Cybertesis Style Page Application for Producing Digital Theses in Two Peruvian Universities

Transcription

1 12th International Symposium on Electronic Theses and Dissertations Cybertesis Style Page Application for Producing Digital Theses in Two Peruvian Universities LibioHuaroto Pedro Zulen Central Library UNMSM Liliana Elespuru UPC Library System Pittsburgh, Pennsylvania, USA Junio,

2 Background : Students use a template for digital theses in two Universities (UNMSM and UPC) : Spread of Cybertesis movement in Peru (Universidad Peruana de Ciencias Aplicadas UPC) 2004 (Jun.) Cybertesis launching in Peru 2003 (Nov.) Agreement signed with Universidad de Chile, Lyon University and UNESCO for using Cybertesis methodology 2002 Digitization process starts (UNMSM) 1999 Initial steps in San Marcos University (UNMSM) 2

3 Universidad Nacional Mayor de San Marcos (UNMSM) Central Library Universidad Peruana de Ciencias Aplicadas (UPC) Library System 3

4 Universidad Nacional Mayor de San Marcos (UNMSM) - Founded 1551 Undergraduate studies - 20 Faculties -Sciences, engineering, medicine, humanities, law & political science, - 30,000 students Graduate studies - 59 Programs (doctoral & master degrees) - 4,000 students Libraries 51 libraries (UNMSM faculties & research institutes) Number of Theses (annually) Undergraduate: 650 Graduate: 250 4

5 Universidad Peruana de Ciencias Aplicadas (UPC) -Founded 1994 Undergraduate studies 10 Faculties - Hospitality and Tourism Management, Architecture, Contemporary arts, Health Sciences, Humanities, Communications, Law, Economic Sciences, Engineering and Business and Administration - 20, students Graduate studies - 11 Programs (doctoral & master degrees) - 2,000 students Libraries - 04 libraries Number of Theses Undergraduate: 580 Graduate: 242 5

6 Universidad Nacional Mayor de San Marcos (UNMSM) Universidad Peruana de Ciencias Aplicadas (UPC) 6

7 Workflow of theses added to the collection Files received Word / PDF Marking up Cybertesis template by students Cataloging Unit Files received Word format Marking up Cybertesis template Cataloging and digital publication 7

8 Cybertesis templates 8

9 Features Helps to structure a document. Identifies its contents for the next process of conversion and storing in digital format : XML, PDF, HTML. It was developed to be used in programs like MSWord y OpenOffice. Compatible with operating systems Windows 98, Windows NT, Windows XP, Windows Vista and Linux. Its name is Uchile.dot 9

10 Advantages University Standardizes the style of the theses Ensures the preservation of theses in digital format Library Shortens the time for digital publication Makes it easier to convert to various formats: PDF, HTML and XML Fewer people are required for digital processing and publication Students Helps students identify the components of the theses Less time is needed for producing the thesis One format for all theses 10

11 Impact Changes at university statements and rules (UPC) Research methodology courses: Unified format for working papers or courses assignments at the University. Unified format for bibliography. Mandatory template usage for theses writing (UPC y UNMSM) 11

12 Cybertesis templates Divided in three sections: Preliminary Sections Title page Preliminary pages Body Body of the thesis Text Pagination Citations Ilustrations Final Sections Bibliography and Appendix 12

13 1 Style Page Instalation 2 C:\Archivos de programa\microsoft office\templates (Microsoft Office 2000 version) 13

14 Instalation of the menu bar with options for writing and formatting the thesis 3 It is an automated process for selecting tools, templates and complements. Normal view 14

15 Controlling and viewing the style during the marking up process

16 On the left side a style control area is displayed 6 Now it is ready to be marked up Normal view 16

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18 CYBERTESIS TEMPLATE APPLYING PROCESS 1. Applying the Cybertesis style page to the document (Uchile.dot) 2. Metadata creation (Using XLM SPY software) 3. Applying the Cybertesis convertion chain to the theses (converting PDF, HTML y XML files) 18

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24 Cybertesis Convertion Process 24

25 How to manage training to 22,000 students and 1,550 professors to use the style page in UPC? How to manage training to 33,000 students and 4,000 professors to use the style page in UNMSM? 25

26 TRAINING WORKSHOPS UNMSM CASE Pedro Zulen Central Library Research Council (CSI) Module 1: Why and how to write a theses: The benefits of doing research Module 2: How to use the Cybertesis style page Module 3: How to use full text science databases Modulo 4: How to use citation management software 26

27 TRAINING WORKSHOPS: USERS TRAINED October December 2008 No. Faculty of Dentistry 30 Faculty of Psychology 25 TOTAL 55 May - July 2009 No. Faculty of Administration 40 Faculty of Accountancy 35 Faculty of Industrial Engineering 30 Faculty of Physics 25 Faculty of Social Sciences 50 Faculty of Letters and Humanities 50 TOTAL 230 March - April 2009 No. Faculty of Dentistry 50 Faculty of Veterinaty Medicine 60 Faculty of Biological Sciences 35 Faculty of Mathematics 46 TOTAL 191 Total: 476 USERS 27

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29 TRAINING WORKSHOPS: UPC CASE Central Library UPC Coordination with theses advisors Coordination with class instructors Workshops are held once or twice a month 29

30 TRAINING WORKSHOPS UPC CASE Central Library UPC Information Technology on Education (TICE) Workshop 1 :How to use the Cybertesis style page Workshop 2: General retrieval information Workshop 3 : Retrieve information on digital publication (book and serial) Workshop 4 : How to use citation management software (RefWorks) Workshop 5 : Copyright Workshop 6 : Rules for writing books 30

31 TRAINING WORKSHOPS: UPC CASE 31

32 CYBERTESIS USUARIOS CAPACITADOS # Capacitados Enero 5 1 Marzo 7 1 Abril 16 1 Mayo Junio 58 5 Setiembre 14 2 Octubre 25 2 Noviembre 8 1 Total Nro Capacitaciones Career that received training at UPC: - Industrial Engineering -Computing -Law - Civil Engineering Total: 155 attendees 32

33 Next steps To verify the processes of applying Cybertesis template before the theses are sent to the library. Training more librarians to participate at the workshops of the Cybertesis template. To incorporate professors in the handling of the Cybertesis template to work as instructors. Spread the application of Cybertesis template in the peruvians universities libraries. 33

34 Lessons learned Team work between public and private university libraries. Listen to user suggestions: template download from the Cybertesis Web page. Visibility tyof graduate students: ts: contact with companies and institution around the world for hiring them. 34

35 Thank you Libio Huaroto Liliana Elespuru edu pe 35