b, +, l'z CITY OF MUKILTEO, WASHINGTON CITY COUNCIL MEETING MINUTES APPROVED M.ay 21,2012 City Council Chambers Cyrus Way CALL TO ORDER

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1 CITY OF MUKILTEO, WASHINGTON CITY MEETING MINUTES M.ay 21,2012 City Council Chambers Cyrus Way APPROVED CIWOF MUKILTEO b, +, l'z CALL TO ORDER ATTENDANCE Mayor Marine called the meeting to order at7:00 PM and led the flag salute. Mayor/Councilmembers : Mayor Marine, Council President Emery, Council Vice President and Councilmembers Grafer, Lord, Schmal z, Stoltz, and Vanderwielen. Citv Staff City Administrator Hannan, City Attorney Belbeck, City Clerk Boughman, Finance Director James, Public Works Director Waters, Recreation and Cultural Services Director Berner, Assistant Director of Community Development Love and Fire Marshal Thomas. AGENDA ORDER PROCLAMATION SPECIAL PRESENTATION REPORTS FROM MAYOR AND CTTY No changes. Mayor Marine read a Proclamation declaring May 20th through May 26th as Public Works Department Week. Recreation and Cultural Services Director Bemer announced that on May 3rd the city was awarded the Facilities Spotlight Award from the Washington Recreation and Parks Association. Rosehill Community Center was named as the best facility for a State of Washington city with a population of 30,000 or less. A plaque commemorating the award will be displayed at the Community Center. Council Vice President reported on Public Safety and Sustainability Committee meetings and a workshop she attended with Senior Planner Pickus regarding Green Development. She also announced that she was organizing a blood drive with Puget Sound Blood Center that would be held June 15th at the City Hall parking lot. Additional blood drives are scheduled for August 17th and November 2lst. Councilmember Lord commented on the news that the City of Seattle can save money using rain gardens for stormwater management. He also reported on the agenda for an upcoming Conservation Futures meeting. Councilmember Grafer reported on the Paine Field Aviation Day held on May 19th that she volunteered at and she provided handouts from a South Counties meeting regarding information on the Snohomish County Emergency Radio System (SERS). She also expressed her sympathy for the loss of Everett Councilmember Drew Nielsen and noted that King 5 news reported that the ferry terminal location would be moved one-third of a mile east of its current location. Mayor Marine confirmed that Elliott Point Option 2 was the preferred altemative selected by the Washington State Ferries for relocating the ferry terminal. Councilmember Stoltz reported on items discussed at a Transportation Committee meeting that he would request additional information on later in the meeting. He also commented on questions raised by citizens during a Council chat he and Councilmember Schmalz held. V:\CLERK\Minutes\ doc

2 REPORTS FROM MAYOR AND CITY CITIZEN CONSENT AGENDA Mayor Marine reported that he participated in a Kamiak Blood Drive and the Paine Field General Aviation Day, which was well attended. Councilmember Vanderwielen asked for a report on the Emergency Preparedness event held on May l9th. Fire Marshal Thomas reported that the event had approximately in attendance and went very well. Recreation and Cultural Services Director Berner noted that the Touch-A-Truck event held on }l4ay 72th had between 600 and 700 visitors and was a great success. Christine Schmalz. Mukilteo, commented on upcoming Mukilteo Ans Guild events and provided posters for the Waterfront Arts Festival to be held on July 14 and l5th at Lighthouse Park. She also commented on the Guild's scholarship program. Mayor Marine asked if there were any items on the Consent Agenda that Council wanted to abstain from or pull. He also noted that he needed a Council Motion for Consent Item No. 3. Hearing no requests, Mayor Marine declared the Consent Agenda Items No. I and No. 2 approved as presented. 1. Approval of Meeting Minutes of May 7,2012 (ABf2-01) 2. Approval of Payment Vouchers Totaling 51,416, (^Bl2-02) Direct Deposit# Payroll Checks # Direct Depos il # Payroll Checks # l, Benefi ts/deductions # , & EFTs Payroll Total 233, , , , $1,038, Claim Checks # Claim Checks # Claim Checks # Claims Manual Checks # Claims Total Total Expenditures 17, , , , $377,768,28 $1,416, Regional Drug and Gang Task Force Interlocal Agreement ( ) To authorize the Mayor to sign the 20l2l2Aß Interlocal Agreement for the Snohomish Regional Drug and Gang Task Force Interlocal. Seconded By: Grafer Action: PASSED unanimously PUBLIC HEARING 4. Critical Areas Mitigation Program ( ) Assistant Director of Community Development Love provided background on wetland mitigation practices and reported that the proposed city program would provide options to developers to do off-site mitigation or in-lieu banking for buffer reduction. The goal of the program would be to have mitigation funds enhance local community projects rather than going to county-wide ecological system projects. Ms. Love also provided an amendment to delete subsection "D" from in draft Ordinance 1309 as recommended by the City Attorney. V:\CLERK\Minutes\ doc

3 PUBLIC HEARING Questions from Council included concerns that the program would allow developers to by-pass other mitigation processes. Ms. Love advised that the proposed program only provides additional options to the developers and that they still would need to obtain Department of Ecology and Army Corps of Engineers permits and go through the city's review process relating to development in critical areas. There were no public comments. Seconded By: Action: PASSED 4-3 Ayes: Council deliberations followed. To close the Public Hearing. Emery Emery, Grafer,, Lord Nayes: Schmalz, Stoltz, Vanderwielen To approve the Critical Areas Ordinance 1309; CAMP Fund Ordinance 1310 and Findings of Fact and Conclusions as recommended by the Mukilteo Planning Commission and to delete Section D from the referenced code [Ordinance 1309]. Action: PASSED 5-2 Ayes: Emery, Grafer,, Lord, Vanderwielen Nayes: Schmalz, Stoltz BUSINESS ITEMS 5. Fire Works Code Amendment (ABl2-62) Fire Marshal Thomas reported on the hazards of airborne sþ lanterns and stated that the proposed ordinance gives the cþ the authority to prohibit them. Seconded By: Action: To approve Ordinance 1307 to prohibit the use of sþ lanterns. Vanderwielen Stoltz PASSED unanimously 6. 92nd Street Sidewalk Repair ( ) Public Works Director Waters reported on the deteriorating condition of the 92nd Street sidewalk and various engineering proposals to repair it. Due to the high cost of replacing the sidewalk, Mr. Waters recommended a short-term grout treatment rather than a permanent fix at this time since the failure is not fast moving. Mr. Waters responded to questions from Council and advised that the material currently under the sidewalk is unstable because it was not done with a controlled fill. If an earthquake occurred, it would loosen up that material, possibly making it less costly to do a permanent repair. Mr. Waters advised that he was seeking Council feedback and would proceed with his proposal if there were no objections. No opposition was indicated by Council. BUSINESS ITEMS 7. Rosehill Community Center Part-Time Customer Service Clerk Salary (ABr2-67) Recreation and Cultural Services Director Berner reported that a salary matrix for nonrepresented part-time staff at Rosehill Community Center was needed because those employees, who were hired at a flat rate, needed to be compensated for yearly job performance evaluations. Council questions and discussion followed. V:\CLERK\Minutes\ doc

4 BUSINESS TTEMS To approve the salary schedule for the part-time Customer Service Clerk at $11.99 per hour up to $14.57 per hour; retroactive to January 1,2012. Emery Action: PASSED 4-3 Ayes: Emery, Grafer,, Lord Nayes: Schmalz,Stoltz,Vanderwielen 8. Information Technology Update ( ) Finance Director James reported that the company initially hired to recover the city's data was unsuccessful and that staff had subsequently hired a second company recommended by Dell Computers. Because this second data recovery attempt is still in progress, a recovery date is unknown at this time. Mr. James also presented a proposed plan for technology equipment replacement and a disaster recovery system that has been reviewed by an outside consultant. The current cost is estimated at $171,500. The city has sent Request for Quotes on the proposed system to several different companies which are due back by June 8th. council questions and discussion followed. Charlie Pancerzewski, Mukilteo, commented on the streaming broadcast of recent council meetings not being available and issues of concern regarding the cþ's back-up system. 9. Capital Projects Responsible Bidder Criteria (4812-5S) Public Works Director Waters reported that staff has been using the State's enhanced bidding criteria for a couple of years and that the City Attorney has recommended that the practice be brought into the city's code. To adopt Ordinance 1311, establishing use of the State's responsible bidder criteria through Cþ policy. Action: PASSED unanimously OLD BUSINESS City Administrator Hannan reported that the streaming broadcasts problem was not connected to the other Information Technology issue, but a new server and encoder will be delivered by the vendor, Granicus, on May 23rd. council vice president added that the city will have Granicus host the server for an additional cost as an ongoing solution to this issue. Mr. Hannan reported on a Community Forest Grant application he submitted that included preparing a draft Forest Management Plan for Japanese Gulch, which will go to the Parks and Arts commission and the save Japanese Gulch Group for review. Additionally, Mr. Hannan advised that he would be working on a proposal for an Interlocal Agreement for the initial $500,000 fi.rnding from conservation Futures. City Attorney Belbeck provided an update on the utility franchise ordinances. V:\CLERK\Min utes\ doc

5 OLD BUSINESS Councilmember Stoltz requested updates on the following items and clarification on NE\il BUSINESS None. who was working on them and what the timelines were: Japanese Gulch annexation resolutiort r Olympic View School safety improvements Lighthouse Park paid parking Pedestrian overpass at the Sounder Platform Multi-purpose park and ride r A new intersection (at SR 525/lront Street) if the WSF Ferry terminal moves e Staffs position on the pedestrian underpass CITIZEN MAYOR AND STAFF None. Councilmember Lord reminded everyone about the Mukilteo Youth Advisory Committee's Play It Forward fund raising event on May 24th at 7:00 PM at Rosehill Communþ Center. He also mentioned that the Sustainabilþ Committee will meet on May 30th and he thanked City Attorney Belbeck for her input at Council meetings. None. ADJOURNMENT The meeting adjourned at 10:41 PM. These minutes are excerpts from the Council proceedings. An audio recording of the meeting was made, Prepared by: z1 ø üâoaú^o-- \ Christina J. Boughman, City Clerk V:\CLERK\lilinutes\2O'l doc