actions are possible(the right side of the dialog box): deleting the last read position complete clearing of the pallet deleting a pallet WARNING! The readout can be done by dividing it to several pallets creating separate batches of goods in the dialog windows Program PortaScan wersja Instrukcja instalacji i obsługi programu. 11/15

12 STEP III Comparing the data with the readout. After conducting a full readout of a prepared pallet we go to the Deliver Notes tab and using the compare button we analyze the physical readout with the contents of the Delivery Note. The result of which is the following view: where: blue means compatibility of the Delivery Note file with the physical readout. Red means no physical readout (delivery shortage) Gray (wrong EAN) Additional information is supplied by a window: Program PortaScan wersja Instrukcja instalacji i obsługi programu. 12/15

13 Similarly, the information will be deselected in the tabs of created paletts: Additional readout after comparing the Delivery Note, marked green is the correct readout, gray when the loaded position's EAN is wrong. WARNING! After performing additional readouts You should redo the comparison of readouts (Delivery Notes tab). The software's additional menu feature is the Tools option, which enables the user to repair the Deliver Notes base and/or Pallet, which can be damaged due to a malfunctioning computer system or user errors. The PortaScan application is a typical one-station software and is not able to operate through a network multi-station. Program PortaScan wersja Instrukcja instalacji i obsługi programu. 13/15

14 IV. Summary / Additional information. We hope that the above manual will clear out all doubts and confusion concerning the programs operation. If any questions arise please direct them to the PORTA Logistics department, where You will receive a full and competent answer. WARNING! The software is protected by copyright. PORTA KMI Poland sp. z o.o is it's owner. It cannot be distributed, copied and passed to third parties without the owners consent. In order to make the operating of PortaScan easier for You we have provided You with special bar codes which can be used to operate the program's menu when performing a readout with the use of a hand held scanner: Program PortaScan wersja Instrukcja instalacji i obsługi programu. 14/15

15 Program PortaScan wersja Instrukcja instalacji i obsługi programu. 15/15

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