Records, by Smithsonian Institution Archives

Transcription

1 , by Smithsonian Institution Archives Smithsonian Institution Archives Washington, D.C. Contact us at

2 Table of Contents Collection Overview... 1 Administrative Information... 1 Descriptive Entry... 1 Names and Subject Terms... 1 Container Listing... 2

3 Collection Overview Repository: Creator: Title: Smithsonian Institution Archives, Washington, D.C., Museum Computer Network Records Dates: Quantity: 7 cu. ft. (7 record storage boxes) Administrative Information Preferred Citation Smithsonian Institution Archives,, Museum Computer Network, Records Use Restriction Restricted for 20 years, until Jan ; Boxes 3 and 6 contain materials restricted indefinitely; see finding aid; Contact reference staff for details. Descriptive Entry This accession consists of the correspondence of the Executive Director; files of Spectra, the organization newsletter; membership and vendor lists; information about annual elections to the board as well as reports to the board and board correspondence; conference and workshop plans and notes; financial and tax information; grant proposals and development efforts; and materials concerning the day to day operations of the Museum Computer Network (MCN). Names and Subject Terms This collection is indexed in the online catalog of the Smithsonian Institution under the following terms: Subjects: Museums -- Automatic data processing SPECTRA Types of Materials: Audiotapes Brochures Manuscripts Page 1 of 13

4 Container Listing Box Correspondence Stam Board Correspondence, 1988/1989 MCN Correspondence, January-August 1989 Donations Accounts Received FY 1988/1989 Spectra-Back Issue Copies Executive Director Job Search Form Letters MCN History - David Vance Ideas - MCN Activity Intellectual Property - MCN Paper MAAM (Mid-Atlantic Association of Museums) List of Workshop-givers etc. Mailing Lists MCN Guide #1, #2 1989/1990 Member Directory Master Copy Membership Directory 1988/1989 Membership Directory MCN Membership Data Membership Count Directory 1986 Members Directory Museum Documentation Association MCN Meeting Agendas Other Organizations, dues, executive director, etc. Presidential Reports Press Releases Extra Copies Page 2 of 13

5 Requests for Information Russell, Christine Gretchen Goldstein Spectra MCN Spectra Rate Structure Spectra - Information Received But Not Used Spectra Spectra - Printing and Mailing Spectra - Reprinted Articles Mastercopies - Spectra 16:1 Spectra 16:2 Original 17:1 Spectra Manuscript MCN Software Survey Box 2 Syracuse University/MCN Syracuse University-orders (received and outstanding) Training Vance Award Vendor Software A-M Vendor List - Master Copy Vendor Listing - Blank forms Vendor Forms - On file for list Vendor Mailings - Chronologic order Vendor List - AMI David Bearman Visual Resources - Correspondence and Intermediate Stages of Manuscripts Visual Resources - Final Form of Manuscript Visual Resource Workshop American Association of Museum (AAM), May 1990 AAM Workshop 1990 Page 3 of 13

6 Box 3 MCN Workshop at AAM - Requests, registrations for Pending Workshops Cooperstown Seminar - July New England Museum Association April (Laura Roberts) Workshop Overheads Workshop Correspondence Workshop Evaluation Forms Workshop Overhead Originals Workshop Materials - Copies Workshops Lower Hudson Conference, 3/27 December 4 Workshop Troy - Federation of Historical Services Western New York Workshop, November 27, 1989 (Avon) Southeast Museum Conference 1989 Workshop Southeast Museum Conference Workshop American Association of Museums (AAM) Workshop Bearman 1989 Conference Chase II Finance Correspondence, 11/1982 Spectra Originals, Spectra Back Issues MCN 1988 Conference and Meeting MCN 1988 Conference - Vendors and Vendor Day Conference Program and Registration Conference Vendor Mailing MCN Conference Registrants - Pre-1988 Conference 1989 Registrants - Partial listing Conference 1989 Advertisement Conference 1989 Abstracts Page 4 of 13

7 Original 1989 Program AAM AAM - Name AAM - Museum Advocacy Team AAM - National Cultural Alliance AAM Bookstore Catalog AAM Advertising American Association for State and Local History (AASLH) Advertising Advertising - Places for MCN to advertise in/at MCN By-Laws 1991 Board of Directors Election Board Election-Samples, Ideas MCN Museum Network Planning, FY 1991 Board Correspondence MCN Executive Director Reports Board Meeting, April 1991 FY 1992 Correspondence The Carnegie SUART Copyright Office Correspondence AITF 1991/1992 Miscellaneous Correspondence Museum Archives Workshop/Sturbridge; April 19-20, 1991 Miscellaneous Correspondence Deleted on Computer FY 1991 Correspondence FY 1990 Correspondence American Society of Association Executives AAM Map Assessment ASAE Insurance Development - Apple Computers Awards Ideas Page 5 of 13

8 Development FY 1991 Federated Software Services Development - IMS MDA Miscellaneous Newspaper Articles Development - National Endowment for the Humanities (NEH) Pew Charitable Trust Pittsburgh Cultural Trust Development - Pittsburgh High Technology Council Development - Prospective Corporate Donors UNESCO - ICOM information Membership Brochure Draft Membership Brochure MCN Membership Brochure Membership Brochure Ideas "We've Moved" Postcard Membership 1989/1990 Membership Counts Mailing Lists: Membership Prospects 1991/1992 Membership Directory Membership Renewal Mailing Membership - Samples of Letters Mailed to Them Membership Information Sent FY 1991 Cancelled Subscriptions/Memberships Member Directory 1989/1990 Original Copy FY 1991 Curriculum Project - New York State Council on the Arts (NYSCA) NYSCA Final Report NYSCA Originals Real Estate Enterprises Office Appliances/Warranties Page 6 of 13

9 Box 4 Bell of Pennsylvania Bell Atlantic MCN Office/Search for Space Post Office - Bulk Mail Account Vendor - Symantec Office Suppliers - TCN Reference Guides U.S. Sprint Michael Tarquino/Graphic Design Potential Volunteers Personnel - Philip Doty [RESTRICTED] Personnel - Heyer [RESTRICTED] Personnel - John Perkins contract, July 1 to October 1, 1991 [RESTRICTED] Temporary Employment Agencies FY 1991 Secretary/Assistant to the Director Search FY 1991 Secretary/Assistant to the Director Search #3s Published Articles about MCN Press Releases Spectra Ad Rates Sheet Advertising Mailings to Vendors for Spectra Other Advertising Rate Samples Consortium for Interchange of Museum Information (CIMI) News Inserts for Spectra Spectra 18/1, 2 Originals Spectra 18:3 Originals MCN Vendor Lists Consultant List - Master Copy Software Demo Disks Requested Vendor - Accounting with Computers Vendor - Art Loss Register Page 7 of 13

10 Vendor - AXS Optical Technology Vendor - Barneyscan Vendor - Blackbaud Microsystems Vendor - Capital Disk Interactive Vendor - Carl Vendor - Cinebar Productions Vendor - Carl Systems Vendor - Clio Museum Management Vendor - Council for Creative Projects Echo Consulting Services - Vendor Consultants - Fundraisers Service Vendor - Federated Software Services Vendor - Gallery Systems Vendor - GIS Systems Hewlett Packard Vendor - Inforonics MacTRAC Vendor - Master Software Corp. Vendor - MINT Systems Vendor - Museu Media Consultant - Museum Research Association Vendor - Nankivell Animal Information Services Consultant - Overmire Assoc. Vendor - Paciolan Systems Vendor - Polaroid Replicas Vendor - Prologue Systems Vendor - Q Systems Research Vendor - Questor Vendor - The Right Brain Inc. Page 8 of 13

11 Vendor - Select Ticketing Systems Consultant - Systems Planning Vendors - Teleprocessing Inc. Vendor - TRAC Vendor - VAR/New York (Artemis) Vendor - Westar Systems Vendor - Willoughby CIMI Mailings 1992 Membership Payments processed on computer 1992 Vendor Completed Forms MCN Vendor and Consultant List, 3/1992 MCN 1992 List Supporting Materials Financing Budgets and Fiscal Reports, IRS Forms Box 5 FY 1993 MCN Board Election Business Plan 1988 MCN Ready References FY 1992 Board Retreat August FY 1992 AASLH Conference Session; September 17, 1992 FY 1992 Board Meeting; November 10, 1991 FY 1992 Board Meeting; April 25, 1992; Washington DC Software Apple Warranties and Hardware FY 1992 ASTC FY 1992 MCN Technical Information Service FY 1992 Quarterly Report, 12/31/1991 FY1992 Quarterly Report, 3/31/1992 FY 1992 Workshops AASLH, 8/21/1991 FY 1992 Workshops Planning for Museum Automation, August 21, 1991 AASLH Page 9 of 13

12 Box 6 FY 1992 Workshops Romania May FY 1992 Workshops Planning for Museum Automation, April 25, 1992 (3 folders) Registrants FY 1992 AAM Annual Meeting; April 25-29, 1992 session FY 1992 Election AAM Annual Meeting, 5/1991 FY 1992 AASLH Nomenclature Licensing Agreement AAM Media and Technology Committee, FY 1991 FY 1992 AAM Media and Technology Committee FY 1992 AAM Annual Meeting Board Meeting; April 24, 1992 Conference Registration FY 1992 AAM Conference Media and Technology Marketplace of Ideas Quarterly Report, 3/31/1991 FY 1991 Monthly Report, 2/28/1991 Board Reports Etc. Richmond, 10/1991 FY 1991 Board Meeting; April 23, 1991 MCN Board Meeting; April 23-24, 1991 Development - National Science Foundation (NSF) Development Small Grants SU Development - United States, Department of Education (2 folders) Development Ideas Development Plan DCS, 1988 Development - About Proposal, general information Development - Lists of Foundations Development - Apple, 1989 Development - Robert Sterling Clark Foundation SUART AD Election Information, 1988 Page 10 of 13

13 Membership/Election Information, 1987 Election, 1989 Dues Notices Executive Committee, 1987 Fax Copies - MCN Sent Election, 1990 Development - NYSCA - Reimbursement information NYSCA Final Report NYSCA Document Inquiries Development - Foundation Replies (Alive) MCN - File Contents AAM Registrars Committee AAM Organizational Info AAM Map Grants Accounts Received, FY 1990/1991 Pending - Accounting Application for MCN Job - Stam and University Contract [RESTRCITED] Archives - Specifications Archives - MCN (Alan Bain) AITF inquiries Art Information Task Force Bank Forms etc. 1st 502 Reference and Information Sources and Services (micrd.) Board of Directors Report Board Correspondence, 1989/1990 (2 folders) Board of Directors Board Members - Potential Candidates Brochures MCN and Mission Statements Budget - IRS Page 11 of 13

14 Box 7 Budget Budget Old Bank Statements, FY 1987/1988 By-Laws, Mail Permit, IRS letter Conference 1990 Brochure - Update MCN Conference 1990 Brochure Names for Conference 1990 Mailing Conference - Pending - Accounts Conference 1990 Program Proposals Form MCN Annual Conference 1990 Conference Program - Ads Oct 1989 MCN Conference Papers Cancelled Workshop Conference Program Ideas AMI Consultant Lists, 12/13/1989 mailing Consultant Listing - Blank forms Consultant List Forms - On File Consultant Mailing, Chronologic Consulting MCN Correspondence, 9/1/ MCN Correspondence, 9/1/ Correspondence, Vendors Council of Library Resources (CLR) Correspondence and Syracuse University Contract CLR Financial Information Syracuse University Art Collection Database Deve1opment - Getty Development - Institute of Museum Service Development - Mellon Foundation Development - NEH Proposal Page 12 of 13

15 Development - NEH, old file Computerized Interchange of Museum Information (CIMI) CIMI Deve1opment - National Historical Publications and Records Commission (NHPRC) Development - Council on Library Resources Development - New York State Conservation Development - New York State Council on the Arts Development - NYSCA, Reports of the meeting Development - NYSCA, Correspondence Museum Computer Network Annual Conference 1988 Cassette Tapes - Volume 1 Museum Computer Network Annual Conference 1988 Cassette Tapes - Volume 2 Page 13 of 13