Trunk Archive Tool

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1 Why use the archive? Trunk Archive Tool Students adding and dropping a course are automatically added and removed from a Trunk course site Roster. Using the Trunk archive tool will allow instructors to e- mail the currently registered accounts listed in a course site Roster and maintain an archived copy of that on the course site. This feature is useful for many tasks, including: 1. Communicating with several sections of a course 2. Communicating with different classes within the same subject 3. Communicating to entire departments Activating your Archive Tool The Archive tool is not a default course site tool. To activate this feature, click Site Editor underneath the Site Management panel. On the Site Editor screen, click Edit Tools. Next, checkmark the Archive box from the list of Trunk tools. Click Continue then add an address for the course site. This address should follow the naming convention used in the course name. For instance the address for the course site ENG EXPOSITORY WRITING - Fa11 should have as its address:

2 It is important to add the semester and year to the e- mail address so that one semester s address can be distinguished from another semester s address. Click Continue and then Finish to list the archive tool in the site tool list. Configuring the Archive tool for your site On the site homepage, click Archive, which is located under the Communication panel. By default, instructors and TA s can now send an from your personal client

3 to the site s address and a copy of the will be delivered to each individual site participant s address. A copy of that will also be stored on the course site under the archive tool. If you would like to allow other course site participants permission to send s to this address click Permissions. Here you can add (or remove) read, send and delete permissions based on class role. By default, only members of the course site can send to this address (if they have permission). Also, by default, a REPLY to an sent to this address will be directed to the original sender and not the whole class (annd no copy will be placed in the archive). You can change these default setting under Options.

4 Using the Archive tool for multiple course sites Instructors can now follow the same steps outlined above to create addresses for any of their course sites. There are 3 options for ing multiple course sites. Option #1 Regular Open your client and simply add the site s address in the To address box. Option #2 Outlook (Exchange) Groups:

5 In the Outlook client you can organize multiple addresses into Groups and then simply the Group. In Outlook, Click on the Contacts icon at the bottom left of the outlook display This displays your Contacts list. Select the Groups radio button Click New / Group (Make sure you click on the dropdown arrow to the right of New and not on the word New ) Type in an appropriate Group Name and copy/paste the multiple site s addresses in the box marked Members.

6 Click Add to Group Then click Save and Close. The multiple addresses and now grouped into one. To send an to the group, click New as you would to send a new and then To This displays your Address Book. Click Contacts and then select the name of the Group. Next, click on the To button under Message Recipients and then OK. A new e- mail is now set-up to be sent to the Group.

7 Option #3 Create a Tufts University E-List: (Note: The Tufts e-list page is extremely slow) To create an Tufts University e-list: A. Go to elist.tufts.edu B. Login using your UTLN and password C. Click Create List Enter an appropriate name for the e-list (Required). The name cannot have any spaces or non-alphanumeric characters (except dashes and underscores). Next, select the Announcement radio button Add a subject to the subject like (Required). Select a Topic (Required) Add a Description (Required)

8 Next, click Submit Creation Request This will create your e-list. To add members to the e-list click Admin then Manage Subscribers.

9 This will prompt you to add You can add addresses individually by clicking add or by clicking Multiple Add. When you click Multiple Add you will be able to add multiple addresses into a single box. After entering multiple addresses click Add Subscribers. Your newly submitted mailing list will not appear on the Tufts E-list homepage until it has been validated by the listmaster (the Tufts administrator). You will be sent an notification when the list is activated Once you have added all the desired courses to your e-list, you can now reach multiple groups (multiple classes, multiple sections, etc.) through one address. The will be

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