Transportation Efficiency and Effectiveness: Fleet Management Feedback on Vision 20/20 Draft Strategic Actions October 2015

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1 Transportation Efficiency and Effectiveness: Fleet Management Feedback on Vision 20/20 Draft Strategic Actions October 2015 Goal 3: Deliver effective and efficient support for student success Strategic Action: Transportation Efficiency and Effectiveness: Fleet Management Program LCPS will develop and implement a strategic Bus Fleet Management Program that reduces the fleet size and results in capital and operational cost avoidance. Stakeholder Group I like I wonder I suggest SEAC Special Education Advisory Committee October 7, 2015 The idea of making process more efficient in light of growth. if resources are available to make the process efficient. Without impacting Special Ed transportation Having bus rides of NO longer than 45 minutes. Older elementary children serve as buddies to younger children that may have difficulties on bus 10/22/2015

2 Senior Staff October 8, 2015 this idea of reducing route ratios by 505 by the potential cost savings and the fully thought out plan to implement yearly targets. using GPS system to gain efficiency in transportation. this efficiency and am shocked we are 2X above industry standard. performance measures are measurable. how this will affect service? Better, I hope. is the quality of service fitting our needs? do people understand the safety issues the lack of buses creates?...what variables are necessary to determine fleet performance beyond current measures? With growing student populations, this is unrealistic. I hope this would help to retain quality drivers. if the average route time can be reduced? if the # of buses are keeping up with the student needs? if activity buses will be addressed? Will parents be concerned with overcrowding or safety on older vehicles? that the transportation program be evaluated with the reality of parent deliveries & traffic issues.

3 Secondary Principals October 14, 2015 this goal. the idea of having a system for fleet management. that they are assessing the efficiency of the bus routes. how the goal is connected to the action? Reduce? Really? Aren t we growing? what do the ratios mean? how do you reduce the bus fleet with an additional 2,500 students per year? what the ratio is measuring? how we can reduce fleet size but increase # of students? how does a 1:18 bus:route ratio indicate a smaller fleet size than a 1:37 bus:route ratio? how this is possible. Current bus ratios seem too low already. what this means for activity buses? how you will predict the # of students on these routes? what the impact would be on field trips and CBI? if this will open up funds for more field trip money or after school buses? Safety/discipline issues with more walkers if we are saving money at the expense of our kids? Effective rather than strategic transparency with the community with any changes or steps along the way.

4 LEAP Loudoun Education Alliance of Parents October 14, 2015 Online Survey N = 11 I like and appreciate that an indepth look will be made for our LCPS vehicle resources, their depreciation and replacement costs/needs, and whether or not the fleet size is appropriate. I like making transportation a priority. I wonder if the perceived need for reductions in fleet size is merely a "low hanging" fruit that someone outside the supplychain has deemed a quick and easy way to say that they have reduced operational funds? This is often the case, and without a detailed study, proper resource decisions cannot be made. Folks see a lot of yellow buses and simply conclude that reducing the fleet is the right answer. Always be careful with this narrow focus. I wonder if it is realistic to think we are going to reduce the fleet with a 4 5% increase in student population each year. Service and maintenance should be easy to track with computer models, but its been my experience the design of routes at least in the lesser populated part of the county do not seem sensible. I suggest that analytic, timestudy, and resource management studies be enacted immediately (if not being done already) to look at the needs assessments of our LCPS fleet. Reductions in fleet sometimes look good on paper, but the future costs/needs can be compounded by improper data decisions in the near term which lead to greater resource issues/decisions/stress in the future. Fleet decisions must also be discussed with the drivers, the mechanics, and those that are "customers" of the fleet. When resource decisions are made without insight and transparency with the mission partners, improper resource decisions lead to disengagement and disarray. I suggest the 20/20 Vision team reconsider the concept of reducing the size of the fleet.

5 ALT Administrative Leadership Team (division level only) October 15, 2015 this strategic action. It is critical to get improved. Evaluating and recognizing fleet management resources. the possibility of increased efficiency and effectiveness that would result in lower costs to LCPS. Decrease in bus usage Cost avoidance how balance reduced fleet with expanded opportunities for afterschool or field trips? if we can change family expectations of having a bus & then driving their children? could we get families to sign a transportation commitment letter for bus or they will drive & could we hold them to it if we did? if we could use vans or small buses for SpEd student vs. putting a few students on large buses by themselves which is an inefficient process. Are parents being informed with updates? what this would look like for rural parts of the county? what the expected execution timeline would be if we begin in FY17? Does decrease in fleet size result in reduction of student on the bus or overcrowding on the bus? How will this impact arrival/ dismissal? Scheduling of bus stops? Continue safe routes to school program focusing on completing missing sidewalk and trail links to schools and education for walkers. implementing using vans or small buses for SpEd students as an efficient cost savings and more flexible option. Create bus stops as opposed of stopping at every home. More sidewalks and expanded walk zone. that we conduct a study to determine if a staggered bell system would result in an increased reduction in fleet and employee costs. If more vehicles will be provided (e.g., field trips), I suggest providing more vans. If more parents will drive children to school Collaboration with the Department of Pupil Services (e.g., Office of Special Education and Office of Student Services).

6 ES Assistant Principals October 19, 2015 MS Assistant Principals October 20, 2015 ES Principals October 20, 2015 ESY online system where all involved have access & verify info. establishing rapport with bus drivers who have been with us for years. that we have transportation. why do we have to complete info in Phoenix & paperwork why transportation finds it ethical for SpEd students to be on the bus for longer than 60 min.? if bus drivers have received PBIS training to manage behavior? if it would be more effective to put SpEd student on reg. ed. Buses? if we spread out second loads to all schools. how to interpret this outcome? if we could better explain the ratio? how the second load situation will be improved with fewer buses? MSAAC October 21, 2015 Gifted Advisory Committee Online Survey Raise the pay benefits Have permanent subs A member of SpEd transportation at SpEd Contact Meetings. Order of due dates must be mindful of when program placements are complete. FDK buses have an aide. less second load buses. placing self contained students by day care if it is closer to school, not home address. more communication from Transportation Dept. that we not lose any buses in South Riding. With 44 kids at one bus stop and many second loads. Consider SPED bus use. leaner does not equate to efficient. get Principal input on bus routes and numbers of buses assigned to schools.