WELCOME AT SGH! HERE IS SOME BASIC INFORMATION THAT SHOULD HELP YOU DURING THE FIRST DAYS OF STUDIES (AND LATER TOO )

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1 WELCOME AT SGH! HERE IS SOME BASIC INFORMATION THAT SHOULD HELP YOU DURING THE FIRST DAYS OF STUDIES (AND LATER TOO ) CLASSES Please take a look at the programme and the plan of studies. during the first 3 semesters all of you have the same, obligatory classes (basic courses) during the first 2 semesters you have also Physical Education classes during the first 4 semesters you study 2 different languages beginning from the 4 th semester you can choose subjects and do the courses designed for your field of study (major, obligatory courses; elective courses related to your field of study; other elective courses) you are allowed to choose and finish the minor within your field of study by doing specific groups of elective courses in the 5 th or 6 th semester you ll choose the seminary and write the bachelor s thesis during studies you are obliged to do the internship (details Dział Organizacji i Rozliczania Dydaktyki/Educational Support; useful website you are allowed to change the declared field of study before the end of the 3 rd semester, only to another fee-based faculty (request to the vice-dean) Each semester you enrol on the classes logging in Virtual Dean s Office (Wirtualny Dziekanat) and you have to do it BEFORE the classes begin! There is always more than one chance to do it. Not registering online may cause not being allowed to join the classes and, as a result, not completing them. You need 30 ECTS point each semester, 180 in the whole cycle of studies. You can use more, but exceeding the limit may result in adding a fee (check your table of payments). First you always choose the obligatory courses for the semester, then if possible you can add more. Each course you declare must be completed. The complete programme and plan of studies, schedules and deadlines for submitting the declaration are available on the website. It s obligatory to get credit for 2 semesters of Physical Education (1 st year; you can participate in the sport camp) and 4 semesters of each language (1 st and 2 nd year) one on the advanced and the second on the intermediate level. If you experience any problem regarding these courses please be aware of the fact that I m not in charge of (nor allowed to) choosing your classes, so if you re not sure which group you should go to or want to change the group, first ask in the proper unit. Lists of language groups will be placed on boards next to the CNJO in the end of September. In some very unique cases (i.e. serious illness) you may try to get the approval of completing PE classes later, but it requires the opinion of CWFiS. Decision is made by the dean. ERASMUS Students of studies conducted in English are also allowed to participate in students exchanges. Please direct all questions regarding the programmes (i.e. Erasmus) to Mrs. Katarzyna Smolińska (room 5).

2 EXAMS Exam session You have 2 possibilities of taking each exam during the exam period ( sesja ). If for some important reason (i.e. illness) you couldn't attend, there is a possibility of prolonging the exam period. To do this you need to submit the special form. You have to attach the certification from the doctor s office or other document that justifies your absence (not necessary if the reason was conflict of exams during the exam period details in the Rules of studies). Grades It is obligatory to check your grades in Virtual Dean s Office and inform the Dean s Office about any problems. After one month the complaints won t be considered. In case of not getting the grade in spite of passing the exam, contact the lecturer. Conditional enrolment Conditional enrolment (so-called "warunek") for the next semester is possible in case of failing not more than one (in the 1 st sem.) or two (from the 2 nd sem.) exams in the exam session. Getting warunek is not automatic: you need to submit the special form. Remember to take the same course next year (or semester, if possible) second failure will be considered as repeating the semester, which may happen only twice during the whole cycle of studies! The payment for the conditional enrolment is specified in your table of payments and has to be made within 2 weeks time since the Dean s decision, into your individual EUR account. COMPUTER TRAININGS At the beginning of the first year you need to do obligatory computer trainings, organized by the Dział Pomocy Użytkownikom (IT support): dpu@sgh.waw.pl (tel , Building G, room 56). There are also other trainings, which you will be able to do online: probably in October. Trainings are obligatory and free. In case they are not completed the student will not be granted credit for the first semester. Occupational Health Safety Training (BHP); Library Training; Fundamentals of Intellectual Property Protection Training. DOCUMENTS The most important document during your studies is the student s card. You will receive it in the Undergraduate Studies Office (room 5a). To get it you need to bring the confirmation of payment (17zł; students admitted to studies based on tuition fee under the rules other than binding Polish citizens are discharged from this fee). Title of payment: name, surname - opłata za legitymację. The student s card will be extended after completing the semester and settling all the obligatory payments. The fee must be paid into your individual account number in PLN you can find it in VDO. Attention! There is no student s book ( indeks ) at SGH, all the grades will appear on your account in the Virtual Dean s Office.

3 In Dean s Office you may get also, without any additional fee: - certificate of (partial) completion of studies - information about your account and list of your payments also available in VDO - transcript of records (your courses and grades) Any other document (not coming directly from the Dean s Office) may be signed only by the Dean/Vice-dean, so you may not get it immediately. This applies also to the certificate required by the embassy. Please collect documents in person. Any exceptions are possible only if you are abroad = if you re planning longer holidays/work, come to the office before leaving and don t write to me asking for scans or letters the last minute. Also, the Dean s Office doesn t give documents nor information about your studies to other people (including members of your family). PAYMENTS Bachelor studies in English are payable. Please check the details in the table of payments and/or in your contracts. The most important information for the students starting in the academic year 2014/2015: the fee for whole studies euro per semester euro per academic year euro additional fee (only for foreigners and only in the first year) 200 euro The foreigners need to write a request to the Rector to get the possibility of paying the fee for year or semester. You need to submit the request in the Dean s Office until the first day of studies ( ). Part of the tuition fee paid during the recruitment process is included. - you need to pay the tuition fee on the first day of classes in each semester/year, at the latest (if not, the interest will be added) - every student has their individual account number in EUR (you will find it in VDO, you can also get the information in paper in Dean s Office) - you can pay ONLY in euro - those who need invoice, have to inform me about it at the moment of making the payment, sending/bringing me the proof of payment. Also the student has to write a request (referred simply to "Dziekanat Studium Licencjackiego") with all the data necessary to issue an invoice. Important: requests made later than within 3 months from the moment of making the payment will not be considered. Details for the payment: owner of the bank account Szkoła Główna Handlowa w Warszawie, Al. Niepodległości 162, Warszawa swift code, if necessary PKOPPLPW IBAN: PL title of the payment - name, surname, faculty name (QMEIS, IE, Management), opłata czesnego - całość/za rok/za semestr) (tuition fee per the whole studies/per year/per semester) Remember that there are two account numbers and the fee for the student s card and this fee only must be paid into your individual account number in PLN.

4 I have a question : RESOLVING PROBLEMS AND CONTACT WITH THE AUTHORITIES 1. check: - news on our website - your contract / table of payments - Rules of studying at SGH - Plan and Programme of studies 2. if it wasn t enough, contact the Dean s office, taking into consideration some basic rules: - there are office hours for students and you won t be attended to beyond them - if you can t come during these hours, write me an (with your name and student s number, also please put short description of the problem in the title of the message). Anonymous messages won t be answered. Attention! Problems with Virtual Dean's Office and accounts are the responsibility of Dział Pomocy Użytkownikom (IT support): dpu@sgh.waw.pl (tel , Building G, room 56). if your case is unique and the standard rules don t apply, you may contact the Dean/Vice-dean directly in his office. The hours will be announced on the website. Details: 3. if you need to submit a written request, you bring it to my office and I pass them on. The process may take up 2 weeks, so after this period you can ask about the decision. decisions related to your studies (exams, grades, enrolling onto classes, leave from classes, conditional enrolment, change of field of studies, etc.) are made by the Dean (Prodziekan/Vice-dean dr Piotr Maszczyk) decisions related to prolonging the deadlines (submitting documents that you haven t submitted during the recruitment process, payments) are made by the Rector (Prorektor ds. Studenckich/Vice-rector for Students' Affairs Dr hab. Piotr Ostaszewski, prof. SGH) All requests/applications directed to the Dean/Rector have to contain: actual date of submitting the request your personal data (at least name, surname, student's number, faculty and year) name of the person you're referring to explanation of the problem / justification of the request signature (hand-written!) in the case of extraordinary requests (especially related to payments) other documents, confirming your situation, may be needed

5 THE PROCEDURE OF TRANSFER OF COURSE GRADES in the Undergraduate Studies Office for full-time students 1. A student, by submitting an application to the Office of Undergraduate Studies makes a request to the Dean of Undergraduate Studies to conduct a transfer of specific courses in which the students passed an exam. 2. On obtaining the Dean s approval, the students shall contact the course coordinator. 3. The condition of applying for a transfer of a course shall be: a) the submission of the syllabus of the completed course together with information on its duration, b) the confirmation of the grade obtained at the exam (student s record of studies + a supplement or a certificate from a relevant Office of Studies), c) the submission of other documents which may be required by the coordinator, d) not exceeding the limit of 15 ECTS points within the whole studies granted for transferred courses completed outside of the SGH. 4. On collecting the required documents (referred to in point 3) the student shall obtain from the course coordinator an opinion on the possibility of conducting (or not) the transfer of a basic subject, and from the supervisor of the field of study an opinion concerning a major subject. 5. The Dean shall perform the transfer of a grade to the record. 6. In other situations not mentioned in this procedure, the final decision as to the mode and resolution shall be made by the Dean. DUTIES OF THE STUDENT - read and know the Rules and Regulations of Studies - enrol on the classes online - control the grades in the Virtual Dean s Office - pay the fees on time - collect the documents in person - inform about the change of personal data (including correspondence address and telephone number) - foreign students who were enrolled for studies on the basis of (among others) visa or residence card are obliged to submit the up-to-date document immediately after the expiration date of the previous one - check the box at SGH - check Aktualności (News) on the website - respect offices office hours DICTIONARY DSL Dziekanat Studium Licencjackiego / Undergraduate Dean s Office (room 5-5a G; tel ) general questions, student s card, written requests concerning studies, contact with the Dean CNJO Centrum Nauki Języków Obcych / Centre of Foreign Languages (room 203 G; tel ) questions concerning classes of foreign languages

6 CWFiS Centrum Wychowania Fizycznego i Sportu / Centre of Physical Education and Sport (room 10 G; tel ) questions concerning PE classes (changing groups, sport camps) CREN Centrum Rozwoju Edukacji Niestacjonarnej / Centre for Development of Distance and Continuing Education (room 226 G; tel ) online trainings DPM Dział Programów Międzynarodowych / International Centre (room 13 A; tel ) exchange programmes DOiRD Dział Organizacji i Rozliczania Dydaktyki / Educational Support (room 11 G; tel ) obligatory internships, syllabi of courses DPU Dział Pomocy Użytkownikom / IT support (room 56 G; tel ) passwords, VDO account, account WD / VDO Wirtualny Dziekanat / Virtual Dean s Office The Virtual Dean s Office is a tool enabling students to: choose courses, follow the obtainedgrades, control the course of studies, check the fee balance, have insight into the didactic offer in the Guide A special place within the system of the Virtual Dean s Office is taken by semester course selection declarations. Every semester SGH students have the right and duty to choose courses in accordance with their study programme and on the basis of the SGH Didactic Offer which is in effect in a given academic year. Twice a year there is a two-stage process of semester declaration submission. In the first stage students declare the courses and lecturers they would like to be taught by in the next semester. The declarations are the basis for the Dean s Office to launch courses. In the second stage there is a final selection of courses, lecturers and groups in the subsequent semester. Both stages are compulsory for students. The deadlines are displayed on the notice board outside the Dean s Office and on the Virtual Dean s Office website. IMPORTANT NAMES Rektor/Rector prof. dr hab. Tomasz Szapiro Prorektor ds. Studenckich/Vice-rector for Students' Affairs prof. dr hab. Piotr Ostaszewski Dziekan Studium Licencjackiego/Dean of Undergraduate Office - prof. dr hab. Wojciech Morawski Prodziekan/vice-dean dr Piotr Maszczyk Kierownik Studium Licencjackiego/Head of Undergraduate Dean s Office mgr Anna Rek Opiekun kierunku IE / IE faculty supervisor - dr hab. Marian Geldner, prof. nadzw. SGH Opiekun kierunku QMEIS / QMEIS faculty supervisor - prof. dr hab. Michał Ramsza Opiekun kierunku Management / Management faculty supervisor - prof. dr hab. Krzysztof Marecki

7 For more information about contacts visit the Address Book (Książka Adresowa) on our website. GOOD LUCK! Katarzyna Sulicka / tel.: (22) Undergraduate Studies Office, room 5a, Building G LEGEND 1. Building G (Main Building) - Niepodległości Building A - Rakowiecka Building F - Niepodległości Building S - Batorego 8 5. Library - Rakowiecka 22 B 6. Building W - Wiśniowa Students Hall of Residence no. 1 Sabinki - Niepodległości Building M (formerly Students Hall of Residence no. 2 Hermes) - Madalińskiego 6/8 9. Students Hall of Residence nr 3 Grosik - Madalińskiego 31/ Students Club SGH "Park" - Niepodległości Building C - Niepodległości SGH Financial Department (Bursary) - Kielecka 43