1 Section 8Ambulance Enrollment Medicaid Managed Care Enrollment Reimbursement Benefits and Limitations Emergency Ambulance Transport Services Prior Authorization for Emergency Out-of-State Transport Emergency Transport Billing Nonemergency Ambulance Services Nonemergency Ambulance Transport Prior Authorization Nonemergency Prior Authorization Process Nonemergency Prior Authorization and Retroactive Eligibility Prior Authorization Types, Definitions Supporting Documentation Claim Denials and Appeals Ambulance Disposable Supplies Oxygen Waiting Time Extra Attendant or Registered Nurse Night Call Subscriptions Plans Types of Transport Multiple Client Transports Out-of-Locality Transports Air or Boat Transports Transports for Pregnancies Transports to or From State Institutions Transports for Nursing Facility Residents No-Transport Medicare/Medicaid Coverage Medicare Paid Medicare Denied Relation of Service to Time of Death Ambulance Procedure Codes Claims Information Modifiers on Ambulance Claims Claim Filing Resources CPT only copyright 2007 American Medical Association. All rights reserved.
2 Section Enrollment To enroll in the Texas Medicaid Program, ambulance providers must operate according to the laws, regulations, and guidelines governing ambulance services under Medicare Part B; equip and operate under the appropriate rules, licensing, and regulations of the state in which they operate; acquire a license from the Texas Department of State Health Services (DSHS), approving equipment and training levels of the crew; and enroll in Medicare. A hospital-operated ambulance provider must be enrolled as an ambulance provider and submit claims using the ambulance provider identifier, not the hospital provider identifier (see Medicare/Medicaid Coverage on page 8-7). Note: Air ambulance providers are not required to enroll with Medicare. Reminder: When ambulance providers enroll in the Texas Medicaid Program, they accept Medicaid payment as payment in full. They cannot bill clients for Texas Medicaidcovered benefits. Important: All providers are required to read and comply with Section 1, Provider Enrollment and Responsibilities. In addition to required compliance with all requirements specific to the Texas Medicaid Program, it is a violation of Texas Medicaid Program rules when a provider fails to provide health-care services or items to Medicaid clients in accordance with accepted medical community standards and standards that govern occupations, as explained in Title 1 Texas Administrative Code (TAC) (a)(6)(A). Accordingly, in addition to being subject to sanctions for failure to comply with the requirements that are specific to the Texas Medicaid Program, providers can also be subject to Texas Medicaid Program sanctions for failure, at all times, to deliver health-care items and services to Medicaid clients in full accordance with all applicable licensure and certification requirements including, without limitation, those related to documentation and record maintenance. Refer to: Provider Enrollment on page 1-2 for more information about enrollment procedures Medicaid Managed Care Enrollment Certain providers may be required to enroll with a Medicaid Managed Care health plan to be reimbursed for services provided to Medicaid Managed Care clients. Contact the individual health plan for enrollment information. Note: Services for STAR+PLUS Program Medicaid Qualified Medicare Beneficiaries (MQMBs) must be prior authorized and processed by TMHP. Refer to: Managed Care on page 7-1 for more information. 8.2 Reimbursement Ground and air ambulance providers are reimbursed in accordance with 1 TAC See also Ambulance Procedure Codes on page 8-8 for ambulance procedure codes and fees. Refer to: Reimbursement on page 2-2 for more information about reimbursement methodologies. Texas Medicaid Program Limitations and Exclusions on page 1-19 for information on Medicaid exclusions. 8.3 Benefits and Limitations The Texas Medicaid Program reimburses for nonemergency and emergency transports. For ground transportation, providers must bill procedure codes 9-A0428 and 9-A0425, for nonemergency transports or 9-A0429 and 9-A0425 with modifier ET for emergency transport. Providers must bill the appropriate mileage with the appropriate base rate procedure code. For air transportation, providers must bill either with procedure codes 9-A0430 and 9-A0435, or 9-A0431 and 9-A0436. Providers must bill the appropriate mileage with the appropriate base rate procedure code. When submitting a claim for water transport services, providers are to use procedure code 9-A0999. The claim suspends for manual review and pricing. Cardiopulmonary resuscitation (CPR) billed as an ambulance service by an ambulance provider will be denied. The payment rates represent a global payment. It is inappropriate to bill for any supplies or other services related to the transport, unless otherwise specified in this section. The accuracy of the information about a client s condition which requires the transport and the medical necessity of the transport are the responsibility of the ambulance provider. The ambulance provider may be sanctioned, including exclusion from the Medicaid Title XIX programs, for completing or signing a claim form that includes false or misleading representations of the client s condition or the medical necessity of the transport Emergency Ambulance Transport Services An emergency ambulance transport service is a benefit when the client has an emergency medical condition. An emergency medical condition is defined, according to 1 TAC , as a medical condition (including emergency labor and delivery) manifesting itself by acute symptoms of sufficient severity (including severe pain, psychiatric disturbances, or symptoms of substance abuse) such that a prudent layperson with an average 8 2 CPT only copyright 2007 American Medical Association. All rights reserved.
3 Ambulance knowledge of health and medicine, could reasonably expect the absence of immediate medical attention to result in one of the following: a) Placing the client s health (or, with respect to a pregnant woman, the health of the woman or her unborn child) in serious jeopardy. b) Serious impairment to bodily functions. c) Serious dysfunction of any bodily organ or part. Facility-to-facility transfers are appropriate as emergencies when the client has an emergency medical condition that the first facility is unable to treat. The transport must be to an appropriate facility. An appropriate facility is the nearest medical facility that is equipped to provide medical care for the illness or injury of the client involved. An appropriate facility includes the institution, equipment, personnel, and capability to provide the services necessary to support the required medical care Prior Authorization for Emergency Out-of- State Transport All emergency out-of-state (air and ground) transports require authorization before the transport is considered for payment. Prior authorization for emergency transports is required for out of State providers with the exception of those providers located within 200 miles of the Texas border. Refer to: Section 2.5, Medicaid Service Provided Outside Texas on page 2-6 for additional information on providers who are not considered outof-state providers. To initiate the prior authorization process, providers must call TMHP is responsible for processing prior authorization requests for all Medicaid clients, Primary Care Case Management (PCCM) clients, and all STAR+PLUS MQMBs. According to 1 TAC , nonemergency transport is defined as ambulance transport provided by an ambulance provider for a Medicaid client to or from a scheduled medical appointment, to or from another licensed facility for treatment, or to the client s home after discharge from a hospital. Non-emergency transport is appropriate when the Medicaid client s medical condition is such that the use of an ambulance is the only appropriate means of transport, e.g., alternate means of transport are medically contraindicated Emergency Transport Billing When billing emergency transports electronically, a minimum of one diagnosis description or the International Classification of Diseases, Ninth Revision, Clinical Modification (ICD-9-CM) diagnosis code must be entered on the claim form or in the diagnosis code field for electronic billers. A claim that has see attached as the only information in the diagnosis block is not processed for payment consideration. Transports may be appealed as emergency claims only. Emergency transports that are denied cannot be accepted on appeal as nonemergency transports. Emergency transports billed as nonemergency services are denied. Note: Emergency and nonemergency claims may be billed electronically to the Texas Medicaid Program. For electronic billers, the hospital s provider identifier must be entered in the Facility ID field. Providers should consult their software vendor for the location of this field on the electronic claim form. All emergency claims submitted on paper are required to have the following documentation: Distance of transport traffic patterns. Time of transport. Acuity of client. Place of Service Codes National place of service (POS) codes 41 and 42 are accepted by the Texas Medicaid Program. Condition Codes Electronic billers should use as many condition codes as needed to fully describe the client s condition. The following condition codes are accepted by the Texas Medicaid Program: Condition Codes Condition code 60 is used to notify TMHP that the client was taken to the nearest facility. Origin and Destination Codes All claims submitted on paper or electronically must include the two-digit origin and destination codes. The origin is the first digit, and the destination is the second digit. The following are the origin and destination codes accepted by the Texas Medicaid Program: Origin and Destination Codes D E G H I J N P R S X Nonemergency Ambulance Services According to Human Resource Code (HRC) (t), Medicaid enrolled physician, nursing facility, health-care provider, or other responsible party is required to obtain authorization before an ambulance is used to transport a client in circumstances not involving an emergency. Refer to: Medical Transportation on page I-1 for more information about nonemergency transportation Nonemergency Ambulance Transport Prior Authorization Facilities and other requesting providers must request and obtain prior authorization before contacting the ambulance provider for the transport of a Medicaid client whose medical condition is such that the use of an 8 CPT only copyright 2007 American Medical Association. All rights reserved. 8 3
4 Section 8 ambulance is the only appropriate means of transport, e.g., alternate means of transport are medically contraindicated. In addition, the HRC states that a provider who is denied payment for non-emergency ambulance transport may be entitled to payment from the nursing facility, health-care provider, or other responsible party that requested the service if payment under the Medical Assistance Program is denied because of lack of prior authorization and the provider submits a copy of the bill for which payment was denied. TMHP responds to nonemergency transport prior authorization requests within 48 hours of receipt of the request. It is recommended that all requests for a prior authorization number (PAN) be submitted in sufficient time to allow TMHP to issue the PAN before the date of the requested transport. If the client's medical condition is not appropriate for transport by ambulance, nonemergency ambulance services are not a benefit. Prior authorization is a condition for reimbursement but is not a guarantee of payment. The client and provider must meet all of the Medicaid requirements, such as client eligibility and claim filing deadlines. These prior authorization requirements also apply to Medicaid providers who participate in PCCM. Medicaid providers who participate in one of the Medicaid Managed Care HMO plans must follow the requirements of their plan. The TMHP Ambulance Unit reviews the prior authorization requests to determine whether the client s medical condition is appropriate for transport by ambulance. Incomplete information may cause the request to be denied. The following information assists TMHP in determining the appropriateness of the transport: An explanation of the client s physical condition that establishes the medical necessity for transport. The explanation must clearly state the client s conditions requiring transport by ambulance. The necessary equipment, treatment, or personnel used during the transport. The origination and destination points of the client s transport Nonemergency Prior Authorization Process Medicaid providers and TMHP use the following prior authorization process: 1) The client s physician, nursing facility, Intermediate Care Facility for the Mentally Retarded (ICF-MR), health-care provider, or other responsible party completes the online prior authorization request on the TMHP website at Alternately, the provider may fax a copy of the Ambulance Fax Cover Sheet on page B-5 to the TMHP Ambulance Unit at A request may be submitted up to 60 days before the date on which the non-emergency transport will occur. Information and documentation listed on the form must be sent with the request before the transport to the medical appointment. Documentation requirements are outlined in this section under Supporting Documentation on page ) TMHP reviews all of the documentation it receives. An online prior authorization request submitted on the TMHP website at is responded to with an online approval or denial. Alternately, a letter of approval or denial is faxed to the requesting provider. The client is notified by mail if the authorization request is denied or downgraded. Reasons for denial include documentation that does not meet the criteria of a medical condition that is appropriate for transport by ambulance, or that the client is not eligible for the dates of services requested. Clients may appeal prior authorization request denials by contacting TMHP Client Notification at ) The requesting provider contacts the transporting ambulance provider and supplies the ambulance provider with the PAN and the dates of service that were approved. 4) Hospitals may call TMHP at , complete the online authorization request, or fax to to request a PAN when discharging a client or transporting the client to another facility. Refer to: Prior Authorization Requests Through the TMHP Website on page 5-4 for additional information, including mandatory documentation requirements and retention. Providers are not required to fax medical documentation to TMHP; however, in certain circumstances, TMHP may request the hospital fax the supporting documentation. Incomplete online or faxed request forms are not considered a valid authorization request and are returned as a denial. Ambulance provider claims submitted without a PAN are denied. A provider who is denied payment for nonemergency ambulance transport because of failure to obtain prior authorization or because a request for prior authorization was denied can appeal to TMHP. If the review shows that prior authorization was not obtained before transport, the denial of reimbursement will be upheld. If the review shows that prior authorization was obtained before transport or that the request for prior authorization was improperly denied based on the documentation of medical necessity submitted initially, the denial of reimbursement may be overturned Nonemergency Prior Authorization and Retroactive Eligibility If a client s Medicaid eligibility is pending, a PAN must be requested before a nonemergency transport. This request will be initially denied for Medicaid eligibility. When Medicaid eligibility is established, the requestor has 95 days from the date that the eligibility was added to TMHP s files to contact the TMHP Ambulance Unit and request that authorization be reconsidered. 8 4 CPT only copyright 2007 American Medical Association. All rights reserved.
5 Ambulance To inquire about Medicaid eligibility, providers can contact the Automated Inquiry System (AIS) at Prior Authorization Types, Definitions Short-Term Short-term prior authorization requests are made for a client whose medical condition is such that use of an ambulance is the only appropriate means of transport. The authorization period for a short-term request is from 0 to 60 days. If the client already has a short-term or long term PAN, the PAN may be used for the ambulance transport. Clients requiring a hospital-to-hospital and hospital-tooutpatient medical facility transports are issued a PAN for that transport only. The originating hospital is responsible for obtaining the prior authorization. Long-Term A 180-day prior authorization is issued to a client and is granted within 24 hours of the time received, excluding weekends and holidays, for the authorization of nonemergency ambulance services. The request will be effective for a period of 180 days from the date of issuance if the request includes a written statement from a physician. An online authorization request may be submitted on the TMHP website at Alternatively, a provider may request this authorization by completing the Physician s Medical Necessity Certification for Nonemergency Ambulance Transports (Texas Medicaid Program) on page B-72 (certification form) in its entirety and fax the form to the TMHP Ambulance Unit at Incomplete forms are not considered a valid authorization request and are returned with a denial letter. The certification form is not considered documentation after the service is rendered and should not be sent with a claim or an appeal. Texas Medicaid no longer approves authorizations for a year Supporting Documentation Providers must submit supporting documentation with all prior authorization requests. Examples include: Admit and discharge records with prognosis, including emergency room records. A history and physical completed within six months or a care plan detailing daily activities from a facility or home health agency. A letter on the health-care provider s letterhead including the client s primary mode of mobility and diagnosis history. In hospital-to-hospital transports or hospital-to-outpatient medical facility transports, the TMHP Ambulance Unit considers information by telephone from the hospital. Beginning June 1, 2005, providers are no longer required to fax medical documentation to TMHP; however, in certain circumstances, TMHP may request the hospital fax the supporting documentation. Hospitals are allowed to release a client s protected health information (PHI) to a transporting emergency medical services provider for treatment, payment, and health-care operations Claim Denials and Appeals Ambulance provider claims submitted for nonemergency transports without the PAN are denied and must be appealed on paper by the provider. The appeal must be accompanied by supporting documentation. Clients may appeal PAN request denials by contacting TMHP Client Notification at All ambulance denials (air or ground) must be appealed on paper. Telephone and electronic appeals are not accepted. For claims or appeals related to prior authorization denials for the 180-day authorization request, the certification form is not considered as documentation after the service is rendered. On appeal, supporting documentation is critical for determining the client s condition. Ambulance providers who file paper claims must include all information that supports the reason for the transport and attach a copy of the run sheet to the claim. The emergency medical technician (EMT) who transported the client must sign the documentation. Refer to: Supporting Documentation on page Ambulance Disposable Supplies Reimbursement for disposable supplies is separate from the established global fee for ambulance transports. Providers should use one procedure code, 9-A0382, to combine all payable disposable supplies used (e.g., gauze, bandages, tape, suction catheter, gloves, and mask) during emergency and nonemergency ambulance transports. Reimbursement for this procedure code is limited to a maximum of $20.30 per transport (one-way) and $40.60 round trip. A maximum of two supply procedure codes are allowed per round trip. In situations involving multiple transports on the same date of service, the provider may appeal claims denied because they exceed two supply procedure codes per claim. When billing for nonpayable supplies, providers must bill the appropriate national code. Providers must provide medically necessary supplies for the client s safe transport Oxygen Reimbursement for oxygen is the lesser of the provider s customary profile, the prevailing profile, or the provider s actual charge in accordance with 1 TAC A maximum of two oxygen procedure codes are allowed per round trip. In situations involving multiple transports on the same date of service, the provider may appeal claims that have denied for this two-code limit. Providers must bill the appropriate national code. 8 CPT only copyright 2007 American Medical Association. All rights reserved. 8 5
6 Section Waiting Time Procedure code 9-A0420 may be billed when it is the general billing practice of local ambulance companies to charge for unusual waiting time (longer than 30 minutes). Providers must use the following procedures: Separate charges must be billed for all clients, Medicaid and non-medicaid, for unusual waiting time. The circumstances requiring waiting time and the exact time involved must be documented in Block 24 of the CMS-1500 claim form. The amount charged for waiting time must not exceed the charge for a one-way transfer. Important: Waiting time is reimbursed up to one hour Extra Attendant or Registered Nurse Charges for an extra attendant or registered nurse (in addition to the two-person crew) for an ambulance transfer are reimbursed when the claim documents the medical necessity of advanced life-support services (e.g., procedure code 9-A0424). Without documentation of the medical need of the third attendant, the third attendant s services are not reimbursable. The Texas Medicaid Program does not reimburse based on each ambulance provider s internal policy Night Call The Texas Medicaid Program does not reimburse an extra charge for a night call. 8.4 Subscriptions Plans The Texas Insurance Code does not apply to ambulance providers who finance, in part or in whole, an ambulance service by subscription plan. DSHS's license requirements do not permit providers of membership or subscription programs to enroll Medicaid clients. Emergency Medical Services (EMS) Subscription Programs are regulated by the DSHS EMS Compliance Group. An EMS Provider must have specific approval to operate a subscription program. For more information, providers should contact the DSHS, Office of EMS/Trauma Systems Coordination at A list of EMS office and contact information can be found online at /about.shtm. 8.5 Types of Transport Multiple Client Transports Multiple client transports occur when more than one client with Medicaid coverage is transported in the same vehicle simultaneously. A claim for each client must be completed and must reference multiple transfers with the names and Medicaid numbers of other clients sharing the transfer in Block 19 of the CMS-1500 claim form. Providers must enter charges on a separate claim for each client. TMHP adjusts the payment to 80 percent of the allowable base rate for each claim and divides mileage equally among the clients who share the ambulance. Important: Mileage determinations are based on the Official State Mileage Guide. Refer to: Claims Filing Instructions on page Out-of-Locality Transports Transports to out-of-locality providers are covered if a local facility is not adequately equipped to treat the condition. Transports may be cut back to the closest appropriate facility. Out-of-locality refers to one-way transfers of 50 or more miles from point of pickup to point of destination Air or Boat Transports Air ambulance transport services, by means of either fixed or rotary wing aircraft, and boat transports may be covered only if one of the following conditions exists: The client s medical condition requires immediate and rapid ambulance transportation that could not have been provided by ground ambulance. The point of client pick-up is inaccessible by ground vehicle. Great distances or other obstacles are involved in transporting the client to the nearest appropriate facility. Air transport claims may be submitted on paper with supporting documentation. Claims may be submitted electronically with a short description of the client s physical condition in the comment field. If the client s condition cannot be documented, providers must file a paper claim Transports for Pregnancies Transporting a pregnant woman may be covered as an emergency transfer if the client s condition is documented as an emergency situation at the time of transfer. Claims documenting a home delivery or delivery en route are considered emergency transfers. Premature labor and early onset of delivery (less than 37 weeks gestation) also may be considered an emergency. Active labor without more documentation of an emergency situation is not payable as an emergency transport. First day of last menstrual period (LMP) or estimated date of delivery (EDD) must be in Block 14 of the claim form and on the documentation. If the pregnant client is transported in an ambulance on a nonemergency basis, all criteria for nonemergency prior authorization must be met. 8 6 CPT only copyright 2007 American Medical Association. All rights reserved.
7 Ambulance Transports to or From State Institutions Ambulance transports to or from a state-funded hospital for admission or following discharge are covered when nonemergency transfer criteria are met. Ambulance transfers of clients while they are inpatients of the institution are not covered. The institution is responsible for routine nonemergency transportation Transports for Nursing Facility Residents Transports from a nursing facility to a hospital are covered if the client s condition meets emergency criteria. Nonemergency transfers for the purpose of required diagnostic or treatment procedures not available in the nursing facility (such as dialysis treatments at a freestanding facility) are also allowable only for clients whose medical condition is such that the use of an ambulance is the only appropriate means of transport, e.g., alternate means of transport are medically contraindicated. The nursing facility is responsible for providing routine nonemergency transportation for services not provided in the nursing facility. The cost of such transportation is included in the nursing facility vendor rate. This nonemergency transport requires the nursing facility to request and obtain a PAN from the TMHP Ambulance Unit before contacting the ambulance company for the transport. Transports of nursing facility residents for rehabilitative treatment (for example, physical therapy) to outpatient departments or physicians offices for recertification examinations for nursing facility care are not reimbursable ambulance services. Claims for services to nursing facility residents must indicate the medical diagnosis or problem requiring treatment, the medical necessity for use of an ambulance for the transport, and the type of treatment rendered at the destination (for example, admission or X-ray). If a client is returned by ambulance to a nursing facility following hospitalization, the acute condition requiring hospitalization must be noted on the ambulance claim form. This transport is considered for payment only if the client's medical condition is appropriate for transport by ambulance. This nonemergency transport requires the nursing facility to request and obtain a PAN from the TMHP Ambulance Unit before contacting the ambulance company for the transport. Nursing facilities are responsible for providing or arranging transportation for their residents. Arranging transportation for Medicaid clients includes obtaining prior authorizations for nonemergency ambulance transports. Ambulance providers may assist nursing facilities in obtaining prior authorizations. Ambulance providers may bill a nursing facility or client for a nonemergency ambulance transport only under the following circumstances: Providers may bill the nursing facility when the nursing facility requests the nonemergency ambulance transport without a PAN. Providers may bill the client only when the client requests transport that is not an emergency and the client does not have a medical condition such that the use of an ambulance is the only appropriate means of transport, e.g., alternate means of transport are medically contraindicated. The provider must advise the client of acceptance as a private pay patient at the time the service is provided, and the client is responsible for payment of all services. Providers are encouraged to have the client sign the Private Pay Agreement. Providers may refer questions about a nursing facility s responsibility for payment of a transport to the TMHP Contact Center at or TMHP provider relations representatives No-Transport The Texas Medicaid Program does not reimburse providers for services that do not result in a transport to a facility, regardless of any medical care rendered. If a client contacts an ambulance provider, but the call does not result in a transport, the provider should have the client sign an acknowledgment statement and bill the client for services rendered. 8.6 Medicare/Medicaid Coverage Medicaid is the secondary payor to other health insurance sources including Medicare. Ambulance claims for Medicaid and Medicare Part B claims must be filed with Medicare first. MQMBs are eligible for Medicaid benefits such as ambulance transports. Qualified Medicare Beneficiaries (QMBs) are not eligible for Medicaid benefits. The Texas Medicaid Program is only required to pay for coinsurance and/or deductibles for QMBs. Therefore, providers should not request prior authorization for ambulance services for these clients. Important: Providers must use national procedure codes when billing the Texas Medicaid Program. Refer to: Medicare/Medicaid Clients on page Medicare Paid Assigned claims filed with and paid by Medicare should automatically transfer to TMHP for payment of the deductible and coinsurance liability. 8 CPT only copyright 2007 American Medical Association. All rights reserved. 8 7
8 Section 8 Providers must submit Medicare-paid claims that do not cross over to TMHP for the coinsurance and deductible. Providers must send the Medicare Remittance Advice Notice (MRAN) with the client information circled in black ink Medicare Denied All claims denied by Medicare for administrative reasons must be appealed to Medicare before they are sent to the Texas Medicaid Program. An assigned claim that was denied by Medicare because the client has no Part B benefits or because the transport destination is not allowed can be submitted to TMHP for consideration. Providers must send claims to TMHP on a CMS-1500 claim form with the ambulance provider identifier, unless they are a hospital-based provider. Hospital-based ambulance providers must send Medicare denied claims to TMHP on a CMS-1500 claim form with the ambulance provider identifier and a copy of the MRAN. Note: All claims for STAR+PLUS clients with Medicare and Medicaid should follow the same requirements used for obtaining prior authorization for Medicaid-only services from TMHP. The STAR+PLUS HMO is not responsible for reimbursement of these services. 8.7 Relation of Service to Time of Death Medicaid benefits cease at the time of the client s death. However, if the client dies in the ambulance while en route to the destination, the Texas Medicaid Program covers the transport. If a physician pronounces the client dead after the ambulance is called, the Texas Medicaid Program covers the ambulance service (base rate plus mileage) to the point of pickup. Providers must indicate the date and time the client died in Block nine of the CMS-1500 claim form. If a physician or coroner pronounces the client dead before the ambulance is called, the service is not covered. Equipment and non-disposable supplies are included in the base rate. These items are not separately reimburseable, and are considered part of another procedure. Therefore, equipment and supplies cannot be billed to the client. 8.8 Ambulance Procedure Codes Use the following procedure codes when billing for ambulance services provided to Medicaid-eligible clients: Emergency Code Limitations 9-A0382 Maximum allowable fee of $20.30 is per transport, not to exceed $40.60 round trip. Maximum Fee $ A0420 * 9-A0422 * 9-A0424 * 9-A0425 with modifier ET Use modifier ET to denote emergency services. A0425-ET is denied if it is billed without A0429. $ A0429 $ A0430 $2, A0431 $3, A0435 $ A0436 $ A0999 Use for water ambulance services. Manually Priced *Reimbursed at reasonable charge, which is the lesser of the provider s customary profile, the prevailing profile, or the provider s actual charge in accordance with 1 TAC Nonemergency Code Limitations 9-A0382 Maximum allowable fee of $20.30 is per transport, not to exceed $40.60 round trip. Maximum Fee $ A0420 * 9-A0422 * 9-A0424 * 9-A0425 A0425 is denied if it is billed without A0428 $ A0428 $ A0430 $2, A0431 $3, A0435 $ A0436 $16.24 *Reimbursed at reasonable charge, which is the lesser of the provider s customary profile, the prevailing profile, or the provider s actual charge in accordance with 1 TAC CPT only copyright 2007 American Medical Association. All rights reserved.
9 Ambulance 8.9 Claims Information Nonemergency claims filed electronically must include the PAN in the appropriate field. Reminder: Providers must submit multiple transports for the same client on the same date of service through one claim submission. Additional claims information can be found within individual topics in this section. Providers must submit ambulance services to TMHP on a CMS-1500 claim form. Providers may purchase CMS-1500 claim forms from a vendor of their choice. TMHP does not supply the forms. When completing a CMS-1500 claim form, all required information must be included on the claim, as information is not keyed from attachments. Superbills, or itemized statements, are not accepted as claim supplements. Refer to: TMHP Electronic Data Interchange (EDI) on page 3-1 for information on electronic claims submissions. Claims Filing on page 5-1 for general information about claims filing. CMS-1500 Claim Filing Instructions on page Blocks that are not referenced are not required for processing by TMHP and may be left blank Modifiers on Ambulance Claims Ambulance providers may see the HH modifier on their Remittance and Status (R&S) reports, which indicates the transfer is from a noncontracted to a contracted hospital. It does not affect claim payment or processing. Modifier TG may be used to indicate advanced life support (ALS) services were provided when billing basic life support (BLS) procedure codes. Modifier ET is used to denote emergency services Claim Filing Resources Providers may refer to the following sections or forms when filing claims: Page Resource Number Automated Inquiry System (AIS) xiii TMHP EDI General Information 3-1 CMS-1500 Claim Filing Instructions 5-22 Communication Guide A-1 Ambulance Claim Example 1 D-3 Ambulance Claim Example 2 D-3 Ambulance Claim Example 3 D-4 Acronym Dictionary F-1 CPT only copyright 2007 American Medical Association. All rights reserved. 8 9
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Provider Handbooks January 2016 Telecommunication Services Handbook The Texas Medicaid & Healthcare Partnership (TMHP) is the claims administrator for Texas Medicaid under contract with the Texas Health
Billing Guidelines Manual for Contracted Professional HMO Claims Submission The Centers for Medicare and Medicaid Services (CMS) 1500 claim form is the acceptable standard for paper billing of professional
Local Coverage Determination (LCD): Transportation Services: Ambulance (L34302) Contractor Information Contractor Name Cahaba Government Benefit Administrators, LLC LCD Information Document Information
29Physical Medicine and Rehabilitation Chapter 29 29.1 Enrollment..................................................................... 29-2 29.2 Benefits, Limitations, and Authorization Requirements...........................
Non-Emergency Non-Ambulance Services - TRANSCITA [Preauthorization Required] Medical Policy: MP-TRANS-01-11 Original Effective Date: March 24, 2011 Reviewed: Revised: This policy applies to products subscribed
Handbook for Providers of Therapy Services Chapter J-200 Policy and Procedures For Therapy Services Illinois Department of Healthcare and Family Services CHAPTER J-200 THERAPY SERVICES TABLE OF CONTENTS
Ambulance and Medical Transport Services (Ground, Air and Water) Corporate Medical Policy File name: Ambulance and Medical Transport Services (Ground, Air and Water) File code: UM.SPSVC.06 Origination:
Managed Care Medical Management (Central Region Products) In this section Page Core Care Management Activities 9.1! Healthcare Management Services 9.1! Goal of HMS medical management 9.1! How medical management
Chapter 29Physical Medicine and Rehabilitation 29 29.1 Enrollment...................................................... 29-2 29.2 Benefits, Limitations, and Authorization Requirements......................
Chapter 4 Health Care Unit 1: Care In This Unit Topic See Page Unit 1: Care Care 2 6 Emergency 7 4.1 Care Healthcare Healthcare (HMS), Highmark Blue Shield s medical management division, is responsible
Ambulance Number 2015R0123H Annual Approval Date 7/8/2015 Approved By Payment Oversight Committee IMPORTANT NOTE ABOUT THIS REIMBURSEMENT POLICY You are responsible for submission of accurate claims. This
Handbook for Home Health Agencies Chapter R-200 Policy and Procedures For Home Health Agencies Illinois Department of Public Aid CHAPTER R-200 Home Health Agency Services TABLE OF CONTENTS FOREWORD R-200
Mental Health Rehabilitative Services and Mental Health Targeted Case Management TXPEC-0870-14 1 Agenda Key contacts Eligibility Mental Health Rehabilitative services (MHR) and Mental Health Targeted (TCM)
Compensation and Claims Processing Compensation The network rate for eligible outpatient visits is reimbursed to you at the lesser of (1) your customary charge, less any applicable co-payments, coinsurance
EMTALA MEDICAL SCREENING Last revision: June 2012 Review Date 3/2015 Approved by: Board of Trustees PURPOSE: To identify requirements for the emergency medical screening; To identify guidelines for providing
2014 IHCP Annual Provider Seminar Prior Authorization 101 For Traditional Medicaid and Care Select This presentation can be downloaded at: www.advantageplan.com/advcareselect DOC-1212-14 Agenda Prior Authorization
SECTION 4 Participating Physicians, hospitals and ancillary providers shall be entitled to payment for covered services that are provided to a DMC Care member. Payment is made at the established and prevailing
NON-EMERGENCY MEDICAL TRANSPORTATION A. Introduction 1. Funding Sources Transportation for non-emergency medical purposes is funded through three different sources. These sources are: - Title XIX funds
AETNA MEDICARE OPEN SM PLAN PROVIDER TERMS AND CONDITIONS OF PAYMENT Table of Contents 1. Introduction 2. When a provider is deemed to accept Aetna Medicare Open Plan s terms and conditions 3. Provider
STATE OF MICHIGAN MICHIGAN ADMINISTRATIVE HEARING SYSTEM FOR THE DEPARTMENT OF COMMUNITY HEALTH P.O. Box 30763, Lansing, MI 48909 (877) 833-0870; Fax: (517) 373-4147 IN THE MATTER OF: Docket No. Case No.
Overview of Hospital Utilization Review Legal Authority The Inspector General (IG) hospital utilization review function operates under guidelines and regulations contained in: Texas Administrative Code
1 How Do I Ask Questions During this Webinar? Questions that arise during the training may be emailed to: email@example.com 2 Training Objectives Provide an overview of the Florida Medicaid
2013 IHCP Annual Provider Seminar Prior Authorization 101 For Traditional Medicaid and Care Select This presentation can be downloaded at: www.advantageplan.com/advcareselect http://www.mdwise.org/providers-workshops.html
PROTOCOLS FOR NON-EMERGENCY MEDICAL TRANSPORTATION PROVIDERS CenCal Health members may access Non-Emergency Medical Transportation services when the member does not require emergency services or equipment
Florida Medicaid AMBULANCE TRANSPORTATION SERVICES COVERAGE AND LIMITATIONS HANDBOOK Agency for Health Care Administration August 2013 UPDATE LOG AMBULANCE TRANSPORTATION SERVICES COVERAGE AND LIMITATIONS
Chapter 27 Non-Emergency Medical Transportation Services Overview This chapter provides information on South Country Health Alliance s (SCHA) coverage for Transportation Services. Definitions Access Transportation
Department of Health and Program Memorandum Human Services (DHHS) Intermediaries/Carriers CENTERS FOR MEDICARE AND MEDICAID SERVICES (CMS) Transmittal AB-01-165 Date: NOVEMBER 14, 2001 CHANGE REQUEST 1555
professional billing module Professional CMS-1500 Billing Module Coding Requirements...2 Evaluation and Management Services...2 Diagnosis...2 Procedures...2 Basic Rules...3 Before You Begin...3 Modifiers...3
Ambulance Transportation Service Requirements in the Managed Medical Assistance Program Ambulance Transportation - 09/23/2014 1 of 18 Table of Contents Overview... 3 Definitions... 4 Contract Language:
HEALTH MANAGEMENT CUP recognizes the importance of promoting effective health management and preventive care for conditions that are relevant to our populations, thereby improving health care outcomes.
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Hospice care services Summary of change: Effective February 1, 2015, hospice services will be a covered benefit covered by Amerigroup Louisiana, Inc. Amerigroup Louisiana, Inc. recognizes the importance
Volume 2 Provider Handbooks Nursing And Therapy Services Handbook This manual is available for download at www.tmhp.com, and is also available on CD. There are many benefits to using the electronic manual,
Handbook for Providers of Transportation Services Chapter T-200 Policy and Procedures for Transportation Services Illinois Department of Healthcare and Family Services CHAPTER T-200 Medical Transportation