Graduate School Student Careers and Skills The Library Warwick Print

Transcription

1 Graduate School Student Careers and Skills The Library Warwick Print

2 Outline of the presentation How your thesis should be presented How and where you submit your thesis What happens once you ve submitted Preparing for the viva After the viva Submission of electronic theses (WRAP) How Warwick Print can help Any questions?

3 Presenting the thesis Key document Guide to Examinations for Higher Degrees by Research (Found on Forms, Policies and Procedures Library, GS Website) Rules about size of margins (At least 4cm), page numbers and double spacing Title page (Title of thesis, name of the author, name of the qualification aim, name of university and department, month and year of submission) Acknowledgements Declaration and inclusion of material from a prior thesis Science and Medicine students need to declare data generated and data analysis their own unless created with other staff/ students

4 Submitting the thesis Warwick Print offers campus-based thesis printing & binding: 2 x Softbound copies of the thesis 2 x CDs with electronic copies of thesis in PDF form Submit to Student Reception in Senate House Delay will occur if submitted to department and not recorded as submitted until reaches Graduate School Departments need to nominate examiners before the thesis can be dispatched Department/ School are responsible for the viva date, set on a mutually suitable date between students and examiners

5 What is the purpose of a viva? For your examiners, it s an opportunity to check: whether the thesis is your own work whether you understand what you did and can defend your research whether your thesis is worth a PhD (i.e. is an original contribution to knowledge) Research Student Skills Programme

6 What is the purpose of a viva? For you, it s an opportunity to: Have a detailed conversation about your research with interested, experienced people Defend your decisions; account for any weaknesses Gain valuable feedback Showcase what you ve achieved Research Student Skills Programme

7 What to expect (normally) HOW LONG? Viva length varies, typically 1 3 hrs WHO ATTENDS? 2 examiners an internal and an external In some departments, an independent Chair or Examinations Advisor Research Student Skills Programme

8 5 Top Tips 1. Your examiners want you to do well; they will be fair but rigorous. 2. You are the expert in this field so be confident! (Your examiners want you to defend your work. They do not want to defeat you.) 3. Preparation, preparation, preparation. 4. Expect the unexpected. 5. Be well rested. (If you don t know your thesis the night before your viva you never will!) Research Student Skills Programme

9 Further support Preparing for your viva workshop (book via myadvantage): 4 February, 3pm-5.30pm 16 April, pm 9 June, 10am-12.30pm One-to-one advice from RSSP academic coach Good viva video (via RSSP website) links to advice and resources And finally... Research Student Skills Programme

10 Examiners Reports Pre-viva: each examiner has to submit an independent report Post-viva: examiners jointly submit a report to the Graduate School with a recommendation Joint and independent reports are sent to the Chair of the Faculty Graduate Studies Committee for approval Once approved, the Graduate School will inform you in writing (note that if minor corrections are required this will usually be communicated to you by your examiners at the end of the viva)

11 Possible outcome of viva Degree be Awarded No further action required congratulations! Minor Corrections (up to three months) Checked by Internal Examiner or nominated External Examiner Resubmission (up to twelve months) Major revisions needed. Examiners consider and can opt for re-viva. Expect the same examiners. Award Lower Degree MPhil or MRes. May be asked to make minor corrections to achieve this level. Right to appeal against examiners judgment not on academic grounds. Rare! No Degree be Awarded Recommendation only to be made when thesis cannot reach any level within 12 months. Very, very rare!

12 Once examinations process concluded Submit 1 x hard bound copy of thesis and 1 x CD with PDF to Student Reception Bind Library Declaration form into thesis before title page Only once both hard copy of thesis and CD received will you be placed on pass list Pass lists are considered by Steering Committee (Senate) fortnightly. Outside of term time less frequently Conferral letters normally sent to students on Tuesdays If in debt then conferral letter not sent until debt is paid off Graduation invite letter sent nearer to the ceremony Cut-off date for Summer Graduation pass list is still to be confirmed likely to be mid-june 2015

13 Submission of Electronic Theses Helen Hewitt, E-Repositories Assistant, Library connecting you with information, support and your community

14 Benefits of making your thesis available in WRAP Wider visibility for your research High search engine ranking Harvested by external services Better use of your thesis by others Top thesis in December 2014 downloaded 539 times from more than 55 countries Plagiarism protection Permanent hosting and a unique url Fulfils funders requirements connecting you with information, support and your community

15 Risks to consider Third-party copyright material Sensitive material Commercially sensitive or personally sensitive Patentable material Prior publication risk Your department and the WRAP team able to advise on all of these issues and areas of specific risk connecting you with information, support and your community

16 Your options Both the hard and digital copy thesis can be made publicly available immediately The hard copy thesis can be made available immediately and the digital copy thesis made publicly available after a period of 2 years Both the hard and digital copy thesis made publicly available after a period of 2 years Both the hard copy and digital copy thesis can be made publicly available after (insert time period in excess of two years). This option requires the prior approval of the Chair of the Board of Graduate Studies connecting you with information, support and your community

17 Student Online Copyshop Thesis Printing and Binding Excellent quality printing and binding Excellent customer service levels 4-6 hour turnaround time (on soft bindings) and dependent on time of year Delivery to the Graduate School, University Bookshop, or a home address world wide! All available to order and pay online at Warwick s very own on-campus Student Online Copyshop

18 Online Ordering Upload your file and order online at Follow the step by step instructions to place an order and make a payment Select your preferred delivery options We can deliver straight to the Graduate School! Its as easy as that!

19 Student On-Line Copyshop Binding -How much, what is included & what is required? Library (Traditional) Binding - 26 (3 day turnaround) Your initials, surname, degree and year will be foil blocked on the spine of your bind. (500 pages) You are required to submit 1 x Library Bind & 1 CD for final submission Soft Binding (same day turnaround) You are required to submit 2 x Red Soft Binds & 2 x CDs for examination purposes (Up to 450 pages each bind) Printing 4p mono and 25p colour per side

20 Student Online Copyshop Added Value Extras You can add a university logo to traditional and hard binds for 3.75 Extra lettering on traditional and hard binds e.g. a project title can be added for 30p per letter Collection from the Bookshop is free but why not be assured that your work has been delivered to the Graduate School on your behalf for 5 by one of our delivery drivers. We can courier personal copies to any worldwide address UK charge is 10; ROW 20 Some departments require an electronic copy of your thesis we offer this service from 5 per disc

21 Any Questions? Note that FAQs on thesis submission are available on the Graduate School website: equently_asked_questions