Consolidated Annual Report

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1 Consolidated Annual Report 2013 College of Education and Human Services Instructional Design and Technology Department Prepared by Hoyet H. Hemphill, Ph.D. Chairperson

2 I. Accomplishments and Productivity for 2012 A. Goals and Objectives: The major objectives are to increase the number of faculty and students, while increasing the quality of courses. Productivity measures include: To continue to promote enrollment in the undergraduate B.S program through videos, Patron Mail, flat sheets, career fairs, and presentations in high school and community college classrooms. To explore partnerships with international programs with our undergraduate and graduate programs. To explore the feasibility of developing an online minor for our undergraduate program. To reevaluate the three programs in the undergraduate program to consider consolidating them into one program that prepares professionals for designing and developing digital media to be used for workplace education and training. To promote the online graduate program by improving the web site, continuing development of the graduate and Tech Specialist advising areas, contacting and visiting potential colleges in the region, recruiting top undergraduate students, and attending Career Days, Departmental Organizations Fair, and Undergraduate Research Day. To continue revising procedures for completing an applied project, including required forms. Revise procedures for completing a thesis, including updating APA requirements. To review status of all PBCs (except the Educational Technology Specialist), and revise based on current need. To look at the need for new online graduate course offerings. To continue to promote the Technology Specialist option in the graduate program through contact with K12 schools. As of Spring 2011 semester, all Tech Specialist courses have been created and aligned to state and national educational standards. The Graduate Curriculum Committee will continue working on the identified priorities related to the graduate curriculum needs of the department. Priorities are reevaluated each year. They are established based on input from the Graduate Curriculum Committee members, the graduate advisor, department chair, faculty members, and current and past students. For example: Now that the portfolio option requirements have been rewritten, the priority is on revising the applied project and thesis requirements, guidelines, procedures, and defense criteria. To continue working with the university to establish stronger support infrastructure to meet the needs of online students. The IDT online graduate advising area will continue to be revised. Specifically, exit option examples will be updated to reflect new requirements. 2

3 B. Indicators of Success: We added more recruitment videos to our website and are visiting high school and community college classes. We have also continued to use Patron Mail to recruit students who are undeclared. We are working with six primary feeder community colleges to develop new articulation agreements and to visit their campuses for recruitment purposes. We presented training at Zhejiang Normal University, South China Normal University, Wenzhou University, Datong Normal University in China during the fall. We are building on our MOU with Zhejiang Normal to have a student exchange program next year. The focus of this year was revising and adjusting the new bachelor s program. The discussion of a possible online minor will be continued this year. We are preparing our introductory undergraduate course (IDT 200) for a completely online format and are exploring two other courses for conversion. This will appeal to students who are completing many of their general education courses online for General Studies. The undergraduate program was combined into a single program, rather than three options. We are in the process of making some minor adjustments to allow transfer students to graduate in four years. We continue to make modifications to the graduate website. We are continuing development of the graduate and Tech Specialist advising areas, contacting and visiting potential colleges in the area, recruiting top undergraduate students, and attending Career Days, Departmental Organizations Fair, and Undergraduate Research Day. We have submitted updates to four of our PBC programs and are awaiting final approval by the Graduate Council. The guidelines and procedures for the graduate applied project are almost complete and we will be revising procedures for the thesis. We are expanding our graduate online courses by also offering traditional courses in an online format. This coming year, we will be revising one of our traditional courses to an online format. We continue to see an increase in new students in the Technology Specialist option in the graduate program. One hundred percent of candidates for the Technology Specialist option met or exceeded expectations on all criteria assessed, providing strong evidence of the candidates' ability to meet the ISBE Technology Specialist [27.470] standards 1N, 4A, 4D-4H, and 8A-8C. Such data demonstrate that the program prepares candidates to plan and implement an appropriate instructional environment. Once again we will be attending the Graduate Career Fair to promote the master s program. Major changes were made in the prerequisite requirements for our graduate program to allow more flexibility in student scheduling. Four of the postbaccalaureate certificates were updated to reflect titles more aligned with industry and more course options to ensure that students can complete the certificate in a timely fashion. 3

4 Goal One: Enhance Learning Culture: We have implemented changes to our undergraduate K-12 technology integration courses to align with changes in the state and national standards, including a module on mobile learning. Application for ISBE certification was approved in Spring We implemented more updates this year in the graduate catalog, graduate advising website, and graduate Facebook page. Captioned YouTube videos were published and linked to our website in order to promote the graduate program, the Technology Specialist M.S. option, and the undergraduate minors. We added NCATE requirements for the Technology Specialist option in the graduate advising area. We also gained approval for another one of our senior-level courses to be offered as a G-level course to make it available for graduate students. Online options for the MS have been promoted through fliers, DVDs, technology conferences, the IDT web site, and the IDT Graduate Facebook page. In fall, we promoted our undergraduate and graduate program at IECT, and by attending a high school class and a regional career fair. This spring we will be visiting more four-year colleges in the area to promote our graduate program. This spring, we promoted our graduate program at the WIU Career Fair. In the fall, we attended a high school career fair at Spoon River College to promote our field to high school sophomores. Graduate degrees granted: Spring 2012 M.S. 15 (12 portfolios, 3 applied projects) Summer 2012 M.S. 2 (1 portfolio, 1 applied project) Fall 2012 M.S. 7 (3 applied project; 4 portfolios) Undergraduate degrees granted: Spring 2012 B.S. 7 Summer 2012 B.S. 1 Fall 2012 B.S. 2 Goal Two: Fiscal Responsibility and External Funding: There were no new faculty or staff hires for this year. 4

5 We stayed well within the budget for the 2012 year and have continued to do so for We have continued to partner with Health Sciences, Center for International Studies, and other departments in seeking new grant opportunities. Goal Three: Other Partnerships, Community Engagement and Outreach Initiatives Once again, IDT co-hosted the Illinois Association for Educational Communication and Technology Conference, held for the first time at Malcolm X College in Chicago, IL. This conference includes educational technologists for higher education, community colleges, K-12, and corporations. We also presented at the IECT conference in Springfield and had interest from teachers in our undergraduate program for their students, and in our M.S. Technology Specialist option for themselves. Again this year, we have continued our collaboration and outreach with several K-12 districts in the area for administrators, staff and teachers on cyber-bullying. Goal Four: Diversity and Enrollment Management We have high levels of diversity among our undergraduate students, which includes 38 percent who are African-American, Hispanic, or Asian. This does not include international students. We continue to have diversity among our graduate students. We also have a diverse group of graduate assistants and teaching assistants. We have 17% African-Americans, Hispanics, American Indians, or Asians in our graduate M.S. program. This does not include 6% of our students who are international students. Efforts to recruit students from high schools have continued. This year we developed new flat sheets for the consolidated undergraduate major. Last year, we developed an interactive DVD for the undergraduate minors. We also developed a new flat sheet and corresponding DVD for the graduate Technology Specialist option. The flat sheets and DVDs were distributed this year to about 400 different schools in Illinois. This year, we developed a video to promote our undergraduate B.S. program. We visited Harper College and Lake County Community Colleges to establish articulation agreements. This resulted in an increase this fall in transfers from community colleges. We are revising our articulation agreements this spring to reflect the new unified bachelor s degree program. We are also working with Sauk Valley CC to develop a new articulation agreement. Efforts to recruit from high schools have continued. We have seen an increase in transfers this year. Critical to increased enrollment is updating our software in lab classrooms, so that our software is at least at parity with what incoming students were using in their respective high schools. This year we updated the Strata, Lectora, and Maya software. This summer we will upgrade the Adobe Creative Suite to version 6.0, or 6.5, if it is released in time. Goal Five: Internationalization 5

6 We had six international students in our graduate program, including several from Saudi Arabia. In December, we revisited a university in southeastern China that has an educational technology program. We already have a Memorandum of Understanding (MOU) with them and are currently working on a possible student exchange program. Goal Six: Scholarship Scholarship was maintained at a high level this year, even with two less faculty members in the fall. There were 4 publications (3 international articles, 1 book chapter) and 45 professional conference presentations and workshops (23 international, 3 national, 10 regional, and 9 local). II. Budget Enhancement Outcomes for Copies Strata 3D for Mac (stores acct.) $ 1, Trivantis Lectora Department License (1 yr. renewal) (approp acct.) $ 4, Copies Autodesk Maya 1 yr. license. (stores acct.) $ 1, Liserel (approp acct.) $ ipads (approp acct.) $ 4, Total= $12, ($ stores; $9, appropriated) Departmental funds were used to maintain licenses for CS5.5 Suite and Lectora. 6

7 BUDGET YEAR Fiscal Year 2014 III. Major Objectives and Productivity Measures for FY14 The major objectives are to increase the number of faculty and students, while increasing the quality of courses. Productivity measures would include: To continue to promote enrollment in the undergraduate B.S program through videos, Patron Mail, flat sheets, career fairs, and presentations at high school and articulation agreements with community college classrooms. To explore partnerships with international programs with our undergraduate and graduate programs. To explore the feasibility of developing an online minor for our undergraduate program. To continue to make sure that undergraduate and graduate course descriptions and prerequisites are current. To promote the online graduate program by improving the web site, continuing development of the graduate and Tech Specialist advising areas, contacting and visiting potential colleges in the region, recruiting top undergraduate students, and attending Career Days, Departmental Organizations Fair, and Undergraduate Research Day. To continue revising procedures for completing an applied project, including required forms. To revise procedures for completing a thesis, including updating APA requirements. To review status of all PBCs, (except the Educational Technology Specialist), and revise based on current need. To look at the need for new online graduate course offerings. To continue to promote the Technology Specialist option in the graduate program through contact with K12 schools. As of Spring 2011 semester, all Tech Specialist courses have been created and aligned to state and national educational standards. The Graduate Curriculum Committee will continue working on the identified priorities related to the graduate curriculum needs of the department. Priorities are reevaluated each year. They are established based on input from the Graduate Curriculum Committee members, the graduate advisor, department chair, faculty members, and current and past students. For example: Now that the portfolio option requirements have been rewritten, the priority is on completing the applied project revision and revising the thesis requirements, guidelines, procedures, and defense criteria. To continue working with the university to establish stronger support infrastructure to meet the needs of online students. The IDT online 7

8 graduate advising area will continue to be revised. Specifically, exit option examples will be updated to reflect new requirements. To explore the structure of a potential doctoral program in our department that would focus on higher education. IV. Technology Goals and Objectives The primary goal for IDT will be to maintain current technology applications with current standards. We need to update the technology used for video, animation, and sound editing and rendering to prepare students for working in corporate training. Rendering Servers 2 Mac Mini Servers with Thunderbolt Displays $4,610 We need to render video and animations in IDT 345, 360, 433G, 530, and 537. Often, such renderings take 2-10 hours to render. It is problematic to tie up one of our machines in our computer lab in HH72 for that period of time since it then cannot be used for other purposes. The two rendering stations would go into the current PEAKS lab, which is staffed by our graduate assistants. Such dedicated rendering servers would drastically reduce the rendering times for videos and animation. Students work would be set up on a schedule for one of the two servers. Narration and Sound Editing Workstation imac computer station $1,499 Pro Tools audio editing software $295 Blue Yeti Multi-Pattern USB Microphone $95 Samson MediaOne 3A Precision-tuned Powered Studio Monitors, 3 Woofer speaker $99 Security cable, lock, audio cables $85 Total $2,073 We have long needed the capability for students to do high quality narration and sound editing. The PEAKS lab provides such a setting with sound isolation. This would allow our students to do narration without noise and at professional levels of fidelity. It would also provide a dedicated workstation for editing and mixing voice, sound, and music tracks. V. Internal Reallocations and Reorganizations Macomb VI. Internal Reallocations and Reorganizations QC 8

9 VII. New Academic Degree/Certificate Development Requests VIII New Operating Resources not in VII IX. Facilities Requests X. Summary New Fund Requests XI. Scholarly/Professional Activities 4 publications 45 conference presentations and workshops 9

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