Originating Author: Revised by: ISBN th Edition Revised June BSBFIA302A Process Payroll BSBADM308A Process Payroll

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1 A Step by Step Approach to Processing Payroll using MYOB AccountRight Plus v19 Copyright Notice: Copyright 2011 Software Publications Pty Ltd. All rights reserved. No part of this material may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying or by information retrieval systems) without permission in writing from Software Publications Originating Author: Marian Brown, Dip Teach [Commerce], MICB BAS Agent Cert IV Training and Assessment, Cert IV in Financial Services [Bookkeeping] MYOB Certified Consultant for 16 years MYOB Accredited Author, MYOB Accredited Trainer Revised by: Leanne Berry, MICB Cert IV Workplace Training and Assessment, Cert IV in Small Business Management, Cert IV in Frontline Management, Cert II in Quality Management MYOB Certified Consultant for 6 years MYOB Accredited Trainer, Member MYOB Partner Advisory Group BAS Agent The Numbers Game leanne@thenumbersgame.com.au Publishers: Software Publications Pty Ltd [ABN ] Head Office Sydney Unit 10, 171 Gibbes Street Chatswood NSW 2067 Phone: Web address: ISBN th Edition Revised June 2011 BSBFIA302A Process Payroll BSBADM308A Process Payroll Copyright 2011 Software Publications Pty Ltd BSBFIA302A/BSBADM308A Process Payroll v19 i

2 Copyright/Trademark Information: MYOB, MYOB AccountEdge, MYOB AccountRight, MYOB AccountRight Plus, MYOB BusinessBasics, MYOB FirstEdge, MYOB M-Powered, MYOB M-Powered Services, MYOB M-Powered Bank Statements, MYOB M-Powered Invoices, MYOB M-Powered Payments, MYOB ODBC Direct, MYOB PowerPay, MYOB AccountRight Premier and MYOB AccountRight Enterprise are registered trademarks or trademarks of MYOB Technology Pty Ltd and their use is prohibited without prior consent. Ceedata, Solution 6 MAS and Xlon are registered trademarks or trademarks of Solution 6 Holdings Limited, a member of the MYOB group. Bpay is a registered trademark of Bpay Pty Ltd, ABN MasterCard is a registered trademark of MasterCard International Inc. Microsoft, Access, Excel, Internet Explorer, Office, Outlook, Smart Tags, Windows and Word are registered trademarks or trademarks of Microsoft Corporation in the United States or other countries. VISA is a registered trademark of Visa International Service Association. Other products mentioned may be service marks, trademarks or registered trademarks of their respective owners. Screen captures from MYOB AccountRight Plus v19 reproduced with permission. Limitations of Liability: This material is designed to provide basic information on how to use MYOB AccountRight/AccountRight Plus v19. Because business circumstances can vary greatly, the material is not designed to provide specific GST or business advice for particular circumstances. Also, because aspects of the GST are complex and detailed, the material is not designed to comprehensively cover all aspects of the GST. Further, the laws implementing GST and rulings and decisions under those laws may change. Before you rely on this material for any important matter for your business, you should make your own enquiries about whether the material is relevant and still current, and whether it deals accurately and completely with that particular matter; and as appropriate, seek your own professional advice relevant to that particular matter. This information is for the general information of MYOB clients and is not to be taken as a substitute for specific advice. Consequently Software Publications Pty Ltd, Leanne Berry and Marian Brown will accept no responsibility to any person who acts on information herein without consultation with Software Publications Pty Ltd. The information in this book is relevant to MYOB AccountRight Plus v19. Earlier or later versions of MYOB AccountRight software could change the instructions in this workbook. References to websites may also change owing to the changing nature of this type of information. Please note: The information in this workbook is accurate at the time of printing [June 2011] only. Because payroll legislation and associated websites are constantly changing, URL S and screen dumps of websites in this workbook may have changed. ii BSBFIA302A/BSBADM308A Process Payroll v19 Copyright 2011 Software Publications Pty Ltd

3 Unit 5: Payment of Deductions Withheld Learning Outcomes On completion of this unit, you will be able to record the payment of superannuation to Superannuation Funds; print an Instalment Activity Statement for the month; record the payment of PAYG Withholding to the ATO; record the payment of deductions; and print a Trial Balance. Software Publications Pty Ltd 2011 BSBFIA302A/BSBADM308A Process Payroll v19 Unit 5: Deductions 99

4 PRINTOUT 9 Superannuation Accrual by Fund [Detail] (i) (ii) (iii) (iv) Select Reports in the Command Panel. Select Payroll Reports. Under the Superannuation heading, double-click on Accrual by Fund Detail. In Report Customisation, select All Funds for the Current month. (v) Select the Report Field TAB and select Employee Membership # like this: (vi) (vii) Select Display. In Screen Report, change the width of columns so that this report can be printed on A4 Portrait paper like this: Column width can be adjusted by clicking and dragging on the next to the column headings. indicators The body font size can be changed in Customise, Format so that the report can fit on the page if needed. (viii) Print a copy of this report. 100 Unit 5: Deductions BSBFIA302A/BSBADM308A Process Payroll v19 Software Publications Pty Ltd 2011

5 Your report should look like this. Return to the Command Centre. Software Publications Pty Ltd 2011 BSBFIA302A/BSBADM308A Process Payroll v19 Unit 5: Deductions 101

6 Entering the Payment of Superannuation by cheque on 5th of next month To record the payment to Asgard Superannuation Fund : (i) (ii) (iii) Select the Payroll Command Centre. Select Pay Liabilities. Select the following options to pay superannuation to Asgard (iv) (v) (vi) Check the amount with Printout 9 on the previous page. Select the payment of this amount and complete the cheque. Record the payment. Record the payment to Sunsuper in the same manner. 102 Unit 5: Deductions BSBFIA302A/BSBADM308A Process Payroll v19 Software Publications Pty Ltd 2011

7 @ Superannuation Guarantee a guide for employers As the employee processing pays, you should have access to the above document. Go to or google and search for NAT 1987 [mentioned in Unit 2]. This document is almost 40 pages long. View the document and be aware of the content so that you can refer to this document at any time. Reprinted below are the payment rules and regulations. Quarter Cut off dates for contributions 1 July 30 September 28 October 1 October 31 December 28 January 1 January 31 March 28 April 1 April 30 June 28 July If you currently make more frequent contributions due to the conditions of your industry fund, an award obligation, an agreement or through personal choice, you should continue to do so. From 1 July 2005, employees could choose their own Superannuation Fund. If eligible, employer must hand the Standard Choice Form to new employees within 28 days of starting work. To print the Standard Choice Form in AccountRight, select the following option in the employees Payroll Details. If no fund is selected by an employee, then superannuation will be paid into the employer s default fund. This fund must have provisions for default death cover and must be a complying fund with minimum life insurance. Employees will be able to exercise choice of super fund every 12 months. Employers must keep fund records for 5 years after termination. For more information on Choice of Fund: mnu=1101&mfp=001/002&st=&cy=1 Software Publications Pty Ltd 2011 BSBFIA302A/BSBADM308A Process Payroll v19 Unit 5: Deductions 103

8 @ Reportable Employer Superannuation Contributions (RESC) Go to and search for Employer guide for reportable employer superannuation contributions. Federal legislation that took effect from 1 July 2009, requires that some superannuation contributions that are additional to the compulsory superannuation guarantee rate of 9%, be reported to the ATO. Contributions are reportable if; The employee influenced the rate or amount of super that the employer contributes The contributions are additional to the compulsory contributions the employer must make under any of the following; super guarantee law an industrial agreement the trust deed or governing rules of a super fund a federal, state or territory law Contributions an employer makes where the employee did not influence the amount, and any after-tax contributions, are not reportable Reportable employer super contributions are not included in your employee s assessable income, however: you must report them on the Payment Summary your employee must report them in their income tax return reportable employer super contributions will affect a range of government entitlements and obligations for individuals because these payments are now considered when calculating the following benefits: Medicare levy surcharge threshold calculation Medicare levy surcharge (lump sum payment in arrears) tax offset Dependency tax offset Senior Australians tax offset Pensioner tax offset Mature age worker tax offset Spouse superannuation contributions tax offset Government super co-contribution Deduction for personal superannuation contributions Higher Education Loan Programme and Student Financial Supplement Scheme repayments CentreLink, Family Assistance Office and Child Support Payments. 104 Unit 5: Deductions BSBFIA302A/BSBADM308A Process Payroll v19 Software Publications Pty Ltd 2011

9 Notes on Payment of PAYG Withholding Taxes The amount of PAYG Withholding Taxes $2, is now paid with your GST, Fringe Benefits Tax and PAYG Instalment. The ATO will send the business a Business Activity Statement [if your business is registered for GST] or an Instalment Activity Statement [if your business is not registered for GST or reporting PAYG monthly and GST quarterly]. Small withholders Medium withholders Large withholders [up to $25,000 annual withholdings] need to complete the PAYG withholding fields of the Activity Statement and pay any amount owing for each quarter [or monthly if they choose]. [$25,000 to $1 million annual withholdings] need to complete the PAYG withholding fields of the Activity Statement and pay any amount owing for each month. [over $1 million annual withholdings] complete the BAS differently to report their PAYG withholding. [not covered in this workbook] Completing the PAYG Withholding Fields on the BAS (i) (ii) (iii) (iv) Select the Accounts Command Centre. Select BASlink Select BAS Info. In this workbook, complete the BAS Information like this. (v) (vi) Click on OK to return to BASlink. Select your Current Month of the correct financial year, then select Prepare Statement and OK. Software Publications Pty Ltd 2011 BSBFIA302A/BSBADM308A Process Payroll v19 Unit 5: Deductions 105