KA203 Strategic Partnerships Funding Principles and Calculation of the Budget

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1 Erasmus+ for Higher Ecucation KA203 Strategic Partnerships Funding Principles and Calculation of the Budget Kiira Noponen, Project Coordinator, CIMO Erasmus+ National Agency, Finland Info for Applicants, 5 March 2015

2 What budget covers? Self-financing share? Eligible period for costs in the HE sector 1 year = Min. 24 months Max. 36 months Flexibility between years Unit cost approach Support for up to 10 organisations (1+9) EU support will not cover all the costs Make a shadow budget with real estimated costs for yourself!

3 General conditions Calculation of the grant: 7 different cost items, from which applicants will choose the items, accordingly to the project s activities: 1. Management and implementation 2. Transnational project meetings 3. Intellectual outputs 4. Multiplier events 5. Transnational learning/teaching/training activities 6. Exceptional costs (eg. Subcontracting) 7. Special needs support

4 Budget Categories of Strategic Partnerships What can we apply for? UNIT COSTS: 1. Management and implementation 2. Transnational project meetings 3. Intellectual outputs 4. Multiplier events 5. Transnational learning/teaching/training activities REAL COSTS: 6. Exceptional costs (eg. Subcontracting ) 7. Special needs support Any proposal may apply for funding from 2 first categories. Other cost items can only be chosen accordingly to the activities of the project.

5 1. Project Management and Implementation Project management (e.g. planning, finances, coordination and communication between partners, etc.) Coordinating organisation: 500 / MONTH / YEAR Participating organisations: 250 / MONTH / YEAR Max. 10 beneficiaries (1+9) /MONTH / YEAR

6 2. Transnational project meetings Grant covers travel to both directions and subsistence costs Grants are based on travel distances: Short distance travel = 575 ( km) Long distance travel = 760 (2000km >) Commission s distance calculator is used to determine categories Max per/yer The amount per month is equal to EUR / 12 months = 1.916,67 EUR.

7 Eform = pp.12 Eform = pp.20

8 3) Intellectual outputs Intellectual outputs/tangible deliverables of the project staff costs for managers and administrative staff are expected to be covered already under "Project management and implementation Budgeting according to the 4 salary and country categories Manager per day of work on the project (FI 280 / day) Researcher/ teacher /trainer/youth worker per day of work on the project (FI 214 / day) Technician per day of work on the project (FI 162 /day) Administrative staff per day of work on the project (FI 131 /day) NB! Working days should not exceed 20 days per month or 240 days per year for one person.

9 Programme Guide p.120

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12 4) Multiplier Events Linkage with the intellectual outputs Contribution to the costs linked to national and transnational conferences, seminars, events sharing and disseminating the intellectual outputs realised by the project excluding costs for travel and subsistence of representatives of participating organisations involved in the event Local participant International participant 100 /person 200 /person Max / per project

13 4) Multiplier Events Partner Countries LOCATION of a Multiplier Event must be justified Location of a multiplier event in a Partner Country is eligible in 2015 call

14 4)Multiplier events

15 5)Transnational learning /teaching training activities (Programme Guide: pp ) Applicants will have to justify that mobility activities are necessary to achieve the objectives and results of the project Different activity types for students and teachers / staff 3 type of costs items Travel costs (distance calculator) Subsistence cost (subsistance rates) Linguistic support (only for long-term teaching assignements) 150 /per teacher Travel costs for all mobilities Distance band Unit Costs km 275 EUR 2000 km 360 EUR

16 General conditions of LTT activities (pp !) In general: can only take place in PROGRAMME COUNTRIES! Students and teachers from programme countries can participate and receive funding Students from partner countries can participate but don t receive any funding Staff from partner countries teaching in Intensive Study Programmes can participate and receive funding Joint staff training events: can be located in partner countries staff coming from partner countries attending to joint staff training events in programme countries can participate and receive funding

17 5)Transnational learning /teaching training activities Activity types for students in HEIs Activity type Length Individual support/subsistance rates Short-term Short-term Blended mobility of higher education students Intensive programmes for higher education learners 5 days to 2 months Daily rate 1-14 days /day 55 per student Daily rate days/day 40 per participant 5 days to 2 months Daily rate 1-14 days/day 55 EUR per student Daily rate days/day 40 per student

18 5)Transnational learning /teaching training activities Activity types for teachers and staff in HEIs Short-term Short-term Long-term Short-term Activity type Length Individual support/subsistance rates Intensive programmes for teaching staff Invited teachers at higher education Intensive Study Programmes Long-term teaching assignments Short-term joint staff training events 5 days to 2 months Daily rate 1-14 days/day 100 EUR per teacher Daily rate days/day 70 per teacher 5 days to 2 months Daily rate 1-14 days/day 100 EUR per participant Daily rate days/day 70 per participant 2 to 12 months 61days 12 months Check /day/month rates by receiving country Programme Guide p days to 2 months Teachers 1 14 pv: 100 /days, days: 70 /days

19

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21 Expenses of an ISP programme

22 Teaching and training assignments (2-12 months) Teachers/professors and educational staff to undertake an assignment to work, teach or engaging in professional activities For teaching mobility sending organisation can be any participating organisation, but receiving must be a participating HEI For staff mobility, sending organisation must be a participating HEI, and receiving any participating organisation Sending and receiving organisations must be located in different countries

23 6) Special needs support Additional costs directly related to participants with disabilities 100 % of eligible costs Reported according to the real accrued costs

24 7) Exceptional costs Subcontracting has to be related to services that cannot be provided directly by the participating organisations for well justified reasons Equipment cannot concern normal office equipment or equipment normally used by the participating organisations 75 % of the real costs (max )

25 Assessment criteria on the budget Elements of analysis The extent to which the project is cost-effective and allocates appropriate resources to each activity Budjetointi The existence and relevance of quality control measures to ensure that the project implementation is of high quality, completed in time and on budget General interpretation of award criteria relevant for all projects The proposal provides value for money in terms of the results planned as compared to the grant requested. The grant request is realistic for a good quality implementation of the planned activities. The proposal foresees appropriate evaluation activities at critical stages of the project, which will allow to measure the progress and quality of the project activities and outcomes, the appropriate use of funds. The quality control measures will allow the project to take any necessary corrective measures in time. Seuranta / Arviointi

26 Kiira Noponen Project Coordinator Erasmus+ for Higher Education Centre for International Mobility CIMO P.O. Box 343 (Hakaniemenranta 6) FI Helsinki, Finland tel (0)

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