Santa Ana College, School of Continuing Education, Centennial Education Center. Data collection reports. Prepared by: Jarek Janio, CEC

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1 Santa Ana College, School of Continuing Education, Centennial Education Center Data collection reports Prepared by: Jarek Janio, CEC Friday, December 20 th, 2013

2 Glossary of terms and abbreviations: ABE Adult Basic Education AB 86 Assembly Bill # 86: AEFLA Adult Education and Family Literacy Act (WIA Title II) ASE Adult Secondary Education BSI Basic Skills CASAS Comprehensive Adult Student Assessment System CDE California Department of Education COAAP Civic Objectives and Additional Assessment Plan EFL Educational Functioning Level EL Civics English Literacy and Civics Education ESL English as a Second Language FTES Full Time Equivalent Students GED General Educational Development NRS National Reporting System TA Transition Academy TOPS Tracking of Programs and Students WIA Workforce Investment Act Page 2 of 108

3 CEC Population Quick facts: City of Santa Ana vs. the State of California People Quick Facts Santa Ana California Population, 2012 estimate 330,920 38,041,430 Persons under 5 years, percent, % 6.8% Persons under 18 years, percent, % 25.0% Persons 65 years and over, percent, % 11.4% White persons, percent, 2010 (a) 45.9% 57.6% Asian persons, percent, 2010 (a) 10.5% 13.0% Persons reporting two or more races, percent, % 4.9% Persons of Hispanic or Latino origin, percent, 2010 (b) 78.2% 37.6% White persons not Hispanic, percent, % 40.1% Living in same house 1 year & over, percent, % 84.2% Foreign born persons, percent, % 27.2% Language other than English spoken at home, percent age 5+, % 43.2% High school graduate or higher, percent of persons age 25+, % 80.8% Bachelor's degree or higher, percent of persons age 25+, % 30.2% Source: U.S. Census Bureau: Housing units, ,896 13,680,081 Homeownership rate, % 56.7% Housing units in multi-unit structures, percent, % 30.8% Median value of owner-occupied housing units, $371,700 $421,600 Households, ,662 12,433,172 Persons per household, Per capita money income in the past 12 months (2011 dollars), $16,564 $29,634 Median household income, $54,399 $61,632 Persons below poverty level, percent, % 14.4% Business QuickFacts Santa Ana California Asian-owned firms, percent, % 14.9% Hispanic-owned firms, percent, % 16.5% Women-owned firms, percent, % 30.3% Geography QuickFacts Santa Ana California Land area in square miles, , Persons per square mile, , Source: U.S. Census Bureau: Page 3 of 108

4 Demographic Listers from TOPS database The following demographic data comes from Tracking of Programs and Students (TOPS) listers menus. The following definitions of listers in the TOPS database come published by Comprehensive Adult Student Assessment System (CASAS): Definitions of TE Listers Organization menu Organization -> Agencies Content: The Agencies lister maintains a list of agencies, with specific data about the agency such as funding sources and primary contact information. Created: When the Agency data is first created in the database. Agencies are unduplicated. Tip: Open the agency record in order to find information about the agency s state and federal reporting requirements. For example on the Navigator bar, there are selections for Program Years, which indicates funding information about the agency for that year, as well as several optional tables for state reporting; and Core Performance Measures, which provides information about the NRS follow-up cohorts. Use to: Enter information about the agency, discover the number of WTUs administered through CASAS etests, and find associated Sites, Users and Access Groups. Organization -> Sites Content: The Sites lister maintains a list of sites within the agency. Created: When Site data is first inserted into the database. Sites are unduplicated. Use to: Find Classes, Students, Personnel, Users and Access Groups related to the specific site. Organization -> Personnel -> Registration Content: The Personnel Registration lister maintains a list of assigned staff such as teachers and administrators either at the agency or site level. Created: When personal information is first added into the system. An individual s personnel record may include multiple roles that individual serves at the agency, although it is strongly recommended that the agency only records the person s highest level in the organization hierarchy. Personnel records may also be linked to user records for access into the system and activity tracking. Use to: Enter and find information about agency and site personnel. Page 4 of 108

5 Organization -> Personnel -> Employment Records Content: The Personnel Employment Records lister maintains information about the individual s employment at the agency, focusing on formal categories of employment required for NRS Federal Table 7 reporting. The Employment Record includes two fields, Employment Type and Job Type. Employment Type addresses the five types of employment listed on Federal Table 7, such as teacher or paraprofessional. Job Type specifies whether the job is part-time or full-time. Created: When the information about an employee s employment is first added into the system. Records may be duplicated. Use to: Enter specific characteristics about the individual s employment specifically fields that have always been required for NRS Reporting Table 7. Organization -> Personnel -> Functional Roles Content: The Personnel Functional Roles lister maintains information about more specific internal roles of organization staff, such as the assigned instructional program, or whether the person is an Administrator and Teacher. These roles may be recorded at the agency or site level. Created: When information about the functional role of an employee is first added into the system. Records may be duplicated. Use to: Enter and find information about administrators and teachers. Organization -> Personnel -> Professional Status Content: The Personnel Professional Status lister maintains information about teachers certifications and years of experience. These are new fields required by the NRS on Reporting Table 7 beginning with the program year. Created: When information about the teacher s certifications and/or years of experience is first added into the system. Records may be duplicated. Use to: Enter and find information about a teacher s qualifications. Organization -> Users Content: The Users lister maintains information about all users who have been given credentials to access TOPSpro Enterprise. Page 5 of 108

6 Created: When information about a user account is first entered. Use to: Set the access rights available to each user. Menu Access Rights assigns credentials according to specific TE features as presented on the TE main menu. Data Access Rights assigns multiple levels of access for different TE features, ranging from the ability to view basic information on individual records and listers to having authorization to delete records in the database. Organization -> Access Groups Content: The Access Groups lister maintains a list of all created groups. For example, an agency may create an access group for teachers, with read-only access as specified under Menu Access and Data Access rights. Instead of re-assigning all these rights individually for each person, you could simply assign an access group for the teachers. Created: When information about an access group is first entered. Use to: Create new access groups with detailed Menu Access and Data Access rights. The options that are available in Access Groups are the same as those selected for individual users. Organization -> Forms -> Assessment Forms Content: The Assessment Forms lister maintains a list of all CASAS tests available in the TOPSpro Enterprise database. Use to: Find available CASAS tests. Organization -> Forms -> Additional Assessments Content: The Additional Assessments lister maintains a list of customized EL Civics assessments approved for the agency (California only). Created: When information about a new assessment is approved by the state and then entered by the agency. Use to: Find approved Additional Assessments available to the agency. Definitions of TE Listers Records menu Records -> Students -> Demographics Content: The Demographics lister includes student data related to Student ID, gender, ethnicity, race, language, contact information, current employment, and education level. Page 6 of 108

7 Created: Whenever a new student ID is added to the database. Students are unduplicated, meaning that TE will only display one listing for each student ID in the database. Tip: While most demographics fields have a permanent value, a few of these fields are dated. For example, Years of School, Highest Degree or Diploma, and Employment are fields that may change over time and retain a history. Demographic History and Employment History display this history and can be found in the Navigator Panel when you open any student record in the Demographics lister. Use to: Review a list of all students in the TE database, regardless of program year activity, or to find students with specific demographics characteristics. Records -> Students -> In Program Years Content: The In Program Years lister maintains a list of students by program year. A student is associated with a program year when the student has any dated activity such as completing a test, enrolling in a class, or achieving a reported outcome. Created: The first time the student has a dated activity in the program year. Students are duplicated, meaning there can be more than one listing for a single student ID, but each student will only have one listing per year. Tip: As long as the program year column is filtered by the current program year, which is the default, the total count in the icon bar is a quick way to determine the total number of students with activity in your agency this year. Use to: Determine the number of students with activity in a particular program year, and identify current students. The program years record contains limited information generally the student demographics record is better for making edits to student demographics. If you are trying to ensure that your edits are limited only to records with current activity, however, you can open any program years record and find links in the Navigator Panel to Class Enrollments, Class Records, Program Enrollments, Program Records, Records and Tests. Records -> Students -> Records Content: The Student Records lister collects data on personal status, labor force, goals, results and workplace related information like income and hours per week. Created: When any dated record is created or updated related to personal status, goals and workplace information. Students are duplicated, meaning there can be more than one listing for each student ID. Tip: Filter on Labor Force Status to quickly find students who have not completed that field. Page 7 of 108

8 Use to: Find students by goals, results or personal status. Records -> Classes -> Enrollments Content: The Class Enrollments lister maintains a list of students by class with their class status, start date and end date. Created: The first time a student is associated with a Class ID. The lister displays a duplicated list of students, but contains only one record for each class in which the student is enrolled. If a student appears in this lister more than once, it is because the student is associated with more than one class. Tip: Open any record and use the Instructional Hours field on the Navigator Panel to add or edit Instructional Hours for the student. Use to: Find classes and associated students. Records -> Classes -> Records Content: The Class Records lister maintains a list of students by class, and assigns a new record date whenever any data related to class participation, such as hours of instruction or skill level, is entered. Created: Whenever or any student activity occurs while the person is assigned to that class ID, such as class enrollment, and update to class participation, or completing a test while in that class. Students are duplicated. Tip: Filter or sort on Participations in order to see the different sources of hours of instruction. In TE you can enter hours from an Update Record, Test, or from a third party attendance system. Use to: Find students have any recorded participation in class whether by manual entry of hours of instruction, import from 3 rd Party attendance, or scanning of Update Records. Records -> Programs -> Enrollments Content: The Program Enrollments lister maintains a list of students by instructional program with status in program and exit reason. This lister also tracks the program start date and end date. Created: The first time there is activity by the student in a recorded instructional program. The lister displays a duplicated list of students, but contains only one record for each program in which the student is enrolled. If one student appears in this lister more than once, it is because the student is enrolled in more than one program. Page 8 of 108

9 Tip: Filter or sort this lister by Instructional Program to quickly determine the number of students by program. Use to: Find students in a particular instructional program, or determine those who have exited or retained. Records -> Programs -> Records Content: The Program Records lister maintains a list of students by instructional program, and assigns a new record date whenever any new activity occurs while the student is assigned to that program, whether it is enrollment in the program, an update to progress or status, or completing a test. As long as the student remains assigned to the program at the time of recorded activity, then TE creates a new program record for that student. Created: Anytime there is an update to that student s program, such as a change of status, progress, or exit reason. Students are duplicated. Use to: Find students who have progressed within level, completed level, or advanced to a higher level. Records -> Tests Content: The Tests lister maintains a list of all students who were administered a test. Acceptable tests are those yielding a scale score and published by CASAS, TABE, GAIN and BEST. Created: Whenever a student completes a test. Students are duplicated. Tip: Filter the Scale Score column to specify a score or a range of scores, such as 200 to 215. Use to: Find students who tested on a specific date, completed a particular test form, or who achieved specific scores. Records -> Certificates Content: The Certificates lister maintains a list of students who have obtained a certificate for achieving a specific CASAS level, based on specifically defined conditions such as in Iowa. Created: Whenever a student fulfills specified conditions for achieving a new level. Students are duplicated. Use to: Find students who have earned a certificate. Source: CASAS and TOPS Help Menu Page 9 of 108

10 SAC/CEC - Number of sections opened at CEC Academic years from 2007/08 until 2012/ /08* 2008/09* 2009/ / / / Chart: Sections at CEC /08* 2008/09* 2009/ / / /13 Notes: *Academic year 2007/2008 data does not include any sections outside of the WIA Title II funded programs: ABE, ASE and ESL. *As of 2009/10 transfers from DataTel include all sections at CEC, not only the ones in the WIA Title II funded programs. Page 10 of 108

11 SAC/CEC - Number of full time and part time faculty employed at CEC Academic years from 2007/08 until 2012/ / / /10* 2010/ / / Chart: Faculty at CEC / / /10* 2010/ / /2013 *As of the 2009/10 academic year, data includes all instructors at CEC, not only those employed in WIA Title II programs. Page 11 of 108

12 SAC/CEC - Number of unduplicated students enrolled at CEC Academic years from 2007/08 until 2012/ / / / / / /13 18, Chart: Unduplicated student count 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5, / / / / / /13 Notes: Enrollment at CEC rose significantly during 2008/09 year and continued to peak in 2010/11 and continued dropping for 2012/13. Page 12 of 108

13 SAC/CEC - Number of tests administered to students in WIA-funded programs: ABE, ASE, and ESL Academic years from 2007/08 until 2012/ / / / / / /13 40, Chart: Assessments in WIA-funded programs 60,000 50,000 40,000 30,000 20,000 10, / / / / / /13 Notes: Number of tests in WIA Title II funded programs (ABE, ASE and ESL) from 2007/08 until 2012/13. These numbers include the following assessments: CASAS standardized tests administered in all WIA-funded programs: ABE, ASE, and ESL English Literacy and Civics Education (EL Civics) assessments Citizenship interviews Page 13 of 108

14 SAC/CEC - Number of sections opened at CEC versus the number of instructors employed Academic years from 2007/08 until 2011/ /08* 2008/ /10* 2010/ / /12 Classes Teachers Chart: Sections vs. instructors Classes Teachers /08* 2008/ /10* 2010/ / /13 Notes: *Academic year 2007/2008 data does not include any sections outside of the WIA Title II funded programs: ABE, ASE and ESL. *As of 20009/10 transfers from DataTel include all sections at CEC, not only the ones in the WIA Title II funded programs. *As of the 2009/10 academic year, data includes all instructors at CEC, not only those employed in WIA Title II programs. Page 14 of 108

15 SAC/CEC - Number of unduplicated students enrolled at CEC versus the number of assessments administered in WIA-funded programs: ABE, ASE and ESL Academic years from 2007/08 until 2012/ / /09* 2009/10* 2010/ / /13 Students 18, Tests 40, Chart: Students vs. tests 60,000 50,000 40,000 30,000 20,000 Students Tests 10,000 0 Notes: Number of tests in WIA Title II funded programs from 2007/08 until 2012/13. These numbers include the following assessments: CASAS standardized tests administered in all WIA-funded programs: ABE, ASE, and ESL English Literacy and Civics Education (EL Civics) assessments Citizenship interviews Page 15 of 108

16 SAC/CEC Age of students attending CEC. Academic years from 2008/09 until 2012/ / / / / /13 0 to 24 4,342 2,725 2,843 1,841 N/A 25 to 49 12,676 10,044 9,790 7, to 70+ 2,681 2,243 2,487 2,320 TOTALS: 19,699 15,012 15,120 12,100 Chart: Student age 14,000 12,000 10,000 8,000 6,000 0 to to to 70+ 4,000 2, / / / /12 Notes: Available data from 2007/08 academic year is incomplete and is not included on this page Data for 2012/13 not available Page 16 of 108

17 SAC/CEC Gender of students attending CEC. Academic years from 2008/09 until 2012/ / /10* 2010/11* 2011/ /13 Male 9,579 7,040 6,968 5,357 10,897 Female 9,869 7,630 8,089 6,696 12,992 Totals: 19,448 14,670 15,057 12,053 23,889 Chart: Student gender 30,000 25,000 20,000 15,000 10,000 Male Female Totals: 5, / /10* 2010/11* 2011/ /13 Notes: Number of female students has remained somewhat larger of the male population served at CEC increasing in the last two years. Page 17 of 108

18 SAC/CEC Highest Year of School Completed at the time of admission to CEC Academic years from 2008/09 until 2012/ / / / / /13 Highest Year of School Completed Under 6 1,909 1,849 1,720 1,500 1,881 Highest Year of School Completed 6-8 4,741 3,730 3,234 2,767 3,697 Highest Year of School Completed ,485 3,316 3,510 2,847 5,570 Highest Year of School Completed , ,659 Highest Year of School Completed 12 3,112 2,623 3,169 2,676 5,657 Highest Year of School Completed ,397 1,143 1,312 1,194 2,259 TOTALS 16,382 13,312 14,078 11,626 22,723 Average completed Highest Year of School highest Completed year Note: Judging from the highest year of school completed, CEC population is getting smarter It also seems like data is marked more accurately at the time of admission Continued on the next page Page 18 of 108

19 SAC/CEC Highest Year of School Completed at the time of admission to CEC Academic years from 2008/09 until 2011/12 Continued from previous page Chart: Highest year of school at the time of enrollment 6,000 5,000 4,000 3,000 2,000 1,000 0 Under 6 8-Jun 10-Sep / / / / /13 Highest Year of School Completed Highest Year of School Completed Highest Year of School Completed Highest Year of School Completed Highest Year of School Completed Highest Year of School Completed NOTES: Highest numbers of students enrolling at CEC come with 6-8, 9-10 and 12 years of instruction. Page 19 of 108

20 SAC/CEC Highest Year of School Completed at the time of admission to CEC Academic year: 2011/12 Program: ABE ABE 2011/12 unknown 255 zero 15 one 184 two 80 three 79 four 26 five 22 six 171 seven 61 eight 121 nine 363 ten 224 eleven 358 twelve 1068 thirteen 96 fourteen 124 fifteen 53 sixteen TOTAL 3447 % 12 years excluding unknown 50.28% % 6 years or lower 27.17% % 13 years or higher 19.77% Page 20 of 108

21 SAC/CEC Highest Year of School Completed at the time of admission to CEC Academic year: 2011/12 Program: ESL ESL 2011/12 unknown 999 zero 168 one 762 two 797 three 963 four 721 five 1042 six 5407 seven 990 eight 1465 nine 6119 ten 1698 eleven 1683 twelve 7938 thirteen 659 fourteen 733 fifteen 532 sixteen TOTAL % 12 years excluding unknown 23.58% % 6 years or lower 29.29% % 13 years or higher 11.63% Page 21 of 108

22 SAC/CEC Highest Year of School Completed at the time of admission to CEC Academic year: 2011/12 Program: High School Diploma High School Diploma 2011/12 unknown 1799 zero 35 one 22 two 23 three 44 four 26 five 39 six 262 seven 127 eight 407 nine 1853 ten 2624 eleven 5991 twelve 2811 thirteen 105 fourteen 157 fifteen 54 sixteen TOTAL % 11 years excluding unknown 35.94% % 12 years or higher 20.49% % 10 years or less 32.77% Page 22 of 108

23 SAC/CEC Highest Year of School Completed at the time of admission to CEC Academic year: 2011/12 Program: Career and Technical Education CTE 2011/12 unknown 9652 zero 52 one 79 two 92 three 156 four 96 five 173 six 801 seven 199 eight 293 nine 1164 ten 626 eleven 1083 twelve 3430 thirteen 349 fourteen 438 fifteen 169 sixteen TOTAL Page 23 of 108

24 SAC/CEC Student ethnicity as defined by the Federal Government and used on SCE registration forms as required by the WIA grant and recorded at the time of admission to CEC Academic years from 2008/09 until 2011/ / / / /12 Hispanic or Latino 15,964 11,958 12,360 9,580 Not Hispanic or Latino 1,449 1,054 1,592 1,525 Unspecified 2,307 2,021 1, Chart: Student ethnicity 18,000 16,000 14,000 12,000 10,000 8,000 6,000 Hispanic or Latino Not Hispanic or Latino Unspecified 4,000 2, / / / /12 Notes: Ratio of Hispanic versus Non-Hispanic enrollees has remained steady for the last four years. Page 24 of 108

25 SAC/CEC Student race as defined by the Federal Government and used on SCE registration forms as required by the WIA grant and recorded at the time of admission to CEC Academic years from 2008/09 until 2011/ / / / / /13 Ethnicity Hispanic or Latino 15,964 11,958 12,360 9,580 18,823 Ethnicity Not Hispanic or Latino 1,449 1,054 1,592 1,525 3,241 Ethnicity Unspecified 2,307 2,021 1, ,833 Race White 2, Race Asian 208 1,089 1,477 1,430 2,288 Race Black or African American Race Native Hawaiian / Pacific Islander Race Filipino Race American Indian Race Alaska Native Race Unspecified 17,337 13,159 13,472 10,521 20,525 Asian students as a percentage of the Hispanic population: 1% 9% 12% 15% 12% Page 25 of 108

26 Chart: Race* 2,500 2,000 1,500 1, White Asian Note: *Only students who identified themselves as either White or Asian on the registration form are included in this chart to show the increase in Asian populations. The significant number of Unspecified students is what skews the data in this chart. Page 26 of 108

27 SAC/CEC Hours of instruction or positive attendance Academic years from 2008/09 until 2012/ / / / / /13 Hours of Instruction Hours of Instruction ,770 2,269 2,002 1,768 5,419 Hours of Instruction ,777 2,712 2,363 2,003 4,640 Hours of Instruction ,030 2,088 2,017 1,742 3,756 Hours of Instruction ,035 1,558 1,454 1,323 2,279 Hours of Instruction ,233 1,753 1,669 1,453 2,464 Hours of Instruction ,615 2,385 2,548 2,056 2,933 Hours of Instruction Hours of Instruction TOTALS: 17,862 13,562 12,711 10, Page 27 of 108

28 Chart: Hours of instruction 4,000 3,500 3,000 2,500 2,000 1,500 1, / / / /12 Notes: There is a consistently large group of students completing one to 79 hours. There is a consistently large group of students completing hours. Page 28 of 108

29 SAC/CEC Hours of instruction or positive attendance: zero to 40 hours Academic years from 2008/09 until 2011/ / / / / ,770 2,269 2,002 1, ,777 2,712 2,363 2,003 TOTALS: 7,685 5,551 4,747 3,824 Chart: Hours of instruction 0 to / / / / /13 Note: Once they enter the program, significant numbers of students, remain until the 40 th hour of instruction. 12 hours of instruction per day is about 48 hours per week 48 hours per week is about 480 hours in ten weeks 48 hours per week is about 960 hours in twenty weeks, which is less than the spring semester Page 29 of 108

30 SAC/CEC Hours of instruction or positive attendance: 40 or more hours Academic years from 2008/09 until 2012/ / / / / / ,030 2,088 2,017 1,742 3, ,035 1,558 1,454 1,323 2, ,233 1,753 1,669 1,453 2, ,615 2,385 2,548 2,056 2, TOTALS: 10,177 8,011 7,964 6,799 11,847 Page 30 of 108

31 Chart: 40 or more hours of attendance 4,000 3,500 3,000 2,500 2,000 1,500 1, / / / / /13 Note: There is a consistently large group of students with 41 to 79 hours of attendance There is a consistently large group of students with 201 to 500 hours of attendance. Page 31 of 108

32 FINDINGS: As of 2009/10 academic year, electronic transfers from Datatel to TOPS include all demographic CEC data. Before that year, TOPS maintained only data from WIA-funded programs. Sections The term class in the lister refers to section. The number of sections opened at CEC was going up from 2007/08 until it peaked during 2009/10. After a small decline, the number of sections remained steady and almost identical for 2010/11 (N=1,791) and 2011/12 (N=1,756). Faculty Number of faculty employed at CEC during the same time period reflects the number of sections opened. Number of faculty employed peaked during 2009/10 (N=389), then declined and held steady for 2010/11 (N=327) and 2011/12 (N=329). Student enrollment Student enrollment at CEC reflects the number of sections opened and faculty employed, and although it is still reflective of these two variables, CEC has not experienced any dramatic decreases in enrollment after 2009/10 (N=38,396). The enrollment for 2010/11 (N=39,522) held steady during the 2011/12 (N=36,076). The actual enrollment for 2011/12 as compared to 2010/11 stayed almost the same. Number of assessments administered in WIA-funded programs has been holding steady between 40,000 in 2007/08 up to over 50,000 in 2008/09. These assessments used to calculate payment points which result in allocation of funding include: CASAS standardized tests, EL Civics Civic Objectives and Additional Assessment Plans (COAAP), and oral interviews administered in Citizenship program. When compared with student enrollment, the number of assessments in WIA-funded programs has actually increased during 2011/12 from previous year by over 4,600 tests. Age Students enrolling at CEC can be classified into a age category. Gender The number of female students has been steadily increasing from 3% difference in 2008/09 to 20% difference in enrollment over males in 2011/12. Page 32 of 108

33 Highest year of school completed at the time of enrollment at CEC Students enrolling at CEC for the last four years came with 6-8, 9-10 and 12 years of education. The only brackets where enrollment has been steadily declining are the Under 6 and 6-8 category from over 1,900 students enrolled in 2008/09 to 1,500 in 2011/12 and 4,741 in 2008/09 to 2,767 in 2011/12. Highest numbers of students enrolling at CEC come with 6-8, 9-10 and 12 years of instruction. Average highest year completed for students enrolling at CEC is 10. Ethnicity Historically, CEC has been serving students who identify themselves as Hispanic on the registration form. Enrollment in this ethic group has been declining for the last four years from 15,964 in 2008/09 to 9,580 in 2011/12. Race Students identify themselves as belonging to any or more preset categories on the registration form. Despite the significant numbers of students in the Unspecified category, the increase in Asian population seems obvious from just over 1% as a percentage of the Hispanic population in 2008/09 to almost 15% in 2011/12. Hours of instruction There is a consistently large group of students completing one to 79 hours. There is a consistently large group of students completing hours. There is a consistently large group of students with 41 to 79 hours of attendance There is a consistently large group of students with 201 to 500 hours of attendance. Once they enter the program, significant numbers of students, remain until the 40 th hour of instruction. NRS mandates that there be no less than 40 hours of instruction between pretest and posttest for students taking CASAS standardized tests. Page 33 of 108

34 YEAR TO YEAR BREAKDOWN DETAIL 2008/ /12 Page 34 of 108

35 SAC/CEC Academic year: 2008/09 Classes 1,856 Students 28,748 Teachers 263 Tests in WIA-funded programs 50,130 Page 35 of 108

36 SAC/CEC Student age groups Academic year: 2008/09 Age Age , Age , Age , Age , Age , Age , Age , Age , Age Age Age Age Chart: Student age groups Age Age Age Age Age Age Age Age Age Age Age Age Age Note: The largest age group is: year olds at the time of admission to CEC Page 36 of 108

37 SAC/CEC Student gender groups Academic year: 2008/09 N % Gender Male 9, Gender Female 9, Gender Unspecified Chart: Student gender groups Male Female Note: The difference between males and females enrolled was insignificant (N = 290) Page 37 of 108

38 SAC/CEC Student highest year of school completed at the time of admission to CEC Academic year: 2008/09 Under 6 1, , , , , Unspecified 3, Average highest year completed 9 0 Chart: Highest year of school completed 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 Under The largest group of students was with six to eight years (N = 4,741) of schooling completed with students in nine (N = 4,845) to ten bracket close behind. Third largest group consists of students with 12 years of school completed (N = 3,112) at the time of admission to CEC. Page 38 of 108

39 SAC/CEC Ethnicity Academic year: 2008/09 Hispanic or Latino 15, Not Hispanic or Latino 1, Unspecified 2, Hispanic or Latino Not Hispanic or Latino Unspecified Note: over 80% of students enrolled at CEC in 2008/09 year described themselves as Hispanic on the CEC registration form. Page 39 of 108

40 SAC/CEC Race (Can exceed 100%) Academic year: 2008/09 White 2, Asian Black or African American Native Hawaiian / Pacific Islander Filipino American Indian Alaska Native 0 0 Unspecified* 17, Chart: Race *Unspecified students are not included in the graph below: White Asian Black or African American Native Hawaiian / Pacific Islander Filipino American Indian Alaska Native Note: About 10% of students described themselves as Asian About 8% of students described themselves as African American Page 40 of 108

41 Hours N Percentage , , , , , , SAC/CEC Hours of instruction Academic year: 2008/09 Chart: Hours of instruction 4,000 3,500 3,000 2,500 2,000 1,500 1, Notes: There is a large group of students completing one to 79 hours of attendance There is a large group of students completing hours of attendance Page 41 of 108

42 SAC/CEC Academic year: 2009/10 Classes 1,856 Students at CEC 28,748 Teachers at CEC 263 CASAS tests in WIA-funded programs 50,130 Page 42 of 108

43 SAC/CEC Student age Academic year: 2009/10 Under , , , , , , , Unspecified Average 36 0 Chart: Student age 3,000 2,500 2,000 1,500 1, Note: The largest group of students is years of age There is a significant gap between students in age group and Page 43 of 108

44 SAC/CEC Student gender Academic year: 2009/10 N % Male 7, Female 7, Unspecified Chart: Student gender Male Female Notes: The number of females is somewhat larger than the number of males enrolled Page 44 of 108

45 SAC/CEC Highest year of school completed Academic year: 2009/10 N % Under 6 1, , , , , Unspecified 1, Average highest year completed 9 Chart: Highest year of school completed 4,000 3,500 3,000 2,500 2,000 1,500 1, Under Notes: The largest group of students that came to CEC during 2009/10 school year had 6 8 years of school completed After a gap, there is a large group of students with 12 years of school completed. Page 45 of 108

46 SAC/CEC Ethnicity Academic year: 2009/10 Hispanic or Latino 11, Not Hispanic or Latino 1, Unspecified 2, Chart: Ethnicity Hispanic or Latino Not Hispanic or Latino Unspecified Notes: Majority of students attending CEC identify themselves as Hispanic Page 46 of 108

47 SAC/CEC Race Academic year: 2009/10 White Asian 1, Filipino Native Hawaiian / Pacific Islander Black or African American American Indian Alaska Native 0 0 Unspecified 13, Chart: Race White Asian Filipino Notes: The number of unspecified students skews this data. Page 47 of 108

48 SAC/CEC Hours of instruction Academic year: 2009/10 Hours N Percentage , , , , , , Chart: Hours of instruction 3,000 2,500 2,000 1,500 1, Notes: The largest groups of students receive and hours of instruction Page 48 of 108

49 SAC/CEC Academic year: 2010/11 Classes 803 Teachers at CEC 327 Students at CEC 39,522 CASAS tests in WIA-funded programs 42,698 Page 49 of 108

50 Age Under Age Age , Age , Age , Age , Age , Age , Age , Age , Age Age Age Age Age Unspecified 0 0 Age Average 37 0 Chart: Hours of instruction SAC/CEC Hours of instruction Academic year: 2010/11 2,500 2,000 1,500 1, Notes: The largest group of students attending CEC was between 25 and 44 years of age Page 50 of 108

51 SAC/CEC Gender Academic year: 2010/11 N % Male 6, Female 8, Unspecified Chart: Gender Male Female Notes: The number of females over males was larger than in previous year. The difference was: N = 1,121 Page 51 of 108

52 SAC/CEC Highest year of school completed Academic year: 2010/11 N % Under 6 1, , , , , , Unspecified 1, Average highest year completed 9 0 Chart: Highest year of school completed 4,000 3,500 3,000 2,500 2,000 1,500 1, Under Notes: The largest groups of students completed 6 8, 9 10 and 12 years of school Page 52 of 108

53 SAC/CEC Ethnicity Academic year: 2010/11 N % Hispanic or Latino 12, Not Hispanic or Latino 1, Unspecified 1, Chart: Ethnicity Hispanic or Latino Not Hispanic or Latino Unspecified Notes: Significant majority of students enrolled at CEC identified themselves as Hispanic Page 53 of 108

54 SAC/CEC Race Academic year: 2010/11 White Asian 1, Black or African American Native Hawaiian / Pacific Islander Filipino American Indian Alaska Native 0 0 Unspecified 13, Chart: Race White Asian Black or African American Native Hawaiian / Pacific Islander Filipino American Indian Notes: The number of unspecified students skews this data. Page 54 of 108

55 SAC/CEC Hours of instruction Academic year: 2010/11 N % , , , , , , ,000 2,500 2,000 1,500 1, Notes: The largest group of students was with hour of instruction Page 55 of 108

56 SAC/CEC Academic year: 2011/12 Classes 1756 Teachers at CEC 329 Students at CEC CASAS tests in WIA funded programs Page 56 of 108

57 SAC/CEC Age Academic year: 2011/12 N % Under , , , , , Total 12,100 Unspecified Average Age 38 0 Chart: Student age 2,000 1,500 1, Notes: The largest group of students attending CEC was between 25 and 44 years of age Page 57 of 108

58 SAC/CEC Gender Academic year: 2011/12 Male 5, Female 6, Chart: Gender Male Female Notes: The number of females over males was larger than in previous year. The difference was: N = 1,339 Page 58 of 108

59 SAC/CEC Highest Year of School Completed Academic year: 2011/12 N % Under 6 1, , , , , Unspecified Average highest year completed Chart: Highest year of school completed 3,000 2,500 2,000 1,500 1, Under Notes: The largest groups of students completed 6 8, 9 10 and 12 years of school Page 59 of 108

60 SAC/CEC Ethnicity Academic year: 2011/12 N % Hispanic or Latino 9, Not Hispanic or Latino 1, Unspecified Chart: Ethnicity Hispanic or Latino Not Hispanic or Latino Unspecified Notes: Significant majority of students enrolled at CEC identified themselves as Hispanic Page 60 of 108

61 SAC/CEC Race Academic year: 2011/12 White Asian 1, Black or African American Native Hawaiian / Pacific Islander Filipino American Indian Alaska Native 0 0 Unspecified 10, Chart: White Asian Black or African American Native Hawaiian / Pacific Islander Filipino Notes: The number of unspecified students skews this data. Page 61 of 108

62 SAC/CEC Hours of instruction Academic year: 2011/12 Range N % , , , , , , Chart: Hours of instruction 2,500 2,000 1,500 1, Notes: The largest group of students was with hour of instruction Page 62 of 108

63 FINDINGS The largest group of students enrolling at CEC consists are those in years of age category (N=3,323; 17%) There is a significant number gap between students in age groups and those who are in age group. Enrollment declines very steadily from the peak group (25-29) to 70+ category Page 63 of 108

64 CALIFORNIA PERSITER REPORT NEXT (RUN FROM TOPS FOR EACH YEAR) Persister A Persister is a person who has attended class long enough after a pretest to be able to be post tested. There is a new Persister report located on the State Reports submenu to account for those individuals. The Persister report helps to measure an instructional program s ability to retain learners. It includes average attendance hours and the percentage that completed a level. This Persister Report shows the cohort of students who persisted long enough after their pretest to be given a posttest. This report details the educational gains, percentage of persistence, attendance hours, and percentage of each Educational Functioning Level (EFL) completion in a side by side comparison for Workforce Investment Act (WIA) Title II funded instructional programs National Reporting System (NRS) Federal Tables 4 and 4B. The percentage of persistence for each EFL provides an indication of those learners who remained in their instructional program. How to use: Determine the effectiveness of a program to retain students Determine the average of instructional hours attended (taken from aggregated test hours OR- aggregated update hours, whichever quantity is larger) Determine the percentage of learners completing a level Report Column Description: Column A Educational Functioning Level (EFL) describes the learners entry level skills. Source: NRS Implementation Guidelines Column B - Total learners in each EFL who have an accurate CASAS pretest or TOPSpro entry record self-reported instructional level. Source: TOPSpro Entry Record (item 11) or CASAS Pretest Record scaled score. Column C - Column C Total learners in each EFL who have an accurate CASAS pre- and posttest. Source: CASAS pretest score according to NRS Implementation Guidelines score ranges. Column D Percentage of persisters is calculated by dividing Column C by Column B for each EFL. Column E Average instructional hours of all learners in each EFL in Federal Table 4 Column C. Source: TOPSpro Update Record Hours of Instruction (item 5). Column F Average instructional hours of pre- and post-tested learners in each EFL in Federal Table 4B Column C. Source: TOPSpro Update Record Hours of Instruction (item 5). Column G - Percentage of all learners completing an EFL in Table 4 Column H. Column G is calculated by dividing Federal Table 4 Column D by Column B. Page 64 of 108

65 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2007/08 ABE YEAR ABE BEG. LIT. ABE BEG. BASIC ABE INT. LOW ABE INT. HIGH California RSCCD Chart: State average persister rate versus RSCCD State Average Rancho Santiago CCD Note: ABE at RSCCD exceeded state persisters rates in two functioning levels: ABE Beginning Basic and ABE Intermediate Low ABE at RSCCD did not meet state persiters rates in ABE Beginning Literacy and ABE Intermediate High Page 65 of 108

66 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2008/09 ABE YEAR ABE BEG. LIT. ABE BEG. BASIC ABE INT. LOW ABE INT. HIGH California RSCCD Chart: State average persister rate versus RSCCD California RSCCD ABE BEG. LIT. ABE BEG. BASIC ABE INT. LOW ABE INT. HIGH Notes: ABE at RSCCD exceeded state persisters rates in two functioning levels: ABE Beginning Basic and ABE Intermediate Low ABE at RSCCD did not meet state persiters rates in ABE Beginning Literacy and ABE Intermediate High Page 66 of 108

67 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2009/10 ABE YEAR ABE BEG. LIT. ABE BEG. BASIC ABE INT. LOW ABE INT. HIGH California RSCCD Chart: State average persister rate versus RSCCD State Average Rancho Santiago CCD Notes: ABE at RSCCD did not meet state persiters rates in any of the functioning levels Page 67 of 108

68 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2010/11 ABE PROGRAM YEAR ABE BEG. LIT. ABE BEG. BASIC ABE INT. LOW ABE INT. HIGH California RSCCD Chart: State average persister rate versus RSCCD State Average Rancho Santiago CCD Notes: ABE at RSCCD did not meet state persiters rates in any of the functioning levels Page 68 of 108

69 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2011/12 ABE PROGRAM YEAR ABE BEG. LIT. ABE BEG. BASIC ABE INT. LOW ABE INT. HIGH California RSCCD Chart: State average persister rate versus RSCCD CA State Average Rancho Santiago CCD Notes: ABE at RSCCD did not meet state persiters rates in any of the functioning levels Page 69 of 108

70 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2007/08 ASE PROGRAM YEAR ASE LOW ASE HIGH California RSCCD Chart: State average persister rate versus RSCCD California RSCCD Notes: ASE at RSCCD exceeded state persiters rates in both of the functioning levels Page 70 of 108

71 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2008/09 ASE PROGRAM YEAR ASE LOW ASE HIGH California RSCCD Chart: State average persister rate versus RSCCD California RSCCD Notes: ASE at RSCCD exceeded state persiters rates in ASE High functioning level Page 71 of 108

72 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2009/10 ASE PROGRAM YEAR ASE LOW ASE HIGH California RSCCD Chart: State average persister rate versus RSCCD California RSCCD Notes: ASE at RSCCD exceeded state persiters rates ASE Low functioning level and did not meet the state average rate at ASE High level. Page 72 of 108

73 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2010/11 ASE PROGRAM YEAR ASE LOW ASE HIGH California RSCCD Chart: State average persister rate versus RSCCD California RSCCD Notes: ASE at RSCCD did not meet the state average persisters rate at any functioning level. Page 73 of 108

74 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2011/12 ASE PROGRAM YEAR ASE LOW ASE HIGH California RSCCD Chart: State average persister rate versus RSCCD California RSCCD Notes: ASE at RSCCD did not meet the state average persisters rate at any functioning level. Page 74 of 108

75 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2007/ /12 ESL All tables for 2007/08 to 2011/12 ESL BEG. LIT ESL BEG. LOW (POST- 2006) ESL BEG. HIGH (POST- 2006) ESL INT. LOW ESL INT. HIGH PROGRAM YEAR ESL ADV. State Average RSCCD State Average RSCCD State Average RSCCD State Average RSCCD State Average RSCCD Page 75 of 108

76 CALIFORNIA WIA TITLE II PERSISTERS RATES PER PROGRAM 2007/08 ESL ESL BEG. LOW (POST- 2006) ESL BEG. HIGH (POST-2006) ESL INT. LOW ESL INT. HIGH ESL LOW ADV. ESL BEG. LIT California RSCCD Chart: State average persister rate versus RSCCD California RSCCD ESL BEG. LIT ESL BEG. LOW (POST-2006) ESL BEG. HIGH (POST-2006) ESL INT. LOW ESL INT. HIGH ESL LOW ADV. Notes: ESL at RSCCD exceeded the state average persisters rate at Beginning Literacy, Intermediate High and Low Advanced levels. ESL at RSCCD did not meet the state average persisters rate at Beginning Low, Beginning High and Intermediate Low levels. Page 76 of 108

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