1 Ttuhsc el paso Gayle Greve Hunt school of nursing FACULTY GOVERNANCE
2 GGHSON FACULTY assembly The purpose of the Faculty Assembly shall be to: Facilitate involvement of the faculty in communication and joint planning to achieve the goals of the GGHSON Strategic Plan. Facilitate interdisciplinary communication and scholarship activity with other disciplines in Texas Tech University Health Sciences Center El Paso. Encourage shared authority and interdependent responsibility for decision-making and performance in the GGHSON and Texas Tech University Health Sciences Center El Paso. Foster, promote, and assess scholarship for the profession. Approve actions forwarded from standing committees. Provide oversight for the GGHSON Committee governance structure.
3 Members The voting members of the Faculty Assembly from the Texas Tech University Health Sciences Center El Paso GGHSON are the following: Full-time and part-time (50% or more FTE) members including the Dean and Associate Dean. Full-time visiting faculty members. Members of the Faculty Assembly with voice but without vote are the following: Emeritus Faculty of the GGHSON. Faculty Associates Adjunct Faculty Appointees Clinical Instructors/Recurrent Faculty Less than 50% FTE Faculty Certain additional persons, including nursing students, who are named as members of standing committees, can vote in the standing committees only when specified, and never for issues related to admissions and/or progressions, or faculty related issues.
4 Faculty Assembly chair The Chair of the Faculty Assembly must have two (2) years experience with Texas Tech University Health Sciences Center El Paso GGHSON at the rank of Assistant Professor or above. The Chair of the Faculty Assembly cannot hold a position of Dean or Associate Dean. He/she may be self-nominated and will be elected by the faculty at large. The Chair of the Faculty Assembly will hold a three-year term (one year as Chair Elect of the Faculty Assembly; one year as Chair of the Faculty Assembly; one year as Past-Chair of the Faculty Assembly).
5 Faculty Assembly duties of the chair Prepare the Faculty Assembly agenda no later than ten (10) working days prior to the meeting in collaboration with chairs of standing committees. Solicit items for the agenda in collaboration with the Dean and Associate Dean. Convene and conduct meetings of the Faculty Assembly. The Chair of the Faculty Assembly-Elect will assume these duties in the absence of the Chair of the Faculty Assembly. The Chair of the Faculty Assembly shall have voice and vote. Serves as a point of contact for faculty to bring issues to the attention of the Faculty Executive Committee or similar entity in a timely manner and to communicate information to faculty. Chair is authorized to create additional subcommittees and task forces as necessary.
6 FACULTY ASSEMBLY DUTIES OF THE CHAIR ELECT The criteria for the Chair Elect of the Faculty Assembly will mirror the criteria for the Chair of the Faculty Assembly. The Chair Elect of the Faculty Assembly is elected for a three-year term: one year as Chair Elect of the Faculty Advisory; one year as Chair of the Faculty Assembly; and one year as Past Chair of the Faculty Assembly. The Chair Elect of the Faculty Assembly will assume the duties of the Chair of the Faculty. whenever necessary or in the event the Chair of the Faculty Assembly is no longer able to serve.
7 FACULTY ASSESMBLY DUTIES OF PAST CHAIR The Past-Chair of the Faculty Assembly serves as mentor to the incoming Chair of the Faculty Assembly.
8 FACULTY ASSESMBLY REGULAR MEETINGS The regular meetings of the Faculty Assembly shall be held a minimum of twice a year or as needed. The Chair of the Faculty Assembly, in collaboration with the Office of the Dean, oversees publication of the dates and times of all Faculty Assembly at the beginning of each academic year. Additionally, the Office of the Dean oversees that the agendas, minutes, and reports of all standing committee meetings are kept on file. Suggest monthly, or as necessary.
9 FACULTY ASSESMBLY SPECIAL MEETINGS Special meetings of the Faculty Assembly may be called by the Chair of the Faculty Assembly or upon written request of four (4) or more faculty members.
10 FACULTY ASSEMBLY QUORUM A quorum shall be established. A quorum shall consist of greater than one-half of the total voting faculty members A quorum (a number greater than one-half of the total voting faculty members present) will be established by the Parliamentarian or designee before each faculty issue is voted upon.
11 FACULTY ASSEMBLY VOTING All decisions except changes to the Bylaws of the Faculty Assembly shall be by majority vote of those present who cast a vote. Amendments should be proposed in accordance with Robert s Rules of Order.
12 ELECTED COMMITTEES FACULTY EXECUTIVE COMMITTEE Purpose The main purpose of the Faculty Executive Committee is to operationalize the effective implementation of faculty governance processes of the Faculty Assembly. This is done by providing the following: 1) input and recommendations regarding all matters pertaining to the faculty of the GGHSON, 2) facilitating communication among faculty, standing committees, and the GGHSON administrative leadership; and 3) providing input to Faculty Assembly regarding the GGHSON standing committee governance structure.
13 FEC- COMPOSITION The committee consists of the current Chair of the Faculty Assembly (serves as Chair of the Faculty Executive Committee) and Chair Elect of the Faculty Assembly and chairs of Standing Committees. The Dean and Associate Dean are administrative liaison members without vote.
14 FEC- Officers The Chair of the Faculty Assembly resides as the Chair of the Faculty Executive Committee and speaks for the Faculty Assembly in matters which require the representation of Faculty Assembly opinion or decision.
15 FEC- Meetings The Faculty Executive Committee meets quarterly or as required to accomplish the committee s functions.
16 FEC- Functions 1. Facilitates and coordinates communication and activities among the program and standing committees of the Faculty Assembly and GGHSON administration. 2. Provides input to the Dean on budgetary matters, including faculty development and travel expenditures. 3. Participates in the succession planning for faculty leadership roles and making recommendations for appointments to fill vacant positions on standing committees and task forces of the Assembly. 4. Makes recommendations to the Dean regarding faculty development needs. 5. Makes recommendations to Dean for membership on committees of TTUHSCEP and other organizations or agencies. 6. Participates in the development, implementation and evaluation of the Strategic Plan of the GGHSON. 7. Makes recommendations and acts on matters that may require immediate action as requested by the Dean.
17 STANDING COMMITTEES APPOINTMENTS Appointments to standing committees will be made by the Dean based on recommendations and nominations by the Faculty Assembly or as otherwise stated in federal statute or in the operating policies of the TTUHSC- EP and the Texas Tech Board of Regents. Chairs of the standing committees will be appointed by the Dean.
18 STANDING COMMITTEES COMPOSITION/TERMS 1. Members of the Faculty Assembly are eligible to serve on standing committees according to the composition specifications of each committee. 2. Student members of committees are nominated by the committee as designated. Student committee members have voting privileges only when specified and never for issues related to admissions and/or progressions or in matters related to faculty status. 3. A term of standing committee membership is two (2) years. Members are eligible to serve consecutive and unlimited terms. 4. Standing committee chairs shall serve for one (1) year. Committee chairs are eligible to serve consecutive terms as chair. 5. The Dean and Associate Dean shall serve as ex-officio, non-voting members on all standing committees.
19 STANDING COMMITTEES PROCEDURES 1. Each committee shall meet as often as necessary to carry out the committee s stated functions, giving consideration to efficient use of faculty time. 2. A quorum for any meeting consists of greater than one-half of the voting members present at the meeting. 3. Standing committees shall conduct their business according to Roberts Rules of Order. 4. Resource persons may be asked to advise any committee. 5. Committee chairs will ensure that minutes are maintained and distributed to all members of the committee and provide a permanent copy to be retained in the files of the Office of the Dean. 6. Each committee is authorized to create subcommittees and/or task forces as appropriate.
20 STANDING COMMITTEES CURRICULUM Purpose The Curriculum Committee acts as an agent of the faculty of the Program in matters regarding curriculum planning, development, and evaluation of the program. Composition The committee is composed of at least two (2) faculty members, one of whom shall serve as chair of the committee. A BSN Student, an RN-BSN Student, a Graduate Student (once program is established) will serve as non-voting members. Functions Review of the curriculum as described in relation to the standards and criteria for the appraisal of baccalaureate nursing programs, philosophy, mission and objectives. Provide curriculum updates/reports to the faculty and administration.
21 STANDING COMMITTEES EVALUATION Purpose The Total Program Evaluation Committee coordinates all evaluations within the Program. Composition The committee is composed of at least two (2) faculty members, one of whom shall serve as chair of the committee. The Lead Analyst for the Office of Outcome Evaluation and Management will serve as an exoficio member. Functions Coordinate all evaluations within the GGHSON to include all evaluations, reports, and surveys completed by faculty, students, graduates, employers of graduates, and personnel from clinical sites. Gather and analyze data from other committees and administration and reporting findings to the TTUHSC Senate and students with recommendations for changes in the program. Make ongoing evaluation and recommendations for changes as needed in the total program evaluation plan.
22 STANDING COMMITTEES FACULTY APPOINTMENTS CMT Purpose The committee participates in the process of faculty recruitment, appointment, and retention by reviewing, evaluating, and making recommendations to the Dean. The committee facilitates the general development of faculty in the academic role to include: 1) orientation to teaching and academic service to help ensure that the interests, abilities and academic efforts of faculty who seek appointment, qualify them to help in the fulfillment of achievement of the Strategic Plan goals of the GGHSON and the TTUHSC, and 2) to assure that Affirmative Action/Equal Employment Opportunities policies are consistently implemented in the recruitment and employment of faculty.
23 Standing Committees faculty appointments cmt Composition The committee is composed of three (3) faculty members with privilege of voice and vote by the Faculty Assembly at the Assistant Professor rank or above. Functions Develops, implements, reviews, evaluates, and revises, as appropriate, policies and procedures pertaining to faculty affairs, including, but not limited to, faculty recruitment, interviewing, hiring, and orientation. Re-evaluates criteria and procedures for appointment, when indicated. Participates in strategic planning activities related to the development, implementation, review, evaluation, and revision, as appropriate, of a plan for the development of faculty in the academic role.
24 Standing committees student affairs Purpose The Student Affairs Committee reviews and recommends changes to the admission, retention, and graduation criteria of the GGHSON. Composition The committee is composed of at least two (2) faculty members one of whom shall serve as chair of the committee A representative from GGHSON Office of Student Services will serve as representative. BSN student, an RN-BSN student, a Graduate Student (one program is established) will serve as non-voting members. Functions Reviews Admission Committee decisions. Makes recommendations to the Associate Dean of the Program regarding student admission and retention of students. Develops and recommends policies to the Dean regarding student rights, responsibilities, and grievances.
25 Standing committees admissions Purpose The Admissions Committee reviews and recommends candidates for admission to GGHSON. Composition The committee is composed of at least (2) faculty members, one of whom shall serve as chair. The chair invites at least (2) representatives from the local professional nursing community to provide input into the admissions process and will serve as non-voting members. A representative from the GGHSON Office of Student Services will serve as an ex-oficio member. Functions Reviews candidate qualifications for admission. Makes recommendations to the Student Affairs Committee regarding admission of selected candidates.
26 Standing committees student progression Purpose The Progression Committee reviews all students on a semester basis and as needed to ensure all requirements have been met to allow progression to the next semester. When students are unsuccessful in meeting the requirements for progression, the committee also follows the student s progress through the identified progression sequence to re-enter the program.
27 Standing committees student progression Composition The committee is composed of at least three (3) faculty members, one of who shall serve as chair of the committee. The Associate Dean of Academic Programs Nursing unit manager, Office of Student Affairs (nonvoting member)
28 Standing committees student progression Functions Review all students every semester to determine if all qualifications for progression have been satisfied. Refer students unable to meet progression requirements to Associate Dean of Academic Programs for academic probation. Review probation requests that have been accepted and follow student s progression through progression sequence. Review student s ability to complete all requirements of academic probation to determine if eligible for recommendation of readmission to Associate Dean of Academic Programs.
29 Standing committees promotion Purpose The Promotion Committee is a peer review committee which evaluates faculty seeking promotion with criteria for rank. The committee participates in the process of faculty, promotion by developing policy and guidelines congruent with Texas Tech University Health Sciences Center Operating Procedures Manual and The Rules and Regulations of the Board of Regents of the Texas Tech University System.
30 Standing committees promotion Composition The committee consists of all faculty who are at or above the rank of the faculty member seeking promotion. The committee consists of faculty who are at or above the rank of the faculty member seeking promotion. Until such time as the TTUHSC GGHSON includes sufficient faculty to fulfill the peer review requirements, the GGHSON Dean may appoint faculty of other schools within the TTUHSC- EP to the committee.
31 Standing committees promotion Functions Evaluates the documents submitted by the faculty member seeking promotion and forward recommendations to the Office of the Dean within the allotted time frame. Determines whether the documents support the established criteria for the rank being sought through promotion Makes recommendations to the Dean indicating whether or not faculty has met the established criteria within the allotted time frame, This committee serves as a peer review committee. The final results as relate to progression are provided to the Faculty Executive Committee for oversight. Deliberations and content related to promotion shall be maintained as confidential. Provides oversight for subcommittees evaluating faculty to ensure that an equitable process occurs.
32 Standing committees faculty hearing committee Purpose The committee hears cases of aggrieved non-tenure track faculty dismissal during the contract period. Composition The committee consists of three (3) faculty members (at the rank of Assistant Professor or higher) appointed by the Dean from those with the privilege of voice and vote. The majority of the members will be tenured or in a tenure-track position. Until such time as the GGHSON faculty includes sufficient tenured faculty numbers, the GGHSON Dean may appoint faculty of other schools within the TTUHSC-EP to the committee.
33 Standing committees faculty hearing committee Functions Convenes to consider the issue(s). Upon receipt of notification of grievance the Dean shallimplement the hearing process. (See Faculty Grievance Policy, Faculty Handbook.) Conducts the hearing process within the established time frame. Submits to the Dean within five (5) working days written findings from the committee members on the material facts of each charge and makes specific recommendations with regard to each charge according to the established policy. Maintains confidentiality of deliberations and content related to purpose of hearing.
34 Standing committees faculty grievance hearing panel Purpose The Grievance Hearing Panel provides a means through which formal expressions of disagreement related to administrative decisions involving certain faculty employment actions by superiors may be resolved.
35 Standing committees faculty grievance hearing panel Composition The Grievance Hearing Panel is a body of five (5) faculty members with privilege of voice and vote appointed by the Dean. One to two (1-2) of the members shall be tenured or tenure-track, and one to two (1-2) shall be at the rank of Assistant Professor or higher. Until such time as the GGHSON faculty includes sufficient tenured faculty members, the GGHSON Dean may appoint faculty of other schools within the TTUHSCEP to the committee.
36 Standing committees faculty grievance hearing panel Officers In addition to the usual duties of the Chair, the Chair of the Grievance Hearing Panel select three (3) faculty members from the panel to consider a formal grievance of a faculty member against his/her superior. Meetings The committee shall meet only as needed.
37 Standing committees faculty grievance hearing panel Functions The Grievance Hearing Panel is the source of the selection of three (3) faculty members who will serve as a Faculty Grievance Hearing Committee. The Faculty Grievance Hearing Committee serves objectively in hearing and considering formal grievance of a faculty member against his/her superior. The Faculty Grievance Hearing Committee is advisory in nature to the Dean. Maintains confidentiality of deliberations and content related to the purpose of hearing.
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