1 WHAT WILL YOUR IMPACT BE? 10up Competition 2015 Have your work built and published The Young Architects Forum of Atlanta (YAF Atlanta), a program of the American Institute of Architects Atlanta, is pleased to announce the sixth annual competition titled 10up. We re calling on young designers to step up to the 10up challenge! This year, YAF Atlanta is teaming up with AIA Atlanta and AIA National to create a temporary installation at the AIA 2015 National Convention - the nation s largest gathering of architects, designers, and product representatives. The structure is to be fabricated prior to and operational during the convention, May 14-16, located in the exhibition hall of the Georgia World Congress Center. After the AIA convention, the structure will be disassembled, and erected at a secondary location where it will be available for the public to experience. The theme for the 2015 AIA National Convention Impact focuses on how architects today can impact their communities locally and globally through learning the essential skills to become successful entrepreneurs. Speakers will represent those who have launched and developed successful businesses to those who are effective storytellers to a panel of architects sharing how they have built their business by going global, diversifying their firm s offering or designing to meet the needs of a growing population. Attendees should walk away feeling confident that they now have the elemental skills to grow, sell and promote their firm s business. By harnessing the power of creativity, entrepreneurship and a global view, every architect can build a valuable business whose impact extends locally, regionally and globally. The winning entry should not only accentuate the existing convention concept, but also be an event of its own, celebrating the contributions of young talent to the profession as the centerpiece of the AIA Atlanta space. What will your impact be? Intent The goal of this temporary installation is to create a unique spatial experience that complements the AIA Convention with a large scale design element accessible to thousands of architects and designers from across the country. With the relocation to the secondary installation site, the structure will help create public awareness and appreciation of built design, and the influence it can have on the way we live. Constraints Site The built structure must fit within a 10 x 10 footprint, with a maximum height of 20.
2 All on-site fabrication and assembly must take place within the provided 10 x 30 assembly area, and in coordination with the AIA Atlanta exhibit. Materials and Construction Maximum construction budget for all costs including shipping, drayage, installation and removal, etc., including any hired labor or rental fees, $7,000. Winner will abide by the show rules and regulations as described in the Exhibitor Service Manual and show documents. Any rented machinery or hired labor for the primary build must be coordinated with show management and come from Freeman. Rates are outlined in the Exhibitor Service Manual. (See link above.) All materials used in the structure must comply with section 1.3 of the Georgia World Congress Center Policies and Procedures manual, as well as NFPA 1001 Chapter Although volunteer labor may be available, the winning entry is responsible for executing assembly and disassembly. Time Assembly and disassembly must occur in less than 24 hours. Construction must be complete prior to May 13, 5 pm. The winning entry will have access prior to the beginning of the convention to assemble their structure at the Georgia World Congress Center. The designer will have access beginning Monday, May 11 from 8am-5pm, Tuesday, the 12th from 8am-5pm and Wednesday, May 13th from 8am-5pm. Please note they can work later than the 5pm posted time, but there is no inand-out of the hall after 5pm each day, so if they leave the hall they will not be allowed back in. With that being said, everyone would need to be registered as exhibitors and have exhibitor badges to have access to during these time. The winning entry will have 24 hours following the close of the convention on beginning Saturday, the 16th from 2pm-11:00pm and Sunday, 6am-11:45pm to disassemble their structure and remove it from the Georgia World Congress Center. Considerations Special care should be taken in the selection of materials and construction techniques, such as those than can be prefabricated and installed quickly (must be installed and removed within 24 hours) with simple tools and an untrained assembly crew. Modularity is encouraged as pieces and parts of the project should be able to be moved and carried by one or two individuals. Consideration should also be given to the need for the project to be disassembled then reassembled at the secondary installation site. Submissions Each entrant must submit: Two 24x36.jpg images at 300 dpi showing the major design elements of the design and demonstrating the design s feasibility to be built in the prescribed time and for the prescribed budget
3 500 word written description Detailed schedule for both primary and secondary assembly and disassembly No names may appear in the submissions. In the lower right corner the participant s YAF assigned entry number will appear. Awards 1 st - $1,000 cash prize $7,000 construction budget Two full registrations to the AIA National Convention Inclusion in AIA Atlanta publications Winner will present their concept and design process at the AIA Atlanta booth during the Convention 2 nd and 3 rd $250 cash prize Display entry boards and study models at AIA Atlanta booth at the Convention Inclusion in AIA Atlanta publications Eligibility Eligibility is open to professionals and students in the fields of architecture, industrial design, landscape architecture, and urban design. Fees Early Bird Registration - $75 General Registration - $100 AIA Atlanta Members general registration- $90 Entrants will be contacted by with contest information and given a random entry number. Schedule Early Bird registration ends February 13 th at 11:59 pm EST General registration ends February 27 th at 11:59 pm EST Submissions due March 6 th at 11:59 pm EST Winners will be notified by by March 13 th Jurors include Mary P. Cox, FAIA AIA Convention Advisory Committee and University Architect, Virginia Commonwealth University Melody Harclerode AIA Atlanta President Krista Dumkrieger AIA Atlanta Emerging Professionals Chair Registration
4 Follow the link above, or visit the AIA Atlanta website for information on how to register. Questions? Contact YAF Atlanta at with any questions.
5 IMPORTANT SHOW INFORMATION AVAILABLE UTILITIES Water, drain, electrical, gas, internet and telephone are available through the Georgia World Congress Center. Please note propane and butane are prohibited within the GWCC. All of the above services may be ordered through the forms & brochures section of the exhibitor service manual. BADGES All exhibitors must have an exhibitor badge to gain admittance to the exhibit hall. All badges will be printed on-site. Badges will not be mailed. Security will provide exhibitors with a colored wrist band during move-in before registration opens at 12pm on Tuesday, May 12th. Other workers entering the hall during move-in or move-out must obtain a work wrist band from security at the show floor entrance or dock entrance. BOOTH CLEANING Nightly booth vacuuming services are available through Freeman along with additional cleaning services. Booth Cleaning Services can be found under the forms & brochures section of the exhibitor service manual. If not ordered, exhibitors are responsible for booth cleaning prior to show opening. BOOTH FURNISHINGS The official show decorator, Freeman, can provide you with any additional items you may need for your booth. The booth package will include 8 high back drape and 3 black side drape. The pavilion booth package will include 8 high red drape and 3 high red side drape. All booths (with the exception of island booths) include a standard ID sign free of charge which must be ordered before the deadline of April 20, After the deadline, there will be a charge. The exhibit area is NOT carpeted; however, the main aisle will be carpeted in cayenne (red), the pavilion aisles in black, and all other remaining aisles in tuxedo. Note: All booths must be carpeted or covered with suitable floor-covering material. If you install your own carpet, you must use tape that can be easily removed. You are responsible for removing all tape and residue. Carpet tape can be purchased from Freeman. CONVENTION OPERATIONS OFFICE The Convention Operations Office will be located in room B210 in the Georgia World Congress Center. Please visit this office should you have any questions or concerns once you arrive onsite. DAMAGE TO THE FACILITY Exhibitors are responsible for returning the space they have leased from Show Management in the same condition they received it. Damage to leased space or surroundings by an exhibitor during move-in, show days or move-out is the responsibility of that exhibitor. Costs of repairing damages will be billed to the exhibitor. DURING THE SHOW Make Yourself Approachable. Avoid sitting, reading, eating or drinking in the booth. Smile and greet guests at the front of your booth. Don t Over Staff Your Booth. Staffing your booth with too many reps could send a message to attendees that your booth is overcrowded and might cause them to keep walking. Be Prepared. Have a short introductory speech ready with engaging questions to help investigate the prospect s needs. You may only get 10 seconds with the buyer so you will want to have a great opening line.
6 Generate Leads. Order a lead-retrieval device prior to your arrival on site. Take the leads home with you for future contact. EXHIBITOR APPOINTED CONTRACTOR (EAC) Exhibitors using the services of an Exhibitor Appointed Contractor (EAC) must submit the Designation Form to Show Management by March 13th. Exhibitor Appointed Contractors will be sent the EAC Agreement form to complete and submit to Show Management with payment by April 3rd. Exhibitor Appointed Contractors must send a certificate of insurance to: Tiffany Roe AIA Expo 2014 P.O. Box Dallas, TX Phone: Fax: EDUCATION AT CONVENTION The AIA National Convention is the Provider of Record for all educational activities at the convention. As such, AIA/CES Registered Providers may not offer continuing education programs in the host city independent of the AIA National Convention in conjunction with the convention during the run of the show (Wednesday-Saturday). Many Approved Providers erroneously advertise their organizations or courses as AIA/CES Accredited or AIA/CES certified. Because the AIA is neither a certifying nor accrediting body, Approved Providers and courses are neither accredited nor certified. It is important to understand this distinction so you can advertise your organization and courses appropriately. Providers and provider courses should be advertised only as AIA/CES Registered or AIA/CES Approved. Please do not advertise or market your organization or courses as AIA/CES accredited or AIA/CES certified. Platform provider - An umbrella provider that charges other companies or organizations a service fee for developing, maintaining, or hosting its online continuing education courses. A platform provider takes responsibility (on behalf of the companies or organizations it serves) for adhering to all AIA/CES guidelines, which include registering courses, reporting participant credit, and all record keeping. A platform provider is authorized to offer only its own branded face-to-face and distance learning courses nationally and internationally; however, it cannot allow a separate entity to utilize its provider status. ELECTRICAL The official show contractor for all electrical needs is the Georgia World Congress Center. The order form for this service can be found under the forms & brochures section within the service manual. EXPO EDUCATION STATEMENT Exhibitors may not offer Expo Education programs independent of the AIA National Convention on the Expo show floor as such programs are registered and reported under the AIA National Convention Education provider number. Exhibitors may request hospitality suites within the conference hotels. However the suites are intended for business meetings only and may not be used to offer Continuing Education Programming. Additionally, functions are not allowed during dedicated show hours, from 12:00pm 4:00pm on Thursday, May 14, 10:00am-4:00pm on Friday, May 15 and from 10:00am 2:00pm on Saturday, May 16. Business meetings within the hospitality suites may only be conducted outside of the aforementioned dedicated show hours. Hospitality suites are reserved for exhibiting companies only. Non-adherence to this rule may result in the loss of priority points or refusal by Show Management to accept or process an exhibit space application for subsequent exhibitions.
7 FACILITY INFORMATION Georgia World Congress Center Halls B2-B5 285 Andrew Young International Blvd NW Atlanta, GA Floor Load Capacity: 350 lbs./sq. ft Ceiling Heights: 30 feet FIRST AID An EMT will be on duty during move-in, show hours and move-out. The first Aid office is located on level 1, right next to the main entrance to the exhibit hall. If you have a medical emergency, please contact Show Management or security immediately and an EMT will be called to assist you. FOOD SERVICE Levy Restaurants is the exclusive catering provider and can provide all food and beverages used or served by exhibitors from their booths. Catering information and order forms are located in the Additional Services Section. HOUSING Travel Planners provides the only official housing program for the AIA National Convention. Other housing companies are not associated with the Convention and are NOT able to secure rooms within the blocks which offer discounts and amenity programs. Rooms have been blocked at the following hotels: Atlanta Marriott Marquis [headquarter hotel] Atlanta Hilton Courtyard Atlanta Downtown DoubleTree Atlanta Downtown The Ellis Hotel Embassy Suites Atlanta-Centennial Olympic Park Glenn Hotel Hampton Inn & Suites Atlanta Downtown Hilton Garden Inn Atlanta Downtown Holiday Inn Atlanta Centennial Park Holiday Inn Express and Suite Atlanta Downtown Hyatt Regency Atlanta Omni Hotel at CNN Center Sheraton Atlanta Ritz-Carlton Atlanta Westin Peachtree Plaza W Downtown INSURANCE Exhibitors are encouraged to obtain a rider on an existing policy protecting them against damage, loss or theft of their materials or displays during move-in, show days and move-out. It is good practice to keep a copy of the company s insurance policy with you while you are at the show, but you do not need to provide a copy to Show Management unless requested. The General Service Contractor is responsible for exhibitor s materials only while they are handling them. The contractor is not responsible for damage to uncrated material, improperly packed material or loss/theft after material has been delivered to the booth space or before material has been picked up at the end of the show. The General Service Contractor has limited liability for damaged freight; it is the exhibitor s responsibility to insure their materials.
8 MULTI-LEVEL/COVERED DISPLAY EXHIBITS For exhibitors with a multi-level/covered exhibit space, please see the below information regarding specific rules that must be followed. These specific requirements apply to all exhibits that have a ceiling or second story and are required by the Georgia World Congress Center and Fire Marshal. Covered or roofed areas should be furnished with acceptable battery-powered smoke detectors that emit alarms audible outside of the enclosed or covered area. The exhibitor will provide a Fire Watch within the booth space. Personnel providing Fire Watch services must be supplied with a Class 2A10BC Fire Extinguisher in each endorsed area covered by the floor above. Personnel must be trained in the use of extinguishers. Spiral stairways are not recommended for areas occupied by the public, visitors or clientele, unless specifically approved. Exhibit booth plans must be submitted to the Georgia World Congress Center Event Services Department for review a minimum of sixty (60) days before movein. There must be a licensed structural engineer s stamp of certification on all plans. The upper deck of multilevel exhibits greater than 300 square feet in area shall have at least two remote means of egress. Areas within the exhibit booth that are totally enclosed (i.e., walls and roof/ceiling) must be served by an emergency lighting source (i.e. battery-powered) when such areas lead to exit access from the space (e.g., stairs, aisles, corridors, ramps and passageways leading to an exit from the booth space). NOISE LEVEL Sound levels will be closely monitored in the GWCC. In general, exhibitors may use sound equipment in their booth as long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers, monitors and other devices must be positioned so as to direct sound into the booth rather than out to the aisle. Show Management will enforce the following AIA rule: sound and noise may not exceed 75 decibels. If the noise level is still disruptive after three warnings, Show Management reserves the right to disconnect or remove the source of the noise violation for the duration of the event. The AIA appreciates your cooperation. PRE-SHOW Promote. Take advantage of the pre-show Attendee list (available for purchase) and send mailings or postcards to attendees inviting them to visit your booth. Focus on Green. Include educational information about sustainability and how it relates to your company or product. Show what progress your company has made through greening initiatives. Generate Media Awareness. Contact media outlets to make them aware of your presence at the show and highlight new products or services you plan to exhibit. POST SHOW Follow Up on Leads. This is your chance to maintain communication with attendees who
9 showed interest in your product(s). Consider Changes to Improve Exhibit. Consider what worked and what did not work on-site. Was your booth large enough? Did you ship enough hand-outs? Take notes on these items to better prepare for your next event. Tell Us about Your Experience. Complete the Exhibitor Survey that will be distributed post show. SALES OFFICE The Sales Office will be located on the expo floor in booth 2583 SECURITY The exhibit hall will be monitored by uniformed security guards during the entire show. While general perimeter security is provided, the security of your booth or valuable items cannot be guaranteed. It is advisable to remove valuable items that are easily removed when you leave your booth. Report any missing items to Show Management in the Convention Operations Office in room B210 and to the security supervisor immediately. For information on ordering a security guard for an individual booth see the forms & brochures section of the exhibitor service manual. TARGETED FREIGHT MOVE-IN*: FOR DIRECT SHIPMENTS ONLY! We are targeting the move-in of all freight that is shipped directly to the Georgia World Congress Center. You must coordinate the installation of your booth with the targeted freight move-in schedule. Please refer to the Targeted Move-In Plan located under Shipping & Freight Handling, as you have been assigned a specific move-in time based on your location on the expo floor. Following are the dates, times, and corresponding colors indicated on the Move-In Plan: Orange Monday, May 11th 8:00 a.m. - 12:00 p.m. Green Monday, May 11th 1:00 p.m. - 4:00 p.m. Blue Tuesday, May 12th 8:00 a.m. - 12:00 p.m. Brown Tuesday, May 12th 1:00 p.m. - 4:00 p.m. Purple Wednesday, May 13 th 8:00 a.m. - 12:00 p.m. *Important: If your freight arrives prior to your assigned targeted move-in time, your freight will not be accepted until all of the assigned targeted exhibitors freight has been brought into the facility. WATER The Georgia World Congress Center is the exclusive provider for water/plumbing. All orders for water needs must be made through the GWCC. Ordering information for water can be found in the forms & brochures section of the exhibitor service manual. WIRELESS INTERNET Georgia World Congress Center is happy to provide complimentary Wi-Fi throughout the public space at convention center (The expo hall does NOT have complimentary Wi-Fi). Access to the Wi-Fi network may be sporadic and cannot be guaranteed as access is based on the volume of users. The complimentary service should ONLY be used for non-mission critical applications such as general web surfing and Internet-based access. HELP "GREEN" THE AIA Expo 2015 AIA and AIA Expo Show Management are committed to conducting an environmentally responsible show. The AIA supports energy efficiency and waste reduction in the built environment, encourages energy-conscious design and technology, and supports programs for efficient use of nonrenewable resources. Please help to support these goals, and participate in responsible tradeshow procedures and practices.
10 Minimize Packaging Materials Ship displays in reusable/recyclable crates and containers, using biodegradable shipping and packing materials. Printed Materials/Paper Reduction - Print materials with soy/vegetable-based ink on postconsumer recycled paper. Save paper by using the blank sides of used sheets and make two-sided copies whenever possible. Avoid Large Quantities of Collateral - Offer to send information upon request or bring samples or small amounts of materials. Avoid dated material. Environmentally Responsible Giveaways Samples and giveaways must be made of recycled, responsibly grown natural fiber, must be non-toxic and biodegradable and must be products that are useful, not merely promotional in nature. Recycle Participate in the recycling program available in the Georgia World Congress Center by sorting cardboard, paper, plastic wrap, bottles and cans. Turn off Electricity in your Booth - Turing off your display screens and computer helps reduce C02 emissions and saves money. Save Money... Utilize Your Exhibitor Service Manual. The Exhibitor Service Manual is your key to saving money and getting the most out of the show by placing orders before the vendor s discount deadline dates. SHOW MANAGEMENT TEAM The AIA Expo is managed by Informa Exhibitions U.S., Construction and Real Estate. All questions regarding AIA exhibit policies, regulations, and display guidelines should be addressed to Informa Exhibitions U.S., Construction and Real Estate. We are available to assist you in any way to help you plan your participation and make your exhibit successful. Kristen McKercher Associate Show Director Tiffany Roe Operations Manager Danny Green Senior Marketing Manager Deborah Corra Sales Manager Joy Williams Sales Executive (A-K) Skip Eliot Sales Executive (L-Z, # s) Customer Service Customer Service Travel Planners/OnPeak AIA Housing Informa Exhibitions U.S., Construction and Real Estate 6191 N. State Hwy 161, Suite 500 Irving, TX Phone: Fax:
11 RULES AND REGULATIONS GENERAL EXPLANATION OF RULES AND REGULATIONS Rules and Regulations are formulated to minimize the competition for visual impact between neighboring exhibitors. Show Management reserves the right to make any final decisions regarding booth structure and display based on the Rules and Regulations, which each exhibiting company agreed to adhere to based on the signing of the exhibit space contract. EXHIBIT SHOW MANAGEMENT If your exhibit has any variations from the Rules and Regulations, you must contact Show Management for written approval a minimum of 60 days prior to move-in. Questions or requests for an exception to the Rules and Regulations must be directed to: Tiffany Roe Operations Manager Informa Exhibitions U.S., Construction and Real Estate P.O. Box Dallas, TX Phone: Fax: DISTRIBUTION OF SAMPLES, BROCHURES, FLYERS, SOUVENIRS, ETC. The distribution of samples, brochures, flyers and/or souvenirs from your booth is permitted provided they pertain to the architectural and/or building professions and there is no interference with other exhibitors. If you have questions about what is permitted for giveaways on the show floor, please contact Show Management prior to any purchase. The distribution of handouts, souvenirs, promotional literature, etc. may only be conducted from inside your booth in conformance with the regulations explained with regard to Demonstrations. Such items may not be distributed nor placed in public areas, inside or outside the building, beyond the boundary of your booth. This restriction includes the sidewalks outside of Georgia World Congress Center. Non-compliance to this policy may be cause for dismissal from the building and will result in forfeiture of priority points for future events. SELLING ON EXPO FLOOR NO cash and carry sale of goods as in a retail setting is permitted from an exhibit booth or in the exhibit facility. Exhibiting companies found participating in this action, will be removed from the expo floor and no monies will be returned for booth fees. ANIMALS Live animals or pets are not allowed on the expo floor at any time. Individuals who have disabilities may be accompanied by their service or assistance animal.
12 BALLOONS / INFLATABLE OBJECTS Helium balloons and similar objects are strictly prohibited. Distribution of balloons or any other helium-filled object is not permitted. The use of inflatable exhibits is prohibited. CHILDREN All children must be registered as a Guest or Expo Only, must have a badge, and must be accompanied by an adult at all times. Regardless of age, all fee event or tour attendees must have a ticket. For safety reasons, strollers are not permitted on the show floor at any time; baggage check will be available to store strollers at a nominal fee. Infants may be carried by backpack or sling. Children under 18 are not allowed on the exhibit floor during installation and dismantle. NON-SMOKING POLICY Smoking is not permitted. RAFFLES, GAMES & GIVEAWAYS Gambling equipment such as roulette wheels or craps tables to raffle off items is not permitted. Exhibitors may use tickets or business cards for drawings by placing the items in bowls to conduct giveaways at their booth. If you have additional questions, please contact Show Management. EXHIBITOR ACCESS TO THE EXHIBIT HALL Only registered exhibitors, approved vendors, Show Management and AIA staff members will be admitted to the exhibit hall during set-up hours. Exhibitors should plan to leave the exhibit hall by the stated closing times on set-up and show days. Please advise Show Management no later than 3:00 P.M. if you have reason to remain in the hall after the set closing time on show days so appropriate security arrangements can be made for you. If you have reason to be in the exhibit hall prior to 8:00 a.m. on any day during the event, please bring a list of personnel to Show Management the night before and special arrangements will be made with security to accommodate you. All persons in the exhibit hall must be wearing a badge at all times during installation, show days, and dismantle. Persons under the age of 18 are not allowed on the exhibit floor during installation and dismantle. ADHERENCE TO SHOW HOURS All exhibitors are required to staff their booth(s) during the posted show hours. Exhibitors will not be allowed to dismantle their booth prior to the official close of the show at 2:00 pm on Saturday, May 16. This includes any kind of tear down activity including the packing of promotional materials, the removal of signs, etc. There are no exceptions to this rule. Early dismantle of an exhibit will result in forfeiture of priority points for future events. SECURITY Security guards will be stationed around the perimeter of the exhibit hall 24 hours a day during installation, show days, and move-out. However, each exhibitor is responsible for the security and protection of their product, display materials, and personal items at all times. Due to the need for Show Management, facility personnel, construction and utilities personnel, exhibitor personnel, and others to have access to the exhibit hall at various times, it is not possible for Show Management to guarantee full security, regardless of the number of guards. Problems most commonly occur when exhibitors
13 leave valuables in plain view, hide valuables under a table, or leave the booth unstaffed for even short periods. Losses are most prevalent during the first few hours after the show ends and tear-down begins. Please be particularly careful and make sure your booth is staffed until all your goods are safely packed and prepared for outbound shipping. Exhibitors are urged to take whatever precautionary measures they feel necessary to protect their property, such as insuring their goods or hiring private security guards. The AIA, Informa Exhibitions U.S., Construction and Real Estate, Georgia World Congress Center, and the service contractors and official vendors will not be held responsible for theft, loss, vandalism, and fire or water damage. Order forms for Security Personnel can be found in the Additional Show Services section. MOTORIZED CARTS/SCOOTERS The use of motorized carts or scooters (e.g. Cushman, Segway, etc.) as well as bicycles and non-motorized scooters is strictly prohibited during show hours and in all public space at all times. Such vehicles may not be operated in the aisles, nor used in public space during the event. Bicycles and Segways will not be allowed on the exhibit floor during installation or dismantle. SOUND/MUSIC The use of music or other sounds, generated by equipment or created live, is allowed in exhibitor booths as long as the sound level does not disrupt other exhibitors. Note the use of live music must be approved by Show Management in advance of the event. Additionally, speakers and other devices must face inside the booth rather than out toward the aisles. Sound level is judged on its interference with normal conversation in adjacent areas and the distance that it projects. Under no condition may sound exceed 75 decibels. Noncompliance to this policy maybe cause for dismissal from the building and will result in forfeiture of priority points for future events. After three warnings or complaints of disruptive sound, Show Management may disconnect and/or remove the source of the sound violation for the remainder of the show. DEMONSTRATIONS Definition The part of the exhibitor s program involving the interaction of exhibit personnel and an audience through presentations, product demonstrations, or sampling. LOCATION Demonstration areas must be located within the exhibitor s space and may not interfere with aisle traffic. Sampling or demonstration tables must be placed a minimum of 2-0 from the numbered aisle. Should spectators or samplers interfere with the normal traffic flow in the aisle or overflow into neighboring exhibits, Show Management will require that the presentation or sampling be stopped. At no time are demonstrations, handouts, or sales allowed in any public area including aisles, corridors, concourses, lobbies, outdoors, etc. The distribution of handouts, souvenirs, promotional literature, etc. must be done from inside your booth. Non-compliance to this policy may be cause for dismissal from the building and will result in forfeiture of priority points for future events.
14 INTENT Aisles and neighboring booths must not be obstructed at any time. SOUND Refer to detailed Regulations on Sound/ Music, which are explained in this section. SAFETY PRECAUTIONS All product demonstrations involving moving parts or potentially hazardous machines must have hazard barriers to prevent injury to spectators. Demonstrations must always be supervised by exhibitor personnel who can stop the demonstration in the event of an emergency. All demonstrations involving potentially hazardous by-products such as dust, fumes, or sparks, must request written approval from Show Management a minimum of 60 days prior to set-up. CANOPIES AND CEILINGS Canopies, including ceilings, umbrellas, and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). Canopies for In-Line (Linear) or Perimeter booths should comply with line of sight requirements. The base of a Canopy is not to be lower than eight feet (8 0 ) from the floor within five feet (5 0 ) of any aisle. Canopy supports are to be no wider than three inches (0 3 ). This applies to any booth configuration with sight-line restrictions. Fire and safety regulations strictly govern the use of canopies, ceilings, and other similar coverings. The following Booth Configurations require prior approval: 1. Raised platforms exceeding 500 square feet in area. 2. Exhibition booths with canopies (all size booths) 3. Single-level covered exhibition booths (all size booths) 4. Multi-story exhibits: any booth designed with a second level. Plans must be certified by a licensed professional engineer before floor plans are submitted. If occupancy load is more than 10 persons, two means of exiting are required (Uniform Fire Code). Multiple-level exhibits, which require automatic sprinklers or any of the above exhibits with installed automatic sprinklers will have separate fire code items apply. All requests must be sent to Show Management 60 Days prior to the event. Please send any request for approval to: Fax: Subject Line: AIA Booth # Request for Approval
15 STRUCTURAL INTEGRITY All multi-story exhibits, regardless of whether people will occupy the upper area or not, and all exhibit fixtures and components exceeding 8-0 in height must have drawings submitted for approval. Drawings are to be available on the show floor for the installation and dismantling contractor, the governmental authority, during the time the exhibit is being erected, exhibited, and dismantled. The drawings shall have the current certification or stamp of a structural engineer who has reviewed the display with regard to its proposed use, and the signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings. Signs must be posted indicating the maximum number of people the structure will accommodate. Fire and safety regulations strictly govern the use of multi-story exhibits with prior approval. HANGING SIGNS A hanging sign is permitted above any island booth that is 400 square feet or larger where there are no physical constraints within the facility. There are no exceptions to this rule. The following guidelines will apply to all exhibitors in booths 400 square feet or larger who are planning to hang a sign*: The top of a hanging sign may not be more than twenty feet (20' -0") above the floor. The bottom of a hanging sign must be at least eight feet (8' - 0") above the floor. Hanging signs are to comply with all other display Rules and Regulations found in this section. At the close of the show, hanging signs will be removed last. Exhibitors may need to make separate arrangements for shipping these signs. **Permission to hang signs will be considered based on the size of your booth as well as your location on the show floor. TOWERS A tower is a freestanding exhibit component. The height restriction is the same as that which applies to the exhibit space and hanging sign restrictions for a particular booth/size location. Towers in excess of eight feet (8-0 ) in height are only allowed in island booths and are restricted to a maximum height of 20-0, depending on the location of your booth in the exhibit hall.* Towers must have drawings submitted for approval. Fire and safety regulations strictly govern the use of towers. Any required building permit(s) are the exhibitor s responsibility. VEHICLE DISPLAY GUIDELINES Any exhibitor wishing to display a motor vehicle or large equipment in their booth MUST complete the Vehicle Display Request Form and return it to AIA Expo Show Management by April 1, This form can be found within the exhibitor service manual under the section forms and brochures.
16 POLICIES AND PROCEDURES Georgia World Congress Center Georgia Dome Centennial Olympic Park Policies and Procedures
18 TABLE OF CONTENTS EVENT POLICIES AND PROCEDURES These policies, procedures and guidelines provide information to aid customers in planning and preparing budgets for events at the Georgia World Congress Center (GWCC) or Georgia Dome (Dome). As some policies and guidelines may not apply to every event, please consult with your Sales person or Event Coordinator for any specific questions. The GWCC s or Dome s approval of the customer s plan of operation as referenced in the license agreement is based in part upon these guidelines. For events at Centennial Olympic Park, please refer to Park Operating Policies and Procedures under Section 4. Georgia World Congress Center Georgia Dome General Policies and Procedures- All Events Section 1 Scheduling Policies General Guidelines Safety Facility Maintenance Security Food and Beverage Services Exclusive Services and Labor Guidelines Georgia World Congress Center Georgia Dome Exhibit Hall and Major Meeting Events Section 2 Exhibitor Service Manual Facility Floor Plans Multi-Story Exhibit Booth Guidelines General Installation Policies Contract First Aid Services Contract Security Firms Interior Signage and Ceiling Rigging Georgia World Congress Center Georgia Dome Miscellaneous Centennial Olympic Park Section 3 Exterior Show Banners and Signs Ground Transportation Services Installation of Tents and Canopies Audio-Visual Installation Pyrotechnics Centennial Olympic Park Section 4 General Operating Policies and Procedures Posted Rules and Regulations Event Application and Approval Process Safety Maintenance, Cleaning and Protection of Property and Equipment Food, Beverage and Merchandising Sales Security First Aid
19 General Rental Information GENERAL POLICIES AND PROCEDURES 1.1 Georgia World Congress Center Georgia Dome Scheduling Policies 1.2 General Guidelines 1.3 Safety 1.4 Facility Maintenance 1.5 Security 1.6 Food and Beverage Services 1.7 Exclusive Services and Labor Guidelines
20 Scheduling Policies Georgia World Congress Center and Georgia Dome PURPOSE The Georgia World Congress Center (GWCC) and the Georgia Dome (Dome) are multipurpose facilities owned by the State of Georgia and managed by the GWCC Authority. The Dome was developed as home venue for the NFL s Atlanta Falcons. Both facilities were developed with the primary objective of promoting and facilitating national and international events and activities that generate economic benefits to the State of Georgia and the City of Atlanta. In addition, the facilities were developed with a secondary objective of providing services and facilities to respond to the needs of state and local activities that promote business and generally enhance the quality of life for the community they serve. SCHEDULING PRIORITIES Generally speaking, first priority for scheduling facilities and dates in the Georgia World Congress Center is available to regional, national and international conventions, trade shows, corporate meetings and similar activities that are not normally open to the general public and/or which generate significant attendance from outside the City of Atlanta and the State of Georgia. First priority for scheduling facilities and dates in the Georgia Dome, in addition to Atlanta Falcons NFL football games, is available to regional, national and international sports, entertainment and special events requiring mass seating capacities. Such events may include professional, collegiate and amateur sports, touring concerts, large conventions and a variety of ticketed special events. In addition, certain state and local conventions, trade shows or other special events may be deemed appropriate to the overall objectives of the GWCC and Georgia Dome and may be offered equal scheduling priority at the discretion of the Executive Director. Facilities and space scheduling commitments (i.e., reservations for first priority events and activities) may be made as far in advance as is necessary or appropriate and may supersede requests for other events and activities, unless a license agreement has been previously executed for such other events. Second priority for scheduling dates in the facilities is available to consumer or public exhibitions, local corporate meetings, special events, banquets, entertainment events, business meetings and other activities that essentially draw from or appeal to the general public and/or local attendees and participants. Facilities and date scheduling commitments for second priority events and activities are generally made not more than two (2) years in advance and are subject to change to accommodate first priority events unless a license agreement has been previously executed for such events. However, large consumer and public exhibitions held on an annual basis may, at the discretion of the Executive Director, obtain tentative scheduling commitments for facilities and dates on a long-term basis, subject to revision to accommodate first priority activities. Within the second priority category, facility management will give preference to longstanding annual public and commercial shows with a proven record of success and of significant impact and may offer alternate dates in a given year that may result in termination of other second priority scheduling commitments. Subject to the priorities set forth above, the Executive Director may exercise discretion as to the issuance, modification or termination of tentative scheduling commitments. 1.1