HL7 EHR-S Records Management & Evidentiary Support Functional Profile

Size: px
Start display at page:

Download "HL7 EHR-S Records Management & Evidentiary Support Functional Profile"

Transcription

1 HL7 EHR-S Records Management & Evidentiary Support Functional Profile Michelle Dougherty, RHIA, CHP HIT Standards AHIMA for the Legal EHR An educational update to the HIMSS EHR Implementation Task Force May 7,

2 Introduction to the RM-ES Functional Profile: An EHR-S must be able to create, receive, maintain, use and manage the disposition of records for evidentiary purposes related to business activities and transactions for an organization. One of the secondary uses for EHR data is medico-legal purposes ISO defines medico-legal purposes as evidence of care provided, indication of compliance with legislation, and reflection of the competence of clinicians. This profile establishes a framework of system functions and conformance criteria as a mechanism to support an organization in maintaining a legally-sound health record. Since legal validity is at stake for uses of electronic records for evidentiary purposes, including admissibility of medical records, the RM-ES profile is important to health care operations and to interoperability.

3 HIT Standards & Resources that Address Records Management & Evidentiary Support Concepts ISO ASTM Canada Health Infoway HL7 Messaging HL7 EHR Functional Model HL7 EHR-S Records Management and Evidentiary Support (RM-ES) Functional Profile CCHIT Sedona Conference Working Groups References (Legal Think Tank) Federal e-discovery Rule (Amendment to the Federal Rules of Civil Procedures)

4 What is a Functional Profile? What is a EHR-S functional profile? A statement of requirements for EHR systems tailored from the EHR Functional model. Used as a tool for providers, vendors, payers and others to identify specific functionality needs for a given purpose Can be used by CCHIT in specifying the EHR certification criteria that will by required of certified EHR systems in a specific setting. Used to inform future versions of the EHR-S Functional Model standard

5 Development of the RM-ES Functional Profile EHR TC had a Legal Workgroup new Workgroup developed functional profile Public comment in June 2007 Ballot as a draft standard in Dec 2007 Focus on the supporting functionality regardless of clinical content collected in an EHR-S Addresses core concepts of records management and evidentiary support Universal profile -- provides a foundation for jurisdictions to tailor based on specific rules, regulations or laws RM-ES profile added 16 new functions to the EHR-S FM

6 Key Functionality in EHR-S RM-ES Functional Profile

7 Security Authentication and Authorization User verification Access Control Non Repudiation Secure Data Exchange and Routing Information Attestation Electronic signatures/authentication Privacy & Confidentiality

8 Health Record Information & Management Retention, Availability and Destruction Preservation (such as a Legal Hold) Auditable Records Metadata System Application Point of Record Extraction of Health Record Information Search and Retrieve

9 Store and Manage Health Records Manage Record States Pending, Amended/corrected/augmented Succession management, Retracted Redaction Health Record Completeness Chronology of Events Replication of Views Downtime Procedures and Backup Reports & Health Record Output

10 Business Rules and Workflow Business Rules Audit record of changes Retention of business rules Workflow System use of task lists Retain and Destroy Audit Export rules

11 RM-ES Profile Ballot Period Out for ballot until January 5, 2008 Access at: Member or non-member* can vote/submit comments * Administrative fee for non-members

12 Thank you! For more information, please contact HIMSS Staff Liaison JoAnn W. Klinedinst, CPHIMS, PMP, FHIMSS at

Health Level Seven Records Management & Evidentiary Support (RM-ES) Supporting Clinical Documentation for Legal and Billing Purposes

Health Level Seven Records Management & Evidentiary Support (RM-ES) Supporting Clinical Documentation for Legal and Billing Purposes Health Level Seven Records Management & Evidentiary Support (RM-ES) Supporting Clinical Documentation for Legal and Billing Purposes HIT Policy Committee Meaningful Use WG/Certification & Adoption WG Public

More information

May 7, 2012. Re: RIN 0991-AB82. Dear Secretary Sebelius:

May 7, 2012. Re: RIN 0991-AB82. Dear Secretary Sebelius: May 7, 2012 Department of Health and Human Services Office of the National Coordinator for Health Information Technology Attention: 2014 Edition EHR Standards and Certification Proposed Rule Hubert H.

More information

HL7 EHR System Functional Model and Standard (ISO/HL7 10781), Release 2

HL7 EHR System Functional Model and Standard (ISO/HL7 10781), Release 2 HL7 EHR System Functional Model and Standard (ISO/HL7 10781), Release 2 Health Information Management Systems Society (HIMSS) Las Vegas, NV 20 Feb 2012 Presented by: Mark G. Janczewski, MD, MPH Deloitte

More information

HL7 EHR System Functional Model and Standard

HL7 EHR System Functional Model and Standard HL7 EHR System Functional Model and Standard Presented by: Donald T. Mon, PhD Vice President, Practice Leadership American Health Information Management Association (AHIMA) Co-Chair, HL7 EHR WG HIMSS Annual

More information

ISO/HL7 10781 EHR System Functional Model Standard

ISO/HL7 10781 EHR System Functional Model Standard ISO/HL7 10781 EHR System Functional Model Standard Presented by: Gary Dickinson Director, Healthcare Standards CentriHealth Co-Chair, HL7 EHR Work Group Lead, S&I Framework Cross-Initiative Simplification

More information

Cloud Service Contracts: An Issue of Trust

Cloud Service Contracts: An Issue of Trust Cloud Service Contracts: An Issue of Trust Marie Demoulin Assistant Professor Université de Montréal École de Bibliothéconomie et des Sciences de l Information (EBSI) itrust 2d International Symposium,

More information

LEGAL HEALTH RECORD: Definition and Standards

LEGAL HEALTH RECORD: Definition and Standards LEGAL HEALTH RECORD: Definition and Standards DEVELOPING YOUR STRATEGY & Tool Kit Diane Premeau, MBA, MCIS, RHIA, RHIT, CHP, A.C.E. OBJECTIVES Define Legal Health Record Differentiate between Designated

More information

UNIVERSITY OF MANITOBA PROCEDURE

UNIVERSITY OF MANITOBA PROCEDURE UNIVERSITY OF MANITOBA PROCEDURE Procedure: Parent Policy: Effective Date: June 23, 2015 Revised Date: Review Date: June 23, 2025 Approving Body: Authority: Responsible Executive Officer: Delegate: Contact:

More information

Presenter. Deborah Kohn, MPH, RHIA, CHE, CPHIMS Principal Dak Systems Consulting San Mateo, CA

Presenter. Deborah Kohn, MPH, RHIA, CHE, CPHIMS Principal Dak Systems Consulting San Mateo, CA INTEGRATING THE HEALTHCARE ENTERPRISE (IHE): AN INTERNATIONAL APPROACH TO THE DEVELOPMENT OF IMPLEMENTATION GUIDES FOR ELECTRONIC HEALTH RECORD SYSTEMS The 14th Congress of the International Federation

More information

HL7 Electronic Health Record System (EHR-S) Functional Model and Standard

HL7 Electronic Health Record System (EHR-S) Functional Model and Standard HL7 Electronic Health Record System (EHR-S) Functional Model and Standard Ambassador Briefing Gary Dickinson Co-Chair, HL7 EHR WG gary.dickinson@ehr-standards.co 2002-2009 Health Level Seven, Inc. All

More information

Strategies for Developing a Document Imaging & Electronic Retention Program

Strategies for Developing a Document Imaging & Electronic Retention Program Is it okay to destroy the paper source records? Are there any exceptions? Strategies for Developing a Document Imaging & Electronic Retention Program How do we ensure the program will stand up in court?

More information

Standards and Interoperability: The DNA of the EHR

Standards and Interoperability: The DNA of the EHR Standards and Interoperability: The DNA of the EHR Messaging Terminology Information Security Electronic Health Record Task Force Monday, March 6, 2006 Joyce Sensmeier MS, RN, BC, CPHIMS, FHIMSS - Vice

More information

LONDON PUBLIC LIBRARY POLICY

LONDON PUBLIC LIBRARY POLICY PURPOSE The purpose of this policy is to: Ensure accessibility to accurate, authentic and reliable London Public Library Records in all formats, including electronic, to meet legislated requirements, support

More information

Records and Information Management. General Manager Corporate Services

Records and Information Management. General Manager Corporate Services Title: Records and Information Management Policy No: 057 Adopted By: Chief Officers Group Next Review Date: 08/06/2014 Responsibility: General Manager Corporate Services Document Number: 2120044 Version

More information

Litigation Response Planning and Policies for E-Discovery

Litigation Response Planning and Policies for E-Discovery Litigation Response Planning and Policies for E-Discovery With the enactment of the Federal Rules of Civil Procedure (FRCP), the legal discovery process in healthcare is beginning a radical transformation.

More information

HL7 EHR-System for a Pharmacist/ Pharmacy Electronic Health Record Implementation Guide for Community Practice

HL7 EHR-System for a Pharmacist/ Pharmacy Electronic Health Record Implementation Guide for Community Practice HL7 EHR-System for a Pharmacist/ Pharmacy Electronic Health Record Implementation Guide for Community Practice Table of Contents HL7 EHR-System for a Pharmacist/Pharmacy Electronic Health Record Implementation

More information

One of the first steps in managing information in today s

One of the first steps in managing information in today s ractice brief Practice Guidelines for Managing Health Information Appendix A ECRM Concepts, Terms, and Definitions One of the first steps in managing information in today s challenging environment is to

More information

1. Each employee is responsible for managing college records in a responsible and professional manner.

1. Each employee is responsible for managing college records in a responsible and professional manner. Policy O-6.2 Approved By: College Executive Team Approval Date: February 26, 2003 Amendment Date: November 25, 2009 Policy Holder: VP Administration & CFO Purpose / Rationale RECORD MANAGEMENT The purpose

More information

The Legal EHR: Beyond Definition

The Legal EHR: Beyond Definition The Legal EHR: Beyond Definition Barry S. Herrin, JD, FACHE Smith Moore Leatherwood LLP 1 Overview Definitions Federal Rules of Evidence vs. HIPAA Security Rule vs. Medicare Conditions of Participation

More information

ELECTRONIC HEALTH RECORDS

ELECTRONIC HEALTH RECORDS ELECTRONIC HEALTH RECORDS Medical Protective Clinical Risk Management Department AUGUST 2013 For questions, products, or services, please contact 800 4MEDPRO or visit http://www.medpro.com/. This document

More information

Union County. Electronic Records and Document Imaging Policy

Union County. Electronic Records and Document Imaging Policy Union County Electronic Records and Document Imaging Policy Adopted by the Union County Board of Commissioners December 2, 2013 1 Table of Contents 1. Purpose... 3 2. Responsible Parties... 3 3. Availability

More information

Protecting Official Records as Evidence in the Cloud Environment. Anne Thurston

Protecting Official Records as Evidence in the Cloud Environment. Anne Thurston Protecting Official Records as Evidence in the Cloud Environment Anne Thurston Introduction In a cloud computing environment, government records are held in virtual storage. A service provider looks after

More information

RECORD AND INFORMATION MANAGEMENT FRAMEWORK FOR ONTARIO SCHOOL BOARDS/AUTHORITIES

RECORD AND INFORMATION MANAGEMENT FRAMEWORK FOR ONTARIO SCHOOL BOARDS/AUTHORITIES PURPOSE Records and information are important strategic assets of an organization and, like other organizational assets (people, capital and technology), must be managed to maximize their value. Information

More information

COURT OF QUEEN S BENCH OF MANITOBA PRACTICE DIRECTION GUIDELINES REGARDING DISCOVERY OF ELECTRONIC DOCUMENTS

COURT OF QUEEN S BENCH OF MANITOBA PRACTICE DIRECTION GUIDELINES REGARDING DISCOVERY OF ELECTRONIC DOCUMENTS COURT OF QUEEN S BENCH OF MANITOBA PRACTICE DIRECTION GUIDELINES REGARDING DISCOVERY OF ELECTRONIC DOCUMENTS Introduction While electronic documents are included in the definition of document contained

More information

Retention & Disposition in the Cloud Do you really have control?

Retention & Disposition in the Cloud Do you really have control? InterPARES Trust Retention & Disposition in the Cloud Do you really have control? Franks Patricia, San Jose State University, San Jose, USA and Alan Doyle, University of British Columbia, Canada October

More information

Healthcare Data Interoperability: What s Required to Establish Meaningful Use

Healthcare Data Interoperability: What s Required to Establish Meaningful Use WHITEPAPER Healthcare Data Interoperability: What s Required to Establish Meaningful Use Driving Healthcare Efficiency As the cost of healthcare increases, so does the drive of healthcare organizations

More information

HIMSS and AHIMA: Trends in HIE Organizational Staffing. CMS ehealth Forum December 6, 2013

HIMSS and AHIMA: Trends in HIE Organizational Staffing. CMS ehealth Forum December 6, 2013 HIMSS and AHIMA: Trends in HIE Organizational Staffing CMS ehealth Forum December 6, 2013 Scott MacLean Introductions Chair, HIMSS Board of Directors Deputy CIO, Director of IS Operations, Partners HealthCare

More information

Health Level Seven International Unlocking the Power of Health Information

Health Level Seven International Unlocking the Power of Health Information Health Level Seven International Unlocking the Power of Health Information An ANSI accredited standards developer March 15, 2010 Centers for Medicare and Medicaid Services Department of Health and Human

More information

DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS

DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS STATEMENT OF PURPOSE The Delaware Public Archives (DPA) has issued "Model Guidelines for Electronic Records"

More information

E-Discovery: A Deposition for your Electronic Health Record

E-Discovery: A Deposition for your Electronic Health Record E-Discovery: A Deposition for your Electronic Health Record Sponsored by 1915 N. Fine Ave #104 Fresno CA 93720-1565 Phone: (559) 251-5038 Fax: (559) 251-5836 www.californiahia.org Program Handouts Wednesday,

More information

Enterprise Content Management for Healthcare

Enterprise Content Management for Healthcare Enterprise Content Management for Healthcare Achieve Operational Efficiency and Responsiveness Long deployment schedules and a lack of systems interoperability present two key challenges to the successful

More information

SCHEDULE NO. 55 INFORMATION TECHNOLOGY AND COMMUNICATION SYSTEMS RECORDS

SCHEDULE NO. 55 INFORMATION TECHNOLOGY AND COMMUNICATION SYSTEMS RECORDS COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE 55.010 SCHEDULE NO. 55 INFORMATION TECHNOLOGY AND COMMUNICATION SYSTEMS RECORDS General Description: Records relating to computer, information technology and

More information

Recommendation for Complete Electronic Health Records and Patient Privacy Protection in the Stimulus Bill. January 15, 2009

Recommendation for Complete Electronic Health Records and Patient Privacy Protection in the Stimulus Bill. January 15, 2009 Recommendation for Complete Electronic Health Records and Patient Privacy Protection in the Stimulus Bill Dear Members of the House and Senate: January 15, 2009 As you consider investments in health information

More information

Hospital Certified Electronic Health Record (EHR) Technology Questionnaire

Hospital Certified Electronic Health Record (EHR) Technology Questionnaire Page 1 of 10 Hospital Certified Electronic Health Record (EHR) Technology Questionnaire Thank you for taking time to complete this questionnaire. The Office of Inspector General (OIG) is conducting this

More information

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 CODE OF PRACTICE ON RECORDS MANAGEMENT

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 CODE OF PRACTICE ON RECORDS MANAGEMENT FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 CODE OF PRACTICE ON RECORDS MANAGEMENT November 2003 Laid before the Scottish Parliament on 10th November 2003 pursuant to section 61(6) of the Freedom of Information

More information

Role of Usability and Adoption in the EHR

Role of Usability and Adoption in the EHR Role of Usability and Adoption in the EHR Design Matters! Don Rucker, MD, MS, MBA Vice President, Chief Medical Officer Siemens Medical Solutions USA An educational presentation to the EHR SIG June 13,

More information

Health Information Security and Privacy Collaboration (HISPC) National Conference

Health Information Security and Privacy Collaboration (HISPC) National Conference Health Information Security and Privacy Collaboration (HISPC) National Conference Privacy and Security Technology Standards: An Update from HITSP, CCHIT and NHIN March 5, 2009 Bethesda, MD Presenters Glen

More information

Darice M. Grzybowski, MA, RHIA, FAHIMA President, H.I.Mentors, LLC

Darice M. Grzybowski, MA, RHIA, FAHIMA President, H.I.Mentors, LLC Darice M. Grzybowski, MA, RHIA, FAHIMA President, H.I.Mentors, LLC Paper and electronic health records (EHR), or a combination of both, provide supporting documentation and records information about a

More information

Model EHR Format for Children

Model EHR Format for Children Model EHR Format for Children Scott Finley, MD, MPH Senior Physician Informaticist Westat HL7 Child Health Work Group Webinar Session 3: National Child Health HIT Activities July 23, 2010 Project Overview

More information

HIM Master s Degree Competencies* Domains, Subdomains, and Tasks 2007 and Beyond

HIM Master s Degree Competencies* Domains, Subdomains, and Tasks 2007 and Beyond HIM Master s Degree Competencies* Domains, Subdomains, and Tasks 2007 and Beyond I. Domain: Health Data Management A. Data Structure 1. Evaluate reference terminologies to satisfy organizational information

More information

How To Assess Records Risk In An Ehr System

How To Assess Records Risk In An Ehr System EHR Records Risk Assessments An Evolving Use of the EHR System Functional Model Standard HIMSS HL7 April 15, 2015 Reed D. Gelzer, MD, MPH Co-Chair, HL7 EHR Workgroup Co-Faciltator, HL7 EHR Records Management

More information

WEST LOTHIAN COUNCIL RECORDS MANAGEMENT POLICY. Data Label: Public

WEST LOTHIAN COUNCIL RECORDS MANAGEMENT POLICY. Data Label: Public WEST LOTHIAN COUNCIL RECORDS MANAGEMENT POLICY RECORDS MANAGEMENT POLICY CONTENTS 1. POLICY STATEMENT... 3 2. PRINCIPLES... 3 DEFINITIONS... 4 3. OBJECTIVES... 4 4. SCOPE... 4 5. OWNERSHIP & RESPONSIBILITIES...

More information

Software Certification for Electronic Health Records: The Certification Commission for Healthcare Information Technology (CCHIT)

Software Certification for Electronic Health Records: The Certification Commission for Healthcare Information Technology (CCHIT) Software Certification for Electronic Health Records: The Certification Commission for Healthcare Information Technology (CCHIT) James J. Cimino, M.D. Columbia University, New York For the Health Information

More information

Information Governance

Information Governance Information Governance in the Health Care Enterprise Bonnie S. Cassidy, MPA, RHIA, FAHIMA, FHIMSS Senior Director of HIM Innovation December 16, 2014 2014 Nuance Communications, Inc. All rights reserved.

More information

Health IT Workforce Roles and Competencies

Health IT Workforce Roles and Competencies Health IT Workforce Roles and Health IT Implementation Support Positions These members of the workforce will support implementation at specific locations for a period of time, and when their work is done,

More information

Department of Veterans Affairs VA Directive 6311 VA E-DISCOVERY

Department of Veterans Affairs VA Directive 6311 VA E-DISCOVERY Department of Veterans Affairs VA Directive 6311 Washington, DC 20420 Transmittal Sheet June 15, 2012 VA E-DISCOVERY 1. REASON FOR ISSUE: To establish policy concerning the care and handling of documents

More information

Testimony of Michael Raymer Vice President and General Manager of Global Product Strategy GE Healthcare Integrated IT Solutions. in Support of HR 2406

Testimony of Michael Raymer Vice President and General Manager of Global Product Strategy GE Healthcare Integrated IT Solutions. in Support of HR 2406 GE Healthcare IITS Testimony for House Sci/Tech Subcommittee FINAL September 24, 2007 Firmani + Associates, Inc. Testimony of Michael Raymer Vice President and General Manager of Global Product Strategy

More information

IT Forum 2-11-2013 UW-Madison Records Management Program. UW Archives and Records Management

IT Forum 2-11-2013 UW-Madison Records Management Program. UW Archives and Records Management IT Forum 2-11-2013 UW-Madison Records Management Program Records facilitate and sustaining day-to-day university operations. Records support organizational activities such as student admissions, research

More information

RECORDS DESTRUCTION PROCEDURE

RECORDS DESTRUCTION PROCEDURE RECORDS DESTRUCTION PROCEDURE The District School Board of Collier County Prepared by Donna Woods Records Management Liaison Officer woodsdo@collier.k12.fl.us RECORDS DESTRUCTION PROCEDURE Table of Contents

More information

E-mail Management: A Guide For Harvard Administrators

E-mail Management: A Guide For Harvard Administrators E-mail Management: A Guide For Harvard Administrators E-mail is information transmitted or exchanged between a sender and a recipient by way of a system of connected computers. Although e-mail is considered

More information

Health IT Workforce Roles and Competencies Categories of Health IT Workforce Roles Requiring Short-Term Training

Health IT Workforce Roles and Competencies Categories of Health IT Workforce Roles Requiring Short-Term Training Health IT Workforce Roles and Categories of Health IT Workforce Roles Requiring Short-Term Training Mobile Adoption Support Positions These members of the workforce will support implementation at specific

More information

Approved by: Vice President, Human Resources & Corporate Resources and Vice President, Treasury & Compliance Date: October 14, 2009

Approved by: Vice President, Human Resources & Corporate Resources and Vice President, Treasury & Compliance Date: October 14, 2009 RECORDS AND INFORMATION Approved by: Vice President, Human Resources & Corporate Resources and Vice President, Treasury & Compliance Date: October 14, 2009 PURPOSE Penn West recognizes that responsible

More information

ELECTRONIC DISCOVERY. Dawn M. Curry

ELECTRONIC DISCOVERY. Dawn M. Curry ELECTRONIC DISCOVERY Dawn M. Curry Nutter McClennen & Fish LLP World Trade Center West 155 Seaport Boulevard Boston, Massachusetts 02210 Telephone 617.439.2000 www.nutter.com E-Discovery Facts 93-99% of

More information

Metadata, Electronic File Management and File Destruction

Metadata, Electronic File Management and File Destruction Metadata, Electronic File Management and File Destruction By David Outerbridge, Torys LLP A. Metadata What is Metadata? Metadata is usually defined as data about data. It is a level of extra information

More information

SOUTH EASTERN SCHOOL DISTRICT

SOUTH EASTERN SCHOOL DISTRICT No. 800 SECTION: OPERATIONS SOUTH EASTERN SCHOOL DISTRICT TITLE: RECORDS RETENTION AND MANAGEMENT ADOPTED: April 18, 2013 REVISED: 800. RECORDS RETENTION AND MANAGEMENT 1. Purpose It shall be the policy

More information

Polices and Procedures

Polices and Procedures The University of British Columbia Land and Building Services Polices and Procedures Prepared by: Robson Agnew Approved by: Geoff Atkins Records and Information Management I-A-29 Issue Date: Aug. 20, 2007

More information

Putting IT at e s: Considerations for ediscovery, ECM, & ERM

Putting IT at e s: Considerations for ediscovery, ECM, & ERM Government IT June 25, 2008 Putting IT at e s: Considerations for ediscovery, ECM, & ERM Julie Gable Baron Gemmer Gable Consulting, ICS 2008 1 ESI: Not just documents Record Record Types Types File File

More information

State of the EHR: The Vendor Perspective

State of the EHR: The Vendor Perspective State of the EHR: The Vendor Perspective AHIMA is the national association of health information management (HIM) professionals. AHIMA s 50,000 members are dedicated to the effective management of personal

More information

Special Topics in Vendor-Specific Systems

Special Topics in Vendor-Specific Systems Special Topics in Vendor-Specific Systems Quality Certification of Commercial EHRs Quality Certification of Commercial EHRs Learning Objectives 1. Describe the Certification Commission for Health Information

More information

Gibson, Dixon, Abrams Convergent evolution of health informatics and information management Appendix A. Appendix A. Summary of HIM and HI Credentials

Gibson, Dixon, Abrams Convergent evolution of health informatics and information management Appendix A. Appendix A. Summary of HIM and HI Credentials Appendix A Summary of HIM and HI Credentials Certification by a recognized professional college or commission distinguishes an individual as competent and knowledgeable in that area. Employers can be assured

More information

This document is a preview generated by EVS

This document is a preview generated by EVS INTERNATIONAL STANDARD ISO 10781 Second edition 2015-08-01 Health Informatics HL7 Electronic Health Records-System Functional Model, Release 2 (EHR FM) Informatique de santé Modèle fonctionnel d un système

More information

Records Management and SharePoint 2013

Records Management and SharePoint 2013 Records Management and SharePoint 2013 SHAREPOINT MANAGEMENT, ARCHITECTURE AND DESIGN Bob Mixon Senior SharePoint Architect, Information Architect, Project Manager Copyright Protected by 2013, 2014. Bob

More information

Data Integrity in an Era of EHRs, HIEs, and HIPAA: A Health Information Management Perspective

Data Integrity in an Era of EHRs, HIEs, and HIPAA: A Health Information Management Perspective Office for Civil Rights, HHS National Institute for Standards and Technology Conference Safeguarding Health Information: Building Assurance through HIPAA Security Data Integrity in an Era of EHRs, HIEs,

More information

Electronic Discovery The Sedona Canada Principles

Electronic Discovery The Sedona Canada Principles Electronic Discovery The Sedona Canada Principles Steve Accette Peg Duncan Department of Justice April 9, 2008 Page 1 Introduction to the discovery of electronic documents The discovery of electronic information

More information

Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s):

Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s): Title: Category: Administration Information Management Policy No.: B5010 Replaces: B5010 Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s): Approval: (President

More information

ACCESS, PRODUCTION AND RETENTION OF CITY RECORDS

ACCESS, PRODUCTION AND RETENTION OF CITY RECORDS 1.05-3 1 of 6 I. PURPOSE This directive prescribes the rules regarding access, production, and retention of City records. II. POLICY A. All records and other matters in City offices are presumed to be

More information

RECORDS COMMISSION[671]

RECORDS COMMISSION[671] IAC 7/2/08 Records Commission[671] Analysis, p.1 RECORDS COMMISSION[671] CHAPTER 1 ORGANIZATION AND RESPONSIBILITIES 1.1(17A,305) Description of organization 1.2(305) Definitions 1.3(17A,305) Responsibilities

More information

Record Retention, ediscovery, Spoliation: Issues for In-House Counsel

Record Retention, ediscovery, Spoliation: Issues for In-House Counsel Record Retention, ediscovery, Spoliation: Issues for In-House Counsel CCCA Webinar April 1, 2015 Presenters: Gavin Tighe, Partner (Certified Specialist in Litigation) Stephen Thiele, Partner, Director

More information

Records Management Policy

Records Management Policy Records Management Policy 1. Introduction Queen's University can trace its roots back to 1845 when it was established as one of three Queen's Colleges in Ireland. It is the second oldest university in

More information

RPMS-EHR. Electronic Health Record

RPMS-EHR. Electronic Health Record RPMS-EHR Originally developed by : Emmanuel Y. Yennyemb, MBA, MCP, CSAP, CAC EHR Implementation Project Manager at Kimaw Medical Center and CAC Mentor for the California Area Office. Electronic Health

More information

Email Archiving can prevent average business cost increases of

Email Archiving can prevent average business cost increases of Email Archiving Complete Computers Email Archiving helps preserve information, facilitate compliance, and speeds ediscovery with a service that s fast, scalable and secure. Business Costs Email Archiving

More information

Records Management Electronic Records and Electronic Discovery

Records Management Electronic Records and Electronic Discovery Records Management Electronic Records and Electronic Discovery Office of the Secretary of the Commonwealth Division of Public Records 617-727-2832 www.sec.state.ma.us/pre/predix.htim Agenda Records Management

More information

Four Goals of Certification

Four Goals of Certification Mission CCHIT is an independent, nonprofit organization with the mission of accelerating the adoption of robust, interoperable health IT by creating an efficient, credible certification process 2008 Slide

More information

Records Management 101

Records Management 101 Records Management 101 Tiffany Songvilay #SPSBurgh @officeovereasy 1 Agenda What is Records Management? Out-of-the-box solutions Centralized vs. in-place debate What s new in 2013 2 Who is Tiffany Songvilay?

More information

WEDI National Pre-Conference Program May 19, 2008

WEDI National Pre-Conference Program May 19, 2008 WEDI National Pre-Conference Program May 19, 2008 WEDI is pleased to present the Health IT Certification, LLC s training and certification program for Electronic Health Records (EHR), Health Information

More information

RECORDS MANAGEMENT POLICY

RECORDS MANAGEMENT POLICY RECORDS MANAGEMENT POLICY POLICY STATEMENT The records of Legal Aid NSW are a major component of its corporate memory and risk management strategies. They are a vital asset that support ongoing operations

More information

IHE, A Taxonomy for Electronic Medical Mdi lrecords

IHE, A Taxonomy for Electronic Medical Mdi lrecords IHE, A Taxonomy for Electronic Medical Mdi lrecords Taxonomy is defined as the science of classification; laws and principles covering the classification of objects. In our application for classifying

More information

Scotland s Commissioner for Children and Young People Records Management Policy

Scotland s Commissioner for Children and Young People Records Management Policy Scotland s Commissioner for Children and Young People Records Management Policy 1 RECORDS MANAGEMENT POLICY OVERVIEW 2 Policy Statement 2 Scope 2 Relevant Legislation and Regulations 2 Policy Objectives

More information

Hong Kong High Court Procedure E-Discovery: Practice Direction Effective September 1, 2014

Hong Kong High Court Procedure E-Discovery: Practice Direction Effective September 1, 2014 CLIENT MEMORANDUM Hong Kong High Court Procedure E-Discovery: Practice Direction Effective September 1, 2014 August 28, 2014 Mandatory application of e-discovery Mandatory application of e-discovery to

More information

Your responses will be saved every time you click the NEXT button.

Your responses will be saved every time you click the NEXT button. Hospital Certified Electronic Health Record (EHR) Technology Questionnaire Thank you for taking time to complete this questionnaire The Office of Inspector General (OIG) is conducting this survey as part

More information

RECORDS AND INFORMATION MANAGEMENT TRAINING

RECORDS AND INFORMATION MANAGEMENT TRAINING RECORDS AND INFORMATION MANAGEMENT TRAINING Presented by the Agency Analysis Bureau of the Records Management Division November 2015 2 Training Agenda Basic Records Management Information and Best Practices

More information

ERMS Solution BUILT ON SHAREPOINT 2013

ERMS Solution BUILT ON SHAREPOINT 2013 ERMS Solution BUILT ON SHAREPOINT 2013 Purpose of the Presentation Present a comprehensive proprietary Electronic Records Management System (ERMS) Communication Progress is developing on SharePoint 2013,

More information

Council Policy. Records & Information Management

Council Policy. Records & Information Management Council Policy Records & Information Management COUNCIL POLICY RECORDS AND INFORMATION MANAGEMENT Policy Number: GOV-13 Responsible Department(s): Information Systems Relevant Delegations: None Other Relevant

More information

What We ll Cover. Defensible Disposal of Records and Information Litigation Holds Information Governance the future of records management programs

What We ll Cover. Defensible Disposal of Records and Information Litigation Holds Information Governance the future of records management programs What We ll Cover Foundations of Records and Information Management Creating a Defensible Retention Schedule Paper v. Electronic Records Organization and Retrieval of Records and Information Records Management

More information

How To Manage Records In A Cloud

How To Manage Records In A Cloud Retention & Disposition of Records Residing in a Public Cloud: A Risk Management Approach Patricia C. Franks, PhD, IGP, CA, CRM International Symposium October 17, 2014 to mitigate risk Not all information

More information

Records Management plan

Records Management plan Records Management plan Prepared for 31 October 2013 Audit Scotland is a statutory body set up in April 2000 under the Finance and Accountability (Scotland) Act 2000. We help the Auditor General for Scotland

More information

How to Use the NYeC Privacy and Security Toolkit V 1.1

How to Use the NYeC Privacy and Security Toolkit V 1.1 How to Use the NYeC Privacy and Security Toolkit V 1.1 Scope of the Privacy and Security Toolkit The tools included in the Privacy and Security Toolkit serve as guidance for educating stakeholders about

More information

Knowledge Clusters (Curriculum Components)

Knowledge Clusters (Curriculum Components) 2011 AHIMA Curriculum and Knowledge Clusters Health Information Management Baccalaureate Degree Approved by AHIMA Education Strategy Committee HIM Baccalaureate Degree Entry-Level I. Domain: Health Data

More information

Quality Enhancement Unit Environmental Management System Module 6. Document Control

Quality Enhancement Unit Environmental Management System Module 6. Document Control Quality Enhancement Unit Environmental Management System Module 6 Document Control Module 6 Objectives What is EMS Documentation? What are Documents and Records? ISO 14001 Requirements for Documents NCDOT

More information

FEDERAL PRACTICE. In some jurisdictions, understanding the December 1, 2006 Amendments to the Federal Rules of Civil Procedure is only the first step.

FEDERAL PRACTICE. In some jurisdictions, understanding the December 1, 2006 Amendments to the Federal Rules of Civil Procedure is only the first step. A BNA, INC. DIGITAL DISCOVERY & E-EVIDENCE! VOL. 7, NO. 11 232-235 REPORT NOVEMBER 1, 2007 Reproduced with permission from Digital Discovery & e-evidence, Vol. 7, No. 11, 11/01/2007, pp. 232-235. Copyright

More information

Patient Controlled Health Records Standards and Technical Track

Patient Controlled Health Records Standards and Technical Track Patient Controlled Health Records Standards and Technical Track Keith W. Boone Lead Interoperability System Designer - GE Healthcare Co-chair IHE Patient Care Coordination TC Member IHE IT Infrastructure

More information

Cloud Computing: Implications and Guidelines for Records Management in Kentucky State Government

Cloud Computing: Implications and Guidelines for Records Management in Kentucky State Government Cloud Computing: Implications and Guidelines for Records Management in Kentucky State Government (Version 1.0 August 2012) Many information technology (IT) departments and resource allocators are considering

More information

ETSI TS 102 640-3 V1.1.1 (2008-10) Technical Specification

ETSI TS 102 640-3 V1.1.1 (2008-10) Technical Specification TS 102 640-3 V1.1.1 (2008-10) Technical Specification Electronic Signatures and Infrastructures (ESI); Registered Electronic Mail (REM); Architecture, Formats and Policies; Part 3: Information Security

More information

Digital Records Preservation Procedure No.: 6701 PR2

Digital Records Preservation Procedure No.: 6701 PR2 Digital Records Preservation Procedure No.: 6701 PR2 Policy Reference: Category: Department Responsible: Current Approved Date: 6700 Records Management Information Management Records Management and Privacy

More information

InCompass, Privacy Impact Assessment (PIA) 8/3/2011

InCompass, Privacy Impact Assessment (PIA) 8/3/2011 DEPARTMENT OF TREASURY Washington, D.C. 20220 InCompass, Privacy Impact Assessment (PIA) 8/3/2011 A. Identification System Name: InCompass Former System Name: Integrated Talent Management (ITM) OMB Unique

More information

2.2 INFORMATION SERVICES Documentation of computer services, computer system management, and computer network management.

2.2 INFORMATION SERVICES Documentation of computer services, computer system management, and computer network management. 3 Audit Trail Files Data generated during the creation of a master file or database, used to validate a master file or database during a processing cycle. GS 14020 Retain for 3 backup cycles Computer Run

More information

Speed the transition to an electronic environment. Comprehensive, Integrated Management of Physical and Electronic Documents

Speed the transition to an electronic environment. Comprehensive, Integrated Management of Physical and Electronic Documents DOCUMENT MANAGEMENT SOLUTIONS Speed the transition to an electronic environment Comprehensive, Integrated Management of Physical and Electronic Documents Store, protect and control your essential business

More information

NAVIGATING THE MAZE. 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona. 2013 CIO Roundtable Retreat

NAVIGATING THE MAZE. 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona. 2013 CIO Roundtable Retreat NAVIGATING THE MAZE 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona Information Governance Define your Process and Framework Agenda Information Governance Defined

More information

9. GOVERNANCE. Policy 9.8 RECORDS MANAGEMENT POLICY. Version 4

9. GOVERNANCE. Policy 9.8 RECORDS MANAGEMENT POLICY. Version 4 9. GOVERNANCE Policy 9.8 RECORDS MANAGEMENT POLICY Version 4 9. GOVERNANCE 9.8 RECORDS MANAGEMENT POLICY OBJECTIVES: To establish the framework for, and accountabilities of, Lithgow City Council s Records

More information

INFORMATION GOVERNANCE Principles for Healthcare (IGPHC)

INFORMATION GOVERNANCE Principles for Healthcare (IGPHC) INFORMATION GOVERNANCE Principles for Healthcare (IGPHC) AHIMA 3 INFORMATION GOVERNANCE Principles for Healthcare (IGPHC) Preamble...3 Principle of Accountability...5 Principle of Transparency...6 Principle

More information