Information Systems Overview & Epic Medical Staff Training

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1 Infrmatin Systems Overview & Epic Medical Staff Training Welcme & Overview... 2 Welcme... 2 Overview & Checklist... 2 User ID & Registratin... 3 Request Fr Access Frm... 3 Cntacting Epic Training... 3 SkillPrt... 4 Befre Yu Begin... 4 Lgging In... 4 Accessing E-Learning... 5 Recmmended E-Learnings... 5 Additinal Resurces & Help... 6 Epic Training... 6 Service Desk... 6

2 Welcme & Overview Welcme Welcme t Infrmatin Systems and Epic Training fr Medical Staff! This dcument will guide yu thrugh the steps yu need t fllw in rder t access Epic in additin t ther technlgy resurces within the Yale New Haven Health System. As a member f the Medical Staff new t Yale-New Haven Health System, yu must attend Epic Training and pass an assessment in rder t be apprved t use the Epic EMR sftware. It is critical that yu familiarize yurself with the varius tasks and wrkflws within Epic, as they will be crucial t yur use f the system with patients. Overview & Checklist Here is a checklist f the items that yu will need t cmplete in rder t btain Epic access as well as access t many ther YNHHS sftware systems. Yu will find mre detail in the fllwing pages n each f these steps. Cmplete a Request fr Access Frm (See page 3 fr details r link t frm at 0Epic%20Security.pdf ). the Epic Training Team with yur cntact infrmatin. Please send them yur full name, mnth and day f birth and the best way t reach yu. The Epic Training Team will cntact yu t arrange fr SkillPrt Access and assist yu with the registratin prcess. (See page 3 fr details). Review recmmended E-Learning curses. (See page 4 and 5 fr details). Attend yur required classrm training

3 3 User ID & Registratin Request Fr Access Frm T btain access t yur Netwrk ID, Netwrk , Epic Lgin, and ther Infrmatin Technlgy applicatins, a Request fr Access Frm needs t be filled ut. Yu can find these frms at 20Security.pdf]. Please cmplete these frms t the best f yur ability and fax them t the Service Desk fr prcessing. The frms may als be scanned and ed t the Service Desk. The Service Desk kindly asks that yu allw them five t seven business days fr prcessing. The Service Desk will cntact yu (r if yu are part f YMG r a health system emplyee they may cntact yur crdinatr r manager directly) with yur lgin infrmatin nce yur request has been prcessed. Service Desk Fax: Service Desk Cntacting Epic Training In rder t register fr training and btain yur SkillPrt ID, yu must cntact the Epic Training Team. The Epic Training Team will enrll yu in the apprpriate curses based upn yur specialty and areas f cverage. Yu may cntact the Epic Training Team via at Once the is received, a member f the Epic Training Team will wrk with yu in t schedule the apprpriate training. Please send them yur full name, mnth and day f birth and the best way t reach yu.. Epic Medical Student Training 3 EpicCare Inpatient

4 4 SkillPrt Befre Yu Begin Befre lgging int SkillPrt, it is imprtant t have Java installed n the cmputer yu are utilizing. Many users have reprted difficulties accessing SkillPrt withut Java, s, as a precautinary measure, it is recmmended that yu install it. Yu can install Java by ging t the website and fllwing the instructins n the website. If yu are having issues accessing SkillPrt and are utilizing ne f the health system wrkstatins, please call the Service Desk at (HELP). Lgging In T lgin t SkillPrt, yu need t navigate t Yu will be greeted with a lgin screen. In the Netwrk ID field, yu will enter yur Netwrk ID, which will be prvided t yu by the Epic Training Team. In the passwrd field, type epictrain, then click Lgin t SkillPrt. Yu will be brught t the fllwing screen: Epic Medical Student Training 4 EpicCare Inpatient

5 5 Accessing E-Learning Once yu have lgged int SkillPrt, click n the Catalg buttn (Step 1). Yu will then see a list f flders n the right hand side. Click the plus sign (+) next t E-Learning (Step 2). Once yu see the E-Learning Mdule that yu wuld like t view, hver ver the mdule until it is highlighted in grey with the launch and shw details link. Click launch t start the e- learning. This will launch the E-Learning in a separate windw. Recmmended E-Learnings The fllwing E-Learnings are recmmended as yu may rtate t different areas f the Health System. These E-Learnings cntain cntent regarding the inpatient, ambulatry, and emergency department dcumentatin mdules. EpicCare Inpatient: INP000: Overview f Hyperspace INP001A: Physician Runding Overview, Part 1 Reviewing A Patient s Current Hspitalizatin INP001B: Physician Runding Overview, Part 2 Dcumenting On A Patient While Runding INP135: Managing Orders CLN005: Reviewing Past Visits & Labs INP185: Placing Orders With Order Sets INP140: Chart Cmpletin Using InBasket INP003: Physician Admissin Overview INP005A: Physician Transfer Overview INP006: Discharge Overview EpicCare Ambulatry: AMB001: Office Visit Demnstratin CLN005: Reviewing Past Visits and Results AMB029: Facility-Administered Medicatins AMB006: Placing Orders AMB030: Abstracting Paper Charts ASAP: ED010: Overview f Hyperspace fr ASAP Users ED011: ED Shift Change ED040: Cnsult Tracking ED021: Reviewing Results ED302: Mdify and Save Order Set Defaults ED752a: Reprting Wrkbench Part I Epic Medical Student Training 5 EpicCare Inpatient

6 6 Additinal Resurces & Help Epic Training While the E-Learnings and the classrm prvided, Exercise Bklet, Playgrund, and Assessment are all designed t prvide yu with a thrugh learning experience, yu may find that yu still have questins regarding this cntent. Yu can always the Epic Training Team at with any questins yu might have. Service Desk If yu are having issues with yur Netwrk ID, SkillPrt Lgin, r Epic Lgin, be sure t call the Service Desk at (HELP). Yu can als the Service Desk at Epic Medical Student Training 6 EpicCare Inpatient

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