RAMP for SharePoint Online Guide

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1 RAMP for SharePoint Online Guide A task-oriented help guide to RAMP for SharePoint Online Last updated: September 23, 2013 Overview The RAMP SharePoint video library lives natively inside of SharePoint. Once the RAMP app is added to a site, storing, accessing, and sharing video content inside SharePoint becomes not only possible, but easy, intuitive, and straightforward. This guide is a collection of possible tasks with the RAMP for SharePoint Online app, big or small. If this guide fails to answer any of your questions or does not cover a task you re attempting to complete, please contact RAMP at RAMP is always looking for ways to improve our documentation. Contents Overview... 1 Adding the RAMP App to a Site... 2 Managing the RAMP Settings... 4 Managing the STX Models... 5 Managing the RAMP List... 6 Uploading a Single Video... 6 Uploading Multiple Videos... 7 Modifying or Creating RAMP List Views... 8 Using RAMP App Parts... 9 Inserting an App Part Managing the RAMP Thumbnail Grid Managing the RAMP Video Player Sharing Videos

2 Adding the RAMP App to a Site The RAMP app works site-wide once it is added to your SharePoint site. 1. Log into your SharePoint site. 2. In the upper right corner, click the Settings icon. 3. In the Settings drop-down menu, choose Add an app. This will bring you to Your Apps. 4. In the search field under Site Contents, type RAMP and either press Enter or click the magnifying glass. The RAMP app will appear in the search results. 5. Click the RAMP app icon. 2

3 6. Review the app permissions and language options, and click the Trust It button. Once the RAMP app has been integrated into your site, the app will be available in your Site Contents. Click on the app icon to enter the app s management screen. 3

4 Managing the RAMP Settings To gain access to RAMP s services, you must authenticate the app with a Site Name, Source ID, and Key ID. The Site Name and Source ID are both provided by RAMP. These fields are used by RAMP s services to identify and categorize the incoming media assets. These fields are accessed in the RAMP Settings. 1. On the SharePoint RAMP app main page, click the List tab in the Ribbon. 2. In the Settings section of the tab, click the RAMP Settings button. 3. In the Customer screen, enter your Site Name and Source ID. 4. Generate a Key ID. 5. Click Save. 4

5 Managing the Speech-to-Text (STX) 1 Models Speech has a number of Speech-to-Text models used to automatically create a transcript for an uploaded video. You can manage the STX models used on your SharePoint site in the RAMP Settings. 1. On the SharePoint RAMP app main page, click the List tab in the Ribbon. 2. In the Settings section of the tab, click the RAMP Settings button. 3. At the bottom of the Customer screen, click the Edit Allowed STXs link. If Use All Available Models is selected, you will have the option of using any RAMP STX model available for transcribing your videos. The list will also automatically update if RAMP adds any STX models to their model list. If Select Specific Models is selected, you can choose which STX models you want available for transcribing your videos. The list will not automatically update if RAMP adds any STX models to their model list. 1 Speech-to-Text (STX) - The transcription of spoken words into text by a computer. Accuracy of the RAMP speechto-text service is dependent on many factors, including speaker clarity, audio signal quality, level of background noise, subject matter, and others. In practice, clear, high-quality audio processed by RAMP can achieve speech-totext accuracy rates in the 90% range and higher as measured using Word Error Rate (WER), but be advised that your results may vary. RAMP provides managed services for deploying optimized speech-to-text models, as well as editorial services for creating closed caption quality transcripts. For more information on these services, please contact RAMP at 5

6 Managing the RAMP List The main screen for the RAMP app is where you can manage all of your videos on your SharePoint site. It is the central location for adding, changing, or deleting videos. When you first add the app, there are no videos in your video list. Uploading a Single Video You can immediately add videos into the RAMP app once it is added to your site. After a video is uploaded, it goes through a short processing period and is then available for viewing and sharing. To add a single item to the Videos list in the RAMP app: 1. Click the new item link above the sort and search fields. 2. In the New Item screen, you can either drag and drop a video onto the page (as seen below) or click the Select button and navigate to your video. It begins automatically uploading once dropped onto the page or selected. 3. As your video uploads, fill in the video information fields. A check mark next to the video name will indicate when your video has been uploaded. Field Name Title Speech-to-Text Model Media Description Publish Date Keywords Media Author Permission Information/Options Required Field Choose from drop-down menu; to edit available models go to RAMP Settings Description of your video Choose from calendar or enter in mm/dd/yyyy format Used to supplement the title, description, author, and transcript for search Media creator Can this video be shared outside of SharePoint? 6

7 4. Click the Save button. The video then enters a short processing period where it undergoes the STX transcription. It then becomes available to use anywhere on your SharePoint site. If you gave it the Public permission, you can then share it outside of your SharePoint site as well. Uploading Multiple Videos In addition to single video upload, the RAMP app provides an intuitive user interface to upload multiple video assets simultaneously. The Bulk Upload process will automatically extract the Metadata in the video asset and populate the respective fields. To add multiple items to the Videos list in the RAMP app: 1. Click the Items tab in the Ribbon. 2. Click the Upload Multiple button in the New section. 3. In the Multiple New Items screen, you can either drag and drop videos onto the page or click the Select button and navigate to your videos. The videos begin automatically uploading once dropped onto the page or selected. 7

8 Modifying or Creating RAMP List Views When you add videos to the RAMP app, the RAMP List automatically comes with two views: Thumbnails and All Items. You can customize either of these views or create your own view to keep track of your videos. To access the View editor, click the three dot icon located to the left of the search bar above the video list. You must be in the list view you want to edit to modify it. To create a new view: 1. Choose Create View from the view drop-down menu (as shown above). 2. Choose Standard View as the view type. You can customize the look in the Create View screen. 3. Fill out the Create View form to best suit your needs. You can share the view with others in your company or keep it just for you. 4. Click the OK button. To modify a previously existing view, access the view s form by choosing Modify this View from the view drop-down menu. You can then change the view as you see fit. Tip: Quickly create a new view by sorting a previously existing view by a particular column. If you click the header of a column, it will re-sort by that column. A save this view icon will appear next to the search bar; click it and name the view for quick access to sorted content. 8

9 Using RAMP App Parts There are two App Parts that can be added to any site page: the RAMP Thumbnail Grid and the RAMP Video Player. The RAMP Thumbnail Grid app part allows you to display a selection of video thumbnails on a site page in a customizable grid. Each thumbnail links to that video s lander page. The RAMP Video Player app part embeds an actual player on the page. This is ideal for highlighting a relevant video on a site page. This player can be customized to be any size. 9

10 Inserting an App Part 1. Navigate to the page where you want to insert the app part. 2. Choose the Page tab in the Ribbon. 3. Click the Edit button in the Edit section. 4. Choose the Insert tab in the Ribbon. 5. Click the App Part button in the Parts section. 6. In the Parts menu, choose either RAMP Thumbnail Grid or RAMP Video Player. A description of the part appears in the right panel of the Parts menu when the part is selected. 7. When an App Part is selected, click the Add button. Managing the RAMP Thumbnail Grid After inserting the thumbnail grid onto your site page, you must choose videos for the grid from the available videos you uploaded using the RAMP app. 1. In Edit page mode, click the small black arrow next to the RAMP Thumbnail Grid app part. 2. Choose Edit Web Part from the drop-down menu. In Edit App Part mode for the RAMP Thumbnail Grid, edit a video s location by dragging and dropping. You can rearrange, add, or remove videos from the grid by dragging them between the Selected Videos and Available Videos sections. In the menu on the right, you can adjust the width of the app part to change how many thumbnail columns appear. Click Save before leaving the page to apply any changes, and OK to exit the edit app part mode. 10

11 Managing the RAMP Video Player After inserting the video player onto your site page, you must choose a video for the player from the available videos you uploaded using the RAMP app. 1. In Edit page mode, click the small black arrow next to the RAMP Video Player app part. 2. Choose Edit Web Part from the drop-down menu. In Edit App Part mode for the RAMP Video Player, choose a video from the Video ID drop-down menu. There are two check boxes available that control whether the video will begin playing automatically (Autoplay) and if a search bar is available for the player. The in-video search is powered by the STX transcript that was created when the video was uploaded to SharePoint. The height or width of the video can be adjusted in the menu on the right. Click Save before leaving the page to apply any changes. 11

12 Sharing Videos RAMP for SharePoint Online provides the option to share videos through a few different options. If the video is internal only, you can share the video within your company through Outlook, Yammer, or a login-needed SharePoint URL. If the video was uploaded with public permissions, you can copy an embed code 1. In the RAMP app main page, choose the video you want to share and navigate to that video s page. 2. In the lower right hand corner of the video player, click the Share icon. 3. In the Share menu, choose whether to share the video from the beginning or from a specific starting point. If the video is internal-only, share the video to someone in your company via Outlook, Yammer, or a copied link (anybody using the copied link will need to login to access the SharePoint site.) If the video has public permissions, you can copy an embed code and place it on an external site for viewing. 12

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